ESBA AF
Department of Agriculture, Food and the Marine
S.I. No. 207/2014 - European Union (Identification of Equidae)
Regulations 2014.
Application Form for approval to maintain a studbook
Name of applicant
body:
Address:
Tel. No:
Mobile No:
Fax No:
e-mail address:
UELN Code:
Microchip Code:
Source of Microchips:
Mobile No:
Fax No:
Name of contact
person:
Address:
Tel. No:
Details of Applicant Body
Form of Legal personality:
If a company specify company
type:
Company Office Registration
Number (if applicable):
VAT No:
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e-mail address:
Office facilities
Office location:
Office Hours of business:
Staff resources:
List office equipment
Other Details
Stud-book name
Number of members in
organisation
Dates on which the
meetings of the
organisation will be held
Number of animals
currently registered (by
type – mares, stallions
etc.)
State the jurisdiction/s in
which your organisation
proposes to operate
Outline how you propose
to provide such a service
Supply details of your
proposed passport issuing
system
Please supply sufficient information in your application to satisfy the Minister
for Agriculture, Food and the Marine that your organisation:
1. (a) has the potential to operate efficiently;
(b) complies with the principles laid down in accordance with Paragraph 3(b)
by the organisation or association that maintains the studbook of origin of the
breed, if it is not an organisation or association which itself maintains that stud
book of origin of the breed;
(c) can carry out the checks necessary for recording pedigrees;
(d) has a sufficient number of equidae to carry out an improvement or
selection programme or to preserve the breed where this is considered
necessary;
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(e) can provide the data (e.g. on performance) necessary to carry out an
improvement, selection or preservation programme.
2.
Has established principles which outline the following :
(a)the system for providing data (e.g. on performance) whereby equidae can
be evaluated for the purpose of improvement, selection and breed
preservation.
(b) In the case of an organisation or association which maintains a studbook of
origin of the breed:

The system for recording pedigrees

The definition of the characteristics of the breed (or breeds) or the
population covered by the studbook

The system for identifying equidae

The definition of its basic objectives of selection

The division of the studbook, if there are different conditions for entering
equidae, or if there are different procedures for classifying equidae entered
in the book

Lineages entered in one or more studbooks where necessary.
3. Has rules of procedure that provide, in particular, for non-discriminatory
treatment of breeders.
4. Has a documented dispute resolution procedure.
Supporting documentation which must accompany your application
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Proof of legal personality
Memorandum and Articles of Association
Copy of most recent audited accounts.
Details of Company Directors if any
Details of Shareholding if any
Rules of company/organisation
Stud Book Rules
Copy of sample passport or equine ID document
A Statement from Register of Friendly Societies or the Companies
Registration Office as to the current status of the society in relation to the
annual/triennial returns required by the Register/CRO
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PLEASE NOTE
1. A person who, when making an application for approval wilfully makes a
false or misleading statement, shall be guilty of an offence.
2. The Minister may upon receipt of an application for approval, require such
information from the applicant as is considered necessary to ensure that
the provisions of Statutory Instrument No 357 of 2011 (European
Communities (Equine) Regulations 2011, Statutory Instrument 371 of
2012 European Communities ( Equine) ( Amendment) Regulations 2012
Commission Regulation 504/2008, Council Directive 90/427/EEC,
Commission Decision 92/353/EEC, Commission Decision 96/78/EC and
Commission Decision 92/354/EEC will be complied with and to decide
whether or not to grant the approval.
3. The details of applications and approvals etc. are stored by computer
programme for the purpose of administering the Equine Stud-book
approval system. Under the Data Protection Act 1988 as amended by the
Data Protection Act 2003, individuals are entitled to a copy of any
personal information kept on computer or in hard copy and have the right
to have any errors rectified.
4. The name and address of an approved organisation or association will be
published on the Department website and the EU Commission website.
5. It should be noted that information provided by you may be subject to
disclosure under the Freedom of Information Acts (FOI) 1997 and
2003. If you wish to have any of the records concerned protected under
the Confidentiality, Commercially Sensitive, Personal Information or other
exemption provisions of that legislation you should mark those records
accordingly and state your reasons. The relevant exemptions will then be
considered in the event of an FOI request relating to those records.
I hereby declare:
(a) that I have read and undertake to comply with the Terms and Conditions.
(b) that the particulars given in this application are true to the best of my
knowledge and belief.
Signature: _________________________ Date: _________________
Completed applications should be returned to:
Livestock Breeding Production & Trade Section, Department of Agriculture, Food and the
Marine, Government Buildings, Farnham St. Cavan. Tel. No: (049) 4368293, Fax No. 049
4361486.
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