UV DEGREE Table
Data Elements and Definitions
Name
SEMESTER
Type
Length
Definition
Char
5
A Year/Semester code that indicates the
semester of degree completion for all data
elements in the table.
Code Values:
YYYY1 = Spring
YYYY2 = Summer 1
YYYY3 = Summer 2
YYYY4 = Summer 8-wk
YYYY5 = Fall
All degrees awarded in the summer are
included only in the Summer 2 session
or Summer 8-week. No degrees will be
found in Summer 1.
Multiple records per semester may occur if
a student completed a degree in more
than one major or completed two different
degree programs in the same semester.
Common Usage
You would use this field to limit degree data to a
particular semester.
Be careful if you use this field to join to another UV
table, such as UV ENROLLMENT. Students may
not be officially enrolled during the semester a
degree is awarded.
You may only join to CC tables on Fall and Spring
semesters because of multiple summer session
codes in the UV tables. Community college data
include only one summer session.
Setting a minimum function on this field will select the
earliest semester a student completed a degree.
(Students may complete a second baccalaureate
degree or a graduate degree in subsequent
semesters.) However, multiple records may still
occur if a student was awarded degrees in more
than one major.
This field may be joined to CODE UV
SEMESTER to get a description.
ACADEMIC YEAR
Char
8
A concatenation of years to indicate the
Academic Year in which a given semester
falls.
You would probably use this field only for descriptive
purposes or to limit records to semesters in a given
year.
Academic Year is considered to be the
sequential semesters Fall, Spring, and
Summer. (For example: 20002001 = Fall
2000, Spring 2001, and Summer 2001)
You should NOT use this field to join with other
tables.
ARIZONA UNITID
Char
6
A code that reflects the NCES Unit ID for
each university.
This field may be joined to CODE
ARIZONA UNITID to get a description.
You will use this field to limit queries to a specific
university only. It does NOT apply to community
colleges.
You should ALWAYS use this field to join with
another UV table. Do NOT use it to join with a CC
table.
ASSIST STUDENT ID
Char
8
The 8-character anonymous ID that is
assigned to each student during the ID
matching process.
You will ALWAYS use this field to join with another
UV or CC table so you can get data on the same
individual.
UV LAST SEM IN DEGREE
PROGRAM
Char
5
A Year/Semester code that indicates the
last semester in which a student was
officially enrolled in a degree program prior
to degree completion.
If you are interested only in ASU or NAU degree data,
you can use this field to join with other UV tables, such
as UV ENROLLMENT. (Limit Arizona Unitid to the
specific university first.)
The same semester codes are used as
listed in the Semester field above.
This field is populated only for ASU and
NAU.
In most cases, this field will be the same
as the degree semester. However, if a
student was not officially enrolled for the
semester in which the degree was
completed, it will reflect an earlier
semester.
UV UNDERGRAD GRADUATE
CODE
Char
1
A code that identifies whether a degree is
an undergraduate or graduate degree.
Code Values:
U = Undergraduate
G = Graduate
You can use this field to limit degrees to
undergraduate or graduate level only.
UV COLLEGE CODE
Char
2
A code that reflects the college in which a
degree was awarded at a given university
in a given semester.
College codes are unique for each
university.
This field may be joined to CODE UV
COLLEGE to get a description. The
LABEL field will provide a more
standardized set of college descriptions
where possible.
UV DEGREE CODE
Char
7
You would use this field to limit records to a particular
college for a particular university.
If you use the LABEL field from CODE UV COLLEGE,
be aware that several ASU colleges that are found on
different campuses will be collapsed under one label.
(For example, Education will include both the College
of Education at ASU Main and the College of
Education at ASU West.)
A code that reflects the type of degree
awarded in a given semester.
You would use this field to limit records to a particular
degree type for a particular university.
Degree codes are unique for each
university. ASU and UA use alpha codes
for this field (e.g., BA, BS, B ARCH). In
Summer 2003, NAU switched to an alpha
code from its previous 2-digit numeric
code.
However, you would probably use it primarily to join to
its corresponding Code Table. LABEL could then be
used to show the different types of degrees your
students were awarded.
This field may be joined to CODE UV
DEGREE to get a description. The LABEL
field will provide a more standardized set
of degree descriptions where possible.
UV MAJOR CODE
Char
4
A code that reflects the actual major in
which a degree was awarded in a given
semester.
Major codes are unique for each
university. ASU uses university-specific
4-digit numeric codes for this field. UA
uses an alpha code. Beginning in Fall
2003, NAU changed to a 10-digit major
code from its previous 4-digit numeric
codes.
This field may be joined to CODE UV
MAJOR to get a description. The LABEL
field will provide a more standardized set
of major descriptions where possible.
You would use this field to limit records to a particular
major for a particular university.
However, you would probably use it primarily to join to
its corresponding Code Table. LABEL could then be
used to show the different majors in which your
students were awarded degrees.
Because of the uniqueness of majors across
universities, it is recommended that Major CIP
Code be used when the objective is to report
majors for ALL universities.
You can also use this field to eliminate duplicate
records per semester (i.e., double majors) by setting a
minimum or maximum function on it.
UV MAJOR CIP CODE
Char
6
A code that reflects the 6-digit NCES
Classification of Instructional Programs
scheme for standardized reporting of
academic disciplines.
You would use this field to identify the types of
disciplines in which your students were awarded
degrees at all universities.
Currently, the 2000 CIP Version is used
for reporting all degree majors.
This field may be joined to CODE UV
MAJOR CIP to get a description. The
descriptions in the Code Table reflect the
three-tier categorizations found in the
NCES CIP manual and includes previously
used 1985 and 1990 codes as well as
2000 CIP codes and some institutionally
defined codes.
UV CUMUL TOTAL EARNED
HOURS
Floating
Decimal
8
A number that reflects the total hours
earned at the time of degree completion.
It includes all hours earned at a given
university PLUS all transfer hours that are
accepted prior to degree completion.
You can use this field to calculate the average number
of hours earned by your students at the time of degree
completion. It will include transfer hours from your
institution IN ADDITION to any transfer hours from
other institutions.
Earned Hours only include courses that
count towards a degree. They do NOT
include courses for which a failing
grade was assigned.
You should only calculate averages on
unduplicated records. You can use a minimum or
maximum function on Major Code to remove duplicate
records per semester.
Prior to Spring 2000, this field is not
populated for ASU unless a degree was
posted for an earlier semester after that
time.
You should only calculate averages on records
with a minimum value of 120 hours. Records with
values less than 120 hours are probably cases in
which a student completed a second baccalaureate
degree (which only requires an additional 30 hours).
ASU only captures community college
transfer hours up to a maximum of 64
hours.
In most cases, you will want to re-format this field to
reflect either 999.9 or 999 for consistency.
The default format is 999.9 for cases in
which a decimal value is included. Hours
with no decimal value will be reflected as
whole numbers.
UV CUMUL GPA
Floating
Decimal
8
A number that reflects the grade point
average for all courses assigned a grade
of A, B, C, D, or E at the time of degree
completion.
Cumulative GPA is calculated only for net
hours completed at a given university. It
does NOT include Transfer GPA.
The default format is 9.99 for cases in
which a two-digit decimal value is
included. GPAs with one-digit decimal
values will be reflected as 9.9 and those
with no decimal values will be reflected as
whole numbers.
You can use this field to calculate the average GPA for
your students at the time of baccalaureate degree
completion.
You should only calculate averages on
unduplicated records. You can use a minimum or
maximum function on Major Code to remove duplicate
records per semester.
You should only calculate averages on records
with a non-blank GPA and a minimum value of 120
hours in the Cumulative Total Earned Hours field.
Records with values less than 120 hours are probably
cases in which a student completed a second
baccalaureate degree (which only requires an
additional 30 hours).
In most cases, you will want to re-format this field to
reflect 9.99 for consistency.
UV CUMUL TOTAL INST
HOURS
Floating
Decimal
8
A number that reflects the total hours
earned ONLY at the degree granting
university at the time of degree
completion. It DOES NOT include any
transfer hours accepted prior to degree
completion.
You can use this field to calculate the average number
of hours earned by your students at the degree
granting university at the time of degree completion. It
will NOT include transfer hours from your institution
NOR ANY ADDITIONAL transfer hours from other
institutions.
Earned Hours only include courses that
count towards a degree. They do NOT
include courses for which a failing
grade was assigned.
You should only calculate averages on
unduplicated records. You can use a minimum or
maximum function on Major Code to remove duplicate
records per semester.
The default format is 999.9 for cases in
which a decimal value is included. Hours
with no decimal value will be reflected as
whole numbers.
In most cases, you will want to re-format this field to
reflect either 999.9 or 999 for consistency.
This data element was added in 2007 and is populated
starting with ASU records from Fall 2006.
UV CUMUL TOTAL
TRANSFER HOURS
Floating
Decimal
8
A number that reflects the total hours
transferred that are accepted prior to
degree completion. It includes the total
accepted hours transferred from all
institutions counting to the particular
degree from a given university.
ASU only captures community college
transfer hours up to a maximum of 64
hours.
The default format is 999.9 for cases in
which a decimal value is included. Hours
with no decimal value will be reflected as
whole numbers.
You can use this field to calculate the average number
of total transferred hours earned by your students at
the time of degree completion. It will include transfer
hours from your institution IN ADDITION to any
transfer hours from other institutions.
You should only calculate averages on
unduplicated records. You can use a minimum or
maximum function on Major Code to remove duplicate
records per semester.
In most cases, you will want to re-format this field to
reflect either 999.9 or 999 for consistency.
This data element was added in 2007 and is populated
starting with ASU records from Fall 2006.
UV DEGREE Table
LAST UPDATE: July 17, 2007