Table of Contents
About the Hotel Preventive Maintenance Program . . . . . . . . . . . . 1
About the HP Hotels
2006-2007 Annual Maintenance Planner . . . . . . . . . . . . . . . . …… 3
Annual Maintenance Planning Tools . . . . . . . . . . . . . . . . . . . . . . . .
Annual Contract Renewal Dates................................................
Annual Preventive Maintenance Planner ..................................
Carpet Maintenance Planner........................................................
4
5
6
7
Maintenance Checklists …………………………………………….. 9
Day Two Maintenance Checklist.........................................
10
Day Three Maintenance Checklist.................................
11
Day Four Maintenance Checklist.........................................
12
Day Five Maintenance Checklist……….
15
Fitness Equipment Preventive Maintenance Checklist ................18
Monthly Task Calendars . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .
20
January 2006..............................................................
21
February 2006 ...................................................................
23
March 2006 .....................................................................
25
April 2006.............................................................................
27
May 2006 .....................................................................................29
June 2006 ................................................................................. 31
July 2006 ..................................................................................... 33
August 2006 .................................................................................35
September 2006.................................................................
37
October 2006 ........................................................................... 39
November 2006 ...................................................................
41
December 2006 ........................................................................... 43
2007
January 2007 ............................................................................... 45
February 2007............................................................................. 47
March 2007...................................................................................49
April 2007.....................................................................................51
May 2007...................................................................................... 53
June 2007 ...................................................... ………………….. 55
July 2007 ..................................................................................... 57
August 2007................................................................................. 59
September 2007............................................................................ 61
October 2007................................................................................ 63
November 2007 ........................................................................... 65
December 2007.............................................................................67
About the Hotel Preventive
Maintenance Program
This HP Hotels Maintenance Planner
Checklists & Calendars book and its companion Guide & Forms is an easyto-use maintenance tracking and scheduling program. The Maintenance
Planner program covers all areas of the hotel and divides maintenance tasks
into systematic daily activities. It addresses guestrooms, grounds and
facilities. This book contains checklists and calendars for tracking and
scheduling maintenance. The other book, Guide & Forms, is a how-to
reference that draws from the experience of hotel maintenance professionals
and details how guestroom preventive maintenance is performed. The last
section contains Master Forms for tracking maintenance department
activities.
How the Preventive Maintenance Program Works
The key components of the program are inspecting and servicing all hotel
areas and equipment weekly to prevent costly repairs due to neglect. Equally
important, is the use of the Maintenance Planner Kit to make sure that all
areas of the hotel meet the high standards of HP Hotels. Through daily
visual inspection of facilities and quarterly guestroom maintenance, the
program is designed to:
• Prevent guest dissatisfaction.
• Reduce hotel operating costs.
• Improve product quality.
• Ensure the best product is offered to every hotel guest.
Think of the Maintenance Planner program as an organization and reference
tool for maintenance management. It is not a refurbishment program. If you
lack the skills to perform extensive refurbishment tasks such as carpet
replacement, hanging wall vinyl, large painting projects and so on, tell your
general manager. It’s more sensible (and cost effective) to hire a
professional in some cases.
How to Use the Maintenance Planner Checklists and Calendars
Book
This book is your daily assignment and tracking tool. It serves four essential
maintenance functions.
• Facility Preventive Maintenance
Close inspection is the key to keeping the hotel in top condition. Use the
Daily Routine Maintenance Checklists and the Public Area Checklist to
organize your workdays. Areas on the lists should be checked on a regular
basis before serious problems develop.
• Annual Planner
The Annual Planner schedules important maintenance activities that occur
during the course of the year. Simply shade the month when the
corresponding maintenance activity occurs at your hotel. This provides a
quick visual reference, by month, for all maintenance-related actions such as
contract expiration dates, fire system testing dates, capital expenditure
activities and labor intensive repairs where a group of rooms must be
blocked or additional help must be contracted.
The enclosed Annual Planner already lists major activities occurring at our
hotels system wide. Additional space is provided for you to customize tasks
specific to your hotel. For example:
- Fire System Testing is required two times per year. Refer to your HP
Hotels Standards Manual for details.
- Monitor Contract Renewal Dates to prevent automatic contract renewals.
Shop other vendors to compare price and service. Use the Annual Planner to
centralize tracking of all maintenance agreements.
- Log dates for when Scheduled Contracted Services will be performed.
For example, note when window washing, landscaping upgrades, carpet
cleaning and fire extinguisher testing are due.
- Log dates when rooms will be down for Capital Refurbishment Projects.
Note when renovations and furnishing replacements will occur prevents
overselling. The Annual Planner is already completed with activities
common to all hotels. Space is provided for the specific needs of your hotel.
To use the Annual Planner, research your contract renewal dates and service
dates. Shade the box for the month that the contract will renew or service
will take place.
• Daily Checklists
Daily Checklists help you organize daily tasks, cover all areas of the hotel
and measure performance. The reusable lists enable you to simplify the
maintenance process by assigning similar work activities to specific days.
Workdays are more productive and organized when you use Daily
Checklists. These checklists promote efficiency by:
- Assigning tasks based on a five day, Monday through Friday work week.
- Grouping similar activities together to save time and increase productivity.
- Providing a consistent routine to promote thorough property maintenance.
- Allowing you the flexibility to assign specific tasks to specific days.
The tasks on each Daily Checklist should take approximately 90 minutes to
three hours for completion. As you develop a routine, the process should
require less time.
• Monthly Task Checklists and Calendars
Monthly Task Checklists assign specific days for handling projects noted on
the Annual Planner as well as tracking deliveries, order/ship dates and other
special assignments to complete on a specific day of the month. The
Checklist offers suggestions on upcoming events and reminders of things to
do that month. Additional lines are included for you to customize your
“things to do” list. Then use the Monthly Calendar that follows to note dates
and events from the Annual Planner to specific days of the month for followup and/or completion of the tasks. The Calendar also provides a place to
centralize tracking for order placement and receiving dates.
About the HP Hotels
2006–2007 Annual Maintenance Planners
This easy-to-use flip chart fits on a clip board for easy reference on the job.
What Is In Your 2006–2007 Annual Maintenance Planner
Checklists & Calendars Book
• Planning Tools
- Contract Renewal Form
- Preventive Maintenance Form
- Carpet Care Maintenance Planner
• Maintenance Checklists and Tables
- Five Day “To-Do” Checklists
- Public Area “To-Do” Checklist
- Fitness Equipment Maintenance Checklist
• Calendar with Monthly Checklists
Using the Forms in This Book
• All forms in this planner, except the calendar, are Master Forms and
should be copied for day-today use. Do not write on any form in the
planner. Use your copies instead.
• Carry copies of your checklists with you as you perform regular
maintenance as a reminder of all Tasks to be performed.
Guestroom/Suite Maintenance
See the other book, Maintenance Planner Guide & Forms, for a complete
discussion of the guestroom and suites preventive maintenance process.
Annual Maintenance Planning Tools
The forms in this section will help you at budget time for important
maintenance needs that happen on a yearly basis. Make a copy of
each form for your use.
Annual Contract Renewal Dates
All maintenance contract renewal dates should be entered on this form to
create a central document to track all maintenance agreements. With this list
as a reminder of upcoming renewals you will be able to schedule time to
investigate other vendors for better pricing/service options before the
renewal date.
Annual Preventive Maintenance Planner
Using this form select a month to perform each of the preventive
maintenance tasks that must be performed on an annual basis. Scheduling
these activities ahead of time makes it easier to create a more even work
flow.
Carpet Maintenance Planner
Using this form, select a month to perform carpet maintenance in each area
scheduling these activities ahead of time makes it easier to create a more
even work flow.
Annual Contract Renewal Dates
Get all your contracts and enter the appropriate contract renewal date on this chart.
Activity
Fire System
Testing
Elevator(s)
Landscaping
Interior
Plants
Wired Music
Cable
TV/Satellite
Long
Distance
Service
Security
Service
All Exterior
Signs*
Pool
Equipment
Carpet
Cleaning
Trash
Removal
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Annual Preventive
Maintenance Planner
Schedule the activity under the month it should occur by entering a
target date on this chart.
Activity
Fire Alarm
Tests
Fire Pumps
Fire
Extinguishers
Smoke
Detector
Tests
Generator
Inspections
Elevator
Inspections
Landscape
Plantings
Ice Machines
Exterior
Signage
Boiler
Circulating
Pump(s)
Water
Softener
Equip.
Rooftop
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
HVAC Units
Window
Washing
TV (Cable)
System
Laundry
Equipment
PBX System
Breakfast
Equipment
Carpet
Cleaning
Building
Cleaning
Sidewalk
Cleaning
Power Wash
Building
Office
Equipment
Paint Railings
Parking Lot
Stripes
Carpet Maintenance Planner
Schedule the area under the month it should occur by entering a
target date on this chart.
HIGH
TRAFFIC
(Min: 1x/Qtr. – Max:
2x/Qtr.)
Lobby
Breakfast
Area
1st Floor
Corridor
1st Floor
Guestrooms
Only
MEDIUM
TRAFFIC
(Min: 2x/Yr. – Max:
4x/Yr.)
2nd Floor
Corridor
and
Guestrooms
3rd Floor
Corridor
and
Guestrooms
4th Floor
Corridor
and
Guestrooms
5th Floor
Corridor
and
Guestrooms
6th Floor
Corridor
and
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Guestrooms
Meeting Room
A
Meeting Room
B
Boardroom
Exercise
Room
LIGHT
TRAFFIC
(Min: 1x/Yr. –
Max: 2x/Yr.
Administrative
Office
Sales Office
Business
Center
Maintenance Checklists
These checklists act as a reminder of all the items that need attention on a
regular basis. Anytime you’re performing one of these maintenance
inspections, make a copy of the appropriate form from this section and carry
it with you to act as a reminder of all the items that need checking.
Daily Routine Maintenance Checklists (Days One Through Five)
These five checklists lay out a five day schedule of routine inspections that
need to be performed every week to assure the entire property meets our
high maintenance standards.
Public Area Checklist
This checklist itemizes public areas that need to be inspected on a routine
basis.
Fitness Equipment Preventive Maintenance Checklist
Make sure your hotel’s fitness equipment stays safe and like new. This
checklist helps you schedule inspections, cleanings and minor repairs.
Day One Maintenance Checklist
Perform these Day One activities, making an entry as each task has
been completed.
TASKS INITIALS DATE
GROUNDS
Initials
Date
Canopy – Wash down. Check for stains, leaks, and fallen patches……
______
______
Exterior Windows/Railings – Clean. Check condition ……..…………..
______
______
Exterior Lights – Remove bugs. Check and replace bulbs…………….. ______
______
Exterior Signs – Clean. Check condition, attachments…………………
______
______
Exterior Trash Cans – Check condition, cleanliness …………………...
______
______
Dumpsters – Secure gate. Check cleanliness……………………………
______
______
Satellite Dish – Remove leaves, dirt, etc…………………………………
______
______
Parking Lot – Check striping, drains. Perform any sealing, painting….
______
______
Landscaping – Check condition………………………………………….
______
______
Sprinklers – Turn on and test heads ……………………………….…..
______
______
Fencing – Check condition . . . . . . . . . . . . . . . . ……………………….
______
______
Flag/Flagpole – Check flag, replace flag if tattered or torn…………….
______
______
General Area – Remove trash, debris…………………………………….
______
______
General Equipment – Check for leaks, peeling insulation, unwrapped lines.
______
______
Drains – Clear debris. Check for standing water…………………………. ______
______
Exhaust Fans/Timer – Check for smooth, quiet operation……………… ______
______
AC Units – Clean and replace filters……………………………………….. ______
______
Satellite Equipment – Remove debris. Check attachments……………. ______
______
Exterior Lights – Check for obstructed photocells ……………………… ______
______
Mansard Roof Panels – Check condition, attachments, repair as needed…
______
______
Flashing – Check for damage, repair as needed ………………………..
______
______
ROOF
Day Two Maintenance Checklist
Perform these Day Two activities,
Making an entry as each task has been completed.
TASKS INITIALS DATE
HALLWAYS, WALKWAYS, STAIRWELLS
Begin on top floor and work your way down.
Stairwell Doors – Check closing, security, condition …………………… ______
______
Stairwell – Check handrails, cleanliness, condition……………………… ______
______
Emergency/Exit Lights – Dust and clean. Operate in test mode. Check bulbs, attachment.
______
______
Sprinklers – Check for leaks, insects, other hazards. ………………….. ______
______
Fire Extinguishers – Check cabinet for chips, cleanliness. Check charge,
Annual inspection date.
______
______
Hallway Signs – Check placement and attachments. …………………..
______
______
Lights/Light Covers – Remove bugs, debris. Check and replace bulbs and covers. . . . . . . . . .
______
______
Ceilings – Check for chips and marks (possible leaks), cleanliness……. ______
______
Walls – Check for chipped paint, torn vinyl, nicks ……………………….. ______
______
Electrical Outlets/Switch plates – Check for cracks, looseness ……… ______
______
Doors/Frames – Check for smooth operation. Check for chipped paint,
Tarnished or loose doorknobs. . . . . . . . . . . . . ……………………………. ______
______
Baseboards – Check for stains, damage, wear…………………………… ______
______
Carpet – Check for loose threads, worn seams, burns, stains …………. ______
______
Vending Area – Check floors, cleanliness, condition. Remove any lime deposits. . . . . . . . . . . .
………………………………………………………………………………….. ______
______
Vending Machines – Check operation. Call vendor if repairs necessary. ______
______
Ice Machines – Check water connections, drains, ice production, cleanliness.
Remove any lime deposits. …………………………………………………. ______
______
SWIMMING POOL AND SPA
Fencing, Decking and Pool Cover – Check condition, cleanliness. ….. ______
______
Door – Inspect security, verify self-closing and catching correctly……… ______
______
Telephone – Verify automatic ring to switchboard……………………….. ______
______
Chemicals, Filtration and Draining – Check operation (in season), verify daily records . . . . . .
______
______
Furniture – Check cleanliness, condition………………………………… ______
______
Life Safety Equipment, Signage – Verify condition, cleanliness…….
______
______
Day Three Maintenance Checklist
Perform these Day Three activities, making an entry as each task
has been completed.
TASKS INITIALS DATE
STORAGE AREAS
Walls – Check for chips, marks. ……………………………………
______
______
Floors – Check cleanliness, wax condition. Remove obstructions ……
______
______
Electrical Panel – Check for security, accurate labeling, and lockout/tag out materials . . . . . . . . .
______
______
Ozone Machines – Check filter cleanliness, condition . . . …………….. ______
______
HOUSEKEEPING DEPARTMENT
Doors, Walls and Floors – Check cleanliness, condition. ……………..
______
______
Dryers – Remove any lint. Clean outside vent cover. Check cleanliness behind dryers.
Check for sufficient combustion air and make up air. If you see red flames, shut down dryers. .
______
______
Washers – Check behind washer for drain debris, water leaks. Check chemicals.
Check supply lines for detergent flow . …………………………………… ______
______
Linen Chute – Check door attachment, floor chutes for locks . . . …….
______
______
Fire Extinguisher – Check charge, annual inspection date. …………..
______
______
First Aid Kit – Check and replace supply levels, expiration dates. Replace out of date supplies.
______
______
Hall/Sidewalk – Wash down area ………………………………………..
______
______
ELEVATOR
Call Panels – Check lights, operation…………………………………….
______
______
Doors – Check for scratches. ……………………………………………..
______
______
Telephone – Check for operation. Verify automatic ring to switchboard. ______
______
Lights - Clean covers. Check for operation, replace bulbs if necessary.. ______
______
Elevator Tracks – Check cleanliness. …………………………………….. ______
______
EMPLOYEE BREAKROOM
Restrooms – Check condition, cleanliness supplies, operation of all facilities. . . . . . . . . . . .
______
______
Flooring – Check condition, cleanliness, repair as needed. …………… ______
______
Furnishings – Check condition, cleanliness, repair as needed. ……….
______
______
Day Four Maintenance Checklist
Perform these Day Four activities, making an entry as each task
has been completed.
TASKS INITIALS DATE
PUMP ROOM
Pressure Gauges – Check system pressure, suction pressure gauges on water pressure
devices set at manufacturer recommendations. . . ……………………………………………
______
______
ELECTRICAL ROOMS
Entire Room – Keep clear, clean and free of debris. ……………………. ______
______
Breakers – Check for heat, if any notify electrician. Check for tripped breakers. Investigate
Any that are tripped . . . ……………………………………………………… ______
______
BOILER ROOM
Boiler – Check operation. Verify temperatures to manufacturer specifications
(i.e., guestroom/suite not over 120°, laundry supply at 160°). ………….. ______
______
Exhaust Fans/Vents – Check operation . . . ……………………………… ______
______
Heater – Check operation in winter . . . . . …………………………………. ______
______
Circulating Pump – Check operation. …………………………………….. ______
______
MAINTENANCE SHOP
Floor/Counters – Check neatness, organization. ………………………… ______
______
Flammables – Check for proper storage. . ………………………………… ______
______
Fire Extinguisher – Check charge, annual inspection date……………… ______
______
Spare Room Keys – Check security. . . …………………………………… ______
______
HOTEL VAN
Interior – Check cleanliness, condition. …………………………………… ______
______
Exterior – Check cleanliness, condition. ………………………………….
______
______
General Maintenance – Ensure oil changes and tune-ups have been conducted on a regular
basis. Check tire tread, air conditioning and belts. Make sure state inspection and
license tag is up-to-date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
______
______
Day Five Maintenance Checklist
Perform these Day Five activities, making an entry as each task has
been completed. Use the Day One Maintenance Checklist next
time.
TASKS INITIALS DATE
LOBBY
Ceilings – Check for chips and marks (possible leaks), cleanliness. ….. ______
______
Lights – Check and replace bulbs. Check condition, cleanliness. ……..
______
______
Emergency Lights – Check operation, attachment. . …………………… ______
______
Ceiling Fans – Clean. Check operation. ………………………………….
______
______
Walls – Check for chipped paint, torn vinyl, nicks, condition of wood. ..
______
______
Door Handles/Railings – Check condition, attachment. ……………….
______
______
Brass Fixtures – Check condition, shine. ………………………………..
______
______
Draperies – Check for sun stains, loose hooks…………………………..
______
______
Furniture – Check for tears, stains, wear…………………………………
______
______
Laminates – Check attachment, condition. ……………………………..
______
______
Luggage Carts – Check operation, condition……………………………
______
______
Telephones – Check dial tone on pay and house phones. ……………
______
______
Public Restrooms – Check cleanliness, fixture operation, condition, supplies. .
______
______
Water Fountain – Check water flow, condition. Clear drain. Remove any lime deposits. . . . . . .
______
______
Air Conditioner Filters – Check condition. Clean……………………..
______
______
Carpet – Check for stains, burns, loose threads, worn seams. ……..
______
______
Tiles – Check grout, condition, cleanliness. Repair/replace any loose, chipped,
______
Rugs – Check condition, cleanliness. . …………………………………..
______
______
______
PANTRY
Cabinets – Check for loose hinges, marks, chips………………………
______
______
Refrigerator/Freezer – Check cleanliness, temperature level………..
______
______
Sink – Check operation, cleanliness. Remove any lime deposits…….
______
______
OFFICE
Electrical Panels – Check for tripped breakers. Investigate any that are tripped. . . . . . . . . . . .
______
______
Air Conditioning – Check operation to protect computer equipment…. . ______
______
Laminates – Check condition, attachment. ………………………………. ______
______
Carpets – Check for cleanliness, loose threads, worn seams. . . . . . . . . . . . . . . . . . . . . . . . . .
.______________ ______________
Page 2 - Day 5 Maintenance Checklist continued
TASKS INITIALS DATE
EXERCISE ROOM
Doors, Walls and Floors – Check cleanliness, condition. ………….. …. ______
______
Lights – Check, replace bulbs, condition, cleanliness . . . . …………….
______
______
Shelving – Check condition, cleanliness . . . ………………………………. ______
______
Equipment – Check condition, operation. ………………………………….. ______
______
Telephone – Test functionality, automatic ring to switchboard . . . ……… ______
______
Television/Remote – Check condition, operations . . . …………………… ______
______
EXECUTIVE CENTER
Door, Walls and Floors – Check cleanliness, condition. ……………….. ______
______
Furnishings – Check cleanliness, condition ……………………………… ______
______
Office Equipment – Check cleanliness, condition. . …………………….
______
______
______
______
GUEST LAUNDRY
Doors, Walls and Floors – Check cleanliness, condition. ……………..
Dryer – Remove any lint, clean outside vent cover, check combustion behind dryers, and check
for sufficient combustion air and make-up air. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
______
______
Washer – Check behind washer for drain debris, water leaks. . ……….. ______
______
Folding Table – Check for condition, cleanliness. ………………………. ______
______
FRONT DESK
Furnishings – Check cleanliness, condition ……………………………… ______
______
Computer Equipment – Check cleanliness, connections. ……………..
______
______
Wall Covering – Check for condition, cleanliness. ………………………. ______
______
Telephone – Check for cleanliness, functionally. ………………………..
______
______
Key Card Machine – Functionality. ……………………………………… . ______
______
Safe Deposit Boxes – Make sure all keys accounted for, guard key in good condition……………
______
______
Fitness Equipment Preventive
Maintenance Checklist
Perform these activities, making an entry as each task has been
completed.
TASKS INITIALS DATE
STAIR CLIMBER
Clean display console with a cotton cloth lightly moistened with water (daily) ______
______
Inspect power cord for wear (daily). ………………………………………
______
______
Clean housing thoroughly with a non-abrasive cleaning solution on a cotton cloth (daily) . . . .
______
______
Clean top surfaces of pedals (weekly) …………………………………….. ______
______
Inspect tension and wear of drive belt (annually) ………………………… ______
______
LIFECYCLE
Clean seat surface, pedals and housing with a cotton cloth, water and a
Non-abrasive cleaner (daily) . ……………………………………………… ______
______
Clean display console with a cotton cloth lightly moistened with water (daily) . . . . . . . . . . . . .
______
______
Inspect seat pin insertion/lubricate seat post with one or two drops of machine oil (weekly) . .
______
______
Inspect and clean pedal shafts (weekly) . …………………………………
______
______
Inspect belt/chain (biannually) . . …………………………………………..
______
______
Clean with a damp cloth (daily) . . ………………………………………….. ______
______
Clean top surface of running belt and inspect for tears or fraying (daily).. ______
______
Clean dust from motor components with vacuum (weekly) . …………….. ______
______
Check tensions of running belt adjust as needed (weekly) ……………… ______
______
Clean underside of running belt with clean dry rag (monthly) …………..
______
TROTTER
______
Inspect and lubricate elevation jack screw, remove old grease and accumulated dirt with a
clean dry cloth. Use lithium grease to lubricate screw (monthly) . …….. ______
______
TASKS INITIALS DATE
WEIGHT EQUIPMENT
Inspect cables and cable ends for wear, fraying or loose ends. Adjust tension if
necessary, replace damaged or worn cables (daily) . ……………………. ______
______
Inspect weight selector pins for proper fit (daily) …………………………. ______
______
Inspect frame, pulley bolt, and mounting screws for tightness (daily) . ... ______
______
Inspect accessory items for damaged mounting eyes, broken stitches or excessive wear (daily)
______
______
Inspect weight plates for cracks or damaged bushings (daily). …………. ______
______
Inspect foam hand grips for damage or looseness (daily) ………………... ______
______
Clean and inspect guide rods (daily). ………………………………………. ______
______
Clean upholstery with mild soap and water (daily). ………………………. ______
______
Inspect pin on seat adjuster to main column for excessive wear or broken welds (daily) . . . . .
______
______
Inspect all welds for visible cracks (daily) . . ………………………………
______
______
Page 2 - Fitness Equipment Preventive Maintenance Checklist
Monthly Task Calendars
Month-by-month guides help you plan and organize your work.
These handy month-by-month guides to important maintenance tasks make it easier to budget
time and assure that all maintenance tasks are handled on schedule. Each month includes a task
list and a monthly calendar page. The letters next to the tasks can be entered on the calendar for
scheduling purposes, as well as any other notes you may wish to make. The blank lines at the end
of each task list can be used to record maintenance needs that are unique to your hotel.
January 2007
Use this calendar to schedule the maintenance tasks below. When a task is
completed, initial and records the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Schedule two fire system tests for the year. . …………………………. ______
______
B. Drain irrigation system to prevent freezing, according to climate (if not already done). . . . .
______
______
C. Check elevators for repair and service.
(A monthly service contract is required for elevators) ……………………. ______
______
D. Check smoke detectors ………………………………………………….. ______
______
E. Run emergency generator with load………………………………….. .
______
______
F. Check generator lights and fuel level …………………………………
______
______
G. Shut and re-open valves on fire system water supply to prevent rust. ______
______
H. If two fire pumps, rotate from lead pump to secondary pump. ……..... ______
______
I. Inspect fire hoses in fire cabinets ………………………………………… ______
______
J. Check hot water temperature for laundry washers. Set at 160°. …….. ______
______
K. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
L. Check operation of all pumps. . ………………………………………….. ______
______
M. Clean out duct inside boiler cover. . . …………………………………… ______
______
N. Inspect water softener. . …………………………………………………. ______
______
O. Change ice machine filters……………………………………………….. ______
______
P. Check condition of security punch stations. . ………………………….. ______
______
Q. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
R. Walk through public areas. Review details of last Quality Assurance Report
and list needed repairs and damaged areas. ……………………………. ______
______
S. Adjust self-closing doors. . ………………………………………………
______
______
T. Paint and touch-up finish on guestroom/suite doors. …………………. ______
______
U. Clean dirt around elevator motors. ……………………………………… ______
______
V. Clean exterior signage. . …………………………………………………
______
______
W. Inspect windows (wash every six weeks). …………………………….
______
______
X. Power washes parking lot and sidewalks. ……………………………… ______
______
Y. Other ________________________________________________________________
__________________________
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
February 2007
Use this calendar to schedule the maintenance tasks below. When a task is
completed, initial and records the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Schedule two fire system tests for the year (if not already done). …… ______
______
B. Run emergency generator with load. ……………………………………. ______
______
C. Check generator lights and fuel level…………………………………….. ______
______
D. Shut and re-open valves on fire system water supply to prevent rust... ______
______
E. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
F. Inspect fire hoses in fire cabinets. ………………………………………. ______
______
G. Check hot water temperature for laundry washers. Set at 160°. ……. ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
I. Check operation of all pumps. . ………………………………………….. ______
______
J. Clean out duct inside boiler cover. ………………………………………
______
______
K. Inspect water softener. . …………………………………………………. ______
______
L. Change ice machine filter. . ……………………………………………… ______
______
M. Check condition of security punch stations. …………………………… ______
______
N. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
P. Adjust self-closing doors. . ………………………………………………
______
______
Q. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
R. Clean dirt around elevator motors. ……………………………………... ______
______
S. Clean exterior signage. …………………………………………………..
______
______
T. Inspect windows (wash every six weeks). . ……………………………. ______
______
U. Power wash parking lot and sidewalks. ………………………………..
______
______
V. Other _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
March 2007
Use this calendar to schedule the maintenance tasks below. When tasks are
completed, initial and record the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Prepare to open swimming pool (according to climate………………
______
______
B. Run emergency generator with load. ……………………………………. ______
______
C. Check generator lights and fuel level…………………………………….. ______
______
D. Shut and re-open valves on fire system water supply to prevent rust... ______
______
E. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
F. Inspect fire hoses in fire cabinets. ………………………………………. ______
______
G. Check hot water temperature for laundry washers. Set at 160°. ……. ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
I. Check operation of all pumps. . ………………………………………….. ______
______
J. Clean out duct inside boiler cover. ………………………………………
______
______
K. Inspect water softener. . …………………………………………………. ______
______
L. Change ice machine filter. . ……………………………………………… ______
______
M. Check condition of security punch stations. …………………………… ______
______
N. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
P. Adjust self-closing doors. . ………………………………………………
______
______
Q. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
R. Clean dirt around elevator motors. ……………………………………... ______
______
S. Clean exterior signage. …………………………………………………..
______
______
T. Inspect windows (wash every six weeks). . ……………………………. ______
______
U. Power wash parking lot and sidewalks. ………………………………..
______
______
V. Other _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
April 2006
Use this calendar to schedule the maintenance tasks below. When tasks are
completed, initial and record the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Prepare to open swimming pool (according to climate). ……………….. ______
______
B. Clean pool coping at water line. Wash pool deck. Inspect chlorinator and check pool chemical
supply . . . . . . . . . . ……………………………………………………………. ______
______
C. Mulch landscaping. . …………………………………………………….. ______
______
D. Check elevators for repair and service (A monthly service contract is required for elevators.). . .
______
______
E. Run emergency generator with load. ……………………………………. ______
______
F. Check generator lights and fuel level…………………………………….. ______
______
G. Shut and re-open valves on fire system water supply to prevent rust... ______
______
H. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
I. Inspect fire hoses in fire cabinets. ……………………………………….
______
______
J. Check hot water temperature for laundry washers. Set at 160°. …….
______
______
K. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
L. Check operation of all pumps. . ………………………………………….. ______
______
M. Clean out duct inside boiler cover. ……………………………………… ______
______
N. Inspect water softener. . …………………………………………………. ______
______
O. Change ice machine filter. . ……………………………………………… ______
______
P. Check condition of security punch stations. …………………………… ______
______
Q. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
R. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
S. Adjust self-closing doors. . ………………………………………………
______
______
T. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
U. Clean dirt around elevator motors. ……………………………………... ______
______
V. Clean exterior signage. …………………………………………………..
______
______
W. Inspect windows (wash every six weeks). . ……………………………. ______
______
X. Power wash parking lot and sidewalks. ………………………………..
______
______
Y. Other _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
May 2006
Use this calendar to schedule the maintenance tasks below. When tasks is
completed, initial and record the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Clean pool coping at water line. Wash pool deck. Inspect chlorinator
and check pool chemical supply. ………………………………………..
______
______
B. Run emergency generator with load. ……………………………………. ______
______
C. Check generator lights and fuel level…………………………………….. ______
______
D. Shut and re-open valves on fire system water supply to prevent rust... ______
______
E. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
F. Inspect fire hoses in fire cabinets. ………………………………………. ______
______
G. Check hot water temperature for laundry washers. Set at 160°. ……. ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
I. Check operation of all pumps. . ………………………………………….. ______
______
J. Clean out duct inside boiler cover. ………………………………………
______
______
K. Inspect water softener. . …………………………………………………. ______
______
L. Change ice machine filter. . ……………………………………………… ______
______
M. Check condition of security punch stations. …………………………… ______
______
N. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
P. Adjust self-closing doors. . ………………………………………………
______
______
Q. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
R. Clean dirt around elevator motors. ……………………………………... ______
______
S. Clean exterior signage. …………………………………………………..
______
______
T. Inspect windows (wash every six weeks). . ……………………………. ______
______
U. Power wash parking lot and sidewalks. ……………………………….. ______
______
W. Other _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
June 2007
Use this calendar to schedule the maintenance tasks below. When tasks are
completed, initial and record the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Clean pool coping at water line. Wash pool deck. Inspect chlorinator
and check pool chemical supply. ………………………………………..
______
______
B. Run emergency generator with load. ……………………………………. ______
______
C. Check generator lights and fuel level…………………………………….. ______
______
D. Shut and re-open valves on fire system water supply to prevent rust... ______
______
E. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
F. Inspect fire hoses in fire cabinets. ………………………………………. ______
______
G. Check hot water temperature for laundry washers. Set at 160°. ……. ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
I. Check operation of all pumps. . ………………………………………….. ______
______
J. Clean out duct inside boiler cover. ………………………………………
______
______
K. Inspect water softener. . …………………………………………………. ______
______
L. Change ice machine filter. . ……………………………………………… ______
______
M. Check condition of security punch stations. …………………………… ______
______
N. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
P. Adjust self-closing doors. . ………………………………………………
______
______
Q. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
R. Clean dirt around elevator motors. ……………………………………... ______
______
S. Clean exterior signage. …………………………………………………..
______
______
T. Inspect windows (wash every six weeks). . ……………………………. ______
______
U. Power wash parking lot and sidewalks. ……………………………….. ______
______
V. Other _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
July 2007
Use this calendar to schedule the maintenance tasks below. When tasks are
completed, initial and record the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Clean pool coping at water line. Wash pool deck. Inspect chlorinator
and check pool chemical supply. ………………………………………..
______
______
B. Run emergency generator with load. ……………………………………. ______
______
C. Check generator lights and fuel level…………………………………….. ______
______
D. Shut and re-open valves on fire system water supply to prevent rust... ______
______
E. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
F. Inspect fire hoses in fire cabinets. ………………………………………. ______
______
G. Check hot water temperature for laundry washers. Set at 160°. ……. ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
I. Check operation of all pumps. . ………………………………………….. ______
______
J. Clean out duct inside boiler cover. ………………………………………
______
______
K. Inspect water softener. . …………………………………………………. ______
______
L. Change ice machine filter. . ……………………………………………… ______
______
M. Check condition of security punch stations. …………………………… ______
______
N. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
P. Adjust self-closing doors. . ………………………………………………
______
______
Q. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
R. Clean dirt around elevator motors. ……………………………………... ______
______
S. Clean exterior signage. …………………………………………………..
______
______
T. Inspect windows (wash every six weeks). . ……………………………. ______
______
U. Power wash parking lot and sidewalks. ……………………………….. ______
______
W. Other _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
August 2007
Use this calendar to schedule the maintenance tasks below. When tasks are
completed, initial and record the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Clean pool coping at water line. Wash pool deck. Inspect chlorinator
and check pool chemical supply. ………………………………………..
______
______
B. Run emergency generator with load. ……………………………………. ______
______
C. Check generator lights and fuel level…………………………………….. ______
______
D. Shut and re-open valves on fire system water supply to prevent rust... ______
______
E. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
F. Inspect fire hoses in fire cabinets. ………………………………………. ______
______
G. Check hot water temperature for laundry washers. Set at 160°. ……. ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
I. Check operation of all pumps. . ………………………………………….. ______
______
J. Clean out duct inside boiler cover. ………………………………………
______
______
K. Inspect water softener. . …………………………………………………. ______
______
L. Change ice machine filter. . ……………………………………………… ______
______
M. Check condition of security punch stations. …………………………… ______
______
N. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
P. Adjust self-closing doors. . ………………………………………………
______
______
Q. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
R. Clean dirt around elevator motors. ……………………………………... ______
______
S. Clean exterior signage. …………………………………………………..
______
______
T. Inspect windows (wash every six weeks). . ……………………………. ______
______
U. Power wash parking lot and sidewalks. ……………………………….. ______
______
W. Other _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
September 2007
Use this calendar to schedule the maintenance tasks below. When tasks are
completed, initial and record the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Wash pool deck. . …………………………………………………………. ______
______
B. Prepare pool for closing (according to climate). . ……………………..
______
______
C. Check generator lights and fuel level…………………………………….. ______
______
D. Shut and re-open valves on fire system water supply to prevent rust... ______
______
E. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
F. Inspect fire hoses in fire cabinets. ………………………………………. ______
______
G. Check hot water temperature for laundry washers. Set at 160°. ……. ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
I. Check operation of all pumps. . ………………………………………….. ______
______
J. Clean out duct inside boiler cover. ………………………………………
______
______
K. Inspect water softener. . …………………………………………………. ______
______
L. Change ice machine filter. . ……………………………………………… ______
______
M. Check condition of security punch stations. …………………………… ______
______
N. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
P. Adjust self-closing doors. . ………………………………………………
______
______
Q. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
R. Clean dirt around elevator motors. ……………………………………... ______
______
S. Clean exterior signage. …………………………………………………..
______
______
T. Inspect windows (wash every six weeks). . ……………………………. ______
______
U. Power wash parking lot and sidewalks. ………………………………..
______
______
W. Other _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
October 2007
Use this calendar to schedule the maintenance tasks below. When tasks are
completed, initial and record the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Wash pool deck. . …………………………………………………………. ______
______
B. Prepare pool for closing (according to climate). . ……………………..
______
______
C. Check generator lights and fuel level…………………………………….. ______
______
D. Shut and re-open valves on fire system water supply to prevent rust... ______
______
E. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
F. Inspect fire hoses in fire cabinets. ………………………………………. ______
______
G. Check hot water temperature for laundry washers. Set at 160°. ……. ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
I. Check operation of all pumps. . ………………………………………….. ______
______
J. Clean out duct inside boiler cover. ………………………………………
______
______
K. Inspect water softener. . …………………………………………………. ______
______
L. Change ice machine filter. . ……………………………………………… ______
______
M. Check condition of security punch stations. …………………………… ______
______
N. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
P. Adjust self-closing doors. . ………………………………………………
______
______
Q. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
R. Clean dirt around elevator motors. ……………………………………... ______
______
S. Clean exterior signage. …………………………………………………..
______
______
T. Inspect windows (wash every six weeks). . ……………………………. ______
______
U. Power wash parking lot and sidewalks. ………………………………..
______
______
W. Other _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
November 2007
Use this calendar to schedule the maintenance tasks below. When tasks are
completed, initial and record the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Drain irrigation system to prevent freezing (according to climate). ….
______
______
B. Prepare pool for closing (according to climate). . ……………………..
______
______
C. Check generator lights and fuel level…………………………………….. ______
______
D. Shut and re-open valves on fire system water supply to prevent rust... ______
______
E. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
F. Inspect fire hoses in fire cabinets. ………………………………………. ______
______
G. Check hot water temperature for laundry washers. Set at 160°. ……. ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
I. Check operation of all pumps. . ………………………………………….. ______
______
J. Clean out duct inside boiler cover. ………………………………………
______
______
K. Inspect water softener. . …………………………………………………. ______
______
L. Change ice machine filter. . ……………………………………………… ______
______
M. Check condition of security punch stations. …………………………… ______
______
N. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
P. Adjust self-closing doors. . ………………………………………………
______
______
Q. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
R. Clean dirt around elevator motors. ……………………………………... ______
______
S. Clean exterior signage. …………………………………………………..
______
______
T. Inspect windows (wash every six weeks). . ……………………………. ______
______
U. Power wash parking lot and sidewalks. ………………………………..
______
______
W. Other _____________________________________________________________________
_____________________________________________________________________________
December 2007
Use this calendar to schedule the maintenance tasks below. When tasks are
completed, initial and record the date. Use the extra lines to list additional
tasks you may need to perform at your property.
TASKS INITIALS DATE
A. Drain irrigation system to prevent freezing (according to climate). ….
______
______
B. Prepare pool for closing (according to climate). . ……………………..
______
______
C. Check generator lights and fuel level…………………………………….. ______
______
D. Shut and re-open valves on fire system water supply to prevent rust... ______
______
E. If two fire pumps, rotate from lead pump to secondary pump. ………. ______
______
F. Inspect fire hoses in fire cabinets. ………………………………………. ______
______
G. Check hot water temperature for laundry washers. Set at 160°. ……. ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110° and 120°. . . . .
______
______
I. Check operation of all pumps. . ………………………………………….. ______
______
J. Clean out duct inside boiler cover. ………………………………………
______
______
K. Inspect water softener. . …………………………………………………. ______
______
L. Change ice machine filter. . ……………………………………………… ______
______
M. Check condition of security punch stations. …………………………… ______
______
N. Inspect front desk PMS system for condition and security of electrical wiring connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. . …………………………… ______
______
P. Adjust self-closing doors. . ………………………………………………
______
______
Q. Paint and touch-up finish on guestroom/suite doors…………………... ______
______
R. Clean dirt around elevator motors. ……………………………………... ______
______
S. Clean exterior signage. …………………………………………………..
______
______
T. Inspect windows (wash every six weeks). . ……………………………. ______
______
U. Power wash parking lot and sidewalks. ………………………………..
______
______
V. Other _____________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________