Edmonds School District
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8/16/10 Edmonds School District Athletic Department Policy Handbook page 1 of 46 Athletic Department Policy Handbook Table of Contents Accident Procedures and Report .............................................................................. 44 AD Rec form ................................................................................................................ 23 Board Policy #4305 - Use of Seat Belts and/or Occupant Restraint Systems ...... 32 Board Policy #7350 - Overnight and Out-Of-State Field Trips ............................... 32 Board Policy #7360 and 7360-R1 – Co-curricular and Extracurricular Programs 4 Board Policy #7385 and 7385-R1 - Interscholastic Athletics (ELIGIBILITY CODE).6 Cheerleader Selection Procedure ............................................................................. 38 Coaches Code of Ethics - NFICA............................................................................... 16 Coach Employment Status......................................................................................... 33 Coaches Reference Check Form ............................................................................... 24 Coach Responsibilities............................................................................................... 13 Dance/Drill Selection Procedure ............................................................................... 40 Ejection Policy ............................................................................................................. 17 Eligibility Issues & Appeals ....................................................................................... 27 Emergency Care/Accident Report Instructions ....................................................... 26 Emergency Procedures/Considerations ................................................................... 42 Equipment Policy and Storage .................................................................................. 29 Extra Help and Volunteer Coaches ........................................................................... 19 Field Improvements .................................................................................................... 29 Field Preparation ......................................................................................................... 30 First Aid/Athletic Training Kits .................................................................................. 43 Flexible Staffing Procedure........................................................................................ 34 General Information and Regulations ....................................................................... 26 Hiring Procedures and Age Requirements ............................................................... 18 Improvements and Additions to School Facilities .................................................. 29 Injury to Coach ............................................................................................................ 27 Job Description - Assistant Coach ........................................................................... 15 page 2 of 46 Athletic Department Policy Handbook Table of Contents Continued Job Description - Head Coach ................................................................................... 12 Media – Results To/Comments To ............................................................................ 26 Medical Release Form ................................................................................................ 45 New Coach Letter ........................................................................................................ 22 Officials ........................................................................................................................ 26 Off-Season Activities .................................................................................................. 27 Orientation Check List ................................................................................................ 25 Parent Meeting Agenda .............................................................................................. 37 Passes .......................................................................................................................... 30 Post-Season Pay - Number of Coaches Eligible For ............................................... 36 Results ......................................................................................................................... 26 Sport Camps, Community Programs, Multi-Sport Athletes .................................... 27 Standard of Care ......................................................................................................... 15 Team Selection - Criteria ............................................................................................ 38 Transfer Students ....................................................................................................... 28 Transportation - Bus/Van Procedures and Excuses from Riding Team Bus ....... 30 Transportation Limitation........................................................................................... 31 Volunteer and Extra-Help Coaches ........................................................................... 20 WIAA Regulations and WIAA/ESD Ejection Rule .................................................... 17 WIAA Coaches’ Standards ......................................................................................... 18 page 3 of 46 BOARD POLICY 7360 COCURRICULAR AND EXTRACURRICULAR PROGRAMS Adopted The Edmonds School District recognizes cocurricular and extracurricular programs as an 4/22/74 integral part of the educational structure of the district. The activities program shall strive, within the limits of district resources, for the development of desirable traits in each Revised individual, and equal opportunity for participation for all students. The program shall be 1/9/78 conducted in a way which furthers the district mission, provides the opportunity for varied 8/19/86 experiences, and is responsive to the expressed interests and abilities of the participants. 1/19/93 BOARD POLICY REGULATION 7360-R1 PROCEDURES FOR COCURRICULAR AND EXTRACURRICULAR PROGRAMS Adopted The activities programs are subject to the same administration and control as the other 1/9/78 components of the school program. Cocurricular and extracurricular programs include interscholastic athletics, interscholastic music, interscholastic forensics, intramurals, Revised drama, publications, and other activities which are assigned a faculty advisor. The 8/19/86 programs shall endeavor to meet the following guidelines: 1/19/93 I. General A. The welfare of the participants shall be of primary concern. The programs shall be directed, coached, and officiated by qualified personnel. B. The district shall be responsible for providing administrative assistance and support, both building and district-wide. C. The district shall, within the limitations of facilities, staff, and finances, be responsible for providing a comparable basic program in each of its schools at a given level. D. The programs should be designed to use the existing or available facilities. Facilities and equipment will be maintained with the health, safety, and enjoyment of participants and spectators in mind. E. Participation in these programs is voluntary, and the student shall have freedom of choice in selecting activities in which to participate. F. The programs will be designed to contribute to physical growth and development, good physical condition, healthful habits, teamwork, good sportsmanship, and desirable citizenship. II. Interscholastic Competition A. Competitive games or activities should be the culmination of ethical and educationally sound instructional methods employed by the coaches and demonstrated by the team members. B. The coaches or supervisors should teach and develop fundamental skills, develop able page 4 of 46 leaders and followers, foster cooperation, and exhibit good sportsmanship for emulation by students engaged in activities as participants and/or spectators. They must insist upon ethical behavior and good citizenship. Winning should occur as an outgrowth of ethical coaching and competition. C. The interscholastic program shall be conducted under the rules and regulations of the Washington Interscholastic Activities Association, the Edmonds School District, the league or conference, and other groups in which district schools hold membership. D. The programs at the middle school level shall be designed to include activities which provide maximum participation to the greatest number of students. E. The reserve team activities (junior varsity and other sub-varsity teams) are an important and integral part of the athletic program. All athletes on a reserve team will participate in as many contests as is reasonably possible. III. Intramurals A. An intramural program should be provided to allow all interested students an opportunity to participate in sports activities other than the interscholastic program. B. The intramural program should provide students the opportunity to develop skills, physical vigor, and social growth through their participation. C. The intramural program should be compatible with and complementary to the total physical education program. D. The program should include activities with immediate and long-range value for the participant. IV. Fans and Supporters Fans and supporters are expected to: A. Provide positive support to the team. B. Refrain from being abusive toward any participant, official, team, or other fan(s). C. Refrain from interrupting contests or endangering others by throwing any object. page 5 of 46 BOARD POLICY 7385 EXTRACURRICULAR ACTIVITIES Adopted The Edmonds School District recognizes extracurricular activities, including interscholastic 1/9/78 athletics, as an integral part of the total school experience for secondary school students of the district. Revised 8/19/86 Elementary school students shall not participate in interscholastic sports. The program of 1/19/93 interscholastic athletics includes all activities relating to competitive sport contests, games 12/18/01 or events, or sports exhibitions involving individual students or teams of students of the district when such events occur between separate schools within the district or with schools outside the district. All interscholastic activities and events shall be in compliance with the rules and regulations of the Washington Interscholastic Activities Association (WIAA). The schools of the district shall not participate in any out of season athletics that are not sanctioned by the WIAA. The district shall not be responsible or liable for non-school sponsored programs or for programs that are organized, promoted, or participated in by staff members without approval. The district shall not be responsible for or incur liability for summer and/or out of season activities unless specifically sponsored by the school district. Special athletic or other extracurricular trips will require board approval. The board will consider and take action on each specific proposal for a high school athletic team or other extracurricular group to participate in competition beyond the WIAA limit of 600 miles round trip. The superintendent or designee shall annually prepare and present to the board a program of interscholastic athletics for the school year. The superintendent or designee shall prepare rules for the conduct of student athletes and other student participants in extracurricular activities including, but not limited to, prohibiting the use of alcoholic beverages, tobacco, or controlled substances not prescribed by a physician; infractions of law; and other serious misconduct. A summary of rules and disciplinary actions related to rule violations shall be distributed to each participant and his/her parents prior to the beginning of an athletic season. page 6 of 46 BOARD POLICY REGUL ATION 7385R1STU DENT EXTRA CURRI CULAR ACTIVI TIES REGUL ATIONS Adopted 4/22/74 The following student rules shall apply to all students who participate in the secondary school extracurricular activity or athletic programs. Students involved in activities or athletics are subject to the provisions of this code during each season in which they participate. For purposes of this code, the seasons will be determined as follows: Each season begins with the first day of scheduled activity/participation as determined by the Washington Interscholastic Activities Association (WIAA) calendar or school program calendar and continues until the beginning of the next sport or activity season as determined by the same WIAA or school program calendar. The spring season in high school will end with the final state tournament contests for athletes and the final performance for other activities. For middle school, the spring season ends with the final scheduled contests. The high school program is divided into three seasons and the middle school program into four seasons. All school concerts, quadrant concerts, school district graduations, and locally adjudicated performances (e.g., Sno-King Festivals) are considered curricular performances and are not governed by these Extracurricular Activities Regulations for purposes of rendering students Revised ineligible to participate. Eligibility to participate in such events, and discipline for rule 8/19/86 violations in connection with participation in such events, are determined by the regular (non1/19/93 extracurricular) school and District rules and procedures. 6/18/96 8/19/97 I. BASIC CONDUCT FOR ATHLETIC AND ACTIVITY PARTICIPANTS 5/16/00 12/18/0 Because students involved in athletics and activities perform and represent their schools in 1 public, they are expected to conduct themselves at all times in a manner that will reflect the high standards and ideals of their activity, team, school, and community and to demonstrate 9/3/08 their non use and non tolerance of harmful substances. The secondary schools in the Edmonds School District are committed to promoting the well being, personal development and successful performance of all of their students. Any student participant who willfully performs any act which materially interferes with or is detrimental to the orderly operation of a school's activities or athletic program (including, but not limited to, all misconduct specifically prohibited by these regulations as well as other illegal or serious misconduct) shall be subject to extracurricular activities discipline. Such acts may include school or non school activity performed either on or off campus and the discipline may include permanent removal of a participant from the activities/athletic program. II. BASIC SCHOOL POLICIES/RULES A. For the violation of school rules, the student involved in the activity/athletic program will be treated as any other student and will in addition be penalized in accordance with these Student Extracurricular Activities Regulations. Students suspended or expelled from school may not participate in extracurricular activities during the period of school exclusion. B. The following rules apply to students involved in extracurricular activities: 1. A student who is not in school for their full scheduled school day will not be allowed to turn out or play in a game/activity on that day. Exceptions are: dental and medical appointments, court appearances, family emergencies, and school sponsored or related activities approved page 7 of 46 in advance by a building administrator. 2. Participants in extracurricular activities shall comply with official WIAA rules. 3. To be excused from a practice or an activity, a participant must confer with the coach of his/her team in advance of the absence, except in the case of an emergency. 4. Participants shall abide by the team/activity rules and shall obey the reasonable and lawful directives of coaches. Team and activity rules will be approved by each school's principal or designated assistant principal and distributed by coaches at the start of each season. The Superintendent's designee shall prepare materials to assist coaches in making reasonably consistent presentations and interpretations of these rules for students. 5. Pre-participation requirements: To be eligible to try out for a team/activity, students must have been in regular school attendance as a full-time student during the semester/trimester immediately preceding the season of competition. A full-time student is a student enrolled in a minimum of five classes, with additional classes as needed to equal no less than 2.5 semester credits, 1.66 trimester credits, or equivalent. All other requirements, e.g., current physical exam, insurance, ASB membership, completion of a forms and behavior contract, and compliance with residence and other WIAA and school rules, must also be met. 6. Academic requirements: To be eligible to compete/perform, students must: Be registered for and attending, a minimum of five classes where the combined total of classes is equal to no less than 2.5 semester credits, 1.66 trimester credits, or equivalent. If a student is enrolled in the minimum number of five classes, he/she must pass four classes. If taking more than five classes, the student may not receive less than a passing grade in more than one class. A non passing grade is any grade where credit is not granted. For purposes of determining academic eligibility, the most recent semester, trimester, or school administered progress report shall be the determining grade used. Upon entering the ninth grade, a student's initial academic eligibility will be determined by his/her record from the previous semester/trimester. 7. Illegal substances: Students will not be permitted to possess, traffic in, and/or use non prescribed or illegal drugs, alcohol, or any form of tobacco, and may not be in the presence of, or remain in the vicinity of, the use of such substances prohibited by criminal law, or engage in behavior that enables others to illegally use such substances. 8. Illegal and other serious misconduct: Students may not engage in other misconduct that violates the law or brings dishonor on their team or activity, e.g., criminal violations, harassment, bullying, hazing, fighting, cheating. III. PENALTIES FOR VIOLATION OF THESE RULES A. Before a head coach/advisor responsible for an activity can exclude a student from extracurricular activity for violation of these district regulations, the coach/advisor shall confer page 8 of 46 with the principal or designated assistant principal. B. Penalties for violation of Rule II.B.4., team activity rules, may be imposed by coaches in consultation with an administrator or designated assistant principal. Exclusion from a team or activity for the remainder of a season shall be approved by the principal or designated assistant. C. Penalties for violations of Rule II.B.5, pre-participation requirements, shall be as follows: The student is not eligible to try out, practice, compete, perform, or otherwise take part in the extracurricular program. Note: To become eligible during future seasons the student must first successfully meet the pre-participation requirement outlined in Rule II.B.5. Cases of hardship should be referred to a building administrator for instruction on the appeal process. Appeals from ineligibility for failure to meet District and/or WIAA-imposed pre-participation requirements shall be through the appropriate District or WIAA appeal process. D. Penalties for violations of Rule II.B.6, academic requirements, shall be as follows: A high school participant not satisfying Rule II.B.6 at the end of each semester/trimester shall be on academic probation during the first five weeks of the succeeding grading period and shall, during this time, be ineligible from competitions/performances (the individual is allowed to practice). If, however, at the end of the five-week probation period, the participant shall be passing in the required number of subjects, he or she may then be reinstated for competition. The student will be eligible on the Monday of the sixth week. A middle school student shall be on probation during the first three weeks and be eligible for reinstatement on the Monday of the fourth week providing he or she is meeting the minimum academic standard. Students returning from academic probation must maintain compliance with Rule II.B.6 to maintain eligibility. A participant not satisfying Rule II.B.6 as a result of school administered progress reports shall be placed on probation on the date grades are posted. The participant will remain ineligible until such time as he/she meets the minimum academic standard. To prove eligible status, written verification of all grades must be presented to a building administrator for signed approval and official reinstatement. Weekly grade checks are encouraged from this point forward to ensure continued good standing. Individual schools may develop building policy to include additional probationary sanctions. Additional sanctions must be clearly stated in the student handbook and/or program materials distributed to students. Appeals from ineligibility for failure to meet District and/or WIAA-imposed academic requirements shall be through the appropriate District or WIAA appeal process. E. The penalty for a first violation of Rule II.B.7 shall be immediate ineligibility for extracurricular competition or performance for forty-five(45) calendar days. This ineligibility also carries into the next activity/season (as previously defined) in which the student participates. This penalty may be reduced to a twenty-three (23) calendar day ineligibility, provided the student completes a professional assessment through an appropriate agency (recommendations of the agency will be given to the parent and shared with school page 9 of 46 administration). These recommendations must be followed as a condition for early reinstatement at the end of the twenty-three (23) day period. In order to be eligible for any further competition/performance in the extracurricular program, the student shall meet with the school principal or principal's designees (which may be an eligibility board consisting of coaches, activity advisors, and administrators selected by the principal) to request approval to participate. The school eligibility board or other designees will recommend to the principal appropriate action to be taken in the student participant's case, and may take into account self-reporting, truthfulness, cooperation, and voluntary assessment and treatment. The school principal shall be the final school-level authority as to the student's participation in the activity program. F. The penalty for a second violation of Rule II.B.7 shall be removal from competition/performance for a period of one calendar year. The student may appeal for early reinstatement through the building eligibility board or other principal's designees, who may take into account self-reporting, truthfulness, cooperation, and voluntary assessment and treatment in making a recommendation for final school-level decision by the principal. G. The penalty for a third violation of Rule II.B.7: A student athlete shall be ineligible for interscholastic competition in any WIAA member school activities program. H. Self Referral: A student participant who seeks and receives assistance for a problem with the use of drugs and/or alcohol prior to a drug or alcohol violation matter shall be given the opportunity with no jeopardy to eligibility for assistance through the school and community agencies. In no instance shall participation in a school and/or community approved assistance program excuse a student from subsequent compliance with this regulation. I. Carryover from middle to high school: Any penalty assigned a participant in middle school for violation of Rule II.B.7. shall not be carried over to high school, except for penalties assigned for the use or possession of drugs or narcotics that shall accumulate from grade 7 through 12. J. Criminal and other serious misconduct: Students who violate Rule II.B.8 by committing non-substance criminal violations or engaging in other serious misconduct (e.g., harassment, bullying, hazing, fighting, cheating) may be excluded from participation for a period consistent with the seriousness of the offense. Any serious criminal behavior may be the basis for final exclusion for the remainder of a student's career. IV. ATHLETIC DISCIPLINE Any student, parent, or guardian who is aggrieved by the imposition of discipline, including exclusion from participation in extracurricular activities, shall have the right to an informal conference with the building principal or his/her designee for the purpose of resolving the grievance. The conference must be requested within three (3) school days of the time the parent receives notice by mail or orally. The employee whose action is being grieved shall be notified of the initiation of a grievance as soon as reasonably possible. During the informal conference the student, parent, or guardian shall be subject to questioning by the building principal or his/her designee and shall be entitled to question school personnel involved in the matter being grieved. Subsequent to the building level grievance meeting, the student, page 10 of 46 parent, or guardian, upon two (2) school business days prior notice (or sooner, but only if convenient for all concerned), shall have the right to present a written or oral grievance to the superintendent of the district or his/her designee. If the grievance is not resolved, the student, parent, or guardian, upon two (2) school business days prior notice, shall have the right to present a written or oral grievance to the board of directors during the board's next regular meeting. The board shall notify the student, parent, or guardian of its response to the grievance within ten (10) school business days after the date of the meeting. The discipline action shall continue notwithstanding the implementation of the grievance procedure set forth in this section unless the principal or his/her designee elects to postpone such action. V. STUDENT EXTRACURRICULAR ACTIVITIES CONTRACT At least once a year, each student participant in extracurricular activities shall, as a precondition to participation, sign a contract in substantially the following form, covering all extracurricular activities: SEE CONTRACT BELOW: Student Extracurricular Activities Contract This Contract applies to all extracurricular activities and is in effect for up to one year. I recognize that being a participant in student athletics or other extracurricular activities in the Edmonds School District means being a role model for other students and holding myself to a high standard of personal conduct. In order that I may enjoy the privilege of participation in extracurricular athletics or other activities, I agree to obey and be bound by the rules of the Washington Interscholastic Activities Association, the Edmonds School District, and my school and coaches/advisors. I understand that the full rules for student extracurricular participation in the Edmonds School District are available to me upon request, or online at: http://staff.edmonds.wednet.edu/user/kernsj/7385r1.htm. I understand that I may lose my privilege of participation in extracurricular activities for an entire season or longer if I possess, use, or traffic in drugs, alcohol, or tobacco; or place myself in the presence of, or remain in the vicinity of, the use of such substances prohibited by criminal law; or engage in behavior that enables others to illegally use such substances. I further understand that I may be excluded from participation if I engage in criminal acts or other serious misconduct such as harassment, bullying, hazing, fighting, or cheating. I understand that all offenses, including first offenses, for violation of these rules may result in exclusion from participation in extracurricular activities, and that exclusion from participation may be avoided or shortened only by self-reporting, truthful cooperation and voluntary assessment and treatment. I agree to abide by all team/activity rules, and to meet and maintain compliance with all preparticipation and academic requirements for eligibility, and I understand that I may be denied participation for failure to meet these standards. Signature/Date page 11 of 46 Head Coach Job Description 09/01/07 General 1. Professional Development and Leadership. The head coach will keep abreast of new knowledge, innovative ideas, and techniques. This will be accomplished by staying current with sport specific literature and by attending clinics and workshops. The head coach will monitor the growth of all assistant coaches by encouraging the previously listed growth opportunities. 2. Responsibility for Rules and Regulations. The head coach will maintain knowledge and understanding of the rules and regulations of his/her sport as outlined in the designated rules book for such sport. The head coach will also maintain knowledge and understanding of rules designated by the Washington Interscholastic Activities Association, the Western Conference Athletic League, and the Edmonds School District. 3. Program Promotion. The head coach will promote his/her sport within the school and in the community. He/she provides information, results, etc. for publication/announcement in a timely and accurate manner. 4. Program Organization. The head coach works with his/her building athletic coordinator to effectively organize and schedule practice sessions. Practice sessions are organized so as to ensure the best and fairest use of time, facilities, and staff personnel. The head coach will determine the system of play to be used on all teams within his/her program. 5. Standard of Care. The head coach provides appropriate safety training to all participants and assistant coaches. He/she emphasizes safety precautions at all times and maintains time/date/attendance records for instruction related to areas deemed particularly libelous. The head coach has a working knowledge of basic athletic training skills and procedures. He/she can perform basic taping and first aid functions. The head coach understands and follows basic athletic injury procedures. 6. Professionalism. The head coach understands that he/she is a “visible” individual and must take care to exercise good judgment and project positive coaching behaviors. The head coach assumes a major role in the molding of student athletes in his/her program and the school/community at large. The head coach is expected to teach and develop basic skills fundamentals, leadership characteristics, and cooperative, team-oriented behavior. His/her approach is calm and positive. He/she is contemplative and fair-minded. 7. Sportsmanship and Ethics. The head coach demands and emulates strong methods of sportsmanship and humility at all times. The head coach, when faced with difficult obstacles or losing efforts, handles each instance with dignity and pride. The head coach insists upon ethical behavior and good citizenship at all times. page 12 of 46 Coach Responsibilities 1. Supervision. The head coach is responsible for the participants in his/her program from the time they report until the time they leave the activity. 2. Presentation of Rules/Regulations. The head coach thoroughly understands and explains eligibility requirements, participation rules, and the District Eligibility Code to all program participants at all levels sometime during the first week of practice. 3. Attention to Eligibility Rules. The Head Coach ensures that each program participant has completed the eligibility process before taking part in any type of practice activity. This can only take place when the head coach or a designated assistant has, in his/her possession, a signed and completed Edmonds School District Athletic Clearance Form (AD-1). 4. Accident/Injury Procedure. The head coach completely fills out Edmonds School District Accident Report Form for any injured student and submits to the building athletic coordinator within 24 hours. Emergency situations are immediately reported to the building athletic coordinator and Director of athletics. 5. Media Contact. The high school head coach reports scores promptly and accurately to local news media immediately following the event. A designee may be used to complete this task; however, the head coach maintains full responsibility for the assurance that this information is reported to designated media after each home contest and for away contests taking place outside the local coverage area. This includes reports on non-league tournaments and postseason events. 6. Meeting Attendance. The head coach attends building, district, league, and rules clinic meetings as scheduled and as required by Edmonds School District and WIAA regulations. 7. Post-Season Awards Get-Together. The head coach schedules a post-season awards gettogether with the building athletic coordinator within the first four weeks of the season. This gettogether must include participants at all levels and parents/guardians. It is to take place at an approved location and must be held no more than two weeks following the state tournament for the sport (district tournament for boys’ tennis). 8. Scheduling. The head coach makes scheduling recommendations to the Director of athletics when requested. The head coach does not schedule his/her own contests without pre-approval, with the exception of designated make-up contests due to weather conditions (outlined in rainout make-up procedures). 9. Responsibility for Playing Facility and Equipment. The head coach monitors the condition of his/her playing facility and makes recommendations for improvements. The head coach immediately reports safety concerns and assumes responsibility for the care of equipment and facilities used in his/her program. 10. Violations and Ejections Procedure. The head coach reports violations and ejections to the building athletic coordinator and Director of athletics before 9:00 the morning following the infraction. page 13 of 46 11. Program Cut and Awards Criteria. The head coach develops/maintains criteria for program cuts where applicable, school letters, certificates, and special awards. Criteria for the aforementioned items must be pre-approved by the building athletic coordinator and on file in his/her office. Criteria for program cuts must be shared with program participants and parent(s)/guardian(s) on or before the first day of practice. All other criteria must be shared with program participants and parent(s)/guardian(s) during the first week of the season. Documentation should reflect the date of presentation and a record of who was in attendance. 12. Seasonal Summary Sheet and Coach Evaluation Process. The head coach fully completes the Edmonds School District Seasonal Summary Sheet as part of the evaluation process. The Seasonal Summary Sheet must be submitted following the season, in accordance with evaluation guidelines. The building athletic coordinator will complete a written evaluation and meet with each coach at an evaluation meeting following each season. The Seasonal Summary Sheet will be discussed at this meeting. 13. Head Coach as Program Leader. The head coach meets regularly with assistant coaches to provide leadership, share expectations, and coordinate program goals. The head coach is expected to submit written program goals and assistant coach/player expectations to the building athletic coordinator on an annual basis. 14. Camps and Clinics. The head coach seeks advance approval from the building athletic coordinator and Director of athletics for camp and/or clinic programs involving Edmonds School District players, coaches, and/or facilities. 15. Travel. The head coach seeks advance approval from the building athletic coordinator and Director of athletics for all travel requests. Travel must be in accordance with department practice/policy (see travel guideline in this handbook). FINANCIAL AND EQUIPMENT 09/01/07 1. Responsibility for Program Equipment, Supplies, and Inventory. The head coach is responsible for his/her program’s equipment/supplies and is required to: a. Complete an annual inventory that is submitted no later than two weeks after the state tournament of the sport coached (district tournament for boys’ tennis). b. Retrieve all equipment and supplies from players and coaches no later than two weeks after the state tournament of the sport coached (district for boys’ tennis). c. Submit a fine list no later than two weeks after the state tournament of the sport coached (district tournament for boys’ tennis). d. Mark all equipment with school identification. e. Coordinate repair and storage of equipment at the conclusion of each season. f. Coordinate the cleaning/laundering of equipment/uniforms no later than two weeks after the state tournament of the sport coached. page 14 of 46 2. Annual Budget Request. The head coach prepares/submits an annual budget request to the building athletic coordinator by the announced deadline date. This budget must be accompanied by an inventory current for that school year. 3. Financial Reports. The head coach maintains accurate records and prepares/submits financial reports for all trips where money has been advanced. 4. Fundraising Activities. The head coach seeks advance approval from the building athletic coordinator for all fundraising activities and completes required paperwork in accordance with district guidelines. ASSISTANT COACH JOB DESCRIPTION 09/01/07 1. Program Role. The Assistant Coach performs duties as planned and assigned by the head coach in consult with the building athletic coordinator. This includes whatever assistance is required in the operation of the program. The assistant coach teaches a system of play as designated by the head coach. 2. Professional Development. The assistant coach keeps abreast of new knowledge, innovative ideas, and techniques. This will be accomplished by staying current with sport specific literature and by attending clinics and workshops. 3. Meeting Attendance. The assistant coach attends meetings as required by school district, league, and WIAA regulations. 4. Responsibility for Rules and Regulations. The assistant coach will maintain knowledge and understanding of the rules and regulations of his/her sport as outlined in the designated rules book for such sport. He/she will also maintain knowledge and understanding of rules designated by the Washington Interscholastic Activities Association, the Western Conference Athletic League, and the Edmonds School District. Standard of Care 09/01/07 The Standard of Care expected of coaches and instructors is that of a “reasonable and prudent professional”. The individual must have the competence for the role he/she is performing and must be up to date on the “best practices” of the profession. The Coach Has The Duty To: 1. Instruct Participants - The coach should employ the latest methods or proper instruction using sound progression in presenting motor skills. If an injury occurs while using an improper instructional method, negligence may be present. 2. Warn Participants - The coach should inform all athletes and their parents of the inherent risks involved in participation in the particular sport. The coach must describe, using a variety of methods, the catastrophic and common non-catastrophic injuries unique to the sport. 3. Supervise Participants - The daily plan should show how the coach plans to conduct general supervision of the sport, and how he/she will supervise specific drills and other components of the daily practice. Adequacy of supervision should be reviewed in terms of quality and quantity. Factors to page 15 of 46 consider, but are not limited to: the age of the students, the size of the students, the equipment involved, the maturity level of the students, the first aid equipment and training available, the appropriate certification of the supervisors where required, and the safety training of the personnel involved. 4. Provide Safe Equipment and Facilities - Equipment should be properly fitted and maintained. Athletes should be instructed on how to conduct a daily inspection. Facilities should be free of hazards and inspected regularly. 5. Maintain Records of Injuries - A report should be completed for each accident. Injury reports should be maintained for a period of five years after the student’s 21st birthday. 6. Evaluate Fitness of Participants - The coach has a duty to evaluate the physical fitness, the medical condition, and the skill level of athletes. Failure to evaluate and maintain records of these evaluations may be cause for negligence should an injury occur involving fatigue or lack of skill. 7. Group Participants - The coach has the duty to employ a recognized system of grouping for participants in a particular sport that will avoid unequal and unsafe participation based upon skill level, age, maturity, sex, size, and experience. 8. Foresee Danger. A coach should be able to reasonably anticipate foreseeable dangers that may occur if the activity is continued in a facility, or with equipment, or in a situation, and take precautions protecting the student athletes in his/her custody from such dangers. 9. Protect from Loss. A participant is required to present evidence that he/she is covered by an accident policy. The duties listed above are not meant to be comprehensive. In carrying out the duties of the assignment a staff member is expected to act as a reasonable professional would have acted under similar circumstances. Coaches Code of Ethics National Federation Interscholastic Coaches Association The function of a coach is to properly educate students through participation in interscholastic competition. The interscholastic program is designed to enhance academic achievement and should never interfere with opportunities for academic success. Each child should be treated as though they were the coaches’ own and their welfare shall be uppermost at all times. In recognition of this, the following guidelines for coaches have been adopted by the NFICA Board of Directors. - The coach must be aware that he or she has a tremendous influence, either good or bad, in the education of the student athlete and, thus, shall never place the value of winning above the value of instilling the highest desirable ideals of character. - The coach must constantly uphold the honor and dignity of the profession. In all personal contact with the student athlete, officials, athletic Directors, school administrators, the state high school athletic association, the media, and the public, the coach shall strive to set an example of the highest ethical and moral conduct. - The coach shall take an active role in the prevention of drug, alcohol and tobacco abuse and under no circumstances should authorize their use. - The coach shall promote the entire interscholastic program of the school and direct his or her program in harmony with the total school program. page 16 of 46 - The coach shall be thoroughly acquainted with the contest rules and is responsible for their interpretation to team members. The spirit and letter of rules should be regarded as mutual agreements. The coach shall not try to seek an advantage by circumvention of the spirit or letter of the rules. - Coaches shall actively use their influence to enhance sportsmanship by their spectators, working closely with cheerleaders, pep club sponsors, booster clubs, and administrators. - Contest officials shall have the respect and support of the coach. The coach shall not indulge in conduct which will incite players or spectators against officials. Public criticism of officials or layers is unethical. - Before and after contests, rival coaches should meet and exchange friendly greetings to set the correct tone for the event. - A coach shall not exert pressure on faculty to give student athletes special consideration. - It is unethical for coaches to scout opponents by any means other than those adopted by the league and/or state high school athletic association. Washington Interscholastic Activities Association Regulations 09/01/07 Middle school and high school interscholastic athletics are governed by the WIAA and member schools must abide by this organization’s regulations. Each coach is required to be familiar with the rules governing athletics by annually reading/understanding the WIAA Policy Handbook. Coaches will be held responsible for the contents of the Handbook, which can be found online at www.wiaa.com. WIAA Rules Violations Violation of WIAA, league, and/or school district rules can result in suspension and/or non-renewal. Rules violations must be self-reported to the Director of athletics for submission to the Western Conference. The Western Conference and WIAA require a recommendation for remedy of the rule(s) violation. Determination of the recommendation for remedy shall be determined by the director of athletics in consult with the building athletic coordinator and principal or his/her designee. WIAA and Edmonds School District Ejection Rule - Unsportsmanlike conduct resulting in ejection or disqualification from an interscholastic contest as administered by game officials and/or school administrators shall result in ineligibility as follows: First ejection of the season shall result in the ejected person (student, coach, or other school representative) being ineligible until after the next contest at the same level of competition from which the person was ejected. Furthermore, the Edmonds School District will impose an additional sanction of one contest to be completed directly after the WIAA suspension. This penalty can be appealed to the Director of athletics. The Director must be notified of the intent to appeal by 9:00 the morning following the ejection. The expectation of the Edmonds School District is that page 17 of 46 no coach or student, under any circumstances, should be ejected from a contest. The consequence for an ejection is not limited to the penalties above. Ejection of a coach will be carefully reviewed and could lead to additional suspensions from contests/practices, immediate revocation of the coaching contract, or non-renewal at the end of the season. Ejection of a student is also not limited to the penalties above and could lead to additional suspensions from contests/practices or removal from the team. Note: The Western Conference adopted the aforementioned two-contest penalty in October of 2005 (adopted by Edmonds School District in 1999). Future removal of this policy by Wesco shall not alter or reduce the ESD Policy as stated. NOTE: While serving the penalty for an ejection, the student and/or coach may not be on the premise of the event as participant or spectator and must abide by all other sanctions imposed by Edmonds School District and/or WIAA. This rule exceeds that of WIAA in that students may not attend events for which they are serving an ejection. Out-Of-Season and Illegal Recruiting Regulations Failure to adhere to out-of-season and illegal recruiting rules as written in the WIAA Handbook can result in suspension and/or non-renewal as deemed appropriate by building administrators and the director of athletics. WIAA Coaches’ Standards Each coach/volunteer is required to meet WIAA Coaches’ Standards as a condition of employment. Current requirements can be found in the WIAA Handbook. It is the responsibility of the coach/volunteer to submit clock hour verification to the office of the Director of athletics. A copy should be kept by the coach for his/her records. The deadline for the submission of clock hour verification will be distributed to coaches on an annual basis. Failure to maintain standards and present current first aid/CPR certification (including Swim Safety Training Certification or lifeguard certification for swim/dive coaches) can result in suspension, immediate removal, or non-renewal. Cheer coaches must show stunting certification from an organization recognized by WIAA/NFHS if interested in teaching techniques beyond those associated with sideline cheer. This Edmonds School District requirement exceeds that of current WIAA rules. Coach Hiring Procedures 08/01/05, 11/01/07 Age Requirements 1. Age Requirement for Paid Positions. ESD Athletic Department standards exceed that of the WIAA in that contracts will not be offered to individuals under the age of 21 except in situations where options are limited and the director of athletics has granted approval. 2. Age/Training Requirement for Volunteer/Extra-Help Positions at the HS Level. ESD Athletic Department standards exceed that of the WIAA in that volunteer positions at the high school level will not be offered to individuals under the age of 21 with the following exception: the individual is page 18 of 46 at least 19 years old, in his/her third year of college (or has completed Community College or a vocational training certification and has a job) and has some form of training associated with coaching and/or teaching that is beyond that of having played high school sports; the individual meets all other WIAA requirements; the individual is approved by the director of athletics. 3. Age/Training Requirement for Volunteer/Extra-Help Positions at the MS Level. A graduate of the Edmonds School District who receives positive recommendations from two ESD teachers and/or coaches may volunteer at the middle school level at the request of a middle school coach and approval of the building athletic coordinator and director of athletics, assuming all other ESD and WIAA requirements have been met. Officiating Option: Individuals wishing to volunteer who do not yet meet stated requirements should be encouraged to officiate as a way to “give back” and gain experience. The building athletic coordinator and/or district athletic office staff can provide contact info for individual associations. In an effort to increase the ranks of local officiating associations, coaches and building athletic coordinators are encouraged to recommend officiating as an option to all posthigh school individuals Selection of Paid, Extra-Help, and/or Volunteer Coaches Athletic coordinators are expected to adhere to the following hiring process when considering candidates for paid or volunteer positions. 1. Contact the director of athletics to discuss an open position before considering candidates to ensure that the position has been officially posted by Edmonds School District, that the candidate’s file is up-to-date and complete, and that the candidate meets all other preliminary requirements. If an application is submitted directly to the building it should be faxed immediately to Human Resources and reviewed by the director of athletics before inviting a candidate to interview. Building personnel are not allowed to interview candidates who are not officially on file with the district and whose application materials have not been reviewed by the director of athletics. 2. The responsibility of the director of athletics is to serve as clearinghouse for the review of coaching applications and to ensure that applications have been officially accepted by human resources. Once reviewed and cleared by the director of athletics, the application will be faxed to the building athletic coordinator for review and consideration. The director of athletics will participate in all head coach interviews. The building athletic coordinator responsible for coordinating interviews should contact the office of the director of athletics to work out time/date options that work for all participants. 3. Head coach interviews should include the director of athletics and building athletic coordinator at minimum. Additional members of the interview team may include: coach from the same season, athletic trainer, individual considered an expert in the sport, building principal or assistant principal, team player, team parent, etc. 4. Assistant coach interviews should include the building athletic coordinator and head coach at minimum. The assistant principal that oversees athletics should be invited if the director of athletics is unable to take part. The assistant principal may not be able to do this; however, he/she should be aware that interviews will be taking place and should be consulted before individuals are invited for an interview and/or recommended for hire. page 19 of 46 5. The process for approving/hiring a volunteer or extra-help coach is the same as that used for a paid assistant coach. Extra-help and volunteer coaches are required to submit the complete application packet required of individuals applying for paid positions. The district athletic office will run a Washington State Patrol check of volunteer and extra-help candidates. In addition, fingerprints will be required of approved volunteer/extra-help coaches at department expense. 6. Interview questions and the scoring process used for all candidates should be on file with the building athletic coordinator and available for review upon request. The district athletic office maintains a file of head coach questions that can be used for this process. The office also maintains a set of generic assistant coach interview questions that can be used in conjunction with sport-specific questions developed by the building athletic coordinator and head coach. 7. A successful paid, volunteer, or extra-help candidate should be clearly informed by the building athletic coordinator that he/she is being recommended for hire pending reference checks and approval by the director of athletics. He/she should be handed a “New Coach Letter” with instructions to contact the district athletic office to schedule an orientation meeting. 8. The building athletic coordinator is responsible for completing two electronic reference check forms and emailing them to the district athletic office. 9. If reference checks are positive then the building athletic coordinator is responsible for completing/submitting the electronic AD Rec Form to the district athletic office. Volunteer and Extra-Help Coaches 1. Definition of a volunteer coach unpaid individual who meets Edmonds School District age/hiring requirements. agrees to coach for no remuneration (a nominal gift worth $50.00 or less is allowed). Note: booster club or other forms of “under the table” payment is strictly prohibited and can result in disciplinary action/non-renewal of those involved. not allowed to manage a team or practice/contest by him/herself. has no unsupervised access to students. 2. Definition of an extra-help coach individual paid with fundraised dollars that must be paid through the ESD payroll system. individual who meets Edmonds School District age/hiring requirements (see below). hired a predetermined stipend as approved by the building athletic coordinator and Director of athletics. not allowed to manage a team by him/herself unless compensated with fundraised dollars at the bargaining unit rate of pay at his/her experience level. This scenario must be approved in advance by the Director of athletics in accordance with state and federal equity guidelines. page 20 of 46 3. Items to keep in mind when considering volunteer/extra-help candidates: has had playing experience in the particular sport, at least at the high school level. has good working knowledge of the sport. has had coaching experience such as little league, boys and girls club, etc. has positive and healthy attitude that is appropriate for the level of coaching. possesses qualities indicating he/she will be a good teacher of the sport and will relate well with young people. exhibits willingness to learn and improve as a coach. is a good listener and willing to follow directions. is willing to work on a regular basis and understands the hours involved. understands and accepts the responsibilities and limitations of a volunteer coach. 4. Before approved to coach, a volunteer/extra-help applicant must: fully complete the application packet required of those applying for paid coaching positions. demonstrate experience/background in the sport for which they are applying. interview with the building athletic coordinator (it is required that the building athletic coordinator coordinates and is involved in this process). It is preferred that the head coach be part of the interview with the applicant and the building athletic coordinator. be approved by the Director of athletics. have current First Aid/CPR certification that will not expire during the season. have approved fingerprint and state patrol check documentation on file. have two reference checks on file as completed by the building athletic coordinator. complete an orientation session at the district athletic office. complete WIAA coaches’ standards requirements if coaching beyond two years. 5. An approved volunteer/extra-help coach must: abide by the regulations of the Edmonds School District, league, and the WIAA. follow the daily directives of the head coach and building athletic coordinator. agree to have no unsupervised contact with athletes. agree to be under the supervision of a paid member of the coaching staff during practices and contests. agree to make no program decisions. agree to not engage in conversations related to player and/or parent concerns, but instead to direct such concerns to the head coach. 6. The services of a volunteer coach may be terminated by the building athletic coordinator, director of athletics, or principal at any time. Edmonds School District Athletics Hiring forms: New Coach Letter (printed on ESD athletics department letterhead) AD Rec Form Reference Check Form Coach Orientation Checklist page 21 of 46 New Coach Letter (handed to individual recommended by building athletic coordinator) Welcome Coach: Congratulations on your new position as a paid or volunteer coach. Your next step involves contacting the Athletics Office immediately. You are expected to contact LeAnne Brisbois within 24 hours of receiving this letter to schedule a meeting. LeAnne can be reached at 425-431-7146. You will also be required to attend a group orientation meeting. The meeting will allow you to coach once the paperwork requirements listed below have been completed. Please check with the building athletic coordinator for the date of the next group orientation. The purpose of your orientation and the meeting is to acquaint you with the Edmonds School District Athletic Department and complete steps required to ensure your coaching status. You must arrive at the meeting with the materials listed below in order to move ahead with the process. FOR FIRST TIME PAID POSITIONS: PLEASE BRING TO MEETING AT THE ATHLETICS OFFICE 1. Original Social Security card or a receipt from Employment Security indicating that a card has been requested. Photocopies are unacceptable. If you do not have or cannot find your Social Security card request a replacement card from a local Employment Security Office. Bring the receipt to your meeting for verification. FOR PAID AND VOLUNTEER POSITIONS: PLEASE BRING TO MEETING AT THE ATHLETICS OFFICE 1. One piece of picture identification, preferably your driver’s license. 2. Original First Aid/CPR cards. District contracted coaches must have certification or be enrolled in a class (45 day deadline to complete requirement). Volunteer and extra-help coaches must have current First Aid/CPR certification before clearance is granted. 3. Verification of WIAA Clock Hour status from your previous school district if applicable. 4. The Washington Interscholastic Activities Association (WIAA) has fully implemented a plan to monitor coaching standards and clock hour credits for interscholastic coaches, volunteers, and extra help staff. As a coach in Washington State your progress must be tracked and reported to the WIAA on an annual basis. It is important that you understand this requirement as it affects your ability to continue with the program in future years. A copy of the standards will be provided at your orientation meeting. Please note that you must earn 30 clock hours before the third season coached, attend the WIAA Coaches School, or complete the seven hour ASEP coaches’ class to gain compliance. 5. Thank you for your assistance with this process and best of luck with your coaching assignment. I can be reached at 425-431-7151 or at BeglauJ@edmonds.wednet.edu if you have questions. Sincerely, Jan Beglau Director of Athletics, Edmonds School District page 22 of 46 AD Rec Form (submitted electronically to athletics office by athletic coordinator) Edmonds School District Department of Athletics Recommendation for Coaching Position from Building Athletic Coordinator AC: Complete and email this form to the Director of Athletics. Hand the “New Coach Letter” (dated 08-11-09) to the individual you are recommending. Inform the candidate that he/she is being recommended for hire pending reference checks and approval by the Director of Athletics. Do not allow an individual to coach in your program until he/she has completed the approval/orientation process and you have been informed that he/she has been cleared to coach. Today’s Date: School: Name: Phone Number: Email: Cell Phone: Sport: For Team (check one): Status (Check one): Cert Level (check one): Varsity JV Dcls Head Assistant C Team Ndis Flex Volunteer Extra Help* Extra Help Coach Account Code: *Extra Help Coach Stipend Amount: *(please consider that your budget will be charged the amount listed above plus 20% for benefits) ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Classified and Coaching Application Completed (incl. VOL & EXH): Previous HS, MS or collegiate coaching experience in this sport: None Current FA/CPR? Yes No Yes No Current staff # Years & Sport Candidate must bring copy of cards to first orientation Reference #1 completed on district form and emailed: Note: Reference #2 completed on district form and emailed: Note: ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- New hire letter handed/emailed to the recommended candidate. Candidate informed that he/ is offered the position pending reference checks and approval by Director of Athletics. Candidate informed that he/she is to contact the Athletic Office within 24 hours to schedule a short orientation meeting. Candidate also informed to schedule full orientation meeting with Jan Beglau. page 23 of 46 Reference Check Form (two submitted electronically to district athletics office by athletic coordinator) EDMONDS SCHOOL DISTRICT Human Resources Division Coaches Reference Check Form Name of Candidate: Date: Name of Reference: Position: Name of person acquiring this information: 1. How long have you known Less than a year 1-3 years 3 years or more (name of candidate [NC])? 2. In what capacity have you known Coach Teacher (NC)? Other 3. Please rank (NC) on a scale of 1-4 in the following areas: Establishes and maintains positive relationships with students, staff, and the community. Effectively promotes the athletic program in the community. Articulates a well-defined and understandable coaching philosophy. Emphasizes ethical competition, sportsmanship, leadership, and citizenship among coaches and athletes. Positively motivates athletes and promotes teamwork. Listens well and communicates positively and clearly. Consistently applies established team rules and regulations. Is firm but fair in enforcing expectations of behavior with athletes. Applies developmentally and age appropriate methods to coaching student athletes. Pursues innovation and knowledge of new techniques through participation in clinics and workshops. Applies knowledge of safe training practices and appropriate injury procedures. 4. What do you find to be the greatest strengths of 5. What special or unique contribution has (NC) made to your athletic program? 6. Please tell me about the relationships 7. Do you have any concerns about No Yes (NC)? (NC) establishes and maintains with students and co-workers. (NC) as a coach? If yes, why? 8. How do student athletes especially benefit from being on (NC)’s team? 9. On a scale of 1 to 10, with 10 being the highest, how would you rate the overall effectiveness of Why? 10. Is there anything else you would like to add to help us understand 11. Would you rehire this person? Additional information: Yes No If no, why? (NC) more fully? (NC) as a coach? EDMONDS SCHOOL DISTRICT ATHLETICS ~ ORIENTATION CHECK LIST 7/30/10 Name: _____________________________________ School: ________________ Sport: _____________________________________ Head Assistant Flex Date: ________________ Extra-Help Volunteer Current application on file (all). Completed W-4 turned into Human Resources (paid coach only). Completed Applicant Disclosure Form submitted to Human Resources (all). Filled in the Employment Eligibility Verification Form I-9 and returned to Human Resources along with original Social Security card and one piece of picture identification. A Washington driver’s license or Washington I.D. card is the preferred pictured identification (all). DATE COMPLETED Criminal History Background Check. Completed finger printing and submitted to human resources (all). DATE COMPLETED HR will contact you for a 2 hour employee training session on sexual harassment, safety and blood borne pathogens. Reviewed WIAA Coaches Standards (all). Requested clock hour form from previous district & issued copy of standards. Issued/reviewed Athletic Policy Handbook (all) and Coaches’ Bargaining Agreement (district contracted coaches only). Requested current original First Aid/CPR cards or registered individual for the next available class. Explain that VOL/EXH coach must start with current First Aid/CPR. 45 days for district contracted coach. Expiration Dates: First Aid Class Enrollment Date: CPR Provided information on Northwest District One Passes (district contracted coaches only). Reviewed membership application for ESD & State Coaches Association. APPLICATIONS DISTRIBUTED Explained that brochures, flyers, team rules, etc. require pre-approval by building administrator. Explained that fund raising must have prior approval of administrator. Sport specific booster clubs are not allowed. Type II Driver’s License (high school only). District contracted coaches for sports other than football, soccer, baseball, and fastpitch are required to obtain a Type II Driver’s License within 11 months of hire. Complete and return the request for drivers abstract found in this packet. Volunteers are NOT required to comply. Reviewed out-of-season and sport specific Washington Interscholastic Activities’ Association (WIAA) rules. Reviewed injury policy. District Classified and non-district Extra Help pay procedure (use HR-128 timesheet). Reviewed Summer Activity procedure – Must be approved. All coaches are notified to visit the Northwest District 1 web page; www.nwdist.1.com to examine the League handbook. Coach’s Signature Date Interviewer’s Signature Date 25 of 46 General Information and Regulations 09/01/07 1. Officials Issues with officials are to be reported to the building athletic coordinator and director of athletics. The director of athletics is responsible for considering issues brought forward by coaches/building athletic coordinators and determining what, if any, action should be taken. Coaches are not authorized to register complaints directly to an official or his/her association, with the exception of an announced post-event evaluation process provided by an individual officials’ association. Coaches should be constructive with evaluative comments and issue such comments in the spirit of working toward an improved playing environment. Failure to adhere to the chain of command in this instance can lead to a warning, suspension, and/or non-renewal. Failure of an official to report for a scheduled contest must be immediately reported by the coach to the building athletic coordinator and director of athletics. 2. Contest Results to Media. The head coach or his/her designee is required to report varsity results to The Herald, Enterprise, Seattle Times, and Seattle PostIntelligencer immediately following the contest. This requirement applies to home events and out-of-area away events. 3. Comment to Media. Coaches are to refer all requests for comment related to team issues, code violations, discipline, and/or controversy to the director of athletics without further comment. Coaches are to refrain from making comments that could be construed as negative and/or inflammatory toward officials (a WIAA violation), players, opponents, etc. To do so is a violation of WIAA rules. 4. Emergency Care. First aid/CPR treatment only should be rendered by a coach at school or at a school event where needed. Coaches should not hesitate to call 911 in an emergency situation. Emergency contact info (AD-1 Form) should be in the possession of the coach at all times for program participants under his/her supervision. The parent/guardian of the injured student should be notified immediately and arrangements should be made for a program coach to accompany or follow an emergency transport until which time the parent/guardian has arrived to assume responsibility. The building athletic coordinator, Director of athletics, and school athletic trainer should be notified on the day of the incident. 5. Accident Report. The head coach, or assistant coach supervising an injured participant, must completely fill out the Edmonds School District Accident Report Form, available from the school athletic trainer or office manager, within 24 hours of an accident and/or injury. The completed form should be submitted to the building athletic coordinator who will forward to the principal and risk management. The report must be complete and in sufficient detail so that the reader will know what occurred should the case be examined at a later date. This is for the protection of the athletes, the coach, and the school district. 26 of 46 6. If a coach is injured and medical care is required, a Self Insurer Accident Report (SIF-2) and Supervisor’s Report of Accident form must be submitted to the building athletic coordinator, who will, in turn, submit to the principal and human resources. If medical attention is not required, only the Supervisor’s Report of Accident form must be submitted to the building athletic coordinator and principal. 7. Sport Camps, Community Programs, and Multi-Sport Student Athletes. The decision to participate in camps and/or community sports programs including leagues, tournaments, and meets, rests with the individual and his/her parent(s) or guardian(s). Participation in such programs will not be used as a criterion for school team selection or placement on a team. Coaches may recommend a specific camp or tournament to players in his/her program but may not coerce a player to participate or criticize a player choosing other options. ESD coaches are expected to encourage players to participate in more than one school sport and work collaboratively with others to ensure shared and reasonable involvement. 8. Off-Season Activities. Off-season activities are permissible provided they adhere to WIAA rules/regulations and are approved by the building athletic coordinator and director of athletics. 9. Transfer Students. Potential out-of-district transfer situations should never result in a coach conversing with the student and/or his/her family in advance of an approved transfer and registration at the school. If contacted, the coach should immediately, without fail, indicate to the player and/or his/her family that he/she cannot discuss anything related to athletics and direct the individual(s) to the office of the director of athletics. Athletic coordinators, if contacted, should also direct individuals to the director of athletics. The director of athletics should be notified after a contact has been made at the building level. A record of the contact to include date/time/name and the nature of the contact should be forwarded to the director of athletics immediately following the interaction. Coaches engaging in a conversation of this nature will be subject to suspension and/or non-renewal. SEE SUMMER ACTIVITIES SECTION for further information on transfers. 10. Eligibility Issues and Appeals. The role of the coach is to refer the player and/or parent/guardian to the building athletic coordinator when approached with eligibility questions or issues. The director of athletics should then be notified by the building athletic coordinator. A determination will be made as to what WIAA rule is in question or has been violated. In cases of ineligibility, the athletic coordinator will fill out the cover sheet of the WIAA Eligibility Appeals packet declaring the student ineligible, process related forms requiring school district action, meet with the student in person to declare him/her ineligible, and call the parent/guardian to explain the definition of hardship, encourage truthfulness throughout the process, and outline steps required for an appeal. The coach, athletic coordinator, and other school district personnel are to provide no further assistance related to filling out student/parent statements, developing the case for appeal, etc. Appeals packet statements from the player and parent/guardian should be their own with no input from district personnel. School time should not be provided to a student filling out his/her statement for the appeals packet. School District Involvement in Eligibility Appeal Hearings. School district personnel may not attend eligibility appeal hearings for out-of-district transfer students due to the fact that it is not possible to effectively verify truthfulness of the appeal and reasons relative to the student leaving his/her previous school district. In cases involving out-of-district transfers, the District One eligibility secretary will be notified by the director of athletics to let him/her know that Edmonds School District will not be in attendance for the reasons stated above. A school district representative may attend an appeal hearing for a current player if that person is closely related to the situation and there is knowledge and verification of hardship as defined by WIAA rules. 11. Travel. Edmonds School District athletic programs may not miss school time for non-league tournament or contest travel that is outside of the Western Conference or District One non-league scheduling combine. A request for overnight travel not involving missed school that takes place in the Northwest (Washington, Oregon, Idaho, Montana) should be discussed with the building athletic coordinator and director of athletics prior to coordinating arrangements or discussing with students and/or parents. If the trip is approved by the director of athletics and falls within WIAA guidelines, then the coach may submit the required overnight trip request through the required school board process. 12. Summer Activities. Summer activities must be pre-approved by the director of athletics through the annual summer activities approval process. One overnight Northwest trip may take place as part of this process, if approved by the director of athletics and ESD Board of Directors (see “travel” section of this document). Incoming ninth graders may not take part in summer activities until the last middle school event of the year has taken place. Transfer Student - due to a move of the entire family unit. Students intending to transfer over the summer, due to a change of residence of the entire family unit, may participate in summer activities only after receiving approval from the director of athletics, who will verify that the family move is legitimate, that the move has actually taken place, and that the student has been accepted at his/her ESD school of residence. Under no circumstances will the student be allowed to participate in summer activities until the move has taken place. Transfer Student - without a corresponding change of residence of the entire family unit. Students wishing to attend an ESD high school who have not moved into the school district with their entire family unit (as described above) are not allowed to participate in summer or off-season team activities until WIAA has granted approval through the eligibility appeals process. Note: The student may attend official team try-outs starting the first day of the WIAAdesignated sports season. 28 of 46 13. School Athletic Equipment Policy - The purpose of this policy is to provide a consistent manner for governing the use, discarding, and theft of school athletic equipment. Athletic equipment and supplies purchased by the ASB are school district property (WAC 392-138-075). a. Students are not to wear school equipment except for practices and contests. Exceptions may be made upon prior approval by the school principal. b. Items may be purchased and resold to students only when they are new and have not been used. c. Items purchased by students become their personal property. d. Personal names may not be attached to uniforms purchased by the school. e. Equipment and supplies cannot be given to charities or individuals (WAC 392138-020). f. Disposal of items which are of little or no value must be in accordance with school district policy. g. Stealing of school equipment is to be interpreted in the strictest sense of the word. Students who are guilty of this offense must return equipment in good condition or reimburse the school for the replacement price of the particular piece of equipment. Parties so involved should be notified that they may be prosecuted in order to carry out this policy. h. Schools may purchase appropriate equipment for use by coaches during a given sport season. This equipment must be of the type that it will be available for use by other coaches. Shoes are not considered appropriate under this policy. Coaches’ equipment must be inventoried and stored with other athletic equipment. 14. Equipment Storage - All school equipment which is portable must be put away and secured each night following a practice or contest. For outdoor sports this includes but is not limited to items such as blocking dummies, pole vault/high jump pits, hurdles, jump standards, cross bars, starting blocks, mallets, and field event implements. Large equipment such as blocking sleds need to be moved off the main playing area and secured. Equipment stored in the gym should be placed off of the court and in an area where it will not create a safety hazard. 15. Field Improvements - Building athletic coordinators are responsible for submitting requests to the director of athletics for routine field maintenance and improvements. Coaches are to report deficiencies to the building athletic coordinator. Coaches/athletic coordinators are not to contact the maintenance department or maintenance workers directly. The director of athletics will work directly with maintenance staff to prioritize athletics-related work. 29 of 46 16. Field Preparation - The maintenance department will prep fields prior to scheduled contests. This includes lining and general pre-game preparation. Removal of water from baseball/fastpitch fields may take place on a limited basis as staffing allows. Prior to the start of each season, the maintenance department will work to service each field. Baseball coaches are allowed to mow their respective grass infield. Students may not operate mowers. Outfield mowing by any individual other than school district maintenance staff is prohibited. Water removal by coaches/players is allowed. Field improvements beyond those listed above must be approved in advance by the Director of athletics in consult with the Grounds Foreman. 17. Passes - High school teachers of the Edmonds School District will be admitted to regularly scheduled home contests that involve their high school when held at an Edmonds District facility. A current Faculty Identification Card is required to gain entry. Faculty cards are not good at away or post-season events. 18. WIAA District One Supervisory Pass - Each bargaining unit coach may purchase up to two WIAA District One Passes. WIAA District One Supervisory Passes are for adults only and are not transferable. In addition, only one person per pass is allowed entry. Volunteer/extra-help coaches are not eligible for District One Supervisory passes. Passes are good for regular season contests only. 19. Improvements and Additions to School Facilities - Any school or non-school organization wishing to improve existing school facilities and/or equipment is required by School District policy to submit a proposal for such improvement or addition to the Director of athletics on Form #A180. Procedures for this process are outlined in School Board Policy 4110, 4110-R1, FB and FB-R1. TRANSPORTATION 1. TEAM BUSES - Schools are to submit travel requests directly to the Athletic Office. The school is responsible for notifying the Athletic Office and the Transportation Office of any change due to cancellation, change in schedule, etc. a. Teams are to be ready to leave the school at the scheduled departure time without delay. b. No cleats or spiked shoes are to be worn on the bus. c. Coaches should caution students about keeping the bus as clean as possible and behave properly as a passenger. Towels should be supplied to keep seats clean when contests are played on rainy days and/or on muddy fields. d. Coaches should know the site of away games. e. It may be necessary at times to share a bus with another team. f. Paid coaches are required to ride the bus both ways as a condition of their contract. 2. TRANSPORTATION OF STUDENTS BY CAR/VAN - Staff members transporting students in a car/van (personal or district owned) are required to have a Type II License, except in emergency situations. Type II License training will be provided by the School District Transportation Department. Exceptions to this rule must be cleared in advance with the Director of athletics. 3. TEAM TRAVEL - Non-league and/or tournament events requiring time away from school are not allowed with the exception of events approved as part of the regular season and/or post-season scheduling cycle. A school program may request participation in an event taking place in a Northwest state (Washington, Oregon, Idaho, Montana) if travel and the event do not involve time out of school. This process should start with the coach initiating a conversation with the building athletic coordinator before students/parents are involved. The building athletic coordinator will consult with the director of athletics to discuss details and seek approval. If approved by the director of athletics, the building athletic coordinator will work with the coach to ensure that all district policies and procedures are met related to equity guidelines, fundraising requirements, and School Board approval (needed if the event involves an overnight stay). a. Housing and food arrangements are to be coordinated by the building athletic coordinator and ASB clerk once the trip has been approved by the director of athletics and overnight travel has been approved by the School Board of Directors. Planning must take place as early as possible to permit time to process the request and secure necessary arrangements. Overnight requests require School Board of Director approval with the request submitted a minimum 45 days in advance. Note: Board approval is not required for overnight travel to WIAA State Tournament events. b. Transportation arrangements for post-season events are to be coordinated with the director of athletics. Vans are to be used for post-season events where possible. c. Travel that necessitates the use of a substitute teacher requires a request for substitute form (HR - 105). Use of a substitute teacher must be approved in advance by the Director of athletics. d. Schools are expected to share transportation with other schools when reasonable and efficient as determined by the director of athletics. 4. ATHLETIC TRANSPORTATION LIMITATION - Athletic trips are limited to a maximum of 50 miles one way for regular season contests, invitational meets, or tournaments. Schools traveling beyond the allowed distance for approved contests will be billed for additional transportation costs. Additional limitations may be necessary due to budgetary restrictions and will be announced as needed. 31 of 46 5. EXCUSES FROM TAKING TEAM PROVIDED TRANSPORTATION - Student athletes are to ride team transportation to/from events when district transportation is provided. When unavoidable circumstances arise, an athlete will be released to his/her parent/guardian only. Advance written notification from a parent/guardian is required for an athlete to ride with another parent. This must be approved in advance by the building athletic coordinator. Student athletes are not allowed to drive personal vehicles to events when district transportation is provided, with the exception of rare cases pre-approved by the director of athletics. BOARD POLICY 4305 USE OF SEAT BELTS AND/OR OCCUPANT RESTRAINT SYSTEMS It is the policy of Edmonds School District that all persons operating or riding in the following designations of vehicles while on district business shall use seat belts or the entire occupant restraint system in the prescribed manner: 1. All district-owned vehicles, except school buses. 2. All private vehicles being used for district business and receiving mileage compensation. 3. All private vehicles being used to transport students or district employees. Legal Reference: RCW 46.61 BOARD POLICY 7350 FIELD TRIPS Same-Day, In-State Field Trips Overnight or Out-of-State Field Trips and Outdoor Education Programs International Travel Adopted 8/19/86 Revised 6/16/87, 1/19/93, 4/18/00 The Edmonds School District recognizes that field trips, when used as a teaching strategy integral to the curriculum or to extracurricular programs, are educationally sound components in the instructional/extracurricular programs of the schools. Such trips must supplement and enrich classroom/extracurricular programs by providing learning experiences in an environment beyond the school. Three types of field trips or extended learning experiences are recognized. Each type requires various levels of approval prior to initiating any planning: Type I - Same-Day, In-State Field Trips/Approval by Principal/Program Manager or Designee. Type II - Overnight or Out-of-State Field Trips and Outdoor Education Programs/Approval by Principal/Program Manager or Designee/Approval by Board of Directors. 32 of 46 Type III International Travel /Approval by Principal/Program Manager or Designee/Approval by Board of Directors Overnight, in-state field trips involving high school extracurricular groups that are involved in State organization sanctioned playoffs, meetings, or competitions that are announced with notice too short to be scheduled on the next regular Board meeting may be approved by the superintendent or designee with notice to the Board of Directors. The superintendent shall develop procedures for the preparation and operation of all types of field trips. COACH EMPLOYMENT STATUS Coaches will be compensated based on the following categories: 1. Edmonds School District Certificated Staff Member (Cert – district teacher). Stipend as specified on the current year Coaches’ Bargaining Agreement. 2. Edmonds School District Classified Employee (Dcls – hourly staff). Stipend as specified on the current year Coaches’ Bargaining Agreement. As required by law, classified employees will be paid an overtime rate for hours beyond eight in one day and/or 40 in one week. The overtime rate (time-and-a-half) will be based upon the higher rate of pay earned by the individual and shall be no more than stipend amount on collective bargaining. 3. Non-District Employees (Ndis). Stipend as specified on the current year Coaches’ Bargaining Agreement. 4. Mandatory First Aid/CPR Requirement Current First Aid/CPR status is a condition of employment for coaches/volunteers. Returning coaches/volunteers without current First Aid/CPR certification will not be allowed to attend practice or contests and paid coaches are subject to immediate revocation of the coaching contract. Newly hired bargaining unit coaches have 45 days to become compliant. Volunteer/extra-help coaches must have First Aid/CPR certification in place before they are allowed to coach. 5. WIAA Coaching Certification Standards Paid and volunteer coaches are required to meet WIAA Coaches’ Standards as a condition of employment. Current requirements can be found online at www.wiaa.com. It is the responsibility of the coach/volunteer to submit clock hour verification to the district athletic office. A copy of all submissions should be kept by the coach for future reference. Failure to maintain coaches’ standards and maintain current first aid/CPR certification (including swim safety training Certification for swim/dive coaches and stunt certification for cheer coaches) can result in suspension and or non-renewal. 33 of 46 6. Clinic Registration Stipend Bargaining unit coaches attending a sport specific, sports medicine, or athletic training clinic requiring a registration fee will qualify for reimbursement of that fee up to the amount specified in the Coaches’ Bargaining Agreement per contracted sport, until total funds available are expended. A purchase order for registration is to be requested from the district athletic office in advance of the early registration deadline. Additional fees designated for association memberships and/or registration late fees are not covered by this stipend. Flexible Staffing Procedure for High School Athletics 1. The purpose of the Flex Staffing Procedure is to eliminate positions for which there is no program as determined by participation numbers throughout the season. 2. Coaching positions which have been included in the program to handle specific teams shall be retained the full season, providing the minimum participation standard is maintained. In sports where the participation level falls below the minimum standard, the designated Flex Staff position(s) will be dropped and the individual paid on a prorated basis for the percentage of the season worked. This procedure applies to positions only and not to the termination of a sport. 3. The designated Flex Staff positions for each sport season are: Sport Position Cross Country ......................... 1st Assistant Baseball .................................. 2nd Assistant* Basketball................................ 2nd Assistant Fastpitch.................................. 2nd Assistant* Football ................................... 5th and 6th Assistant Golf.......................................... 2nd Head Coach - see specific golf notes Soccer ..................................... 1st Assistant Tennis ..................................... 2nd Assistant (girls’ soccer)* Track and Field ....................... 3rd and 4th Assistant Wrestling ................................. 2nd Assistant Volleyball ................................. 2nd Assistant 4. Minimum participation numbers required to maintain a Flex Staff position: Cross Country ......................... 30 Baseball .................................. 30 V/JV & 14 or more “C” players Basketball................................ 35 Fastpitch.................................. 30 V/JV & 14 or more “C” players Football ................................... 50 for 5th Assistant/75 for 6th Assistant Golf.......................................... 8 boys/8 girls - see specific golf notes Soccer ..................................... 30 Tennis ..................................... 24 Track and Field ....................... 50 for 3rd Assistant/75 for 4th Assistant Volleyball ................................. 30 Wrestling ................................. 40 34 of 46 *JV Tennis and “C” baseball/fastpitch coaches will receive an initial 25% contract if numbers have been near the threshold the previous year. If minimum numbers are maintained a 75% contract will be issued during the fourth week of the season. 5. For sports in which the coaching position is directly tied with the reserve team and schedule, the team must be able to meet 80% of the scheduled contests. For example, a third team basketball team must have enough qualified players to play at least 16 games of the 20 games scheduled. Schools that cannot meet this requirement for a given team will lose the designated position at that point in the season when this is determined. 6. A Flex Staff position can be front-loaded for the following season if solid participation numbers appear to be in place and funding is available. The director of athletics will notify building athletic coordinators of this possibility prior to each season. 7. The minimum squad size listed in #4 above must be met by the first WIAA sanctioned playing date for any front-loaded Flex Staff positions. Programs unable to meet this standard will lose the Flex Staff position with the coach being paid a prorated amount for time served. An extension of up to two weeks can be requested of the director of athletics. 8. On the first of each succeeding month during the season of the given sport, the minimum squad size must meet the given standard with a 10% leeway the first month and another 10% leeway of the original figure the second month. For example, with a minimum standard of 30, the number that must be met in the succeeding months is 27 and 24. 9. To qualify for a Flex Staff position for the first time or after a break in required participation numbers for one or more years, the minimum number of participants must be maintained for the first three full weeks of the season. A contract will be issued on Monday of the fourth week should numbers warrant. The Flex Staff coach will be paid a prorated amount beginning Monday of the fourth week. 10. The position in question will be terminated at the point in the season where the minimal requirements can no longer be met. The coach involved is to continue to be given credit for the full week in which the position is terminated. 11. The building athletic coordinator is responsible for maintaining this policy. The Director of athletics should be notified of any situations where participation numbers are no longer sufficient to warrant a Flex Coach. 12. Funds budgeted by the District and any unexpended funds from discontinued coaching positions will be placed in a holding account to be allocated for future positions as participation numbers from the previous year and the ability to meet the above listed criteria warrants. Should two or more schools qualify for a Flex Staff position, remaining funds will be divided equally with individuals contracted for the percentage of the season the funds will allow. 13. Golf - In situations where a minimum eight boys and eight girls are not eligible and practicing by the fifth day of practice one coach will be declared head program coach. A second coach will be declared the program assistant. The assistant coach will be remunerated at the assistant coach rate of pay and will be hired on a prorated basis to cover practices and/or match supervision when the head coach is not available. This situation will be monitored by the building athletic coordinator and communicated with the Director of athletics during the first week of practice. 35 of 46 Edmonds School District Department of Athletics COACHES ELIGIBLE FOR POST-SEASON PAY The building athletic coordinator is to notify the district athletic office the day after teams/individuals qualify for post-season events to identify coaches eligible for postseason pay. Assistant coaches identified for post-season pay must attend all practices and contests during the post-season. It is the responsibility of the building athletic coordinator to verify this work. Number of Coaches Eligible for Post-Season Pay – Team Sports Baseball: Two Basketball: Three Fastpitch: Two Football: Five Soccer: Two Volleyball: Three Number of Coaches Eligible for Post-Season Pay – Individual Sports Cross Country: One: 1-10 qualifiers Two: 11+ qualifiers Pole Vault: One: 1+ district qualifiers Tennis/Golf: One: 1+ qualifiers *Track and Field: One: 1-5 qualifiers Two: 6-10 qualifiers **Wrestling: One: 1-5 qualifiers Two: 6+ qualifiers Three: 11+ *Do not include pole vaulters in total number from individual school **An additional coach is approved for competition only if more than one athlete qualifies for post-season on (receives .5 of weekly post-season pay for each week worked). NOTE: Alternates should not be included in the number used to determine coaches eligible for post-season pay. 36 of 46 Pre-Season Athletic Meeting for Parents – 09/01/07 Meeting Outline GENERAL 1. Purpose of meeting. 2. Review and explanation of general information related to the athletic program. a. AD-1: b. AD-2 (HS) c. d. e. f. g. h. i. j. Single Sport Clearance Form and Participation Fee Cover AD-3: (MS) Forms Packet for HS (AD-2) or MS (AD-3) Includes Physical Form, Insurance Waiver, Eligibility Code, Extra-Curricular Contract, Parent Permission, etc. Insurance options and paperwork for those wising to purchase insurance Purchase of ASB Card requirement Transportation requirements Responsibility for school equipment Medical release following injury or lengthy illness All-Sports 10-Event Discount Punch Card for District events Sportsmanship expectations of players/spectators Other school information SPORT INFORMATION A. Review the following types of information with parents a. b. c. d. e. f. g. h. i. j. k. Length of season and schedule of practices, contests, and special activities Program objectives Expectations of athletes and their responsibilities within the program. Procedure for handling athletic code violations and other disciplinary matters Role of parent related to the athlete’s conditioning, diet, rest, and program issues or problems. How parents can contact you with questions or concerns. Outline a typical practice emphasizing conditioning activities, skills instruction, safety precautions, etc. Outline squad selection criteria, if applicable. Outline procedure for distribution/retrieval of uniforms and equipment. Explain methods for determining proper fit of protective or safety equipment. Outline criteria for letters, certificates, awards, etc. 37 of 46 Criteria For Squad Selection – 09/01/07 District parameters/guidelines will be utilized by coaches in the initial selection of participants for athletic teams whenever it is determined that not all candidates will remain as members of the squad. • Sport specific criteria are to be developed by the individual coach. • It is the responsibility of each coach to communicate the selection procedure and timeline to all participants on or before the first practice session. • The coach has the responsibility to document the process. • It is the responsibility of each coach to consider the following criteria: Coaches will consider: • Fundamental skills, speed, strength and coordination of the participant. • The safe participation of the participant, so as not to endanger the safety and health of the student or other participants. • Available facilities, number of coaches and/or the nature of the specific activity. Any of the above may limit the number of positions on the team in order to ensure a safe environment. • Attitude, conduct, and citizenship both in the specific athletic environment and daily academic surroundings. • Aptitude of the participant to accept and appropriately react to instruction during tryouts, drills, and game-related contests of the specific activity. • Current academic eligibility, and/or the potential of future athletic participation restrictions or denial based upon academic eligibility. Cheerleader Selection Guidelines - 03/07/01 Try-Out Requirements and Process 1. Students taking part in spring try-outs for cheer programs must be a current high school student. Eighth grade students are not eligible for spring try-outs. If a coach chooses to allow incoming ninth graders on the squad, they become eligible to try-out on the first practice date in the fall (late August). 38 of 46 2. Students must meet WIAA and Edmonds School District eligibility/academic standards. Successful completion of AD-1 and AD-2 paperwork (including a current physical). Enrolled in and passing a minimum of five classes. Students enrolled in more than five classes can be failing no more than one class. Note: The head coach can implement a grade point or “no classes failed” requirement that exceeds the above listed standards if approved by building administration and if students/parents are provided written information in advance of the try-out process. 3. The head coach will evaluate and choose the squad based upon physical skill and one or more of the additional selection categories listed below. The head coach will determine the significance and weight of each individual category and will provide written detail to students/parents in advance of the try-out process. 4. It is acceptable to use another Edmonds School District cheer or dance/drill coach to assist with the selection process. Other individuals should not be used. Selection Categories It is the responsibility of the head coach to develop a selection process involving physical skill and one or more of the additional categories listed below. Selection criteria must be presented to the building athletic coordinator for his/her approval in advance of distribution. Approved criteria must then be distributed to athletes/parents in advance of try-outs. 1. Physical Skills The head coach will develop a set of physical performance skills to evaluate and a consistent rating process. All candidates must be rated on the same performance skills. Staff Evaluations An evaluation sheet will be distributed to each school staff member at least one week in advance of deadline. A rating scale of 1-5 will be used (one is low, five is high). Average total score will determine the final rating value. A minimum six recommendations per individual must be gathered to determine a valid score. In the event a minimum six recommendations are not returned it is the responsibility of the coach to contact staff and secure additional evaluations. Students are not to be involved in this process. A confidential process should be maintained. Evaluation forms should be on file for one year following the process. 39 of 46 2. Coachability The head coach will develop a rating sheet related to individual coachability. This area could include although is not limited to cooperation, communication, ability to follow instruction, ability to stay on task, etc. A numerical rating process is recommended. 3. Personal Interview The head coach will develop interview questions related to the position of cheerleader. The head coach will develop a consistent method for rating candidates. numerical rating sheet is recommended. A Dance/Drill/Step Selection Guidelines – 03/07/01 Try-Out Requirements and Process 1. Students taking part in spring try-outs for dance/drill/step programs must be a current high school student. Eighth grade students are not eligible for spring try-outs. If a coach chooses to allow incoming ninth graders on the squad, they become eligible to try-out on the first practice date in the fall (late August). 2. Students must meet WIAA and Edmonds School District eligibility/academic standards. Successful completion of AD-1 and AD-2 paperwork (including a current physical). Enrolled in and passing a minimum of four classes. Students enrolled in more than four classes can be failing no more than one class. Note: The head coach can implement a grade point or “no classes failed” requirement that exceeds the above listed standards if approved by building administration and if students/parents are provided written information in advance of the try-out process. 3. The head coach will evaluate and choose the squad based upon physical skill and one or more of the additional selection categories listed below. The head coach will determine the significance and weight of each individual category and will provide written detail to students/parents in advance of the try-out process. 4. It is acceptable to use another Edmonds School District dance/drill or cheer coach to assist with the selection process. It is also allowable to use a studio dance instructor, certified aerobics instructor, or a non-district dance/drill coach to assist with this process. Other individuals should not be used. 40 of 46 Selection Categories It is the responsibility of the head coach to develop a selection process involving physical skill and one or more of the additional categories listed below. Selection criteria must be presented to the building athletic coordinator for his/her approval in advance of distribution. Approved criteria must then be distributed to athletes/parents in advance of try-outs. 4. Physical Skills The head coach will develop a set of physical performance skills to evaluate and a consistent rating process. All candidates must be rated on the same performance skills. 5. Staff Evaluations An evaluation sheet will be distributed to each school staff member at least one week in advance of deadline. A rating scale of 1-5 will be used (one is low, five is high). Average total score will determine the final rating value. A minimum six recommendations per individual must be gathered to determine a valid score. In the event a minimum six recommendations are not returned it is the responsibility of the coach to contact staff and secure additional evaluations. Students are not to be involved in this process. A confidential process should be maintained. Evaluation forms should be on file for one year following the process. 6. Coachability The head coach will develop a rating sheet related to individual coachability. This area could include although is not limited to cooperation, communication, ability to follow instruction, ability to stay on task, etc. A numerical rating process is recommended. 7. Personal Interview The head coach will develop interview questions related to the position of dance/drill team member. The head coach will develop a consistent method for rating candidates. numerical rating sheet is recommended. 41 of 46 A Emergency Procedures – 09/01/10 1. Emergency Aid Car - Call 911 if there is any question related to the severity of an injury. 2. Edmonds School District Head Athletic Trainer – Sandy Metzger Phone and Voice Mail 425-431-6218 Cell Phone 206-459-9546 a. Your building athletic trainer should be notified of the following as soon as possible after the injury has occurred: i. Injury to an Edmonds School District athlete that requires treatment. This includes injuries taking place at home events, away events, or while athlete is on his/her own time. ii. Injuries taking place at an athletic event hosted at an Edmonds School District location that requires treatment. This includes injury to an Edmonds athlete, an opposing athlete, official, spectator, etc. iii. Significant emergencies are to be reported to the building athletic coordinator and director of athletics on the same day of the incident and as immediately as possible after it has occurred. iv. Any neck injuries or head injuries need to be reported to both the athletic trainer and building athletic coordinator. Emergency Considerations 1. The coach is responsible for addressing the following issues with the Building athletic coordinator prior to practice or competition. a. Location and access to a telephone, particularly at off-campus sites where one may not have keys to the building. A cell phone should be available at all times. b. Access to emergency gates/barriers that could prevent aid car access at both on and off-campus locations. Coaches of outdoor sports should be issued keys to the nearest emergency access gate. c. The coach is required to carry a copy of the AD-1 form to all practices and contests. This form provides parent permission for emergency treatment. 42 of 46 Concussion Management Requirements Coaches shall follow the Concussion Management Policy and insure that: a. Athletes are educated on the signs and symptoms of concussions every year at the beginning of the season. b. Athletes are removed immediately from participation who are suspected of sustaining a concussion. c. Athletes shall not be allowed to return to play until the athlete has received written clearance from a licensed health care provider trained in the evaluation and management of brain injuries. First Aid/Athletic Training Kit – 09/01/07 Minimum Supplies Requirement 1. A First Aid/Athletic Training Kit is required to be on hand at all times for practice and contests. It should be nearby, fully stocked, and convenient to access. At minimum, the kit should contain the following: Band-Aids Gauze pads Adhesive tape Underwrap Vaseline Cotton balls Tongue blades Antibiotic ointment Chemical Ice Packs Gloves Scissors Slings (i.e., triangular bandage) Sterile solution for rinsing the eyes Rubbing alcohol Plastic airway Flashlight Cotton Q-tips Tape Cutters Clean towels and facial tissues 2. Other First Aid Related Requirements a. Ice Chest When Possible – ideally contains crushed ice, plastic bags/ties, and Ace Bandages in two, four, and six-inch widths. b. Drinking Water Supply – Individual water cups or individual squeeze bottles. Water should be made available at all locations including off-campus practice sites. c. Football Kits – Must include the following items to allow for the rapid removal of face masks and other equipment: i. Bolt cutters ii. Heavy duty utility scissors for cutting plastic, heavy cloth, webbing, etc. iii. Screwdrivers – both regular and Phillip’s 43 of 46 PROCEDURE IN THE EVENT OF AN ACCIDENT - 09/01/07 1. Emergency Care (See Previous Section) 2. Equipment Secure all equipment potentially involved in an athletic related injury or accident as follows. This includes accidents/injuries taking place in practice or game situations. Tag each item with the following identifying information: a. Date b. Time c. Location d. Name of injured person(s) e. Signature of individual securing the equipment Tagged equipment should be turned over to the school administration for safekeeping and should not be returned to use or released to any party without an okay by counsel or insurance carrier for the school. 3. Accident Reports - A District Accident Report Form must be completed in full detail as soon after the accident as is practicable. This form should be submitted to the Building athletic coordinator within 24 hours, who will, in turn, forward to the Building Principal. The coach or coaches are encouraged to record recollections and impressions of the accident/injury as soon as possible after it occurs. This information should be kept in his/her personal file. The coach is also required to notify his/her respective District Athletic Trainer no later than 9:00 the morning after the injury. 4. Witnesses - Identify and obtain written statements from witnesses as soon as possible after the accident/injury, if possible. At a minimum, identification of witnesses should include the following: a. Name b. Address c. Phone number d. Age e. Status (student, team member, teacher, spectator, etc.) f. Location or vantage point Statements of witnesses should be brief, to the point, and handwritten by the witness in his/her own words. If an apparent witness maintains he/she did not, in fact, see anything, a brief statement to that effect should be taken. 5. Accident Scene - When possible, the accident scene should be maintained until such time as an inspection can be made by administration officials, District insurance carrier and/or legal counsel, or until photographs can be taken. 6. Photographs - When possible, photographs of the accident scene should be taken as soon as possible after the occurrence. Film should be labeled for identification and deposited with the Building athletic coordinator or Principal. Game films/tapes should also be identified and secured with these individuals. 7. Discussion of Accident - Coaches, assistant coaches, and other staff members should refrain from discussion or venturing opinions related to any accident. Information should be shared only with school administration, the District’s insurance carrier, legal counsel, or police investigators. Requests for interviews should be referred to the Director of athletics. 44 of 46 STUDENT ACCIDENT REPORT PROCEDURE Form A-130 Each item on the report must be completed thoroughly and accurately because the document may be used in a legal context, should litigation result from the incident. Accidents are reported if they occur at District facilities or during District-sponsored activities such as field trips, school patrolled crossings, outdoor education, and interscholastic athletic programs. The individual who provides emergency care at the site of the accident initiates this report if any of the following criteria occur: 1. Parent/guardian is notified 2. Aid car is called 3. Student is referred to doctor 4. Student is hospitalized 5. Student has known health problems 6. Parent expresses a concern about circumstances surrounding accident 7. Accident is due to misuse/malfunction of equipment 8. Noxious substance is inhaled, ingested, or in eye 9. Non-school persons are involved 10. Other criteria which indicates need for report in the judgment of individual initiating the report 45 of 46 Edmonds School District Department of Athletics Medical Release Form Dear Doctor: The Washington Interscholastic Activities Association (WIAA) requires an official medical release in the event an athlete experiences an illness/injury that requires medical care. The release must be signed by a medical doctor and presented to school officials before the athlete is allowed to resume practice/competition. This form is to be used for this purpose. Thank you in advance for taking the time to complete the information listed below. _________________________________________________________ name of student was under my care for the treatment of: ______________________________________________________________________________ general type of illness/injury and may resume practice/competition on ________________________________. date Special Instructions – Please List Below _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ __________________________________ signature of physician __________________________________ date 46 of 46
