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Transport Services Division
ENVIRONMENT
Standards & Guidelines
Contractor’s Environmental Management Plan Guidelines
for Construction –
Road, Rail and Marine Facilities
First Published : November 1997
Revision 1: August 2004
Revision 2: February 2009
This document has been prepared by the Environmental Group, Projects Directorate, Transport Services
Division. It has been approved and authorised for use by Departmental staff and its authorised agents by:
Extracts may be reproduced providing the subject is kept in context and the source is acknowledged. Every
effort has been made to supply complete and accurate information. This document is subject to continual
revision and may change. To ensure you have the most up to date version of this document refer to
http://cms.dpti.sa.gov.au/enviro_services/standards,_guidelines,_procedures
For information regarding the interpretation of this document please contact:
Environmental Systems Group, Contracts and Standards Section
Telephone: (08) 8343 2686
Facsimile: (08) 8343 2905
Copyright DPTI, 77 Grenfell Street, Adelaide, SA 5000
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Contents
1.
INTRODUCTION..............................................................................................................................................4
1.1 BACKGROUND...................................................................................................................................................4
1.2 DPTI’S ENVIRONMENTAL MANAGEMENT FRAMEWORK FOR INFRASTRUCTURE PROJECTS .....................................5
2. ENVIRONMENTAL MANAGEMENT PLANNING ...............................................................................................7
2.1 W HAT IS A CONTRACTOR’S EMP? .....................................................................................................................7
2.2 PURPOSE OF THESE GUIDELINES .......................................................................................................................7
2.3 IS A CONTRACTOR’S EMP REQUIRED FOR ALL PROJECTS? ..................................................................................8
3. PREPARING THE CONTRACTOR’S EMP .........................................................................................................9
3.1 RESPONSIBILITIES .............................................................................................................................................9
3.2 CONTENTS OF THE CONTRACTOR’S EMP ...........................................................................................................9
4. IMPLEMENTATION OF THE CONTRACTOR’S EMP ......................................................................................11
4.1 THE PROCESS OF IMPLEMENTATION .................................................................................................................11
4.2 CONTRACTOR’S EMP REPORTING ...................................................................................................................12
4.3 TRAINING FOR SITE PERSONNEL .......................................................................................................................12
4.4 CONTRACTOR’S EMP AUDITING .......................................................................................................................12
APPENDIX A FORM AND CONTENT OF A CONTRACTOR’S ENVIRONMENTAL MANAGEMENT PLAN ....................... 14
APPENDIX B RELATIONSHIP BETWEEN PROJECT PHASES AND KEY ENVIRONMENTAL DOCUMENTATION……..18
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1. Introduction
1.1 Background
The Department of Planning Transport and Infrastructure (DPTI) is committed to
environmental practice that fully complies with statutory requirements, meets community
needs and achieves environmental best practice. DPTI is committed to:
“a transport system in harmony with the environment.”
DPTI contributes to the well-being of the community by enhancing our environment through:




minimising pollution
sustaining ecosystems
conserving our cultural heritage
enhancing the amenity.
It is essential for the achievement of this goal that construction projects are managed to
achieve a high standard of environmental performance. Compliance with environmental
legislative requirements is essential and considered the minimum acceptable performance
standard. Where possible, best practice environmental management procedures should be
adopted.
To assist in meeting this goal, DPTI has developed a comprehensive, integrated system of
environmental management applicable during the construction of road, rail and marine
facilities. DPTI focus is upon pollution prevention and measurable continuous improvement in
environment performance rather than the costly option of controlling, treating or remediating
pollution after it has occurred,
prevention is better than cure.
Documents forming part of this system aimed at assisting DPTI to achieve best practice
environment management during construction, include:

Environmental Code of Practice for Construction - Road, Rail and Marine Facilities

Contractor’s Environmental Management Plan Guidelines for Construction Road, Rail and
Marine Facilities

Project Environmental Management Plan Guidelines for Construction - Road, Rail and
Marine Facilities

Environmental Audit Guidelines for Construction - Road, Rail and Marine Facilities

Environmental Legislation Summary – Construction.
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The Contractor’s Environmental Management Plan (Contractor’s EMP) guidelines are
designed to assist the construction contractor to plan, document and implement effective sitespecific strategies that will minimise the environmental impacts associated with delivery of the
project.
1.2 DPTI’s Environmental Management Framework for Infrastructure
Projects
DPTI’s generic Project Management Model identifies five project phases in the project
delivery process, namely:





initiation
planning
implementation
hand-over
operations and maintenance.
Key environmental documentation for a project includes:




Environmental Impact Assessment (EIA)
Project Environmental Management Plan (Project EMP)
Contractor’s Environmental Management Plan (Contractor’s EMP)
Environmental Audit Guidelines and Reports.
Responsibilities, interactions and roles of project team members vary in accordance with the
requirements of the distinct project phases and should be nominated in the Contractor’s EMP.
DPTI’s environmental management framework for infrastructure projects, showing the
interaction and relationship between project phases and key environmental documentation, is
presented in Appendix B. This is outlined in more detail for the process of letting and
managing a construction contract in Figure 1.
The shaded area of the flow chart highlights the contractor’s key responsibility areas and
nominates the key guideline documents. These documents will assist in complying with
DPTI’s environmental management requirements and mitigating the construction impacts.
The key document in this process is the Contractor’s EMP, which is an implementation plan
based on the requirements of the Project EMP. The Contractor’s EMP details how the
contractor will implement the project’s environmental management requirements.
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Figure 1
DPTI’s Environment Management Framework for Infrastructure Project
GUIDELINE
DOCUMENTS
PEMP
GUIDELINES
ENVIRONMENTAL
CLAUSES FOR
MASTER
SPECIFICATION
PEMP GUIDELINES
ENVIRONMENTAL
CODE OF PRACTICE
ENVIRONMENTAL
AUDIT GUIDELINES
ENVIRONMENTAL
MANAGEMENT
ENVIRONMENTAL
MANAGEMENT PLAN
MASTER
SPECIFICATION
PROJECT MANAGEMENT
PHASES
DESIGN & PRECONSTRUCTION ACTIVITIES
TENDER
DOCUMENTATION
CONTRACTOR’S
ENVIRONMENTAL
MANAGEMENT
PLAN
CONTRACT AWARD
& PROJECT TEAM
PARTNERING
SITE VERIFICATION &
AUDITING
CONSTRUCTION
HAND-OVER
OPERATIONS &
MAINTENANCE PHASE
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2. Environmental Management Planning
2.1 What is a Contractor’s EMP?
The Contractor’s Environmental Management Plan (Contractor’s EMP) is a project-specific
document prepared by the contractor. The Contractor’s EMP details how the environmental
management requirements, as identified in the Project EMP, will be implemented and
managed on site. The Contractor’s EMP will detail how the contractor will mitigate
construction impacts and documents the contractor’s response to inspecting, monitoring,
verifying, internal auditing and correcting or improving environmental performance.
2.2 Purpose of these guidelines
The primary purpose of these guidelines is to enable effective Contractor’s EMPs to be
planned, developed, implemented and maintained to ensure mitigation of project impacts as
well as minimising the impacts of construction on the environment.
This process can assist in demonstrating that DPTI is meeting it’s legislative “duty of care” as
well as undertaking environmental best practice.
Such management systems assist DPTI in the achievement of its environmental objectives.
The Contractor’s EMP focus is to prevent adverse environmental impacts rather than
controlling, treating or remediating as a result of a harmful incident.
Construction sites are constantly changing and systems must be in place to review and
modify control measures to maintain their effectiveness. Therefore, frequent inspection,
verification, monitoring and auditing is required to maintain and improve the effectiveness of
on-site management plans.
This document provides those responsible for the preparation and maintenance of
Contractor’s EMPs, the information required to comply with DPTI’s requirements.
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2.3 Is a Contractor’s EMP required for all projects?
The contract documents prepared by DPTI will specify the requirement for a Contractor’s
EMP.
DPTI will prepare a Project EMP for the delivery of all major projects, and those projects
assessed as having significant environmental impact. The scope and content of each Project
EMP will be a function of the significance of the potential impact and environmental
significance of the project. As such, the contractor’s response to the Project EMP in the form
of the Contractor’s EMP will also vary.
The Project EMP will highlight the key environmental management requirements to be
addressed and will determine the content of the Contractor’s EMP response as to how these
requirements will be implemented and managed during the construction contract.
If a Contractor’s EMP is not required for a project, contractors will still be required to comply
with DPTI’s Environmental Code of Practice for Construction - Road, Rail and Marine
Facilities and all contract specifications.
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3. Preparing the Contractor’s EMP
3.1 Responsibilities
DPTI’s responsibilities are to:

prepare the Project EMP for inclusion in the tender documents

update the Project EMP as necessary for any changes in scope of contract

consider, review and if appropriate accept the Contractor’s EMP

externally audit the effectiveness of the Contractor’s EMP in achieving environmental best
practice, statutory compliance and community assurance.
The contractor’s responsibilities are to:

prepare a Contractor’s EMP for all contracts as part of the Contractor’s Project
Management Plan

assume full responsibility for the Contractor’s EMP under the contract

submit the Contractor’s EMP for the Contract Manager’s acceptance

update the Contractor’s EMP as necessary (and as required) as a result of any changes
to the Project EMP, any identified corrective actions arising from audit non-conformances
and as a result of identified improvement areas ensure the Contractor’s EMP is fully
implemented and maintained, including all requirements for management review and
approval, auditing of effectiveness, induction and training, record keeping and reporting.
Specifically the contractor will identify person(s) responsible for the preparation, management,
implementation and maintenance of the Contractor’s EMP.
3.2 Contents of the Contractor’s EMP
The Contractor’s EMP should be integrated with the contractor’s overall Project Management
Plan.
The Contractor’s EMP component of the Project Management Plan should address and
include:

a brief project description

the contractor’s environmental objectives

a description of the role of the Contractor’s EMP and how it will be utilised during the
contract

a description of the contractor’s environmental management system including
documented policies, work procedures, document control and corrective action and
review procedures
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
the specific requirements of the Project EMP, contract specifications and statutory
provisions, including legislation, standards, codes of practice


strategies to manage environmental issues nominated in the Project EMP
a schedule of environmental management requirements for each identified issue including
reference to the:
-
item number as identified in the corresponding Project EMP schedule
action required to implement the Project EMP measure
inspection frequency
test frequency
acceptance criteria
evidence
contractor’s personnel responsible.
The form and content of a Contractor’s EMP, including an example of a Contractor’s EMP
Schedule for the issue of run-off, erosion and sediment control, is presented in Appendix A.
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4. Implementation of the Contractor’s EMP
4.1 The process of implementation
The successful implementation of the Contractor’s EMP is dependent upon clearly defining
and documenting responsibilities and procedures.
The Contractor’s EMP, its implementation and management should be subject to the same
quality assurance and audit procedures that apply to the total project as specified in the
Project Management Plan.
The “monitoring and auditing” of the environmental performance of a project during
construction will occur generally as follows:

monitoring, reporting and auditing by the contractor during the construction period as
specified in the Contractor’s EMP

monitoring, reporting and auditing by DPTI during the construction period

The contract documents will include any requirements for audit of specific environmental
matters by qualified environmental specialists.
In addition, complaints by members of the public, either directly or via the EPA, may require a
non-conformance report.
In the event of detecting a non-conformance with the Contractor’s EMP the following activities
will be undertaken:

inspection of the non-conformance on site

investigation of the reasons for non-conformance

development of appropriate measures to correct the non-conformance

implementation of corrective action to prevent recurrence

submission of non-conformance report to DPTI

adjustment of the Contractor’s EMP, if required, to reflect the approved corrective action
requirements.
Figure 2 illustrates the proposed non-conformance and corrective action requirements and
their relationship. It also highlights the contractor’s responsibilities and role in monitoring
construction activities and taking appropriate corrective action to minimise environmental
impacts.
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4.2 Contractor’s EMP reporting
The contractor will be required to provide DPTI’s Contract Manager with a regular status
report on the implementation of the Contractor’s EMP during the currency of the contract.
Reports are to include details of all environmental aspects of the project including:
construction update summary; environmental issues; mitigation measures implemented;
effectiveness of control measures; maintenance of controls; results of monitoring against
project criteria; audit results and corrective action; environmental induction and training;
complaints summary; and other relevant information in relation to environmental management
of the project.
4.3 Training for site personnel
The contractor is responsible for informing employees and subcontractors of their
environmental obligations, and for ensuring that employees are adequately experienced and
properly trained to conduct the works in a manner to minimise environmental impact.
Prior to commencing site works, employees and subcontractors should attend an
environmental briefing. The briefing should be conducted by the contractor to ensure details
of the project’s environmental requirements, and how they are to be implemented, are known
and understood. The contractor will be required to provide induction and training for site
personnel. Where necessary, suitably qualified and experienced individuals or organisations
should be used by construction contractors for training purposes.
Records of all briefing and training sessions including a list of attendees should be retained by
the contractor.
4.4 Contractor’s EMP auditing
The Contractor shall conduct internal audits to ensure the Contractor’s EMP is implemented
effectively and that the environmental objectives of the project are being met.
DPTI will audit the contractor’s performance in accordance with the requirements of the
Contractor’s EMP. Audits will be conducted as detailed in DPTI’s Environmental Audit
Guidelines for Construction - Road, Rail and Marine Facilities. Prior notice will be provided to
the contractor’s representative of the audit plan and schedule. The contractor must facilitate
the audit by providing all necessary assistance.
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Figure 2
Proposed non-conformance and corrective action requirements and relationship
DOCUMENTATION
REQUIREMENT
PROJECT EMP
CONTRACTOR’S EMP
CONTRACTOR’S EMP
STATUS REPORT
DPTI
ENVIRONMENTAL
MANAGEMENT PLAN
ENVIRONMENTAL
MANAGEMENT
PLAN PREPARED
BY CONTRACTOR
REGULAR
MONITORING
BY CONTRACT
NON-CONFORMANCE
MINOR
NON-CONFORMANCE
- REGISTERED MAIL
REPORT TO
CONTRACTOR’S
MANAGER
IMPLEMENT
APPROPRIATE
MEASURES TO CORRECT
NON-CONFORMANCE
CORRECTIVE ACTION
- REGISTERED MAIL
REPORT TO THE
AGENCY’S CONTRACT
MANAGEMENT
MAJOR
REPORT TO THE EPA*
PREPARE
NON-CONFORMANCE
REPORT
IMPLEMENT AND
MONITOR CORRECTIVE
ACTION TO AVOID
RECURRENCE OF NONCONFORMANCE
CONTRACTOR’S EMP
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ADJUSTMENT TO
CONTRACTOR’S EMP
* IF REQUIRED UNDER
SECTION 83 OF THE
ENVIRONMENT
PROTECTION ACT, 1993
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APPENDIX A
FORM AND CONTENT OF A CONTRACTOR’S ENVIRONMENTAL MANAGEMENT PLAN
(for guidance only)
1. INTRODUCTION
The introduction of the Contractor’s EMP should include:
 a brief description of the project
 the contractor’s environmental objectives
 an explanation of the role of the Contractor’s EMP and how it will be used during
 construction to achieve the project’s environmental objectives.
2. ENVIRONMENTAL MANAGEMENT SYSTEM
The contractor shall provide details of the environmental management system to apply during
the contract.
The basic elements of the contractor’s environmental management system to be detailed are
likely to include:
2.1 Contractor’s environmental policy
Include a copy of the policy document and an explanation of how the policy will apply to the
project.
2.2 Project organisation chart
An organisational chart showing the reporting/responsibility relationships, position titles and
personnel, including subcontractors, should be included. The personnel with specific site
environmental management responsibility should be highlighted.
2.3 Training, awareness and competence
Describe how the organisation training policy will apply to this contract to ensure that all
employees and subcontractors are aware of and adequately trained to discharge their
environmental responsibilities. A specific site briefing prior to commencement of works shall
occur.
2.4 Environmental management system documentation
Provide documented details of the system, if available, including any manuals, standard
report sheets, checklists, etc.
2.5 Document control
Describe the document control system to apply to the contract.
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2.6 Checking and corrective action
Describe the procedures to apply to inspection, monitoring and auditing including nonconformance and corrective action.
Procedures applicable for these basic elements should be documented. Existing quality
assurance procedures may already respond to issues such as document control and
corrective action.
3. CONTRACTOR’S EMP SCHEDULE
Schedules may be presented under two categories, namely:


specific response to the Project EMP
best practice response.
Best practice responses should be detailed, particularly when a project-specific Project EMP
is not developed.
Plans can either be issue based or activity based. The Environmental Code of Practice for
Construction - Road, Rail and Marine Facilities is issue based with headings such as Flora
and Fauna Protection, Air Quality Controls and Water Quality Protection.
An activity based plan would be likely to have headings such as vegetation clearance,
excavation, topsoil removal, demolition, dredging and drainage works, etc.
An example of a typical Contractor’s EMP response to Project EMP requirements is provided
in Table 1 for the issue of run-off, erosion and sediment control.
The contractor shall include an inspection, monitoring and audit plan based on the
Contractor’s EMP Schedules. These are essential in order to establish if the contractor’s
performance has achieved the project objectives. The Contractor’s EMP must be relevant to
the site activities and effectively implemented and managed. Inspections, monitoring and
auditing will provide the basis to implement corrective action and to ensure the environmental
outcomes are achieved. Resultant action may involve upgrading the Contractor’s EMP,
changing procedures, training staff or providing additional or repositioning controls.
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Table. 1 Example of a Contractor’s EMP Schedule
EMP Schedule for run-off, erosion and sediment control (example only)
The following Contractor’s EMP schedule for run-off, erosion and sediment control is based on, and relates to, the corresponding schedule in Appendix B
of the Project EMP Guidelines.
The contractor should insert the corresponding objective from the Project EMP schedule, ie ‘to minimise the quantity of soil lost during construction and
to maintain the quality of stormwater entering drainage systems’. The actions to be taken on-sit in response to the measures in the Project EMP should
be described.
The Contractor’s EMP schedule relates only to those items designated under the construction stage of the project.
Project EMP measures
Action
Inspection
frequency
Test
requirement
Test
Acceptance
Frequency
Criteria
Evidence
Contractor’s personnel
responsible
Item 3: provision of swale
drainage at chainage 0.500m
Provide swale
drains at chainage
0.500m
Weekly
N/A
N/A
As per contract
documents
Agency
acceptance/sign off
Site Engineer
Item 4: Construction of
sediment detention basins at
chainage 500m and 1250m.
Construction required prior to
mulching of completed areas.
Construct sediment
detention basins
prior to earthworks.
N/A
N/A
N/A
As per contract
documents
Agency
acceptance/sign off
Construction manager
Item 5: Progressive mulching of
completed areas
Mulch areas
completed and
approved by
contract manager
Ongoing
N/A
N/A
As per contract
documents
Agency
acceptance/sign off
Contractor’s landscape
manager
Item 6: Provision of catch or
diversion drains to divert
surface flow from upslope
catchments around disturbed
areas prior to commencement
of major works. Mandatory hold
point (MHP) prior to earthworks
Provide diversion
drains in
accordance with
SEDMP
MHP prior to
earthworks
N/A
N/A
As per contract
documents
Agency
acceptance/sign off
Construction Manager.
Item 7: Provision of level
spreaders at channel or drain
outlets to convert a
concentrated, potentially erosive
outflow into non-erosive sheet
flow.
Ensure run-off, ie
not concentrated by
diversion drains.
Adjust as required
as a result of
monitoring.
During
rainfall
events
N/A
N/A
No evidence of
erosion in vicinity
of drains and
outlets
Agency
acceptance/sign off
Site foreman.
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Project EMP measures
Action
Evidence
Contractor’s personnel
responsible
100mg/L
suspended solids
Test results
Site environmental officer
Inspection
frequency
Test
requirement
Test
Acceptance
Frequency
Criteria
Item 8: Provision and
maintenance of stabilised
waterways to reduce scour
along drainage lines by
installation of silt fences, hay
bales, etc.
Provide silt fences
and hay bales to
control sediment
Daily during
rainfall
events
Water quality
of off-site
discharges
Weekly.
Daily during
rainfall
events
Item 9: Monitor suspended
solids at the discharge of the
sediment detention basis at the
nominated locations (chainage
500m and 120m as shown on
the concept plans) in according
with the monitoring scheduled.
Water quality
monitoring at outlets
from the sediment
detention basins at
chainage 500m and
1250m
Daily during
rainfall
events.
Water quality at
outlets
At time of
discharge
100 mg/L
suspended solids
Test results
Site environmental officer
Item 10: Inspect water quality
of all off-site discharges and
adjust management measures
to meet applicable standards
Adjust or install
additional control
devices as a result
of test results
At time of
discharge
N/A
N/A
-
Inspection and
corrective action
records
Site environmental officer.
Item 11: Ensure that
contingency plans are in place
for major storm events
Prepare and ensure
all site personnel
are aware of
contingency plans
for major storm
events
N/A
N/A
N/A
-
Document available
on request
Site environmental officer
Item 12: Locate stockpiles away
from all drainage lines
Plan and agree
stockpile sites with
contract manager
N/A
N/A
N/A
-
Inspection
Site engineer
Item 13: Prevent spillage of
construction materials and
tracking of sediments during
cartage
Shaker ramps will
be install at relevant
site entry/exit points
Ongoing
N/A
N/A
N/A
Inspection records
Site engineer.
Training induction
records
Diary notes
Regular clean-up of
any spillage will be
undertaken
Quarry products will
be covered during
transportation
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Appendix B
RELATIONSHIP BETWEEN PROJECT PHASES AND KEY ENVIRONMENTAL
DOCUMENTATION
Prepare Project
Management Proposal
Planning Phase
Prepare Planning
Approach
Implementation
Hand-Over Phase
Council
Acceptance
Develop Feasible
Alternatives
Operations and
Maintenance Phase
Select Preferred
Alternatives
Key Environmental
Documentation
Final
PROJECT
EMP
Environmental
Impact Assessment
Prepare Project
Definition Report
Community
Involvement
Finalise
Recommended
Solution
Environmental
Clearance
Draft
PROJECT
EMP
Establish Project
Implementation Plan
Negotiated Service
Agreements
Detailed design
and
documentation
PROJECT
EMP
Pre-construction
Activities
Land Acquisition
Accommodation Works
Service
Authorities
Contract Documentation
Construction
Acceptance by Regional
Manager transfer of
project and other
deliverables to the owner
by Project Manager
(accountability from
Owner to Region)
Call
Tenders
CONTRACT
-OR’S EMP
Construction
Audit Guidelines
And Reports
K-Net Doc:
Version No.:
Issue Date:
Doc. Owner:
1765249
2
March 2009
Principal Environmental Officer
Hand-over
Operations &
Maintenance
PROJECT
EMP
UNCONTROLLED COPY WHEN PRINTED
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