Business and Premises
Details Required for
CSV Import File
The information required to import a CSV file of the business details is listed below:
Column 1
Column 2
Column 3
Column 4
Column 5
Column 6
Column 7
Column 8
Column 9
Column 10
Column 11
Column 12
Column 13
Email
Business Telephone
Surname
First Name
Business Name
Address Line 1
Address Line 2
Address Line 3
Town/City
County
Country
Post Code
Mobile Phone
Required to contact business
Mandatory field
Required for mail merge
Required for mail merge
Required for mail merge
Upper case and must be in correct format
The information required to import a CSV file of the premises details of a business is listed
below:
Column 1
Column 2
Column 3
Column 4
Column 5
Column 6
Column 7
Column 8
Unique Store Id
Address Line 1
Address Line 2
Address Line 3
Town/City
County
Country
Post Code
Upper case and must be in correct format
Creating a Comma-Separated Value file
A comma-separated values (CSV) file is any file containing text that is separated with a
comma, but can also be a file with text separated with any other character.
A CSV file is usually created using a spreadsheet program such as Microsoft Excel or Open
Office Calc, but it can easily be created using any text editor, such as Notepad.
Instructions are provided below on the steps to create a CSV file using Microsoft Excel, Open
Office Calc, Google Docs and a text editor such as Notepad.
Microsoft Excel
Open Microsoft Excel and the file you wish to save as a CSV file. For example, below is the
data contained in our example Excel worksheet.
Once open, click File, choose the Save As option, and as the Save as type: you will need to
scroll down to and select the CSV (Comma delimited) (*.csv) option.
Once saved, if you were to open the CSV file in a text editor, such as Notepad, the CSV file
should resemble the below example.
131021 CSV Import File
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When you try to close the newly saved CSV file from Excel, it will ask you to save the
changes you made with the file name identified. Select Yes. The file will be saved and ready
for you to import.
Notepad (or any text editor)
To create a CSV file in a text editor open a new text editor program, such as Notepad. Once
open write the text data you wish the file to contain and separate each field or column of data
with a comma and each row with a new line.
tawork1@mailinator.com,1213451200,Contact 1,Name 1,Business 1
tawork2@mailinator.com,1213451201,Contact 2,Name 2,Business 2
tawork3@mailinator.com,1213451202,Contact 3,Name 3,Business 3
tawork4@mailinator.com,1213451203,Contact 4,Name 4,Business 4
The view in the text editor program is shown below
As an example, if you were to create a text file with the above data, and save it as a .txt file,
each column is created by each comma and each row is created by each new line.
You can open a .txt file in a spreadsheet program such as Microsoft Excel by identifying your
file, ‘right click’ over the file and from the options presented selecting ‘Open with’ option and
selecting Microsoft Excel.
Therefore, the above data if opened in a spreadsheet program such as Microsoft Excel
would create a table similar to the below example.
131021 CSV Import File
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Open Office Calc
Open Open Office Calc and the file you wish to save as a CSV file.
Once open, click File, choose the Save As option, and as the Save as type: select the Text
CSV (.csv) (*.csv) option.
Google Docs
Open Google Docs and the Spreadsheet file you wish to save as a CSV file. Click File,
Download as, and then select CSV (current sheet).
131021 CSV Import File
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