In the meetings, several members are given special roles to help us monitor our
speaking. If you are confused or unsure about these roles, we have a summary
of what to do when you are...
Toastmaster of the Evening
You conduct the education session!
Before the Meeting
Check with your team and ensure they know their responsibilities
and your theme (if you have one)
During the meeting
Chair the education session, ensuring that the meeting runs smoothly and that there
are no awkward pauses
At the beginning introduce General evaluator During the meeting introduce speakers,
Table Topics Master and call GE for reports
Adjourn education session and return control to the Chairman
General Evaluator
You evaluate everything and anything that occurred during the meeting!
Before the Meeting
In collaboration with the Toastmaster of the Evening, ensure that the team is prepared
During the meeting
Introduce the evaluation team who will be participating and request that they briefly
explain their roles
Explain your role
Take notes on procedure, set up of the room etc.
Call for final reports from the team
In your report, comment on what was positive
and / or where the meeting can improve and make recommendations if necessary
Return control to the Toastmaster of the evening
ONLY THE GE HAS THE AUTHORITY TO COMMENT ON EVERYTHING IN THE
MEETING, ALL OTHER TEAM MEMBERS SHOULD ONLY MAKE COMMENTS IN
RELATION TO THEIR ROLE!
Table Topics Master
You prepare and issue the table topics for the meeting!
Before the Meeting
Check with the Toastmaster of the Evening if there is a theme and also if there are
speakers for the evening
Prepare between 4-5
questions / statements for the meeting, if there are no speakers you may
include additional questions
During the meeting
When called by the Toastmaster of the evening, you chair the Table Topics session
Give the judging criteria and then issue the topics
At the end of the sessionremind the audience of the judging criteria, confirm if all
the speakers met the timing criteria and collect evaluation slips
Report to the GE of the
winner of the Table Topicsand any other honourable mentions
YOUR TOPICS SHOULD BE CLEAR AND SHORT. CALL FIRST ON PERSONS
WITHOUT A ROLE. IF TIME ALLOWS AND THERE WERE LESS THAN 5
PARTICIPANTS, YOU MAY CALL ON A MEMBER WITH A ROLE.
Speaker
You present a speech or presentation!
Before the meeting
Check with your evaluator to ensure that the objectives and evaluation criteria are
clear to you.
Prepare a brief introduction of yourself for the Toastmaster of the Evening
Give your Speech Manual to the Evaluator(s)
Check that all equipment etc. is in place
During the meeting
Take deep breaths and relax! Try to give a great presentation!
After the meeting Check with your evaluator (and mentor) on your
performance
Evaluator
Evaluate the speaker’s presentation!
Before the Meeting
Ensure you know the objectives and the criteria for evaluating the speech
Check with the speaker to ensure that he/she is familiar with said objectives and if
there are any other areas they wish to be evaluated on
During the Meeting
Explain your role when introduced by the GE
Record your thoughts on the speech highlight both positive aspects and areas
where the speaker may need to improve on. Ensure that you have the speaker’s time
from the Timer
Give your report when asked by the GE
Just mention a few points, after the meeting go into more details with the speaker
Make sure you sign the speaker’s manual include the date and title of
the speech
IF A SPEECH DID NOT MEET THE REQUIREMENTS THEN YOU CAN
RECOMMEND THAT THE SPEAKER PRESENT IT AGAIN.
Timer
You time the entire meeting!
Before the Meeting
Collect all the timer equipment and make sure you are familiar with it.
Ask someone to time you when you have to speak if necessary
During the meeting
Note the times for all presentations
Introduce your role briefly when called upon
Ensure that the evaluators are given the times for the speeches before they give their
report
Give your report when called on by the GE.
Grammarian
You prepare a “Word of the Day” and monitor the use/ misuse of language during the
meeting!
Before the meeting
Check if there is a theme
Prepare the word of the day
During the Meeting
Introduce your role and the Word of the Day when called upon (give parts of speech,
examples)
Keep check of the persons who use the word correctly and incorrectly
Monitor the grammar and misuse of the language
Give your report when
requested by the GE
Pass the evaluation to the Sergeant at Arms to fine those who misuse the word.
Ah/ Um Counter
You note all “pause fillers” and “crutch” words used during the meeting!
You also can note any improper procedures that were used during the meeting.
During the Meeting
Explain your role briefly when called at the beginning of the education session
Note all fillers and pauses and give this report when requested by the GE
Pass this information to the Sergeant At Arms for fines at the end of the meeting.
Wit & Wisdom
You will impart a little wit or wisdom to the audience!
Before the meeting
Check if there is a theme
During the Meeting
Present your piece when called on and ensure that it is reasonably short.
Communication and Leadership
Program Manual
(1) The Ice Breaker
(to introduce yourself to the Club and begin speaking before an audience)
(2) Speak With Sincerity
(to convince an audience of your sincerity and conviction on a subject you thoroughly
understand)
(3) Organize Your Speech
(to organize a talk that includes a beginning, body and conclusion with a clearly defined
goal)
(4) Show What You Mean
(to use body movements, gestures, facial expressions and eye contact to illustrate
and enhance your talk)
(5) Vocal Variety
(to explore the use of voice volume, pitch, rate and quality as assets to your speaking)
(6) Work With Words
(to use words that effectively communicate your message to the audience)
(7) Apply Your Skills
(to apply all the skills learned in previous projects)
(8) Add Impact To Your Speech
(to learn how to use props effectively in your presentations)
(9) Persuade With Power
(to persuade the audience to accept your proposal or viewpoint)
(10) Inspire An Audience
(to express the feelings of the audience and inspire them using all the techniques
learned so far)