CHECKLIST for when you are the . . .
TOASTMASTER OF THE DAY
READ:
"Meeting Roles & Responsibilities" in the Communication & Leadership Manual,
Pages 75 & 76
You are responsible for the tone and flow of the meeting and keeping the
meeting moving.
BEFORE THE MEETING
 Prepare your introduction for the President.
 7 DAY IN ADVANCE of the meeting CALL:
1.
Vice President of Education: For Theme and Agenda changes (Stay in
constant touch with the VP Education, especially if there are problems)
2.
Table Topics Master:
Remind him to read Checklist, etc.
Discuss duties & give agenda changes
Ask for an Introduction
Tell him how many Table Topics to prepare.
* Remind him never to call on Toastmaster, Speakers, or General Evaluator
3.
Speakers:
Remind him to read checklist, etc.
Ask for an Introduction. (Remind of Introduction Form)
Always include:
4.
Title
Manual
Project #
Speech Objectives
Time Limitations
Information to set up speech
General Evaluator
Ask for Introduction
Discuss Agenda changes
Remind him to call his evaluation team about their responsibilities
Remind him to sit near the back of the room to fully observe meeting
5.
Prayer & Pledge: Remind him to read the Prayer & Pledge Checklist.
 Ask all participants to arrive early. On time is TOO LATE.
Page 1
TOASTMASTER OF THE DAY CHECKLIST cont . . .
UPON ARRIVAL AT THE MEETING
 Consult Speakers for changes. Remind Speakers to begin getting out of
their seats and moving toward lectern as you begin their introductions. In
fact, remind the General Evaluator, Table Topics Master, i. e., anyone
coming to the lectern.
 Give your Introduction to the President.
 Sit up front so you can be ready to return to lectern without taking a lot of
walking time.
DURING THE MEETING
Keep the Flow 
IT MUST END ON TIME.
 Be aware of all things in the meeting.
 Do not become bogged down in your notes. BE FLEXIBLE.
 PAY ATTENTION TO ALL SPEAKERS AT THE LECTERN (It is the polite
thing to do)
 Make the audience feel at ease by staying in control.
 Lead the applause. (Or assign someone in the audience to start the
applause for you.)
Page 2
TOASTMASTER FORM
President's responsibilities =
INTRODUCTION OF TOASTMASTER OF THE DAY
RESPONSIBILITIES of the TOASTMASTER OF THE DAYYY
1.
ANNOUNCE ANY CHANGES IN THE AGENDA
INTRODUCE ANY GUESTS (if the President did not)
EXPLAIN WHAT TOASTMASTER'S JOB IS
Name
2.
WORD FOR THE DAY
________________________________
3.
INTRODUCE GENERAL EVALUATOR
________________________________
4.
INTRODUCE SPEAKER #1
________________________________
After each speech, give about 20 seconds for people to fill in the upper portion of Ballot,
then begin next introduction.
INTRODUCE SPEAKER #2
________________________________
INTRODUCE SPEAKER #3
________________________________
INTRODUCE SPEAKER #4
________________________________
INTRODUCE SPEAKER #5
________________________________
5.
Ask for Timer's Report on Speeches, then . . .
6.
7.
Ask members to VOTE for Best Speaker.
(Only those who stayed within the time constraints of their speeches are eligible. Explain this.
If there are only two eligible, do not vote.)
INTRODUCE TABLE TOPICS MASTER
________________________________
8.
If Table Topics Master forgets, ask for times and vote on Table Topics for those eligible.
9.
Bring GENERAL EVALUATOR back to lectern
for General Evaluation portion of the Meeting.
10.
If the General Evaluator has forgotten anything, such as times and votes, you take care of it.
11.
If we had guest, thank them for coming and ask for comments.
12.
Ask for results of the voting from the Ballot Counter. (if it ballot counter has not finished,
then . . . .
BRING THE PRESIDENT BACK TO LECTERN
__________________________________