HASS/SUG/2
NANYANG TECHNOLOGICAL UNIVERSITY
Start-Up Grant – Budget Variation Request
(Without change in total grant amount)
All information is treated with confidence. The information is furnished to the University with the understanding that it shall be used or
disclosed for evaluation, reference and reporting purposes.
This form should be completed for all grant variations and sent through the Associate Chair (Research) of the School to the Associate
Dean (Research) of the College for approval.
Please note that the total cumulative budget variation requested over the duration of the project
should amount to no more than 50% of the total approved grant amount.
For grant variation up to $10,000 per request across categories (and up to $20,000 within categories) without change in the total
project value and without change in objectives, please note that NO expenditure is permitted until endorsed by Head of Division within
the School and checked by the School. A duplicate copy is to be given to the Associate Dean (Research) of College upon approval by
the School. The original approved copy is to be forwarded to the Office of Finance.
For grant variation above $10,000 and less than $30,000 per request across categories without change in the total project value
and without change in objectives, PIs must seek approval from the Associate Chair (Research) of the School. Please note that NO
expenditure is permitted until formal approval has been given by Associate Chair (Research) of School. A duplicate copy is to be given
to the Associate Dean (Research) of College upon the approval by the Associate Chair (Research) of School. The original approved
copy is to be forwarded to the Office of Finance.
For grant variation above $30,000 and less than $50,000 per request across categories without change in the total project value
and without change in objectives, PIs must seek approval from the Associate Dean (Research) of College. Please note that NO
expenditure is permitted until formal approval has been given by the Associate Dean (Research) of College. A duplicate copy is to be
given to the Associate Dean (Research) of College. The original approved copy is to be forwarded to the Office of Finance.
PIs are not allowed to vary project grants for the purchase of items that should not be funded under Start-Up Grants, regardless of the
variation amount.
Any variation within categories (variation of items within a category without a change in the budget for that category) which is $20,000 or
less is to be endorsed by Head of Division and checked by the School. For variation within categories which is more than $20,000 is to
be approved by the Associate Chair (Research) of School. Please note that NO expenditure is permitted until endorsed by the Head of
Division and checked by the School or formal approval has been given by Associate Chair (Research) of School, whichever is
applicable. A duplicate copy is to be given to the Associate Dean (Research) of College after the necessary endorsements and checks
have been done. The original approved copy is to be forwarded to the Office of Finance.
Kindly ensure that ALL sections of this form are completed.
Project Title:
SAP Account No:
Original project
completion date:
Expected project
completion date:
Principal
Investigator:
School/Division:
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HASS/SUG/2
BUDGET INFORMATION:
Manpower
Equipment
Materials &
Consumables
Overseas
Travel /
Conferences
Others
Total
Grant
approved
Expenditure
to date
Balance
1. SUMMARY OF VARIATION REQUEST
No
Account to
transfer fund
from
Account to
transfer fund
to
Amount to be
transferred
($)
Remarks **
a) State how proposed changes will affect the project, including targets,
deliverables, date of completion, etc.
b) If variation involves the change in purchase of equipment or consumable
items, state which original equipment/ consumable items to forgo and the
items to be purchase in replacement, if any.
c) If variation involves the change in manpower, state which budgeted
position to forgo and the new position to be hired in replacement, if any.
(use attachments if necessary)
[** IMPORTANT: Please complete this section, or the request will be rejected without review]
2. REASONS FOR FORGOING ORIGINALLY APPROVED ITEMS:
a. Explain why item is not required or how savings is derived.
3. REASONS FOR REQUIRING ADDITIONAL OR NEW ITEMS:
a. Explain need for additional manpower or purchase of equipment, facilities, consumables, etc and
why this was not catered for in the original budget.
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HASS/SUG/2
b. For equipment/facilities requested, indicate if such items are already available in your
Department/University, and explain why it is not possible to use existing equipment/facilities. In
particular, where the project is due for completion in a year’s (or less) time, justify the need for the
items at such a late stage of the project. For additional manpower requested, indicate whether
assistants are available in the projects or other research projects under the same Principal
Investigator, and why the existing assistants cannot be used.
c.
Where new equipment or facilities are proposed, detail other intended uses upon project completion.
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HASS/SUG/2
For grant variations up to $10,000 across categories (and up to $20,000 within
categories), and the total grant amount up to $30,000:
_________________________________
Signature of PI
___________________
Date
Endorsed / Not Endorsed (Please delete accordingly)
_________________________________
Signature of Head of Division
___________________
Date
HoD: Please forward the signed request to the School’s Research Office for checking.
For grant variations greater than $10,000 and up to $30,000, with the total grant
amount above $30,000 and up to $60,000:
_________________________________
Signature of PI
___________________
Date
Approved / Not Approved (Please delete accordingly)
_________________________________
Signature of Associate Chair (Research)
of School
___________________
Date
For grant variations greater than $30,000 and up till $50,000, with the total grant
amount above $60,000 and up to $100,000:
_________________________________
Signature of PI
___________________
Date
Approved / Not Approved (Please delete accordingly)
_________________________________
Signature of Associate Dean (Research)
of College
___________________
Date
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