LIST OF ANNEXURES
CONTENTS
PARA
PAGE
Delegation of powers to DGBR and officers subordinate to 19
him
4
Disciplinary powers under the Army Act, 1950
20
6
Concordances showing corresponding provision of CSR, FR, 26
TRs, A. Is/ Orders etc.
8
Blank
Statutory Rules and orders Nos. 329 and 330
32
11
Equivalent Ranks in GREF and the Regular Army for the 33
purpose of Army Act, 1950 as applied for GREF
14
Disciplinary powers exercisable by the offices of Border 34
Roads Organisation in respect of GREF personnel
20
Scales of pay
31
21
Scale of Rations
171
28
Scales of Rations for issue on payment
175
38
Scales and life of all clothing items for the personnel of 186
General Reserve Engineer Force
39
Items of clothing for issue on loan
187
42
Items of clothing which personnel on leave/release/discharge 188
are permitted to take
43
Scale of hospital diet
191
47
Conditions for the grant of festival advance
199
49
Terms and conditions for washing and repairs of GREF 189
clothing
51
Blank
1
Procedure for accounting in respect of
facilities
free remittance 658
DGBR CA Form-Tender and Contract for specific jobs
54
681
56
DGBR CA Form 2-Tender and Rate Contract for supply of 681
stores and materials
65
Authorities competent to execute the Contract, Agreements 686
etc.
75
Subject-Issue to Tender Notice Advertisement
690
77
Accounts to maintained by units/formations
791
80
Defence Services 820
86
Schedule Financial powers of Commanding Officers GREF 868
Raising Centers
88
Procedure for maintenance of Ration Accounts in respect of 802
Transients in Base Depots and Staging Camps in Border
Roads Organisation
90
Annual Estimate for the Operation and maintenance of Base 1022
Workshops
92
Annual Estimate for the operation and maintenance of stores 1027
Division
94
Revised POL Accounting Procedure
95
Incidence of leave salaries in respect of
Officers lent to Civil Government
805
Central Civil Services ( Classification, Control & Appeal ) 28
amendment of Rule, 1965
106
Powers to include works in the Programmes of BRDB
531
107
Powers to sanction Estimates for works
543
108
Delegation of powers in Border Roads Organisation to 1080
regularize Audit Objection
110
POL Accounting Procedure for issue of POL from the 806
Kerbside Pumps
112
2
Procedure for execution of Deposit works and Agency 563
Services in the Border Roads Organisation
119
Minor changes in scope/ specification to be approved by 603
DGBR
123
Copy of Min of personnel, PG & Pensions, Department of
Personnel and Training Notification No. 31011/10/85-Estt
(A) dated 3rd May, 1988
125
3
ANNEXURE 1
( REF PARA 19)
DELEGATION OF POWERS TO DGBR AND OFFICERS
SUBORDINATE TO HIM FRO GRANT OF LEAVE ETC.
Powers in respect of matters indicated below would be exercised by
authorities specified. The exercise of the powers will be subject to the provisions
contained in the rules quoted.
Rule 489 RAI ( Issue of extra rations under Chief Engineers
Rules)
certain conditions for period
upto 60 days in any financial
year
Determining the occasion for
the grant of advance of Pay on
the eve of important festivals.
Rule 188 FRR ( Acceptance of claims of Army
1963)
personnel preferred in respect
of any period not more than 3
years antecedent to the date of
claim
CE/
Commander
Independent Task Force
Chief Engineers in respect
of personnel under their
administrative control and
DGBR
in
respect
of
personnel serving in units
directly under him.
Chief Engineers in respect
of
JCOs/ORs/ NCs (E)
serving under him and
DGBR in respect of :-
Rule 5(c)(i) & Granting
permission
to
(ii) Leave Rules Officers upto the rank of
for the services
Brigadier and JCOs, ORs and
NCs(E), to proceed on, or
rejoin duty from, leave at
stations other than their (i) All Officers
permanent duty stations.
(ii) All JCOs/ORs /NCs(E)
serving in units directly
under him.
Rule 6, Leave Regularization of overstayal of Chief
Engineers
/
Rules for the Annual Leave in respect of Commanding
Officer
services
JCOs/ORs/NCs(E) due to own Indep.
Task
Force/
sickness upto 30 days/ 60 days Commander GREF Centre
in the case of Gorkhas
in respect of
personnel
under their Administrative
Control and DGBR in
respect of
personnel
serving in Units directly
under him.
Appendix 1 to Leave sanctioning authorities
Leave Rules for A. Officers
the Services
(a) Casual Leave;
4
Officer Commanding
Formation . All others
Unit/ Next superior authority
officer Commanding Unit/
Formation
(b)Annual leave, sick leave and
Furlough CEs and Offers DGBR
Commanding Unit/ Formation
directly under DGBR
Others Officers
Unit/ Formation
serving
in
(i) 2 I/c
CE/ Commanding Officer
Independent Task Force/
Commander GREF Centre
in respect of
personnel
under their administrative
Control.
(ii) Other officers
(B) JCO/ORs/NCs(E)
Casual Leave, Annual leave and OC Unit/ Formation
Sick leave
-do-
5
ANNEXURE 2
( REF. PARA 20)
DISCIPLINARY POWERS UNDER THE ARMY ACT, 1990
Disciplinary powers exercisable by the Officer of the Border Road
Organization in respect of Service personnel are indicated below:POWERS
BY WHOM TO BE EXERCISED
1.(a)
COs (i) OC Unit of the GREF, if an officer of the
powers
regular Army, otherwise by the Task Force
Commander, being a military Officer
under whom the unit is serving
REMARKS
(ii) Task Force Commander, being a
military officer, in respect of personnel in
his own HQ.
(iii) Since the Chief Engineers and the AO
independent DCE have to exercise the refers
powers
of
Division
and
Brigade
commanders respectively they may
delegate on of their senior, staff officers (
military officer) as the CO of regular Army
personnel at their HQ.
232/58
(iv) Authority prescribed as such for army
personnel serving at Army HQ will be the
CO of the Army personnel working at HQ
Director General of Border Roads
b.
Brigade Indep. DCE
commander’s
powers under
AA Sec. 83
C. powers to Indep. DCE
convene
and
confirm
District court
martial
d. Review of CE & Indp DCE
summary
courts martial
Authorized
by
COAS with the
consent of the
Central
Govt.
under AASEC 83
DCM Warrants
will be issued by
Corps
Commander
concerned under
AA Secs 110 and
155.
Empowered by
the COAS under
AA Sec. 162
6
e.
Division Chief Engineers
Commander’s
Powers under
AA sec. 84
f. Powers to Chief Engineers
convene
and
confirm
General Courts
Martial
He will exercise
these powers by
virtues of having
been empowered
to convene a
GCM vide (F)
below.
Courts Martial
Warrants ( A1
and A3) issued
under Secs. 109
& 154.
2.
The powers of higher commanders under the Army Act will be exercised
by commanders of the regular Army under whose jurisdiction the personnel may
be serving Disciplinary cases beyond the powers of CE/ Indep. DCE will be
referred to such Commanders.
7
ANNEXURE 3
(REF PARA 26)
CONCORDANCE SHOWING CORRESPONDING PROVISION OF CSR,
FR, TRS. A. IS/ORDERS ETC.
Para in the Chapter on Terms and
Conditions of Service
Corresponding paras in CST, TRs
etc
41
42
43
47
52-80
81-93
94
95-103
104-107
Art. 52 CSR
Art. 71 (a) CSR
Art. 4 CSR
Art 22 (c) FR
Art 509-A CSR
Art 151, 152 (a), 154 & 156 CSR
FR 29
Art. 193 CSR
Art. 193 (2)
193 (3)
CSR
194 (A)
AI 160/1960
AI 264/62 & 32/63
AI 264/62 & 32/63
AI 256/63
Appx. 39 - CSR Vol II
Art 309 CSR
Art 348 -I CSR
FR 87
FR 83 (7)
FR 83 (8)
FR 83 (9)
FR 83 (A)
TR Para 3
TR Para 8
TR Para 11
TR Para 16
TR Para 18
TR Para 19
TR Para 23
TR Para 18 Note 3
TR Para 18 Note 2
TR Para 58 (iii)
TR Para 35
TR Para 174 & AI 2444/64
TR Para 175
TR Para 176 (i) to (iii)
TR Para 177
TR Para 180 Note 2 CS 420 IV/61
TR Para 196
TR Para 197
151-158
160
161-164
165
214-230
234
235-240
249-251
253
254
255
256
283-285
287
288-289
290-291
292-294
295
296-297
298
2999
304
305
316-317
318
319-322
323
324-325
326
327
8
328-329
330
331
332
333
334
336-342
344
355
356
358-375
376-380
381-388
389-390
391
392
393-394
395
401-402
405
406
407
408
409
410
411
412-413
414-416
417
418
419-420
427-455
466-471
472
473
474
475
476
477
478-482
483
484
485-487
TR Para 201 & 202 AI 244/64 & 276/64
TR Para 189
TR Para 72
TR Para 190
TR Para 191
TR Para 137
TR Para 220 (a) to (c)
TR Para 296
TR Para 225
TR Para 125/63
TR Para 229 & 230
TR Para 231
TR Para 234
TR Para 235
TR Para 236
TR Para 239
TR Para 240
TR Para 250
TR Para 276
TR Para 280 & AI 125/63
TR Para 280-A
TR Para 284 (iii)
TR Para 2
TR Para 289
TR Para 329
TR Para 325
TR Para 332
TR Para 333&333-A
TR Para 333-B
TR Para 338(ii)
TR Para 284
Appx-17 CSR Vol II
TR Para 37 (I), (V), to (viii)
TR Para 39 (b)
TR Para 39 (c)
TR Para 42
TR Para 535 & AI 244/64
TR Para 538
TR Para 540
TR Para 280 (f)
TR Para 280 (g)
TR Para 545
TR Para 568
9
ANNEXURE 4
( REF PARA 28)
COPY OF GOVT OF INDIA, MINSTRY OF PERSONNEL PUBLIC GRIEVANCES
& PENSION ( DEPARTMENT OF PERSONNEL & TRG) NOTIFICAZION NO
13012/1/98-ESTT (D) dated 20th April 1998
In exercise of the powers conferred by the proviso to Article 309 and
clause (5) of Article 148 of the Constitution read with Rule 6 of the Central Civil
Service ( Classification, Control and appeal) Rules, 1965 and super session of
paragraph 2 of the notification of the Administrative Reforms number so, 5041
dated 11th November, 1975, as amended by the notification of Ministry of
personnel, Public Grievances and Pensions( Department of personnel and
Training) number so 1752 dated the 30th June 1987 and their consultation with
the Comptroller of Auditor General of India in relation to persons serving in the
Indian Audit and Accounts department, the President hereby directs that with
effect from the date of publication of this order in the official gazette, all civil
posts under the union shall be classified as follows:S.
No.
1.
2.
3.
4.
Description of Posts
Classification of
posts
A Central Civil post carrying a pay or scale of pay Group ‘A’
with maximum of not less Rs. 13,500.
A Central Civil post carrying a pay or scale of pay Group ‘B’
with a maximum of not less Rs. 9000 but les than
Rs. 13,500.
A central Civil post carrying a pay or a scale of pay Group ‘C’
with a maximum of over Rs. 4000 but less than Rs.
9000
A central civil post carrying a pay or a scale of pay Group ‘D’
the maximum of which is Rs. 4000 or less
10
ANNEXURE 5
( REF PARA 32)
STATUTORY RULES AND ORDERS NOS. 239 AND 330
EXTRACT FROM GAZETTE OF INDIA NOTIFICATION, PART II,
SECTION 4 PUBLISHED ON 8 October, 1960
MINISTRY OF DEFENCE
SRO 329 dated 23rd Sept, 1960- In exercise of the powers conferred by sub
section (1) and (4) of the Army Act, 1950 ( 46 of 1950), the Central Government
hereby :(1) applies to the General Reserve Engineer Force, being a force raised and
maintained in India under the authority of the Central Government all the
provisions of the said Act with the exception of those shown in schedule A,
subject to the modifications set forth in Schedule B; and
(2) directs that the officers mentioned in the first column of schedule C shall
exercise or perform in or members of the said Force under their command
the jurisdiction powers and duties incident to the operation of the said Act
specified in the second column thereof.
SCHEDULE -A
EXCEPTIONS
SECTION 10,11,13 TO 17, 20, 22, TO 24, 43, 44 CLAUSES (d),(e), (f)(g) and (k) of
section 71, 74 to 78 clauses (e) (f) and (j) of section 80 and clauses (a) section 84
SCHEDULE- B
MODIFICATIONS
(i)
(a)
In section 3
For clause (v), the following shall be substituted namely:(v) “ commanding officer” when used in any provision of this Act with
reference to any separate portion of the General Reserve Engineer Force
means the person in actual command of that person to exercise the powers of
a commanding officers in respect of that portion of the Force,
11
( b) in clause (xii), after the words “ or the Territorial Army” the words “ or a
person belonging to the General Reserve Engineer Force holding therein a
position equivalent tot that Junior commissioned officer of the regular Army “
shall be inserted;
(c ) In clause (xv) after the words “ or the Territorial Army” the words “ or a
person belonging to the General Reserve Engineer Force holding therein a
position equivalent tot that of non- commissioned officer of the regular Army
“ shall be inserted;
(d) in clause (viii) after sub-clause (f), the following sub-clause shall be
inserted namely:
“ (g) a person belonging to the General Reserve Engineer Force holding
their position equivalent to that of an officer of the Regular Army who is for
the time being subject to this Act”, and
(e) in clause (xxiv), after the words “ or of the Territorial Army”, the words “
or a person belonging to the General Reserve Engineer Force holding therein
a position equivalent to that of a warrant officer of the regular Army” shall be
inserted.
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
In section 63, for the words “ military discipline”, the word “ discipline”
shall be substituted.
In section 73(a) the words “ the punishment” specified in clause (d) or clause (e) of
section 71 shall be omitted; and
(b) for the words, bracket and letters “ clauses (f) to (I0 of that
section”, the words, brackets and letters ‘ clause (h) “ clause (i) or
clause (j), clause (I) of section 71 shall be substituted.
In sub section (4) of section 81, for the words, brackets and letters “
clause (A) (b), (c) and (j) “ the words, brackets and letters, “ clauses (a),
(b) and (c) “ shall be substituted
In section 113, the words “ each of whom has held a commission for not
less than three whole years and “ shall be omitted”
In section 114, the words, “ each of whom has held a commission for
not less than two whole years “ shall be omitted.
In sub-section (I0 of section 116, the words “ of any corps, department
or detachment of the regular Army” shall be omitted
SCHEDULE C
Director General of Border Roads
Those of an officer commanding An
Army
Chief Engineers
or Independent Those of an officer commanding a
Deputy Chief Engineers of the General Division or Brigade
Reserve Engineer Force
12
SRO, 330, dated 23rd September, 1960. In exercise of the powers conferred
by section 21, sub-section (4) of section 102 and section 191 of the Army Act, 1950
(46 of 1950) as applied to the General Reserve Engineer Force by the notification
of the Government of India in the Ministry of Defence No. SRO 329 dated 23 rd
September, 1960, the Central Government hereby directs that the Army Rules,
1954 as amended from time to time shall with the exception of Rules 7 to 18, 168,
172 to 176, 190 and 191, be deemed to be rules made under the said Act as so
applied.
13
ANNEXURE 6
(REF PARA 33)
EQUIVALENT RANKS IN THE GREF AND THE REGULAR ARMY FOR
THE PURPOSE OF ARMY ACT 1950 AS APPLIED FOR THE GREF
GENERAL RESERVE ENGINEER FORCE
REGULAR ARMY
Chief Engineer Grade I
Brigadier
Chief Engineer Grade II
Colonel
Superintending Engineer
Lieutenant Colonel
Executive Engineer
Surveyor of Works
Senior Barrack Stores Officer
Major
Medical Officer Grade I
Civilian Officer Grade I
Assistant Executive Engineer
Assistant Surveyor of Works
Medical Officer Grade II
Captain
Civilian Officer Grade II
Civilian Administrative Officer Grade I
When held against the appointment of staff Officer 2
Major
When held against the appointment of Staff Officer 3
Captain
Civilian Administrative Officer Grade II
Do
When held against the appointment of Staff Officer 3
Do
When held against the appointment of civilian
Administrative officer Grade II
Lieutenant
Barrack Store Officer
When held against the appointment of Staff Officer/
Captain
When held against the appointment of Barrack Stores
Officer
Captain
Lieutenant
Civilian Officer Grade III
Do
Medical Officer Grade III
Do
Assistant Engineer Class II
Do
Foreman
Junior commissioned
14
Officer
Chargeman
Do
Assistant Chargeman
Do
Supervisor Technical
Do
Superintendent Buildings/Roads Grade I Incharge
sub-division
Do
Superintendent Electrical mechanical Grade I
Incharge Sub-division
Do
Superintendent Building/Road Grade I
Do
Superintendent Electrical/Mechanical Grade I
Do
Supervisor Barracks/Stores Grade I
Do
Supervisor (non-technical) Grade I
Do
Superintendent Clerical
Do
Assistant -in- charge
Do
Personal Assistant to Brigadier
Do
Stenographer
Do
Clerk Upper Division
Do
Chief Draughtsman
Do
Senior Draughtsman
Do
Draughtsman Grade I
Do
Surveyor Assistant Grade -I
Do
Superintendent Buildings/Roads Grade II
Do
Superintendent Electrical/Mechanical Grade II
Do
Supervisor (non-tech)Grade II
Do
Surveyor Assistant Grade II
Do
Assistant Fire Superintendent
Do
Sanitary Inspector
Do
Store keeper Grade I
Do
Supervisor Fire Grade I
Do
Senior Scientific Assistant Grade II
Do
Foreman of Signals
Do
Chargeman (Signals)
Do
Assistant Chargeman (operators) Signals
Do
Assistant Chargeman (lineman)Signals
Do
15
Supervisor Non-Tech Grade II (Cipher)
Do
Clerk Upper Division (Cipher) Tech
Do
Charge Electrician
Non-Commissioned
Officer
Charge Mechanic
Do
Wireless Mechanic
Do
Engineer Equipment Mechanic
Do
Artificer Excavating Machinery
Do
Instrument mechanic
Do
Sub-Overseer
Do
Leading Head (Non-Tech)
Do
Clerk Lower Division
Do
Store Keeper Grade II
Do
Store man (Tech)
Do
Draughtsman Grade II
Do
Draughtsman Grade III
Do
Surveyors & Draughtsman (Field/Topo)
Do
Operation Room Assistant
Do
Blood Transfusion Assistant
Do
Saw Doctor
Do
Supervisor Fire Grade II
Do
Steno-typist
Do
Laboratory Assistant (Microscopist)
Do
Leading hand (Non-Tech) Operator Signals
Do
Leading hand (Non-Tech) Lineman Signals
Do
Radio Mechanic
Do
Compounder (Dispenser)
Do
Driver Mechanical Equipment
Sepoy
Wireless operator
Do
Engine artificer
Do
Armature winder
Do
Electrician
Do
Instrument Repairer
Do
Turner
Do
16
Vehicle mechanic
Do
Motor mechanic
Do
Operator excavating machinery
Do
Machinist
Do
Welder
Do
Copper and tin smith
Do
Fitter
Do
Cinema projectionist
Do
Operator type repair plant
Do
Pipe fitter
Do
Blacksmith
Do
Carpenter
Do
Concretor
Do
Mason
Do
Painter
Do
Packer Grade I
Do
Sawyer
Do
Switch Board Attendant
Do
Wireman
Do
Lineman
Do
Vulcaniser
Do
Mate
Do
Saddler
Do
Driver, Engine Static
Do
Driver, Road Roller
Do
Driver Small Plant
Do
Driver Compressor
Do
Driver Dumper
Do
Driver Concrete Mixer
Do
Driller/operator Pneumatic Tools
Do
Telephone Mechanic
Do
Saw Machine Operator
Do
Operator laundry plant
Do
17
Motor/Pump Attendant
Do
Packer Grade II
Do
Tailor
Do
Mazdoor/Pioneer
Do
Telephone Operator
Do
MT Driver
Do
Gate Keeper
Do
Storeman
Do
Sweeper
Do
Cook Officers Mess
Do
Nursing Assistant/Ambulance Orderly
Do
Chowkidar
Do
Peon/Messenger
Do
Barber
Do
Cook
Do
Washer man
Do
Mess waiter/servant
Do
Masalchi
Do
Boot maker
Do
Ferro printer
Do
Leading hand fire
Do
Fire engine driver
Do
Fireman Grade I
Do
Fireman Grade II
Do
Daftry
Do
Searcher
Do
Hammerman
Do
Moulder
Do
Pattern maker
Do
Upholsterer
Do
Abdar Grade II
Do
Waiter Mess Grade II & III
Do
Mazdoor (GREF Police)
Do
18
Ambulance Assistant
Do
Tent mender
Do
19
ANNEXURE -7
(REF. PARA 34)
DISCIPLINARY POWERS EXERCISABLE BY THE OFFICERS OF THE
BORDER ROAD ORGANIZATION IN RESPECT OF GREF PERSONNEL
Powers
By who to be
exercised
Officers, whether
military, Navy, AirForce or civilian
commanding the unit
of the GREF
(a)
COs Powers
(B)
Div or Bde Comd's
powers
Army Comd's powers
COAS's powers
Powers to convene
SCsM.
Powers to convene and
confirm DCsM.
CE or Indep DCE
(g)
Powers to convene and
confirm GCsM
DGBR/CE/Indep
DCE
(h)
Powers to convene
SGCsM
Powers for
confirmation COAS
CsM by COAS
CE/Indep DCE
(c)
(d)
(e)
(f)
(i)
DGBR
COAS
COs of GREF Units
DGBR/CE/Indep
DCE
COAS
Remarks
The modified definitions
of CO given in AA Sec. 3
(v) as applied to the force
also enables the CE &
Indep DCE to designate
other officers as CO fo
GREF personnel at their
respective HQ.
Vide AA Sec 116 (1) as
applied to the Forces.
The officers exercise
these powers by virtue of
having been issued with
A1 and A3 Court Martial
Warrants vide (g) below.
The officers have been
issued with A1 and A3
Court Martial Warrants.
As granted by the COAS.
Confirming powers
granted by the Govt. by
issue of A2 Court Martial
Warrant.
Note : Disciplinary cases requiring orders of the Chief of the Army Staff will be
progressed by the DGBR.
20
ANNEXURE -8
REF PARA 31
SCALES OF PAY
CATEGORY OF POST
CLASSIFICATION
OF THE POST
TIME SCALE OF
PAY
SCALES OF PAY ENGINEER OFFICERSChief Engineer Grade I
(CIVIL MECHANICAL)
2500-125/2-2750
Chief Engineer Grade II
(CIVIL MECHANICAL)
-DO-
Superintending Engineer
GROUP A
1500-60-1800-1002000
Executive Engineer
100- (6TH YEAR OR
UNDER) 50-1600
Assistant Executive Engineer
700-40-900-EB-401100-50-1300
Assistant Engineer
GROUP B
650-30-740-35-810EB-35-880-401000-EB-40-1200
Medical Officer
Medical Officer Grade I
1100-50-1600-
Medical Officer Grade II
GROUP A
700-40-900-EB-401100-50-1300
Medical Officer Grade II
GROUP B
650-30-740-35-810EB-35-880-401000-EB-40-1200
OFFICERS OTHER THAN ENGINEERS AND MEDICAL OFFICERS
Civilian Officer Grade I
SELECTION GRADE )
Civilian Officer Grade II
Civilian Officer Grade III
1300-50-1700
GROUP A
700-40-900-EB-401100-50-1300
650-30-740-35-880EB-40-960
21
SCALES OF PAY SUBORDINATES
SUPDT B/R GDE I
SUPD E/M GDE I
SUPDT B/R GDE I
SUPD E/M GDE I
700-30-760-35-900
Incharge of
sub division
550-20-650-25-750
Incharge of
sub division
Surveyor Assistant Grade I
Foreman
Supervisor B/s grade I
470-15-59-30-EB-20650-EB—25-750
SUPDT B/R GDE I
SUPD E/M GDE I
425-15-500--EB-15560-20-700
Surveyor Assistant Gde II
Chargeman
425-15-500--EB—15560-20-700
Supervisor B/S Gde II
330-10-380--EB—12500--EB-15-560
Assistant Chargeman
380-12-500--EB—15560
Supervisor Technical
Group C
Supervisor ( Non-Technical) Gde I
330-8-370-10-400-EB—10-480-( Both the
grades to be merged)
Supervisor ( Non-Technical) Gde II
Storekeeper Gde I
330-10-380--EB—12500--EB—15-560
Storekeeper Gde II
260-6-290-EB-6-326-8366-EB-8-390-10-400
Leading Hand ( Non Technical)
Sub Overseer
260-8-300-EB-8-34010-380-EB-10-430
Chief Draughtsman / Estimator
700-30-760-35-900
Senior Draughtsman
550-20-650-25-750
Draughtsman Gde I
(i)425-15-500-EB-15560-20-700( 50% of the
posts)
(ii)330-10-380-EB-12500-EB-15-560 (50% of
the posts )
Draughtsman Gde II
330-10-380-EB-12-
GROUP C
Draughtsman Gde III
500-EB-15-560
260-8-300-EB-8-340-
22
10-380-EB-10-430
Supdt Clerical
550-20-650-25-750
PA to Brig
425-15-500-EB-15-
560-20-700
Stenographers
330-10-380-EB-12-
500-EB-15-560
Assistant Incharge
425-15-530-EB-15-
Clerk UD
330-10-380-EB-12-
560-20-600
500-EB-15-560
Clerk LD
260-6-290-EB-6-326-
8-366-EB-8-39010100-400
Charge Electrician
380-12-500-EB-15-560
Charge Machine
Engineer Equipment Machine
Artificer Excavating Machinery
Instrument Mech/ Wireless Mec
Radio Mechanic
Compounder
(i)330-10-380-EB-12500-EB-15-560(
For
fully
qualified
Pharmacists i.e. to a
person
processing
qualifications
mentioned in Sections
31 and 3
2 of the Pharmacy Act
but excluding those
covered by Clause (d) of
Section 31 ibid.
(ii) 330-8-370-10-400EB-10-480
(
for
unqualified pharmacists
i.e. to a person covered
by clause )
Telephone operator
Sanitary Inspector
260-6-290-EB-6-236-
GROUP C
8-366-EB-8390-10400
330-10-380—EB-12-
500-EB-15-560
Storeman Technical
260-6-290-EB-6-326-
23
8-366-EB-8-390-10400
Operation Room Assistant
260-6-326-EB-8-350
Blood Transfusion Assistant
260-6-290-EB-6-326-
8-366-EB-8-390-10400
Driver Mechanical Equipment
320-6-326-8-390-10400
Engine Artificer
260-6-326-EB—8-350
Surveyor Draftsman( Field & Topo)
260-8-300-EB-8-340-
10-380-EB-10-430
MT Driver
From 1-01-71-260-6326-EB-8-350
From 1-04-74-260-6290-EB—6-326-8366-EB-8-390-10400
Gate Keeper
260-6-326-EB—8-350
Ferro Printer
255-5-260-6-290-EB—
Armature Winder
260-6-326-EB-8-350
6-308
Wireless Operator
Electrician
Instrument Repairer
Turner
Vehicle Mechanic
Motor Mechanic
260-6-326-EB-8-350
Operator Excavating Machinery
Machinist
Saw Doctor
Welder
Fitter
Operator Tyre Repair Plant
Pipe fitter
Blacksmith
Copper and tin smith
210-4--EB-4-250-EB5-290
GROUP C
Carpenter
24
Cinema projectionist
260-6-326-EB-8-350
Laboratory Assistant
260-8-300-EB—8340-10-380-EB—10430
Senior Scientific Assistant
550-25-750-EB—30990
Junior Scientific Assistant
380-12-500-EB—15560
Laboratory Assistant
( Microscopists)
260-6-326-EB—8-350
Concreter
210-4-226-EB—4250--EB—5-290
Mason
Painter
Packet Gde I
Sawyer
Switch Board Attendant
Wireman
Lineman
Driver, Engine Static
Driver Road Roller
Driver small plant
Driver compressor
Driver dumper
Driver Concrete Mixer
Saw Machine Operator
Operator Laundry Plant
Nursing Assistant / Ambulance orderly
Group D
210-4250-EB—5-270
Saddler
Driller/ Operator Pneumatic Tools
Telephonic Mechanic
Tailor
Vulcaniser
Mate
200-3-206-4-234-EB4-250
Motor Pump Attendant
Packer Gde II
25
Cook Officers Mess
Barber
Cook
Washer man
Daftary
Boot maker/ tarpaulin Maker
Tent Mender
Store man
Mazdoor / Pioneer
196-3-220-EB-3-232
Sweeper
Chowkidar
Peon
Messenger
Masalchi
Mess/ Waiter Gr II/III
Mess Waiter Servant
Mazdoor ( GREF Police)
Ambulance Assistant
Assistant Fire Supdt
Group C
Supervisor Fire Gde I
380-12-500-EB-15560
Supervisor Fire Gde II
330-8-370-10-400EB-10-480 ( Both the
grades to be merged)
Leading Hand Fire
260-6-326-EB-8-350
Fire Engine Driver
Fireman Gde I
Group D
Fireman Gde II
200-3-206-4-234-EB4-250
Searcher
Steno / Typist
210-4-250-EB-5-270
196-3-220EB-3-232
Group C
260-6-290-EB-6-3268-366-EB-8-390-10400
26
Hammerman
Group D
200-3-206-4-234-EB4-250
Moduler
Group C
225-5-260-6-290EB-6-308
Pattern Maker
260-6-326-EB-8-350
Upholserere
210-4-226-EB-4-250EB-5-290
Abdar Gde II
196-3-220-EB-3-232
Leading Hand Technical Operating
Signals
Leading Hand ( Technical ) Lineman
Signals
260-6-290-EB-6-3268-366-EB-8-390-10403
ANNEXURE - 9
27
ANNEXURE 10
(REF PARA 171)
SCALE OF RATION
Sl. No.
Item
Scale per
Remarks
head per
day
(A) Scale of Rations below 2500 Meters (8000 feet approx)
1.
Atta
570 Grams
Rice
370 Grams
and
Atta
200 Grams
2.
Dal Variety
90 Grams
Or
Peas dried
90 Grams
Or
Beans dried (Red &
90 Grams
White)including soyabeans.
Gram whole while kabuli or
90 Grams
gram whole
90 Grams
3.
Oil Hydro
50 Grams
4.
Sugar
85 Grams
5.
5.
Tea
7 Grams
6.
Salt evaporated
20 Grams
IODISED salt may also
be issued in lieu on a
weight to weight basis,
as part of diet as
approphylactic measure
against goiter in the
endemic areas.
7.
Milk Fresh/blended/standard 112 ML
OR
Milk tinned
49 Grams
(Sweetened/unsweetened)
Whole Milk Power
17 Grams
8.
Vegetable fresh
170 Grams
Vegetable tinned
*79 Grams
*Tinned substitutes in
lieu of fresh will also be
admissible when units
detachments move by
rail/road.
Issue
of
substitutes
will
be
restricted
to
the
cheapest amongst the
authorized
available
28
substitutes
of
indigenous
supply
keeping in view the
estimated storage life of
stock.
9.
10.
11.
12.
13.
(a)
(i)
(ii)
(b)
(i)
(ii)
Dal variety
Peas dried
Gram whole white kabuli
Potatoes Fresh
Potatoes tinned
Sweet potatoes
Vegetable fresh
Arvi
Onion
Onion spring green gandel
Vegetable fresh
Garlic
Onion dehydrated
Condiment powers*
28 Grams
20 Grams
20 Grams
100 Grams
* 67 Grams
100 Grams
117 Grams
100 Grams
30 Grams
40 Grams
40 Grams
7 Grams
7 Grams
14 Grams
Compound vitamin tablets
Firewood
Or
Soft coke
Or
Steam coal
And
Firewood split and kero oil for
kindling soft coke or steam
cool at the following scales per
head per diem.
For cooking ranges or 45 men
and above :Firewood split
Kero oil superior
For cooking ranges for less
than 45 men :Firewood split
Kero oil superior
Or
2 Nos
900 Grams
* If not issue din kind, a
cash allowance of Rs.
6.30 (for big units with
strength above 50) and
Rs. 6.69 (for small units
with strength less than
50) per head per month
or as amended from
time to time will be
admissible.
600 Grams
500 Grams
90 Grams
5 ML
140 Grams
9 ML
29
14.
15.
16.
Charcoal
Kero oil superior (for 45 men
per day)
Kerosene oil superior (for
lantern hurricane)
* Match Boxes
Meat fresh with Bones
Or
Fish fresh
Or
Meat on hoof
Or
Milk fresh/std/blended
Or
Milk tinned
Or
Eggs
Pork fresh
Or
Fowl/Chicken (life weight)
Or
Fowl/Chicken (Dressed)
Or
Milk powder whole
Or
*Meat tinned
300 Grams
11.400 liters
5.700 ltrs
per 100 men
*2 Nos
* Per Week for every 50
members or part
thereof.
110 Grams
170 Grams
200 Grams
190 ML
76 Grams
2 Nos.
80 Grams
135 Grams
68 Grams
28 Grams
58 Grams
* These scales are
applicable only for
personnel deployed in
ANDAMAN AND
NICOBAR ISLANDS.
* Fish tinned
19 Grams
(B) Scale of Rations above 2500 Meters (8000 Feet Approx)
1.
Atta
550 Grams
Rice
420 Grams
and
Atta
130 Grams
2.
Dal Variety
80 Grams
Or
Peas dried
80 Grams
Or
Beans dried (Red &
80 Grams
White)including soyabeans.
Gram whole while kabuli or
80 Grams
gram whole
80 Grams
3.
Oil Hydro
60 Grams
4.
Sugar
110 Grams
30
5.
6.
7.
8.
9.
10.
11.
12.
13.
Tea
Or
Coffee
Salt evaporated*
7 Grams
Milk tinned
OR
Whole Milk Powder
Milk fresh
Vegetable fresh
Vegetable tinned
Dal variety
Peas dried
Kabuli Chana Whole
Potatoes Fresh
Potatoes tinned
Sweet potatoes
Vegetable fresh
Arvi
Onion
Onion spring green gandel
Vegetable fresh
Garlic
Onion dehydrated
Condiment powers*
100 Grams
Compound vitamin tablets
Firewood ***
Or
Soft coke
Or
Steam coal
And
Firewood split and kero oil for
kindling soft coke or steam
2 Nos
900 Grams
14 Grams
16 Grams
36 Grams
160 Grams
170 Grams
80 Grams
80 Grams
80 Grams
80 Grams
80 Grams
54 Grams
100 Grams
80 Grams
80 Grams
50 Grams
75 Grams
75 Grams
12 Grams
12 Grams
16 Grams
*IODISED salt may also
be issued in lieu on a
weight to weight basis,
as part of diet as
approphylactic measure
against goiter in the
endemic areas.
* If not issue in kind, a
cash allowance of Rs.
7.20 (for big units with
strength above 50) and
Rs. 7.65 (for small units
with strength less than
50) per head per month
or as amended from
time to time will be
admissible.
600 Grams
500 Grams
***for a
unit/detachments of
31
cool at the following scales per
head per diem.
(a)
15.
For cooking ranges or 45 men
and above :Firewood split
Kero oil superior
For cooking ranges for less
than 45 men :Firewood split
Kero oil superior
Or
Charcoal
Kero oil superior (for 45 men
per day)
Kerosene oil superior (for
lantern hurricane)
* Match Boxes
16.
Cigarettes
17.
Meat fresh with Bones
Or
Meat on hoof
Or
Fish fresh
Or
Milk fresh/std/blended
Or
Milk tinned
Or
Eggs
Pork fresh
Or
Fowl/Chicken (life weight)
Or
Fowl/Chicken (Dressed)
Or
Milk powder whole
Or
AFD Meat
* Fish tinned
(i)
(ii)
(b)
(i)
(ii)
14.
strength less than 45
men authorization will
be 1400 grams per man
per day.
90 Grams
5 ML
140 Grams
9 ML
300 Grams
11.400 litres
57 ML
*2 Nos
* Per Week for every 50
members or part
thereof.
Cash allowance in lieu
of Cigarettes Rs. 22.40
per month per man with
effect from 1 Apr. 87
and Cigarettes in kind
will not be issued.
110 Grams
220 Grams
187 Grams
209 ML
76 Grams
2 Nos.
88 Grams
148 Grams
75 Grams
30 Grams
18 Grams
19 Grams
* These scales are
32
18.
19.
20
21
22
Fruit Citrus
Or
Fruit non-citrus
Or
Fruit tinned
Fruit dried
Butter
Or
Butter tinned
Or
Oil hydrogenated
Eggs
Or
Eggs powder
Or
Meat tinned
Or
Fish tinned or who are not egg
eater
For Vegetarians
Vegetable fresh
Or
Vegetable dehydrated
Or
Vegetable tinned
Or
Whole milk powder
Or
Milk tinned
Besan
Or
Dal Chana
Rum
60 Grams
applicable only for
personnel deployed in
ANDAMAN AND
NICOBAR ISLANDS.
110 Grams
50 Grams
15 Grams
14 Grams
14 Grams
14 Grams
1 No.s
10 Grams
38 Grams
38 Grams
60 Grams
7 Grams
30 Grams
15 Grams
40 Grams
30 Grams
30 Grams
Cash allowance in lieu
of Rum @ Rs. 14.55 per
head per month wef
Apr. 87 and Rum in
kind will not be issued.
Authy : Appx 'A' and 'B' of Govt. of India, Min of Shipping and Tpt BRDB letter
No. F 81 (1)/84-Estt/18020 DGBR/DTA (Coord) dated 16 Oct. 84, F 81 (1)/64Estt/17084/DGBR/E2A (T&C) dt. 9-1-81, as amended from time to time.
Case file No. PC 92 MF 24005/DGBR/E2A (T&C)
Sectt BRDB UO No. F 232 (34)/BRDB/BWA/88 dt. 20 Feb 1990.
33
Min. of Def (Fin/BR) UO No. BRS/50 (84)/Vol I/161/S of 1990.
34
APPENDIX ‘B’
( REFER TO PAR 1 A (a) (ii) OF F. 81(1)/84 ESTT/ 18020/DTA/COORD dated
16th October , 1984
Scale of Rations above 2500 Meters (8000 Feet Approx)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Atta
Rice
and
Atta
Dal Variety
Or
Peas dried
Or
Beans dried (Red &
White)including soyabeans.
Gram whole while kabuli or
gram whole
Oil Hydro
Sugar
Tea
Salt evaporated*
Milk tinned
OR
Whole Milk Powder
Milk fresh
Vegetable fresh
Vegetable tinned
Dal variety
Peas dried
Kabuli Chana Whole
Potatoes Fresh
Potatoes tinned
Sweet potatoes
Vegetable fresh
Arvi
Onion
Onion spring green candel
Vegetable fresh
Garlic
Onion dehydrated
Condiment powers*
Compound vitamin tablets
Firewood ***
Or
Soft coke
Or
Steam coal
550 Grams
420 Grams
Per man per day
130 Grams
80 Grams
80 Grams
80 Grams
80 Grams
80 Grams
60 Grams
110 Grams
7 Grams
16 Grams
100 Grams
36 Grams
160 Grams
170 Grams
80 Grams
80 Grams
80 Grams
80 Grams
80 Grams
54 Grams
100 Grams
80 Grams
80 Grams
50 Grams
75 Grams
75 Grams
12 Grams
12 Grams
16 Grams
2 Nos
900 Grams
600 Grams
500 Grams
35
(a)
(i)
(ii)
(b)
(i)
(ii)
14.
15.
16.
17.
18.
And
Firewood split and kero oil for
kindling soft coke or steam
cool at the following scales per
head per diem.
For cooking ranges or 45 men
and above :Firewood split
Kero oil superior
For cooking ranges for less
than 45 men :Firewood split
Kero oil superior
Or
Charcoal
Kero oil superior (for 45 men
per day)
Kerosene oil superior (for
lantern hurricane)
* Match Boxes
Cigarettes
Meat fresh with Bones
Or
Meat on hoof
Or
Fish fresh
Or
Milk fresh/std/blended
Or
Milk tinned
Or
Eggs
Pork fresh
Or
Fowl/Chicken (life weight)
Or
Fowl/Chicken (Dressed)
Or
Milk powder whole
Or
AFD Meat
* Fish tinned
Fruit Citrus
Or
Fruit non-citrus
Or
Fruit tinned
Fruit dried
90 Grams
5 ML
140 Grams
9 ML
300 Grams
11.400 litres
57 ML
*2 Nos
110 Grams
220 Grams
187 Grams
209 ML
76 Grams
2 Nos.
88 Grams
148 Grams
75 Grams
30 Grams
18 Grams
19 Grams
60 Grams
110 Grams
50 Grams
15 Grams
36
19.
20
21
22
Butter
Or
Butter tinned
Or
Oil hydrogenated
Eggs
Or
Eggs powder
Or
Meat tinned
Or
Fish tinned or who are not egg
eater
For Vegetarians
Vegetable fresh
Or
Vegetable dehydrated
Or
Vegetable tinned
Or
Whole milk powder
Or
Milk tinned
Besan
Or
Dal Chana
Rum
Or
Tea 14 gms or coffee 21 geams
and sugar 30 grams with milk
tinned 28 grams or whole milk
powder for drinkers and when
Rum is not issued
14 Grams
14 Grams
14 Grams
1 No.s
10 Grams
38 Grams
38 Grams
60 Grams
7 Grams
30 Grams
15 Grams
40 Grams
30 Grams
30 Grams
60 ( twice a
week)
37
ANNEXURE 11
(REF PARA 175)
SCALES OF RATIONS FOR ISSUE ON PAYMENT
Sl. No.
1.
2.
3.
4.
5.
Items
Atta
Or
Atta and Rice
Dal Variety
Oil Hydrogenated
Milk Td
Or
Whole milk powder
Sugar
OZs
3
Grams
85
3
1
1
1
85
30
30
30
5/14
1
105/7
30
38
ANNEXURE 12
( REFER PARA 186)
SCALE AND LIFE OF ALL CLOTHING ITEMS FOR THE PERSONNEL
OF THE GENERAL RESERVE ENGINEER FORCE
S.
No.
Item
A/U
PERSONAL CLOTHING
1.
Barret Dark Blue for Non- No
Singh personnel
2.
Pagri Navy Blue for Sikh Mtrs
Personnel
3.
Pag Sikh Red
No
4.
Shrit CC Khakhi
No
5.
Shirt Khaki Terrycot
No
6.
Trousers Khaki Drill
Pair
7.
Trousers Khaki Drill
Pair
8.
Trouser Khaki Terrycot
Pair
9.
Vest Cotton
No
10. Shorts Drill Khaki
Pair
11.
Draweres Cotton
Pair
12.
Socks Drill Khaki
Pair
13
Boot ankle
Pair
14.
Shoes canvas
Pair
15.
Belt waist WE patt 37
No
16.
Anklet web
Pair
17.
Bag kit universal
No
18. Towel Hand Khaki
No
19.
Badges Cap Pagri
No
20
Line yard
No
PUBLIC CLOTHING
21.
Boot Jungle
Pair
Life in
month
s
Scale
1 each for all personnel
18
11 each for all personnel
12
2 each for sikh personnel
1 each for all personal
1 each for all personnel
1 each for all personnel
1 -do1 -do2 -do1 -do1 -do3 -do1 –do1 -do1 –do1 –do1 –do2 –do1 -do-
Each for Pioneers subobservers and Supdt BR I
& BR II
Eastern Sector
12
7
36
7
36
6
21
17
12
7
26
6
84
120
60
15
One
time
issue
6
1 each for all personnel
Western Sector
1 each for those
above 8000’
22.
23
24
25
26
27
Net Mosquito
Blanket BK
Ground Sheet
Chhagut Universal
Tin Mess
Mug Enameled
No
No
No
No
Set
No
28
Overall Contribution
Pair
deployed
1 each for all personnel
2 each for Technicians, plant
60
42
24
18
48
30
12
39
operators, vehicle Drivers,
Pioneers, Safaiwalas and
Linemen
29
Underpants Woolen
30
Short Great Coat
31.
Badges of Rank
32. Title Shoulder
33. Formation sign ( GREF )
34. Waistline Metallic
E.I. CLOTHING
35. Cup Comforter
36. Shirt AD
37. Trousers BD Surge
38. Vest woolen ( full/ sleeves)
39. Gloves knitted
40. Blanket BK
Pair
No
Set
No
No
No
24
90
One
time
issue
No
no
Pair
No
pair
No
18
30
60
48
12
42
41.
No
Cup water proof
EXTRA COLD CLIMATE CLOTHING
42. Cup Balaclava
No
2 each for all personnel
deployed upto 5000’ and 3
each for all personnel
deployed above 5000’
1 each for all personnel in
Eastern Sector and one for
those deployed upto 5000’ in
Western Sector
Eastern Sector
1 each for those deployed
above 9000’
24
Western Sector
1 each for all personnel
deployed in Laadakh and
North of Banihal including
Srinagar Valley and for those
deployed above 6000’ in all
other areas
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
Coat Patkha
Trouser Patkha
Cape water proof snow
Mattress Kapok
Socks wool heavy
Vest String
Boot RI
Gloves leather
Goggles snow
Lip salve
Bag sleeping
Bag Stretcher IP
Safety clothing
55. Life jacket
No
Pair
No
No
Pair
No
Pair
Pair
PairTube
No
No
1 –do1 –do1 –do1 –do1 –do1 –do1 - do1 –do1 –do1 –do1 –do1 per 100 personnel
between 5000’ to 8000’
and two per 100 above
8000’
24
24
12
50
3
24
12
6
24
12
24
24
No
On as required basis
36
40
56.
Protection glasses
57. Helmet demolition
58. Helmet crash
59. MT goggles
Officers
60. Blanket BK
61.
Short Great Coat
Pair
1 each for 50 Masons and
30% pioneers employed on
duties such as quarrying
store Breaking , dressing of
stones and making chips and
metal
12
No
No
Pair
On as required basis
4
40
12
No
No
2 each for all on loan
1
each
for
those
deployed above 5000’
42
90
2 each
2 each
2 each
1 each
2 each
24
24
18
24
7
ITEMS OF UNIFORM FOR FEMALE STAFF
62. Saree Khakhi Terrycot
No
63. Blouse Khaki Terrycot
No
64. Shoes Black ( Ladies)
Pair
65. Jersey Pullover woolen khaki
No
66. Socks Khaki
Pair
COOKS UNIFORM
67. Apron cooks
68. Pagri cooks white for sikh
69. Cap cooks for non sikh
70
Shirt cotton white
71.
Trousers Drill Bleached white
72. Shorts kneader
* female employees will
paid cash allowance as
per para 186 instead of
these items.
No
No
No
No
Pair
Pair
4 each
4 each
4 each
4 each
2 each
2 each
4
12
4
12
6
6
41
ANNEXURE 13
( REF PARA 187)
ITEMS OF CLOTHING FOR ISSUE ON LOAN
1. Short Great cots
2. over all combinations- Authorized for technicians, plant operators, and
veh drivers
3. Helmets crash
4. Helmets demolition
5. MT goggles
ITEMS OF SNOW CLOTHING FOR ISSUE ON LOAN TO GREF
PERSONNEL IN SNOW BOUND AREAS
S.
No
1.
2.
3.
4.
5.
6.
7.
8.
9.
10
11.
Item
Coat padded
Trouser padded
Mattress Kapok
Caps snow
Vest string
Boot rubber
Caps Balaclava
Socks wool
Gloves leather
Goggles snow
Lip slave
A/U
No
Pr
No
No
No
Pr
No
Pr
Pr
No
Gram
Scale per man
1
1
1
1
1
1
1
1
1
1
28 grams per man
per year
ITEMS OF ADDITIONAL WINTER CLOTHING FOR ISSUE ON LOAN TO GREF
PERSONNEL IN AREAS ABOVE 8000’ WHERE IT DOES NOT SNOW
S.
No
1.
2.
3.
4.
5.
Item
Coat padded
Trouser padded
Mattress Kapok
Socks Heavy woolen
Lip salve
A/U
No
Pr
No
Pr
Tube of 289 grams
Scale per man
1
1
1
1
1 per year
42
ANNEXURE 14
( REF PARA 188)
ITEMS OF CLOTHING WHICH PERSONNEL ON LEAVE/ RELEASE /
DISCHARGE ARE PERMITTED TO TAKE
SCALE OF CLOTHING GREF PERSONNEL PROCEEDING ON LEAVE
(i) cap GREF / Pagri and pag for sikh
(ii) Shirt Mazri
(iii) Trousers KD
(iv) Boots Nakle/ Boot Jungle
(v) Socks
(vi) Jersey Pullover
(vii) Blanket
(viii) Mosquito Nets wherever issued
(ix) web belt with brass buckle 1 ½ “ wide
(x) Sheet Ground
(xi) Mug Enamelled
1
1
1 pr
1 pr
1 pr
1
2*
1
1
1
1
* to be issued to personnel proceeding on leave to stations in Hill district/ cold
area or so recommended by the Medical Authorities
SCALE OF CLOTHING AUTHORIZED TO PERSONNEL WHILE
PROCEEDING ON RELEASE / DISCHARGE ( AFTER COMPLETION
OF THREE YEARS SERVICE)
1. Barret Dark Blur for Non-sikh personnel
2. Pagri Navy Blue for sikh personnel
3. Pag sikh red
4. Shirt Khaki cotton/ Terrycot
No
Meters
No
No
5. Trouser Khaki/ Cotton/ Terrycot
Pair
6. Boot ankle
7. Socks Worsted Khaki
8. Jerssy Pullover Khaki
9, Blanket BK
10. Net Mosquito
11. vest cotton
12. Bag kit universal
13. sheet ground
14. cape waterproof
15. Badges of Rank
Pair
Pair
No
No
No
No
No
No
No
Set
1 each
11 each
2 each
2 each ( one cotton and
one terrycot)
2 each ( one cotton and
the terrycot)
2 each
3 each
1 each
1 each
1 each
1 each
1 each
1 each
1 each
As authorized.
43
APPENDIX ‘C’
( REFER TO PARA 1 (B) (a) OF F. 81(1)/84 ESTT/ 18020/DFA/COORD dated
16th October, 1984
IMPROVEMENT IN CLOTHING ITEMS FOR THE PERSONNEL OF GENERAL
RESERVE ENGINEER FORCE
S.
No
Item
A/U
Scale
I. IMPROVEMENT IN EXISTING SCALES
PERSONAL CLOTHING
2 each for sikh personnel
1.
Pag Sikh Red
No
1 –do2.
Boot ankle
Pair
3 -do3.
Socks Worsted
Pair
PUBLIC CLOTHING
1 each for all personnel
4. Net Mosquito
No
1
each
for
all personnel in Eastern
5. Tape water proof
No
6. Overall Contribution
Pair
7. Vest Woolen
No
8.
9.
10.
11.
12.
Gloves knitted
Underpants Woolen
Cap Comforter
Trousers BD Surge
Shirt AD
Pair
Pair
No
Pair
No
13.
14.
Short Great Coat
Cap Balaclava
No
No
Sector and one for those deployed upto
5000’ in Western Sector
2 each for Technicians, plant operators,
vehicle Drivers, Pioneers, Safaiwalas
and Linemen
2 each ( full sleeves) for those deployed
above 3000’
1 each for those deployed above 3000’
2 each for all personnel in Western
Sector and those deployed above 5000’
Each for those deployed at 5000’
Eastern Sector
1 each for those deployed above 9000’
Western Sector
1 each for all personnel deployed in
Laadakh and North of Banihal
including Srinagar Valley and for those
deployed above 6000’ in all other areas
15.
16.
17.
18.
19.
20.
21.
22.
Cape Water Proof snow
No
1 –doGoggles snow
Pair
1 –doLip Salve
Tube
1 –doMattress kapok
No
1 –doSocks wool heavy
Pair
1 –doVest string
No
1 –do1 –doBoot RI
Pair
1 –doGloves weather
Pair
II REPLACEMENT
PERSONAL CLOTHING
Out of two shirts cc khaki currently
23.
Shirt khaki
No
authorized
44
Trousers khaki drill
25.
EXTRA COLD CLIMATE CLOTHING
Eastern Sector
Coat padded by coat parikha No
26.
Pair
Out of two pairs trousers khaki drill
currently authorized, one to be of
terrrycot material.
24.
1 each for those deployed above 9000’
Western Sector
1 each for all personnel deployed in
Laadakh and North of Banihal
including Srinagar Valley and for those
deployed above 6000’ in all other areas
1 –do-
Trousers padded by trouser Pair
parkha
27.
Razai by bag sleeping
No
1 –doIII AUTHORIZATION OF ADDITIONAL ITEMS
PERSONAL CLOTHING
28.
Shoes canvas
Pair
1 each for all personnel
29.
Shorts khaki drill
Pair
1 –do30.
Drawers cotton
Pair
2 –do31.
Towel hand khaki
No
2 –do32.
Badges cap/ pagri
No
1 –do33.
Line yard
No
1 each for pioneers, sub-overseer
and Suptd br I & II
PUBLIC CLOTHING
34.
Blanket BK
No
1 each for all personnel
35.
Badges of Rank
Set
1 each for all authorized
personnel
36.
Title shoulder
No
2 each for all personnel
37.
Whistle metallic
No
1 each for Pioneers, Sub
overseer, Supdt B/R I & II
38.
Whistle Metallic
No
1 each for Pioneer, Sub overseer,
Supdt B/R I & II
39.
Apron cooks
No
4 each for all cooks
40.
Pagri Cooks white for Sikhs
No
4 –do41.
Cap cooks for non-sikhs
No
4 –do42.
Shirt cotton white for Sikhs
No
4 –do43.
Trousers drill bleached white Pair
2 –do44.
Shorts kneader
Pair
2 –doSAFETY CLOTHING
45.
Life jacket
No
On as required baiss ( 300 life
jackets to be provisioned for
personnel employed on ferry
duties
bridge
construction
works.
46.
Protection glasses
Pair
1 each for 50% masons and
Pioneers employed on duty such
as quarrying, stop breaking,
dressing of at and making chips
IV. ITEMS OF UNIFORM FOR FEMALE STAFF
45
47.
Khaki terryoct
No
2 each
48.
Blouse khaki terrycot
No
2 each
49.
Shoes black
Pair
1 each
50.
Jersey pullover woolen khaki No
1 each
51.
Socks khaki
Pair
2 each
V. IMPROVED STATE OF CLOTHING AUTHORIZED TO PERSONNEL
WHILE PROCEEDING ON ( AFTER COMPLETING THESE YEARS
SERVICE)
52.
Barret dark blue for non-sikh No
1 each
personnel
53.
Pagri Navy blue for sikh Mtrs 11 each
personnel
54.
Pag sikh red
No
2 each
55.
Shirt khaki cotton / Terrycot No
2 each ( one cotton and one
terrycot)
56.
Trouser
khaki
cotton/ Pair
2 each –doterrycot
57.
Boot ankle
Pair
2 each
58.
Socks worsted khaki
Pair
3 each
59
Jersey pullover khaki
No
1 each
60
Blanket BK
No
1 each
61.
Net mosquito
No
1 each
62.
Vest cotton
No
2 each
63.
Bag kit universal
No
1 each
64.
Sheet ground
No
1 each
65.
Cape waterproof
No
1 each
66.
Badges of rank
Set
As authorised
46
ANNEXURE 15
( REF PARA 191)
APPENDIX ‘B’
Patients on “ Reduced Diet” will be issued with some or all of the following
items as deemed essential by the Medical Officer-in-charge. The quantity of each
item prescribed shall in no case exceed the maximum quantity laid down below.
The actual quantity prescribed will be entered on the diet sheet over the signature
of the Medical- in-charge.
S.
No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Details of the diet
Atta/ Rice (a)
Barley water (b)
Or
Sago
Biscuit hospitals
Tea
DAl
Condiments (c)
Sugar
Onions
Milk Fresh (d)
Or
Milk tinned
Or
Milk whole powder
Potatos (f)
Or
Potatoes tinned (f)
Or
Sweet potatoes (f)
Or
Vegetable fresh (f)
Or
Arvi (f)
Salt evaporated
Fresh fruit (e)
Firewood split
Maximum quantity that
can be ordered in a day
In oz
In gms.
6
170
5 pint
2.85 liter
2
2
½
1½
½
3
1
20
60
60
9
50
7
90
30
550 ml
216 gms
2
83 gms
60
1½
40
2
60
2½
70
2
2/3
8
2 lb
60
20
210
900
Notes(a) atta or rice may be drawing in any proportion, but normally patients
should receive proportion of each
(b) for 5 pints ( 2.85 liter) barley water, 2 oz ( 57 gms) barley pearl and 2 oz (
60 gm) sugar are allowed
(c) if not issued in kind, a cash allowance of Rs. 0.03 paise ( three paise only)
per day will be admissible
47
(d) (i) a patient may be given 40 oz or 1100 Ml milk fresh and 3 oz ( 90 gm) of
sugar when placed exclusively on “ MILK Diet)
(ii) Milk tinned may be issue din lieu of Milk fresh in the proportion of 4 oz
or
110 gm of milk tinned to every 10 oz or 280 ml milk fresh
( e) fruit tinned may be issue din lieu of fruit fresh, the equivalent being 3 OZ (
85 gms) to every 8 oz ( 230 gms) of fruit fresh
(f) the substitutes will be issued when the standard item is not available or
when the Medical Officer wishes to introduce variety into the dietary.
48
ANNEXURE 16
( REF PARA 199)
CONDITIONS FOR THE GRANT OF FESTIVAL ADVANCE
1.
The amount of advance will be Rs. 200/-( Rs. Two Hundred) or one
month’s basic pay as defined under FR 9 (21) (a) (i) whichever is less.
2.
The advance will be recovered in not more than 10 equal monthly
installments, the first installment commencing with the next month’s pay bill i.e.
the pay bill of the month following that in which the advance is drawn. The
amount of each installment shall be rounded off to the nearest rupee; any balance
being recovered in the last installment.
3.
The advance may be granted to non-gazetted civilians paid from Defence
Services Estimates in receipt of basic pay not exceeding Rs. 600 p.m. The
concession is also admissible to the work charged staff who are entitled to
pension or Contributory Provident Fund benefits but not to the Staff paid from
contingencies.
4.
The advance should not be granted to Temporary Staff who are not likely
to continue in service for a period of at least six months beyond the month in
which the advance is drawn.
5.
The advance is admissible only to those on duty or on leave on average pay
or earned leave on full pay at the time the advance is drawn. It is also admissible
tot female servants of the Force on maternity leave at the time of the drawl of the
advance.
6.
The advance will be admissible only o one occasion in a calendar year for
members of each community serving in one establishment. More than one
occasion may, however, be fixed for a community, if the competent authority is
satisfied that in his opinion it is desirable to do so taking in not account the staff
composition of his establishment. The “competent authority “ for the purpose of
fixing the festival occasion will be the Head of Office/ Establishment concerned.
Such authorities may fix the festival occasions after taking into consideration the
importance attached locally to such festivals and in consultation with recognized
associations of staff/ workers/ works committee.
The Sub-Offices of an office located at different stations may be treated as
separate establishments for this purpose. No member of any establishment shall,
however, be granted more than one such advance one calendar year.
7.
A second festival advance should not be sanctioned till the earlier advance
sanctioned for the same purposes has been recovered in full. In case a festival
49
falls twice in a calendar year, the advance will be admissible only on one
occasion.
8.
The advance shall be drawn and disbursed before the festival in
connection with which the advance is sanctioned.
9.
Before the advance is sanctioned to temporary staff, sureties from
permanent servant or any other form of security considered adequate by the
sanctioning authority shall be obtained. The authorities competent to sanction
these advances, may, at their discretion, dispense with this requirement in the
case of temporary staff/ workers in industrial establishment who have completed
3 years of continuous service and are likely to continue in service till the
adjustment of the advance.
50
ANNEXURE 17
( REF PARA 189)
TERMS AND CONDITIONS FOR WASHING AND REPAIRS OF GREF
CLOTHING
Washing and repair of EI/ Winter snow clothing in the hands of GREF
personnel will be carried in the following way:WASHING
Only items issued on loan are washed. This will be done under
arrangements of CE /DCE independent Task Force Commander immediately
after withdrawal from individuals.
Whenever this is done, the following scales of stores will be admissible:Stores ( for EI Clothing)
(a) soap flakes or powdered
(b) Naphthalene balls
(c) Fire wood ( for disinfecting)
or
6 lbs per 100 lbs of woolen garments
including Blankets
As required
12 ½ lbs per 100 lbs of woolen
garments including Blankets
(i) steam coal or
6 ½ lbs ( 2.800 Kg)
(ii) soft coal or
8 5/8 lbs ( 3.900 Kg)
and
Firewood
Or
3 1/8 lbs ( 1.400 Kg)
(iii) Charcoal
or
3 4/7 lbs ( 1.600 Kg)
(iv) Kero Oil inferior
37 ½ oz ( 1.085 ltr)
In places where firewood is not available, cheaper of the alternative fuels
at 2 ( c ) (i) to ( iv) will be used.
Stores ( for snow clothing)
(a) Soap woolen ( Flake or Powder )
- Subject a maximum of 6 lbs
per 100 lbs woolen garments
51
(b) Firewood ( for disinfecting)
- 12 ½ lbs 100 lbs woolen clothing
(c ) Charcoal ( for ironing purpose)
or
- 5 lbs per 100 lbs woolen garments
Trichlor- Ethylene for dry cleaning
- As required
Or
White Spirit
(e) Alumn potash or water repellency
treatment
As required
CHEMICALS FOR REMOVAL OF STAINS AND SPOTS OF BLOOD,
GREASE, OIL, TAR AND DIRT, PAINT ENAMEL AND VARNISH INK
COPYING AND WRITING
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
HQ 10074 Hydroflurioic Acid AR
HG 10697 Hydrogen Perioxide
HA 12277 Ammonia Liquor
HA 12980 Trichloroethylene
IHA 0117 Rectified Spirit
IHA 0768 Soft Soap
IHA 0542 Paint Remover solvent Type
HG 11266 Sodium Hydrosulphite
HA 12203 Hydrochloric Acid Commercial
As required
3.
The method of washing of EI/ Snow Clothing, method of removing stains
of all kinds and the preparation of stain removers will be circulated to CEs
departmentally.
4.
The washing will be done by dhobis, wherever authorized in the
establishments of units or where not authorized will be done by units under their
own arrangements. No extra expenditure on personnel employed for washing will
be incurred.
REPAIR
5.
Only items issued on loan will be repaired. All non-loan items will be
repaired by the individuals themselves.
6.
For purpose of repair of articles of EI / Special Winter/ Snow Clothing
similar unserviceable items may be utilized.
52
7.
The percentage of condemned articles to the retained for repair purposes
should not exceed 10% of the articles conditioned repairable.
8.
The repair of EI/ Special Winter / Snow clothing will be done by unit
tailors. Where tailors are not authorized, they will be employed on nerrick rates
of pay for a period not exceeding 3 months. The tailors will provide themselves
with their own machines.
9.
The cost incurred for washing and repairing of EI/ Special Winter clothing
indicated at para 2 and 8 will be dubitable to individual projects.
53
ANNEXURE 18
( SEE PARA 658)
PROCEDURE FOR ACCOUNTING IN RESPECT OF FREE
REMITTANCE FACILITIES
The amount of the remittance/s proposed to be made in a particular
month will be deducted in the pay bill for the preceding month.
2.
A nominal roll will be prepared in quadruplicate by the OC of the Unit
showing the names of the personnel, the amount of remittance(Ss) and the
money order commission in each case. The copies will be distinctly marked
‘original’, ‘duplicate’, triplicate’ and ‘quadruplicate’. The original, duplicate and
triplicate copies of the nominal roll with pay orders will be submitted by OC Unit
to Task Force HQ with the pay bills who will indicate jobswise allocation on the
duplicate/ triplicate copies thereof i.e. the amount and the job to which the
amount of remittances including the money order commission will be debited.
Individual money order forms will be prepared under arrangements to be made
by the OC of the Unit.
3.
A ‘ Pay Order’ in the standard form for the total amount to be remitted and
the money order commission, authorizing the field post office to accept money
orders to that extent, will also be prepared by the OC of the unit.
4.
The original, duplicate and triplicate copies of the nominal roll and the
‘Pay Order’ duly completed as above will then be passed to the Accountant or the
Accounts Officer as the case may be along with Pay bill.
5.
The Accountant or the Accounts Officer will verify the deductions in the
pay bill with reference to the nominal roll and the ‘Pay Order’. He will retain the
duplicate copy of the nominal roll for his record and return the original copy and
‘Pay order’ to the OC unit along with passed pay bill, authorizing the issue to the
field Post Office and return the triplicate copy to the Task Force HQrs.
6.
The individual money order forms duly completed and the ‘Pay Order’ will
then be presented by the HQrs Chief Engineers (P) / Task Force/ OSC Base
Depot/ Workshop ( as the case may be) to the Field Post Office, who will issue
individual receipt. After the remittances are made by the FPOs and FTCRs issued
by the HQrs CE(P) / Task Force/ OsC Base Depot/ Workshop ( as the case may
be) the No. and date of the FTCRs will be noted by the HQrs CE(P) / Task Force/
OsC Base Depot/ Workshop ( as the case may be) on the triplicate copy of the
nominal roll, and the same will be forwarded to the UA or the AO as the case may
be in one bunch, for noting liabilities. After the liabilities have been noted, these
nominal rolls will be returned to the CE(P) / Task Force/ OsC Base Depot/
Workshop ( as the case may be ) duly endorsed with a certificate by the UA/AO
that liabilities in respect of each have been noted. The acknowledgments of the
54
payee will be watched by the OC Unit in the normal manner with reference to his
office copy i.e. the quadruplicate copy of the nominal roll.
7.
At the close of each day, the field postmaster will hand over all cash
collections and also the ‘Pay Orders’ received to the nearest Assignment / Imprest
holder and obtain a receipt immediately in form A.P.A. 44 as stated in clause (8)
below. In exceptional cases, the field postmaster may deposit all cash collections
with a Civil Post Office/ Army Imprest Holder nominated by the Controlling
Postal Officer.
8.
The assignment / Imprest holder will maintain a separate cash book to
account for the cash collections received from the field post offices. The amount
of cash received will be posted in the ‘cash book’ the ‘Pay Order; will be passed to
the Accountant of the Accounts Officer. A receipt for the amount of cash received
from the field post office, including the amount of the ‘Pay Order’ will be
furnished by the Assignment / Imprest holder in form APA 44, duly verified and
initialed by the Account of the Accounts officer. The Accounts Officer who will be
responsible for adjustment of this transaction will be indicated on the receipts.
9.
At suitable intervals, the cash collections will be remitted into the Treasury
and the Treasury receipt will be passed to the Account or the Accounts Officer for
adjustment. The entries in the cash book will be initialed by the Accountant or
the Accounts Officer as and when transactions arise.
10.
On receipt of debit supported by the receipt voucher referred to in subpara (8) above from the Senior Deputy Accountant General, Posts and
Telegraphs, Nagpur, the Accountant or the Accounts Officer will adjust the
amount of money order remittances and the money order commissions included
in the debit against the projects to which the Pay and Allowances had been
originally debited.
11.
In the case of undisbursed money orders, to Senior Deputy Accountant
General Post and Telegraphs, Nagpur will make payment in cash or pas on credit
to the Accounts Officers concerned. On receipt of these credits, the amounts
involved will be drawn through the pay bill and necessary adjustments made. On
receipt of the cash, by the remitter this will be deposited in the treasury as soon
as transactions arise and treasury receipt forwarded to the unit accountant for
adjustment. the amount will subsequently be claimed by OC unit in a
supplementary pay bill, on the basis of treasury receipt.
55
ANNEXURE 19
( SEE PARA 681)
DGBR COMPETENT AUTHORITY FORM 1
1. Agreement No. ………………………………………. Of …………………..
2. Contractor …………………………………..
3. This Agreement comprises ………………………………….page (s)
To
The President of India
TENDER AND CONTRACT FOR SPECIFIC JOBS
I/We do hereby tender to execute works described in Scheduled
‘A’ hereunder for which orders may be placed on us during the
period* …………………… to …………………… in accordance in all respects
with the specifications, designs, drawings and conditions of contract
in at the rates quoted in the aforesaid Schedule ‘A’ to carry out such
deviations as may be ordered vide Condition 6 upto a maximum of
…………………% ( percent) and further agree to refer all disputes as
required by Condition 16 hereunder to the sole arbitration of an
Engineer Officer to the to be appointed by the * Chief Engineers
………………… * Director General of Border Roads
( * delete whichever is not applicable)
SCHEDULE ‘A’
Job Description Unit Approximate Unit Total Period of Remarks
No.
of work
No. of units Rate
In
completion
required
In
Rs.
Rs.
Note:1. The contractor shall fill in the Unit Rate and total in column 5 and 6
respectively of the above Scheduled in Rupees and Paise
2. In the event of discrepancy between description in words and figures
quoted by a tendered, the description in words shall prevail.
56
3.
In the event of any error in amount occurring, column 6 of
Schedule ‘ A” on account of wrong calculation of unit rate and quality,
the unit rate shall be regarded as firm and the figures in column 6
shall be amended on the basis of the rate in column 5.
4.
All errors in totaling in the amount column shall be corrected
and tendered sum shall be amended accordingly. The tendered sum,
so altered, shall, for the purpose of tender, be substituted for the sum
originally tendered by the tenderer.
SCHEDULE ‘ B’
ISSUE OF STORES ETC. TO THE CONTRACTOR
( SEE CONDITION 4)
S.
No.
Particulars
1
2
Rate at which stores etc will be
issued to the contractor
Unit
Rs.
P.
3
4
Place of
issue ( by
name )
5
Remarks
6
Witness……………………… Signature of Contractor…………………………..
Address……………………….Address…………………………….Date…………
ACCEPTANCE
The above tender is accepted by me on behalf of the President of India, at
the item rate contained in Schedule ‘A’.
…………………… alternations have been made in the above tender and as evidence
that these alterations were made before its acceptance, they have been duly
initialed by the Contractions and …………………………… on my behalf.
Signature ……………………..
For and on behalf of
The President of India
Appointment ……………… Dated this ……………. day of ………………..19
57
CONDITIONS OF CONTRACT
DEFINITION
1.
(a) “ Government “ means the President of India, his successor
in
Office and a assign and the “ Accepting Officer” means the duly
authorized office who signs the contract on behalf of the President of
India
(b) The letters “G.E.” means “ Garrison Engineer” an “O.C.” means “
Officer commanding”
(c) “The Engineer in-charge” means the “ Engineer Officer” or the
Superintendent Grade I appointed by the GE/OC to supervise the
works or part of the works.
(d) The “ Date of completion “ is the date(s) for the completion of the
whole or any part of the works set out or ascertained in accordance
with the individual works orders or the tender documents, or any
subsequent amendments thereto.
(e) A “ week “ means seven days without regard to the number of
hours worked or not worked in any day in that week.
(f) The “ Tender Documents” means the tender, these conditions and
such special conditions as may be added and the specifications and
/ or drawings as loaned to the contractor for preparing his tender.
SCOPE OF THE CONTRACT
WORKS TO BE CARRIED OUT
2.
The contract shall include all labour, materials, tools, plant, equipment
and transport which may be required for the execution of the works set out in the
tender documents / works orders.
EXECUTION OF THE WORK
3.
The works shall be executed in a workman like manner and to the
satisfaction in all respect the Engineer-in-charge.
STORES AND MATERIALS
4. (a) . The Contractor shall at his won expense supply all stores and materials
required for the contract other than those listed in Schedule “ B
“ which are to be provided by Government at the rates detailed therein. All stores
and materials to be supplied by the contractor shall at his won expense supply
samplers of such stores and materials as may be required by the Engineer-incharge who may reject all stores and materials and corresponding both in quality
and character with approved samples. Officer concerned with the contract shall
have power to inspect and examine any stores and materials to be used in or on
58
the works either on or off the site and the contractor shall give such facilities as
may be required for such inspection at any time.
In the case of stores provided under Schedule ‘B’ the contractor shall bear
the cost of loading, transporting to site, unloading, storing, under cover as
required and incorporating and fixing these stores and materials in the work.
(b) All charges on account of Octori, terminal or sales – tax and / or other
duties on materials obtained for the works from any source
( excluding
materials provided by Government on repayment), shall be borne by the
Contractor.
(c) All stores and materials brought to the site shall become and remain
the property of Government and shall not be removed off the site without the
prior written approval of GE/OC,. But whenever the works are finally completed,
the contractor shall at his won expense forthwith remove from the site all surplus
stores and materials originally supplied by him and upon such removal the same
shall revert in and become the property of the contractor; other than normal
waste and off-cuts shall be returned by the contractor at his won expense to the
place of issue.
(d) Surplus stores and / or materials returned by the contractor will be
credited to him at the price listed in Schedule ‘B’ nut due consideration shall be
given to and allowance claimed by Accepting Officer in respect of any
depreciation or damages suffered by the stores and / or materials whilst in the
custody of the contractor.
RESPONSIBILITY FOR WORKS AND / OR STORES AND MATERIALS
5.
If in opinion of the GE/OC, any work and / or stores, materials provided
by the contractor are not in accordance with or are inferior to those contracted
for the contractor, on demand in wiring, which shall be made within 6 months of
the completion of work from the GE. OC, shall forthwith rectify at his cost and
risk all defects, notwithstanding that the works and . or stores, and materials may
have been passed, certified and paid for, In the event of contractors’ failure to do
so, the GE/OC may rectify the defects and recover the expenditure thus incurred
from the contractor.
DEVIATION
6.
The contractor shall not make any alteration, addition to or omission from
the works as described in the tender documents except in pursuance of the
written instructions of the Accepting Officer.
No work that radically changes the original nature and scope of the
contract shall be ordered as a deviation and din the event of disagreement
59
between the contractor and the accepting officer the decision of the next higher
authority or of the Chief Engineers in case of Contract accepted by him and shall
be final and binding on the contractor.
The accepting officer, or person specifically authorized by him on his
behalf, may vary either by way of addition to and / or deduction from the works
so described provided that the contract sum be not thereby varied on the whole
by more than percentage set out in the tender documents ( referred therein below
as the deviation limit) subject to the following restrictions:(a) the deviation limit referred to above is the net effect
(
algebraic sum) of all additions and deductions ordered
(b) In no case shall be addition/ deductions ( arithmetical sum) exceed
twice the diviation limit.
All additions and deductions will be measured and priced in the following
order of precedence:(a) At applicable rate in Schedule ‘A’
(b) At pro rata rate based on analogous items in Schedule ‘A’.
PERFORMANCE OF THE CONTRACT
Security Deposit
7.
If the contractor has not executed the Standing Security Bond, he shall pay
Security Deposit of Rs. (*).
The Security Deposit amounts shall be recovered through deduction from
advance final payments in (*) …………………………. Installments
The Security Deposit shall be retained by the Government for a period of 6
months commencing from certificate date of completion and thereafter ( unless
the same has been forfeited) released provided there are no outstanding dues
recoverable form the contractor by Government and No Demand Certificate;
(IAFA-451) has been rendered by the Contractor.
DAMAGE
8.
Any damage to Government property caused by the contractor or his
agent/ servant shall be made good by him to the entire satisfaction of the GE/OC
at the contractor’s expense and in the event of contractor’s default, the GE/OC
may cause the same to be mode good and recover expenses from to contractor.
9.
Time is of the essence of the contract. The contractor shall complete the
work within the stipulated time. If the contractor fails to complete the work on or
before the date for completion, he shall, without prejudice to any other right or
remedy of Government on account of such breach be liable the pay as
60
compensation an amount equal to the one per cent of the contract value of to
specific job for every week or part thereof that the specific job remains
uncompleted provided always that the total amount of compensation to be paid
under this condition shall not exceed ten per cent of the contract value of the
specific job.
The GE/ OC may grant reasonable extension of time for completion if he is
satisfied that the cause of delay in completion of work is beyond the control of the
contractor.
No claim from the contractor in respect of compensation or otherwise
how-so-ever arising as a result of extensions grated under this conditions, shall
be admitted.
CANCELLATION OF CONTRACT IN PART OR IN FULL ON
CONTRACTOR’S DEFAULT
10.
If the contractor
(a) makes default in commencing the works within a reasonable time from
the date of handing over the site
or
(b) in the opinion of the GE/Oc makes default, at any time, in proceeding
with the works with due diligence;
or
(c) fails to comply with any of the terms and conditions of the contract or
with the orders properly issued there under;
The Accepting Officer may, without prejudice to any other rights or
remedies which shall have accrued or shall accrue thereafter to Government
under this contract, cancel the contract after 14 day’s notice in writing without
compensation to the contractors. Whenever the accepting office exercises his
authority to cancel the contract as a whole or in Part under this conditions he
may complete the work by any means at contractor’s risk and cost, provided
always that in the event of cost of completion ( as certified by Chief Engineers
/OC which is final and binding) being less than the contract cost the advantage
shall accure to Government. If the cost of completion exceeds to moneys due to
the contractor under this contract, the contractor shall either pay the excess
amount ordered by GE/OC or the sum shall be recovered from the contractor or
other means. The Government shall also be at liberty to hold and retain in their
hands materials, tackle machinery and stores of all kind on site as they may think
proper and may at any time sell any of said materials, tackle machinery and
stores and apply the proceeds of sale in or towards the satisfaction of any loss
which may arise from the cancellation of the contract as aforesaid.
61
The Government shall also be at liberty to use the materials, tackle
machinery and stores on site of the contractor as they think proper in completing
the work and the contractor will be allowed the necessary credit. The value of
the materials and stores and the amount of credit to be allowed for tackle and
machinery belonging the contractor and used by the Government in completing
the work shall be assessed by the GE/Oc and the amount so assessed shall be
final and binding.
In case Government completes the works or any part thereof under the
provision of this condition, the cost of such completion to be taken into account
in determining the excess cost tot be charged to the contractor under this
condition shall consist of cost of materials purchased and/ or labor provided by
the Government as also the cost of contractor’s materials used with an addition of
such percentage to cover superintendence and establishment charges as may be
decided by accepting officer whose decision shall be final and binding.
FAIR WAGE
11.
The contractor shall pay not less than “ fair wage” to laborers engaged by
him on the work. “ Fair Wage” meals wage whether for time or piece work
notified at the time of inviting tenders and where such wages have not been
notified, the wages prescribed by the Chief Engineers for the station at which the
work is done.
VALUATION AND PAYMENT
ADVANCE ON ACCOUNT
12.
The contractor may at intervals of not less than one fortnight submit
claims on IAFW-2263 for payment of advances on account of work done and
material delivered provided that the estimated value of work done plus the
assessed value of any materials delivered
(
) is
more than Rs. 1,500 and the payment on account is not less than Rs. 1,000.
The payment of advances shall not exceed 90 per cent of the value of work
executed at site to the satisfaction of the GE/OC and 75 per cent of the value of
materials delivered which in the opinion of the GE/OC are adequately stored
and/or protected against damage. Provided always that payment shall not be
made under these periodical certificates in respect of perishable materials( the
discretion of the GE / OC as to what is perishable materials being final and
binging).
FINAL BILL
13.
As soon as possible during the execution and/ or after the completion
works to the satisfaction of the Engineer-IN-Charge measurements shall be taken
jointly by persons duly authorized on behalf of both parties recorded in the
62
measurement book ( IAFW-2261) and signed by both parties in token of their
acceptance. The Contractor shall forward a certified final account on –IAFW2262, in duplicate together with all abstracts, vouchers, etc, supporting it.
PAYMENT OF BILLS
14.
All Payment due under this contract shall be made by means of a crossed
cheques to the contractor ( A/C payee only) within a reasonable time after
certifications by the GE/OC at the treasury nearest to the GE/OCs office for site
of works,
RECOVERY FROM CONTRACTOR
15.
Wherever any claim for the payment of sum for money arises out of or
under this contract against the contractor, the same may be deducted from any
sum then due or which at any time thereafter may become due to the contractor
under the contract or under any other contract with Government , or from his
Security Deposit ( or Security bond Amount) or he shall pay the claim on
demand.
Government reserve the right tot carry out a post-payment audit and
technical examinations of the works and the final bills including all supporting
vouchers, abstracts, etc., and recover from or refund to the contractor any over or
under payment discovered during such examination.
Provided that nothing there in before contained shall entitle Government
to recover any overpayment or refund any underpayment in respect of any price
agreed between the GE/OC and the contractor and that the said right of
Government to adjust over and underpayments shall not extent beyond a period
of one year from the date of payment of the Final Bill.
ISSUE TO NOTICES
16.
Subject as otherwise provided in the Contract, all notices to be given on
behalf of the President of India and all other actions to be taken his behalf by the
GE/OC or any office for the time being entrusted with the function duties and
powers of the GE/OC.
ARBITRATION
17.
All disputes between the parties to the contract ( other than those for
which the decisions of any person are by the contract expressed to be final and
binding) shall after written notice by either party to the contract to the other of
them to be, referred to the sole arbitration of an Engineer Officer to be appointed
by the authority mentioned in the tender documents.
63
If the arbitrator thus appointed resigns the appointment or vacates his
office or is unable or unwilling to act due to any reason whatsoever the authority
appointing him may appoint a new arbitrator in his place.
The arbitrator shall give his award on all matters referred to him and
shall/ indicate his finding along with the sums awarded separately on each
individual item or dispute.
The arbitrator shall be deemed to have entered on the reference on the
date he issues notices to both the parties fixing the date of hearing.
Unless the parties otherwise agree, such references shall not take place
until after the completion, alleged completion or abandonment of the works, or
the cancellation of the contract.
The venue of arbitration shall be such place or places as may be fixed, by
the arbitrator in his sole discretion.
The award of the arbitrator shall be final and binding on both the parties
to the contract.
64
ANNEXURE 20
( SEE PARA 681)
1.
2.
3.
Agreement No. ……………………………………… of ………………….
Contractor ……………………………………………………………………
This agreement comprises ………………………………………….pages
To
The President of India
TENDER AND RATE CONTRACT FOR SUPPLY OF STORES AND
MATERIALS
I/We do hereby tender to supply of stores and materials described in
Schedule ‘A’ hereunder for which orders may be placed on me/us during the
period from……………………………. to ………………………… in accordance in all
respects with the specifications and conditions of contract at the rates quoted in
the afore said Schedule ‘A’ and further agree to refer all disputes as required by
condition 18 hereunder to the sole arbitration of an Engineer Officer to be
appointed by the Chief Engineers …………Director General of Border Roads.
SCHEDULE ‘A’
S.
No.
1
Descriptio
Unit
n
of of
Stores/
supply
materials
Approx.
Unit
no,
of Rate
units
required
Rs. P.
Total Period
of Rema
completion rks
2
4
6
3
5
Rs.
P
7
8
Note:- (1) The quantities given in column 4 are approximate. They shall, however,
not be varied beyond the limits laid down in condition 4A of this CA form.
(2) Unit rates and totals shall be filled in by the tenderes in columns 5 and 6
respectively in Rupees and Paisa
(3) In the event of a discrepancy between description in works and figures quoted
by a tenderer, the description in words shall prevail.
(4) In the event of any error in amount occurring in column 6 of Schedule ‘A” on
account wrong calculation of unit rate and quantity, the unit rate shall be
regarded as firm and the figures in column 6 shall be amended on the basis of the
rate in column 5.
65
(5) All errors in totaling in the amount columns shall be corrected and tendered
sum shall be amended accordingly. The tendered sum so altered, shall, for the
purpose of the tender be substituted for the sum originally tendered for acceptance
instead of the sum originally tendered by the tenderer.
Witness ……………………………..
Address…………………………….
Date…………………………………
Signature of Contractor
Address
SCHEDULE ‘B’
ISSUE OF STORES ETC. TO THE CONTRACTOR
( SEE CONDITION 4 OF CONDITIONS OF CONTRACT)
S. No.
Particulars
Rates at which Stores
will be charged to the
contractor Unit
Rs.
Place of issue
( by name)
Remarks
P.
The above schedule contains ……………..items
Contractor ………………………..
Dated……………………..
Accepting Authority
ACCEPTANCE
66
The above tender is accepted by me on behalf of the President of
India at the rate quoted in col. 5 of Schedule ‘A’ against
items………………………………………………………………………
alterations
have been made in the above tender and as evidence that these
alterations were made before its acceptance, they have been duly
initialed by the contractor and ……………………………………….. on my
behalf.
Signature……………………………..
For and on behalf of the President of India
Appointment…………………………………………….. dated this ……………..
day of …………………….19………
CONDITIONS OF THE CONTRACT
DEFINITION
1. (a) The “ Contract means the documents forming the tender and
acceptance thereof with the documents referred to therein including these
conditions, Schedules ‘A’ and ‘B’ attached to the form of tender and the
specifications and the Drawings ( if any) relating to the Supplies and all
these documents taken together shall be deemed to form one contract and
shall be complementary to one another.
(b) The “ Contractor” means the individual or firm or company
whether incorporated or not, undertaking the delivery of the Supplies and
shall include the legal personal representatives of such individual
or the
persons composing such firm or company, or the successor of such firm or
company and the permitted assigns of such individual
or firms or
company.
(c) “ Government “ means the President of India, his successors in office
and assigns and the “ Accepting Officers” means the duly authorized
officer who accepts the contract on behalf of the President of India.
(d) The Engineer –in- charge means an Officer appointed by the
……………………………………. to superintendent the delivery of
(Accepting Officer )
supplies or part of the supplies.
(e) “Delivery” shall means the delivery by the contractor of the supplies
properly packed and secured at the place or places and in the manner
specified in the tender documents and their stacking or placing
without extra charge in such further manner as may be required by the
Engineer-in-charge having regard to convenience in comings,
weighing and/ or measuring; delivered, shall imply delivery in
67
accordance with this definition. The delivery shall not be considered as
having been completed or acceptance made unless these supplies have
been inspected in detail by the Engineer–in-charge and a “Certificate
of acceptance” signed by him has been issued to the contractor in
respect thereof.
(f) The “ date of delivery” is the date or dates for delivery of the whole or a
part of the supplies in any particular order issued for the supply and
delivery of materials etc.
(g) The “ tender document” means the tender these conditions and such
special conditions as may be added and the specifications and / or
drawings as are loaned to this contractor for preparing his tender.
SCOPE OF THE CONTRACT
WORKS TO BE CARRIED OUT
2.
The contract shall include all labour, material, tools, plant, equipment and
transport which may be required for the execution of the works set out in the
tender documents works orders.
EXECUTION OF THE WORK
3.
The contract shall be executed in a workman like manner and to the
satisfaction in all respects of the Engineer-in-charge and the supplies shall be
delivered complete on or before the date of delivery.
STORES AND MATERIALS
4.
(a) The Contractor shall, at his own expense, supply all stores and
materials required for the contract, other than those listed in Schedule ‘B’ which
are to be provided by Government at the rates detailed therein.
(b) The stores and materials to be supplied by the contractor shall be of the
best quality and as described in the specifications and the contractor shall at his
own expense supply samples of such stores and materials as may be required by
the Engineer-in-charge who may reject all stores and materials not
corresponding both in quality and character with approved samples. The
Accepting Officer or Engineer-in-charge or Officer detailed by the Accepting
Officer shall have power to inspect and examinee any stores and materials
intended to be supplied either on or off the place or delivery and the contractor
shall give such facilities as may be required for such inspection at any time.
(c) All charges on account of Octroi, Terminal Tax, Sales Tax and/or the duties
shall be borne by the contractor.
68
(d) In the case of stores provided under Schedule 'B' the contractor shall bear the
cost of loading, transporting to his workshop or to her place of manufacture,
unloading, storing under cover as required assembling and jointing the several
parts together as necessary and incorporating these stores and materials in the
supplies, including all preparatory work of whatever description as may be
required and of closing, preparing loading and returning empty cases or
containers to the place of issue without any extra charges. If the contractor fails
to return the empty cases or containers within a reasonable period (in respect of
which the decision of the Engineer-in-Charge shall be final and binding) he shall
debited the full cost of such empty case or containers as charged to the
Government and as finally decided by the Engineer-in-Charge.
(e) The contractor shall give the Engineer-in-Charge reasonable notice in writing
of his requirements of Government stores and materials and on approval of his
demand being notified to him, shall make immediate arrangements for the
drawing of same. Such stores and materials shall be transported by the contractor
at his own expense direct from the place of issue to his workshop or other place of
manufacture, unless prior written approval is obtained from the Engineer-inCharge to do otherwise.
All Government stores and materials issued to the contractor for
incorporation in Supplies and which, main due allowance for reasonable wear
and tear and/or waste, have not on completion of delivery been so incorporated
shall be returned by the Contractor at his own expense to the place of issue.
Surplus stores and/or materials returned by the Contractor will be
credited to him at a price not exceeding that at which the said stores and
materials were originally issued to him but due consideration shall be given to
and allowance claimed by Government in respect of any depreciation or damage
suffered by the stores and/or material whilst in the custody of the contractor and
the decision of the Accepting Officer in this respect shall be final and conclusive.
DEVIATIONS
5. The contractor shall not make any alteration in addition to or omission from
the suppliers as described in the tender documents/works except in pursuance of
the written instructions of the Officer Commanding. The Accepting Officer may
deviate, by way of modification of design, provided that the value of each supply
order is not thereby varied on the whole by more than ten percent.
The Accepting Officers may vary the quantities given in the Contract as under :
(a) In the case of Contracts for supply of Building material or furniture, the
quantity of any item shall not vary by more than 50%.
(b) In the case of Contractors for supply of Bazar material the quantities may be
varied to any extent at the discretion of the Officer Commanding provided the
total value of the supplies given in a group in the Contract does not vary more
than 25 %.
69
Whenever the Accepting Officer intends to exercise such right, his intention shall
be communicated to the Contractor by the Officer Commanding, whose order in
writing shall specify the deviations which are to be made, the lump sum
assessment or the proposed basis of payment, the extra time allowed, if any, and
the date and plan for the delivery of the supplies. As from the date of such
deviation, the supplies shall be delivered in accordance with the requirements as
so altered.
The objection by the Contractor to any matter concerning the order shall be
notified by him in writing to the Officer Commanding within seven days from the
date of receipt of such order, but under no circumstances shall the delivery of the
supplies be stopped (unless so ordered by the Officer Commanding) owing to nay
differences or controversy that may arise form such objection.
In default of such notification, the Contractor will be deemed to have accepted
the order and the Conditions Stated therein. In the event of the Contractor failing
to agree with the Officer Commanding regarding the proposed extension f time
the objection shall be referred to the Accepting Officer, or in the case of contract
accepted by the Officer Commanding to the Task Force Commanding whose
decision shall be final and conclusive..
RESPONSIBILITY FOR STORES AND MATERIALS
6. If, in opinion of the Engineer-in-Charge, any stores or materials
provided/supplies by Contractor are not in accordance with or are inferior to
those contracted for, the Contractor, on demand in writing (which shall be not
later than 3 months of the completion of supply) from the Accepting Officer, shall
forthwith remove the materials complained of at his cost and risk,
notwithstanding that the stores and materials may have been passed, certified
and paid for. In the event of Contractor's failure to replace the materials
complained of by materials of proper quality within a period to be specified by
the Accepting Officer in his demand aforesaid, the Accepting Officer may replace
the inferior materials and recover the expenditure thus incurred from the
Contractor.
PERFORMANCE OF THE CONTRACT
SECURITY DEPOSIT
7. If the Contractor has not executed the Standing Security Book :he shall pay Security Deposit Rs. (*)----------------------The Security Deposit
amount shall be recovered by main deductions from advance payments as per
clause 14 thereof and/or final payments in-------------------------installments.
70
The Security Deposits shall be retained by the Government for a period of 3
months commencing form the certified date of completion and thereafter (unless
the same has been forfeited) released provided there are no outstanding dues
recoverable from the Contractor by Government and a 'No Demand Certificate'
(IAFA-451) has been rendered by the Contractor.
PRECAUTION AGAINST RISK
8.
The contractor shall be responsible, at his own expense for precautions to
prevent loss or damage from any and all risks and for all necessary protection,
provisions of coverings etc, required for the purpose until the Supplies are
delivered complete to the Engineer-in-Charge and shall make good loss or
damage thereto, howsoever, occasioned occurring at nay time prior to such
delivery.
If the Engineer-in-Charge under the provisions of Conditions 4 or 5 hereof rejects
any of the Supplies delivered under the Contract and the contractor fails to
remove them, or any of them within the time specified for such removal the,
without prejudice to the provisions of the aforesaid conditions, the supplies so
rejected shall thenceforth be at the risk in all respects of the Contractor and he
shall have no claim against Government in respect of any loss or damage thereto
from whatsoever cause arising.
CLAIMS AGAINST GOVERNMENT
9. The contractor shall indemingly Government against all claims enforceable
against Government or any officer or servant of Government or which would be
so enforceable against Government were Government a private person, in respect
of injury or damage arising out of, or in connection with the execution of the
contract, to any person or property including all claims which may arise under
the Workman's Compensation Act or otherwise in consequence of the work in
respect of any person employed by the Contractor on the work.
DELIVERY OF SUPPLIES
10. On the dispatch of the supplies or any part thereof, a delivery note quoting the
Contractor's name and number and ate of the contract and specifying full details
of the supplies to which it relates, is to be forward in duplicate to the Engineer-inCharge, one copy of which shall be signed, and returned to the Contractor in
acknowledgement of receipt, but no such acknowledgement shall, without
Engineer Officer's certificate or acceptance, be conclusive evidence that the
supplies to which it relates are in accordance with the contract.
ACCEPTANCE OF MATERIALS BELOW SPECIFICATION
71
11. Notwithstanding that the Accepting Officer is entitled to reject any of the
supplies, he may in lieu of exercising right and without prejudice to nay other
rights and remedies of Government, retain any such supplies and pay for the
same at such reduced pride as he considers fair and reasonable. In the even of the
Accepting Officer exercising such option, the certificate of acceptance will be
endorsed to show that the supplies in question have been accepted as below
specification and are subject to a reduction in price, in respect whereof the
decision of ----------shall be final and binding.
TIME FOR COMPLETION AND COMPENSATION FOR DELAY
12. Time is for the essence of contract. The Contractor shall supply the stores and
materials within the time stipulated in each supply order. If the contractor fails to
complete the supplies on or before the date of completion, he shall, without
prejudice to any other right or remedy Government on account of such breach, be
liable to pay as compensation an amount equal to one percent, or such smaller
amount as------------------(Accepting Officer)
(whose decision in writing shall be final and beings) may decide, of the value of
the relevant items(s) Supply Order for every day that the supply of the relevant
item (s) included in that supply order remain uncompleted, provided always that
total amount of compensation to be paid under this condition shall not exceed
ten percent of the contract value of the supply order.
The Accepting Officer may grant reasonable extensions of time for completion if
he is satisfied that the cause of delay in completion of work is beyond the control
of the Contractor.
Cancellation of contract in part of in full on Contractor's default
13. If the Contractor
(a) make default in commencing deliveries within a reasonable time from the
date of supply order(s);
or
(b) in the opinion of the Accepting Officer makes default at any time, in
proceeding with the delivery of the supplies with due diligence;
or
(c) fails to comply with any of the terms and conditions of the contract or with the
orders properly issued there under;
the Accepting Officer may without prejudice to nay of the rights or remedies
under this contract cancel the contract as whole or only such Supply Order(s) or
72
items of supplies as are in default from the contract, after 14 days notice in
writing and complete delivery of the supplies at Contractor's risk and cost.
Fair Wage
14. The contractor shall pay not less than ' fair wage' to labourers engaged by him
on the work. 'Fair wage' means wage whether for time or piece-work notified at
the time of inviting tenders and where such wages have not been notified the
wages prescribed by -------------for the station at which the work is done.
Valuation And Payment
Advances on account
15. The contractor shall be paid on rendering an account on IAFW-2263
supported by signed delivery notes and certificates of acceptance, and advance of
90 per cent of the value of any supplies delivered and accepted to date by the
Accepting Officer provided that the sum due is not less than Rs. 1500.
The cost of stores issued up to the date of payment under Schedule 'B' shall be
deducted from such advance payments.
FINAL BILL
16. As soon as possible after the completion of supplies ordered on each
individual order the contractor shall forward a certified final account of IAF 2262
in duplicate which shall be accompanied by all signed delivery notes and
certificates of acceptance supporting it.
PAYMENT OF BILLS
17. All payments due under this contract shall be made by means of a crossed
cheque to the contractor (A/c Payee only) within a reasonable time after
certification, by an officer detailed by the Accepting Officer, at the treasury
nearest to the………………
RECOVERY FROM CONTRACTOR
18. Whenever under the contract any sum of money shall be recoverable from or
payable by the Contractor, the same may be deducted from any sum then due or
which at any time thereafter may become due to the Contractor under the
contract or under any other contract with Government or from its Security
Deposit or he shall pay the claim on demand.
Government reserve the right to carry out a post payment audit and technical
examination of the works and the final bills including all supporting vouchers,
abstracts, etc, and recover from or refund to the Contractor any over or under
payment discovered during such examination notwithstanding the fact that the
73
amount of the final bill may be included by one of the parties as an item of
dispute before an arbitrator appointed under the arbitration clause of the
contract and notwithstanding the fact that the amount of the final bill figures in
the arbitrators award.
Provided that nothing hereinbefore contained shall entitle Government to
recover any overpayments or refund any underpayment in respect of any price
agreed between the Accepting Officer and the Contractor and that the said right
of Government to adjust over and under payments shall not extend beyond a
period of one year from the date of payment of the final bill.
ARBITRATION
19. All disputes between the parties to the contract (other than those for which
the decisions of any person are by the contract expressed to be final and binding)
shall, after written notice by either party to the contract to the other of them, be
referred to the sole arbitration of an Engineer Officer to be appointed by the
authority mentioned in the tender documents.
If the arbitrator thus appointed resigns the appointment or vacates his officer or
is unable or unwilling to act due to any reason whatsoever, the authority
appointing him may appoint a new arbitrator in his place.
The arbitrator shall give his award on all matters referred to him and shall
indicate his findings, along with the sums awarded, separately on each individual
item of dispute.
The arbitrator may, with the consent of both the parties to the contract, enlarge
the time for making the award.
The arbitrator shall be deemed to have entered on the reference on the date he
issued notice to both the parties fixing the date of hearing.
Unless the parties otherwise agree, such references shall not take place until after
the completion, alleged completion or abandonment of the supplies or the
cancellation of the contract.
The venue of arbitration shall be such place or places as may be fixed by the
arbitrator in his sole discretion.
The award of the arbitration shall be final and binding on both parties to the
contract.
Contractor
Accepting Officer
Date
Witness
Address
74
ANNEXURE 21
(SEE PARA 686)
AUTHORITIES COMPETENT TO EXECUTE THE CONTRACT,
AGREEMENTS ETC.
In exercise of the powers conferred by clause (1) of article 299 of the Constitution,
and in super session of the notification of the Government of India in the
Ministry of Law No. GSR 1161, dated Dec. 1958, the President hereby directs that
the under mentioned contracts and assurances of property made in the exercise
of the executive power of the Union may be executed on his behalf as follows :1. In the case of Border Roads Development Board :all contracts and other instructions for Border Roads Projects by the Secretary
Border Roads Development Board.
2. In the case of the Directorate General Border Roads :(i) (a) All instruments relating to purchase supply and conveyance or carriage of
materials, stores machinery and hiring of land and accommodation;
(b) All instruments relating to the execution of works of all kinds connected with
camp structures and buildings, including demolition and site, clearance of
buildings, bridges, canals, tanks, reservoirs, aerodromes and all instruments
relating to the construction of water, sewage and electrical works and the erection
of machinery.
(c) Security bonds for the due performance and completion of works;
(d0 Security bonds of cashiers and other Government servants or their securities
to secure the due execution of an office or the due accounting for money or other
property received by virtue thereof;
(e) all service agreements with civilian personnel whom the officers specified
below have powers to appoint;
(f) all contracts and instruments relating to disposal of :(i) (a) unserviceable stores and scraps of bridging, vehicles, machinery and
connected spares when the book value of stores for each category and assessed
value in the case of scrap does not exceed Rs. 20,000.
(b) other unserviceable stores by :Chief Engineer
Comdr Task Force
Rs. 40,000
Rs. 5,000
Comdr. GREF
Pune
Rs. 500
75
By the Director General Border Roads, Chief Engineer, Commander Engineers,
Commanders Task Forces.
(ii) Agreements and other instruments relating to the taking bulk supply of
electronic energy and water from an outside source'
(a) when the annual payment in each case does not exceed Rs. 10,000 by
Commander Engineers or Commander Task Force.
(b) when the annual payment in each case exceeds Rs. 10,000; but does not
exceed Rs. 1,00,000; by Chief Engineer
(c) when the annual payment in each case exceeds Rs. 1,00,000; by the DGBR.
(Extracts of the preamble and para 6 of Ministry of Law Notification
No. GSR 585, dated 1 Feb. 1966.
76
ANNEXURE 22
(SEE PARA 690)
Subject - Issue of Tender Notice Advertisements
The undersigned is directed to say that under the existing procedure the issue of
all advertisements of the Ministries of the Government of India (excepting the
Ministry of Railways) and their Attached and Subordinate Office is centralized in
the Directorate of Advertising and Visual Publicity. Accordingly, such of the
tender notice advertisements as are required to be published in the press, are also
being sent to the Directorate of Advertising and Visual Publicity for release to
newspapers. In this connection a suggestions was made that the Government
should consider the desirability of issuing a bulletin incorporating all tender
notice advertisements interested in such tender might subscribe to the bulleting
and there might not be any necessity to issue such advertisements in the press.
2.
The matter has been considered in consultation with the Ministries of
Finance and works, Housing & Supply and it has been decided that the issue of
separate bulletin for tender notice advertisement is not necessary as such
advertisements are already being published in the Supplement to the Indian
Trade Journal free of charge. It has now been decided that as a measure of
economy the following procedure may be adopted in respect of the issue of such
advertisements.
(i) All tender notice advertisements which are at present being issued through
the Directorate of Advertising & Visual Publicity should in future be sent by the
Ministries/Departments concerned direct the Indian Trade Journal for
publications in the journal, so as to reach them, Saturday preceding the week in
which they are required to be published i.e. at least 7 days in advance of the date
of publications.
(ii) Simultaneously, a copy of the advertisement along with its condensed version
giving the following data should be endorsed to the Directorate of Advertising &
Visual Publicity in the form attached :
1.
Name of the office inviting tenders;
2.
Name of work;
3.
Estimated cost;
4.
Cost of tender form;
5.
Closing date for receipt of tenders; and
6.
The date of issue of Indian Trade Journal in which the advertisement
giving further details appears.
77
(iii) The Directorate of Advertising & Visual Publicity would publish only the
condensed form of the advertisements in suitable newspapers drawing attention
to the detailed advertisements in the Indian Trade Journal.
3.
It is requested that the above procedure may also be brought to the notice
of the Attached and Subordinate Offices of the Ministries for their information
and guidance.
(Authority : Ministry of Information and Broadcasting letter No.
35/2/60 Adv. Dated 29.5.61)
78
To
The Director of Advertising and Visual Publicity
Government of India,
Ministry of Information and Broadcasting
Block No. 2, Curzon Road,
New Delhi
Subject:
ADVERTISEMENT
REGARDING………………………………………………
Dear Sir,
The full text of an advertisement which has been released to the Indian
Trade Journal for insertion in its issue of…………………………………………is attached.
A copy condensed version of this advertisement is also enclosed with Directorate
of Advertising and Visual Publicity may please release to suitable papers. A
general indication of the newspapers and the are in which it is desired that the
condensed version should appear is given below.
You are requested to release the advertisement in the media
approved by you under advice to this office.
Yours faithfully,
79
ANNEXURE 23
(SEE PARA 791)
I. Chief Engineer
A.
Personnel and Administration
1. Register of Service Books.
2. Register of Private Arms.
3. Stamp Account Register.
4. Register of Warrants and Credit notes.
5. Register of Telephone, Trunk calls.
6. Register of Contingent Stores
7. Register of Losses.
8. Register of Books & Publications.
9. Packing Material Ledger.
10. Register of Appropriations.
11. Register of Survey & Mathematical Instruments.
B.
Cash Accounts
1. Cash Book
2. Cash Assignment Register
3. Register of Cheque Books.
4. Check Register of Money orders,
5. Register of Unpaid wages.
6. Demand Register
C.
POL Accounts
1. Unit Vehicle Register
2. Log Book
3. Driver Car Diary/Duty slip.
4. Vehicle Daily Running Account.
80
5. POL Register.
6. MT Tools and spares ledger.
D.
Stores Accounts
1. Unit Clothing & Equipment Ledger.
2. Personal Clothing & Equipment.
3. Identity & Personal Book.
4. Loan Issue Register.
5. Extra Issue Clothing Register.
6. Arms and Ammunition Ledger.
7. Tentage Ledger.
8. Fire Fighting equipment ledger.
9. Repair Material Ledger.
10. Medical Stores Ledger.
11. Expendable Stores Ledger.
12. Amentiy Stores Ledger.
13. Register of Sanctions for Local Purchase.
14. Register of Rentable Buildings.
15. Occupation Return (IAFZ-2170).
16. Furniture Distribution Ledger (IAFW-1814).
17. Furniture Hire Statement.
18. Returns of Recoveries - Water (IAFZ-2218) and Electricity (IAFW-2298)
II
HQ Task Forces
A
Personnel and Administration
1. Register of Service Books.
2. Register of Warrants and Credit notes.
3. Stamp Account Register.
4. Register of Telephone, Trunk calls.
5. Register of Contingent Stores
6. Register of Books & Publications.
7. Register of Losses.
81
8. Packing Material Ledger.
9. Register of Survey & Mathematical Instruments.
10. Register of Appropriations.
B.
Cash Accounts
1. Cash Book
2. Cash Assignment Register
3. Register of Cheque Books.
4. Check Register of Money orders,
5. Register of Unpaid wages.
6. Demand Register
C.
POL Accounts
1. Unit Vehicle Register
2. MT Tools and spares ledger.
3. POL Register.
4. Vehicle Daily Running Account
5. Log Book
6. Driver Car Diary/Duty slip.
7. Plant Record Book.
D.
Stores Accounts
1. Unit Clothing & Equipment Ledger.
2. Personal Clothing & Equipment.
3. Identity & Personal Book.
4. Loan Issue Register.
5. Extra Issue Clothing Register.
6. Arms and Ammunition Ledger.
7. Tentage Ledger.
8. Fire Fighting equipment ledger.
9. Amenity Stores Ledger.
10. Register of trees felled
82
11. Register of Explosive stores.
12. Register of Sanctions for Local Purchase.
13. Register of Rentable Buildings.
14. Occupation Return (IAFZ-2170).
15. Furniture Distribution Ledger (IAFW-1814).
16. Furniture Hire Statement.
17. Returns of Recoveries - Water (IAFZ-2218) and Electricity (IAFW-2298)
18. Expendable Stores Ledger (pertaining to unit administration).
E.
Works Accounts
1. Register of Administrative Approval
2. Register of Technical Sanctions
3. Register of Appropriation.
4. Register of Buildings.
5. Register of Roads.
6. Register of Bridges.
7. Constructions Accounts.
8. Furniture Ledger.
9. Fan and Meter Register
10. Measurement Books
11. Register of Muster Rolls
12. Register of Quotations
13. Register of Local Purchase Stores.
14. Security Deposit Register
15. Demolition Register
16. Rent Assessment Ledger
17. Register of Barrack Damages
18. Register of Losses.
19. Stores-in-hand Ledger (for construction stores)
20. Expendable Stores Ledger.
21. Land Register (Permanently acquired/leased/hired land).
83
F
Miscellaneous
1. Salvage Ledger
2. Medical Store Ledger
III
Engineer Stores & Supply Coy
1. Stock Ledgers for all stores received.
2. Expendable Stores Ledger. (pertaining to unit administration).
IV
Mobile Surgical Unit
1. Medical Equipment Ledger.
2. Surgical & X-Ray Equipment Ledger.
3. Medical Stores Ledger.
4. Expendable stores ledger. (pertaining to unit administration).
V
Medical Staging Section
1. Medical Equipment Ledger.
2. Surgical X-Ray Equipment Ledger.
3. Medical Clothing Ledger.
4. Hospital clothing Ledger.
5. Ledger for ration articles.
6. Ward Diet Sheet and Monthly Summary of Diets and Extras.
7. Hospital Admission & Discharge Books.
8. Amenity and other stores.
9. Expendable Stores Ledger. (pertaining to unit administration).
VI
Other Units in a Task Force
1. Unit Vehicle Register.
2. MT Tools & Spares Ledger.
3. POL Ledger.
4. Vehicle Day Running Account.
5. Log Book.
84
6. Driver Car Diary/Duty slip.
7. Plant Record Book.
B
Store Accounts
1. Unit Clothing & Equipment Ledger.
2. Personal Clothing & Equipment.
3. Identity & Personal Book.
4. Loan Register.
5. Extra Issue Clothing Register.
6. Arms and Ammunition Ledger.
7. Tentage Ledger.
8. Fire Fighting equipment ledger.
9. Amenity Stores Ledger.
10. Register of Rentable Buildings.
11. Occupation Return (IAFZ-2170).
12. Furniture Distribution Ledger (IAFW-1814).
13. Furniture Hire Statement.
14. Returns of Recoveries - Water (IAFZ-2218) and Electricity (IAFW-2298)
15. Expendable Stores Ledger (pertaining to unit administration).
85
ANNEXURE 24
( SEE PARA 820)
( COPY OF GOVERNMENT OF INDIA, MINISTRY OF DEFENCE
LETTER NO, 17/1/59/2249-A/D ( PAY SERVICES ) DATED 2nd
September, 1959)
Subject:- Incidence of leave salaries in respect of Defence Services
Officers lent to Civil Governments
I am directed to refer to para 4 of this Ministry’s letter No. 117/1/SIDCCD-5, dated 23rd November, 1978 as amended by the Ministry’s letter No. F
229/927/SIDCC/D(PP), dated the 15th June, 1953 under which Defence Service
Officers who are in receipt of service rates as pay will be governed by the Military
leave rules when deputed to Civil Governments and to say that there has been
some doubt regarding the incidence of the leave salaries of Defence Service
Officers lent to civil and governed by military leave rules during their
employment with civil. The point of doubt is whether such officers should be
governed by paras 1 and 2 of Appendix 3(B) (H) of Accounts Code, Vol I or para
9 ibid i.e. whether the liability for leave salary should be regulated on allocation
basis or by payment of contribution.
2.
The matter has been considered in consultation with the Comptroller and
Auditor General, and it is clarified that the liability of leave salary in respect of
Defence Services Officers lent to Civil should be liquidated on allocation basis in
accordance with paras 1 and 2 of Appendix 3(B)(II) of Account Code, Vol I i.e. the
leave salary of the offers during any leave taken after the date of transfer on
deputation to Civil will be borne by the Civil Department to the extent of leave
earned in the Department and the balance will be debited to Defence Services
Estimates. In determining the liability of the borrowing Government for the
purpose of paras 1 and 2 of Appendix 3(B)(II) ibid, the leave earned by the
officers may invariable be taken at 5/22 nds of duty in terms of leave on average
pay, irrespective of the maximum amount of leave that can be earned by the
officers under the leave rules for the Services.
[ GOVERNMENT OF INDIA, MINISTRY OF DEFENCE LETTER NO. F
14/1/59/1454-A/D (PAY/ SERVICES) DATED 12th July, 1960]
Subject:- Incidence of leave salaries in respect of Defence Services personnel
below officer rank lent to civil Governments
I am directed to refer to this Ministry’s letter No, F 17/1/59/2249-A/D
(Pay/Services) dated the 2nd September, 1959 and to state that the provisions
thereof will apply to Defence Services personnel below officer rank also. In
determining the liability of the borrowing Government for the purpose of paras 1
86
and 2 of Appendix 3(B) (II) of Account Code Volume I the leave earned by the
JCOs etc. of the Army and their equivalents in the other two services may
invariably be taken as 2/11ths of the duty in terms of leave on average pay,
irrespective of the maximum amount of leave that can be earned by the personnel
under the leave rules for the Services.
87
ANNEXURE – 25
( SEE PARA 868 )
SCHEDULE OF FINANCIAL POWERS OF COMMANDING OFFICERS
GREF RAISING CENTRE
Note :- The powers indicated below will be exercised subject to the limits
specified in Cols. 3 & 4, and within the approved estimates and allotment of
funds for individual item. These powers will be exercised in consultation with
the Accountant attached to the centre.
S. L. No.
1.
Direct purchase
constructional materials
Details
Extent of
powers
Rs.
of
1,000
2. Direct purchase of Category
‘ B’ stores
other than
constructional materials (
when urgently required )
2,500
3. Local purchase of Cat ‘ A’
spares
Rs. “1,000 per item
on each occasion”
4.
Direct
purchase
stationery items
400 Annual ceiling
limit
of
5. Losses of stores not due to
theft, fraud
or neglect
including losses in transit
100
6. Postings and moves of
personnel to fill deficiencies in
GREF units and formations
Full
Remarks
88
7. Authorization of moves of
escorts to apprehend deserters
from the GEF.
Full
8.
Move
of stores
passenger train
Full
by
9. Employment of labour on
daily rates
As required
10. Direct purchase
medical
supplies
hygiene chemicals
of
and
250
of Books and
100
11. Purchase
Publications
Within
limits.
India
At prevailing
local
labour
rates
within
the allotment
made for the
purpose.
Annual ceiling
limits
89
ANNEXURE - 26
( SEE PARA 802 )
PROCEDURE FOR MAINTENANCE OF RATION ACCOUNTS IN
RESPECT OF TRANSIENTS IN BASE DEPOTS AND STAGING
CAMPS IN BORDER ROADS ORGANISATION
(a)
(b)
An “ Arrival and Departure” Register will be maintained for transients
passing
through these depots/staging camps showing the following
details:(i)
serial Number.
(ii)
Regimental/GREF No.
(iii)
Rank and Name of transient.
(iv)
Unit to which the transient belongs.
(v)
Date and time of arrival of the transient.
(vi)
Date and time of departure of the transient.
At the end of each day the following summary will be prepared in
support of the Daily Ration Strength:-
(i) Number of transients
in the transit/Staging
Camp at the beginning of
the day
(ii) Number of transients
arrived on the day ( FN)
and for whom the rations
are drawn
Army JCOs Ors
GREF Supvers Others
(iii) Number of transients
arrived on the day ( AN)
and for whom the rations
are drawn.
Total
(iv) Number of transients
left on the day ( FN) and
for whom the rations are
drawn
90
(v) Number of transients
left on the day ( AN) and
for whom rations are
drawn
Total
(vi) Total left on the day
Balance of transients
remaining at the end of
the day ( Total A minus
total B )
( vii) Number of rations
claimed for the day
(c) The above summary will be published in monthly Part I Orders of the
Unit, duly supported by the Last Ration Certificate and Movement Order
sin the possession of the Depot/Staging Camp[ concerned which will be
subjected to normal audit check.
(d) The above procedure will be brought in From wef. 1 Dec, 1971.
91
ANNEXURE - 27
( SEE PARA 1022 )
ANNUAL ESTIMATE FOR THE OPERATION AND MAINTENANCE OF
BASE WORKSHOPS
S.L. NO.
Particulars
Strength
anticipated
Pay and
Allowances
per month
1
2
3
4
Amoun
t
require
d for
the
period
5
Re
mar
ks
6
1. Service & Civilian Officer
2. Service personnel
3. Civilian subordinates
4. Casual labour
Category ‘ A’ Stores ( Spare Parts) ( Local Purchases)
Rs.
(i)
Spare parts for heavy earth moving machinery
(ii)
Spare parts for all types of compressors to be purchased
(iii)
Spare parts of all types of vehs.
(iv) Spare parts for cranes, fork lifters, special
vehicles, generators, welding sets, lighting
sets and for machinery, not initially provided.
1
2
3
4
5
6
Category ‘B’ Stores
(i)
(ii)
(iii)
Labour Saving Devices special
Special Jigs & Fixtures
Replacement of Worn-out
& unserviceable machinery
Hand Tools
(i)
To be required for Wksps
92
Other consumable Stores
(i)
Purchase of Ferrous & Non
Ferrous metals …..
(ii)
Purchase of batteries
(iii) Purchase of paints (all types )
(iv) Purchase of Cotton waste, Emery
Cloth, Nails, Rivets, Nuts & Bolts,
Jointing material, Tarpaulins
Gunny bags, Fire bricks etc.
(v)
Purchase of Timber for body
Building & use with vehicles
And Packing material.
Contingencies
1. Office expenditure
2. Purchase of tech. publication
3. Mess Maintenance.
4. Telephone
5. Course & Training
6. Hot weather appliances
7. Medical equipment & drugs
8. Fuel for winter season ( for warm purposes )
9. Others
10. Repairs through local contract & local manufacture.
Running Expenses on Transport
Details of Local Manufacturing Year
(a) Manufacturing of lines and bearings for compressors
(b)Manufacturing of parts like liners, Gear Box for HE Eqpt.
(c)Manufacturing of dies and gaskets.
(d)Manufacturing of bering and liner for engines
(e)Unforeseen commitments
Details of Local Repairs Year
(a) Fuel injector pump calibrating and
Repair for HE Eqpt and vehs/
Compressors
(b) Remitting of bearing and repair
Of generating sets.
Other Charges
SL. No.
Trade
1
2
Details of funds Required for Casual Labour
No Held
Scale of Pay
Total for one
Month
3
4
5
Amount
required for
the period
6
93
ANNEXURE - 28
( See Para 1027 )
ANNUAL ESTIMATE FOR THE OPERATION AND MAINTENANCE OF
STORE DIVISIONS
S.L. NO.
Particular
s
Strength
anticipated
1
2
3
Pay and
Allowances
per month
4
Amount required
for the period
Remar
ks
5
6
1. Service & Civilian Officer
2. Service personnel
3. Civilian subordinates
4. Casual labour
B. Category ‘ A’ Stores ( Spare Parts)
(i) ( Local Purchases)
C. Category ‘B’
Store ( Expendable stores )
D. Contingencies :1. Office expenditure
2. Purchases of Technical Publication
3. Telephone
4. Course and Training
5. Hot weather appliance
6. Fuel for winter season ( for warming purposes )
7. Others.
E. Move of stores ( Freight charges) on
Running expenditure on transport
F. Other charges
DETAILS FOR FUNDS REQUIRED FOR CASUAL LABOUR
Sl.
No.
Trade
No. Held
Scale of Pay
Total for one
month
Amount
required for
the period
94
ANNEXURE - 29
( REFERENCE PARA 805 )
REVISED POL ACCOUNTING PROCEDURE
This annexure lays down the revised procedure for accounting of POL and
maintenance of vehicles records in the Border Roads Organization. It is divided
in four part as under :(a)
part - I
(b)
part -II
maintenance.
(c)
Part - III
(d)
part - IV
General.
Documents to be maintained and
instructions of their
System of demand, supply of and accounting of POL.
Procurement and accounting of Bulk-supplies.
Part - I General
2.
All units and Formations of GREF will draw POL on an “ as required”
basis. All transactions will be accounted for in the POL ledger. Issue of POL to
vehicles will be struck off charge on issue vouchers which will indicate the
vehicles No, and quantity of POL issued under the signature of OC Unit.
3.
The following forms will be maintained by all units and Formations
having MT vehicles on charge. These documents will be subject to audit :(a)
(b)
Mileage Card ( IAFZ-2212) ( Revised ).
Car Dairy ( IAFZ-2209) ( Revised ).
OR
Duty Slips ( ( IAFZ – 2007). As applicable.
(c)
Vehicle Register ( IAFZ- 2186).
(d)
Ledger of Stock and Supplies ( IAFZ-2109).
(e)
Requisition of POL ( IAFZ-2206) Part I ( Revised).
(f)
POL Retail Issue voucher ( IAFZ-2206) Part II ( Revised ).
(g)
Vehicle Log Book ( IAFZ-2197) ( Revised ).
(h)
Payment Transport Register.
Part II – Documents to be maintained and instruction on their
Maintenance.
4.
Running will be ordered by Unit Commanders in respect of first line
transport. Running for the second line transport will be ordered by the TF
Commanders / CE in respect of Unit under their respective control . Requests
for Second line transport will be made by the units to TF/CE’s HQ on a demand
form ( manuscript) in duplicate giving the following information:-
95
(a)
(b)
(c)
(d)
(e)
Name of Unit.
Nature of duty for which transport is required.
Details of transport required.
Duration – date and time.
Orders of TF/CE’s HQ ( TF/CE’s HQ) will issue instruction to
which unit will provided transport. One copy of the demand
signed by TF /CE HQ will be sent to the unit supplying the
transport. The authority will be mentioned in the remarks column
of the Car dairy/duty slip, as the case may be.
5.
Vehicles Register ( IAFZ-2186) All units holding mechanically propelled
vehicles on charge will enter them on IAF Z-2186 showing details of receipts and
authority for allotment of vehicles. A separate page should be used for each
make and type of vehicles, on charge and the number and date of the vouchers
on which vehicles were taken on charge/truck off charge should be clearly
entered.
6.
Vehicles/Equipment Log Book – IAFZ-2197 ( Revised) – Log Book will be
maintained for each individual vehicle/equipment by the unit on whose
establishment the vehicle/equipment is held and should be kept up-to-date.
Log Book – IAFZ-2197 (Revised), contains the following details.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
particulars to vehicle/equipment
Particulars inter-unit transfers,
Repairs and changes ( Major/Minor ) assays.
Yearly KM records ( on monthly basis ).
Dates of changes of classification.
KPL vehicles as per Workshops tests.
Particulars of changes of covers outer (tyres ) and covers inner (
tubes).
Whenever a
vehicle/an equipment is sent to workshop for
inspection/repairs the entries for the consumption of POL will be made by the
workshops against repairs /tests carried out by them. The fuel consumed for
such purposes will be on as required basis and will not be taken into account
while working out monthly KPL figures. The target KPL of vehicles will be
verified by the dependent GREF Workshops and for any subsequent variations
and recorded in the Log Book. This document will accompany the
vehicle/equipment on transfer to another unit/ Project.
7.
(a)
Car Diary IAFZ-2209 (Revised) - Car diaries are required to be
maintained for all personnel carrying vehicles i. e. staff cars, jeeps/jhongas,
station wagons, ambulances and motor cycles. Specimen of the revised car
diary is given at Appendix ‘ A’ Two car diaries will be maintained each vehicle
and will be used in rotation to record the duties for alternate quarters till they
are exhausted. At the end of each quarter, the car diary for that quarters will
be deposited in the MT office for production to audit authority for audit check
the second car diary will be issued for recording the duties for the current
96
quarter. Car diaries are very important auditable documents and must be
properly completed and maintained. It should be seen in particular that :(i)
(ii)
(iii)
(iv)
(v)
(vi)
the specific duty performed si shown under column 2 “ specific
nature of duty” e.g. inspection to attend conference / meeting at
Project/ TF HQ, to receive a dignitary etc.
The office using the vehicle will sign himself the duty performed
under column 7 of the car diary. Where senior officers not below the
rank of CE are the users of the staff cars, the staff offices
accompanying them may sign, the car diary, In no case, car diaries
will be completed by the driver themselves.
Kilometer reading and motor spirit drawn should be recorded in the
relevant columns.
All pages of the car diary have been numbered to prevent risk of
additional unauthorized journeys being recorded. Blank pages and
lines in the car diaries will not be left while making the entries.
Motor spirit in tank will be checked on the last day of the month by
filling tank to the maximum capacity and the result recorded in the
car diary in red ink.
Use of vehicles on payment duties such as amenity will be recorded
in red ink for the purpose of differentiation and the MRO ( with
reference to which cash deposited in the Govt. treasury) will be
entered along with the remarks for use in the remarks column.
Note:- Unit will also maintain manuscript register showing comprehensive
record of payment duties viz. particulars of transport, mileage rate and
disposal of cash wherein all payment including amenity payment duties
will be recorded.
(vii)
car diaries will be allowed to retained by the drivers for the period
of the daily duty only and will be deposited in the MT office every
day unless required for duties of longer duration.
(viii) All journeys against which nature of duty performed is not clearly
specified in the car diary will be treated as “ non-duty journeys” and
charges recovered from the officers using Government transport
for the kilometers run at normal rates
(b) Duty Slips:- The use of duty slips IAFZ-2007 will be restricted to stores
carrying vehicles for which car diaries are not maintained. Authority for use of
load carrying vehicles will be entered in the appropriate column of duty slip.
When the duty slip is replaced by another, a certificate of the OC or his
representative will be endorsed on the duty slip to the effect that moves entered
therein have been authorized by him as per authority quoted against such moves,
8.
Mileage card IAFZ 2212 ( Revised ) – A Mileage card as per specimen
given at appendix ‘B’ will be maintained in respect of each vehicle and al columns
completed in accordance with the instructions printed on the form. This card is
printed on both sides and records for six moths can be maintained on each side.
Thus complete records of one year for a vehicle can be kept on one card. Mileage
97
card will be filled daily for vehicles in the station and on return from duty for
vehicles on outstation duty. MT/Gasoline/ diesel in tank of every vehicle will,
however, be checked accurately on the last day of the month by filling the tank to
maximum capacity or by draining the tank in those areas where filling to
maximum capacity is not necessary, and the result recorded. Vehicles which are
off road throughout the month ( except static running) and have done no
kilometer will not have their tanks filled with MT/ gasoline/ diesel or draining
the tank, for the purpose check to prevent avoidable losses. The consumption of
MT/ gasoline/ diesel during the month thus arrive at will be taken for purpose of
audit. It should be noted in particular that issue of MT/ gasoline/ diesel to vehicle
shown in the mileage card, POL retailer issue voucher ( IAFZ-2206) Part II (
Revised), Car Diary, Duty Slip and POL ledger should agree, Mileage Card will be
verified by the OC Unit or an officer detailed by him every month and signed by
him for having done so. He will also certify that KPL/ MPG obtained during to
month is reasonable.
9.
POL indent form:- IAFZ -2206 Part I ( Revised) “ Requisition for POL”
Specimen at Appendix ‘C” and IAFZ 2206 Part II (Revised) POL retail issue
voucher specimen at Appendix ‘D” will be introduced on the specimen given at
appendices ‘C’ and ‘D’ respectively. IAFZ-2206-Part I ( Revised) “ Requisition for
PAL” will be utilized and issued in bunches ( of five copes each); each bunch to
contain a requisite number of copies duly endorsed and to total 58 bunches will
be issued to each unit ( 52 bunches for use for the entire year and six bunches for
emergent indenting. These vouchers will be serialized and their issues controlled
for purpose of economy only. four copes of this form will be submitted to OC
Engineer Stores and Supply Coy and the fifth will be kept as an office copy. These
copes will be disposed of as follows:(a) ES&S Coy- Original
(b) Unit demanding POL- Duplicate
- one of these copies may be used as a gate pass as well. UA/AOs copies
will not be used as a gate pass.
(c) UA/AO – Triplicate and quadruplicate
IAFZ 2206 Part II (Revised)” POL Retail Issue Voucher” will be issued in book
form and suitable designed for entries on both sides. Issues to individual vehicles
over a period of one week will be recorded in this form and stock balance
adjusted in the POL stock ledger accordingly once a week. However, on the last
day of the month, issues on this form will be closed and stock balance adjusted
and brought forward to the next month. Oils and Lubrication other than engine
oil may be written off once a month on expense voucher as is the case with
expendable stores.
98
III
SYSTEM OF DEMAND SUPPLY AND ACCOUNTING OF POL
10.
Units having mechanically propelled vehicles/ equipments on their charge
will place demand for their requirements of POL on depended Engineer Stores
and Supply Coy using form IAFZ 2206 Part II (Revised)”
“ requisition
for POL”. Instructions for completion of this form have been given in Para 9. This
demand will be submitted weekly at least seven days in advance of the date POL
is required to be drawn. Task Force Commander will fix the days of issues for
units dependent on their Engineer Stores and Supply coy.
11.
The quantity indented for will be drawn from the ES&S Coy on the allotted
day. Duplicate copy of IAFZ 2206 Part II (Revised)” duly completed by certificate
of issue by OC ES&S Coy will also be supplied to unit at the time of issues. The
quantities received will be taken on charge in the unit on ledge of Stocks and
Supplies ( IAFZ-2109), entries being supported by the duplicate copy of IAFZ
2206 Part I (Revised)”.
12.
Issues to vehicles/ equipments will be made daily on “ as required basis”
and will be recorded on IAFZ 2206 Part II (Revised)” “POL Retail Issue Voucher”
Details of issues will also be recorded at the same time in driver’s Car-Diary
IAFZ-2209(Revised) or IAFZ 2007 duty slips, as applicable. Daily entries of
issues will be transferred from the Car Diary/ duly slip to the Mileage Card IAFZ 2212 ( Revised), IAFZ 2206 Part II ( Revised ) will contain all issues made during
a week. Drivers will sing this form at the end of the week. Theis form will be
totaled up and toal issues charged off the ledger IAFZ 2209. On the last day of the
month issues on this for IAFZ 2206 Part II (Revised)” will be closed and stock
balances in IAFZ 2109 adjusted and brought forward for the next month. A
physical stock taking of ground balance will be carried out monthly and result
recorded in red ink on relevant pages of IAFZ- 2109 by OC Unit / formation or
any office authorized by him for the purpose.
13.
Entries from the Car/Diary/ Daily Slips regarding daily issues of POL &
total mileage performed during the day will be transferred on to the Mileage card
which will be kept in the office for audit purposes. The car diary/ duty slip.
Mileage cared, IAFZ 2206 Part I (Revised) and IAFZ 2206 Part II (Revised)” and
IAFZ 2109 Ledge of Stocks and Supplies will be the only documents required for
audit purposes. These will be unit documents and will not be transferred
alongwith the vehicle . Log Book IAFZ -2197 will not be auditable as such nut may
be referred to by the audit authority for determining the KPL as fixed by the
workshops, checking the workshop running and POL consumption and
correctness of changes of tyres, tubes and batteries etc.
IV. PROCUREMENT AND ACCOUNTING OF BULK SUPPLIES
14.
Existing contract with Oil companies, subject to concurrence of DGS&D
will be revised for the supply of POL products so that revised Trade Challan
attached as Appendix ‘E’ is admissible in audit & payment of bills. These Challan
will be accompanied with Supply Order (IAFS-1535) only and use of inspection
99
notes/ certificates ( DGS&D)(S)-84 will be discontinued. Inspection note
contained in trade Challan will be signed by the OC POL Contract Unit or by
other product Inspection Officer where already authorized for the purpose. Trade
Challan may be prepared by the Oil Companies as per the existing practice. Their
distribution will be as follows:(a) One copy to CDA for reconciliation of payment
(b) One copy to PAO along with Supply Order for authorizing payment
(c) One copy to oil company for preparation of bill and dispatch to
PAO for payment
(d) Two copies to consignee
(e) Two copies to UA/ AO
(f) One copy to Central Ledger Section of POL Contract Unit and for
record.
It will be ensured that all the copies of the trade Challan are legible and
usable for the purpose they are meant.
15.
Packing note issued by the Oil Companies will be verified for its contents
by the POL Contract Unit and coy of this note will be obtained for record
purposes Parking Note will not be sent to consignees by post.
16.
No Daily Statement on IAFS 1531 will be prepared but instead of RD1 will
be maintained .
17.
All record of dues in and dues out will be maintained in the Army Books
IAFZ-1583 and 1584. Non standard resisters will be discontinued.
18.
Daily Stock Report will be prepared on the form IAFZ 2257 specimen of
which is given at Appendix ‘F’.
19.
Dip record will be maintained in the form of Dip Register as per specimen
given at Appendix ‘G’ The original will be forwarded to the central ledger by the
bulk group along with daily statements on Daily Stock Report ( Revised ) IAFZ2257 ( Appendix ‘F’)
20.
Dips will be take daily once in the morning.
21.
Daily summary of Stocks will be maintained on IAFZ 2258 ( Revised ) as
per specimen given at Appendix ‘H’.
22. Use of Issue Order Control Register will be discontinued and Office copy of
Issue Order IAFZ 1619 will be serially numbered and bunched into a book form
for office record.
23.
‘J’.
Stocks Tally Sheet will be maintained as per specimen given at Appendix
100
24.
All Army Forms/ books will be serialized and pre-numbered. The issues
will be strictly on anticipated requirements with limited reserves. The issue of the
following Army forms will be controlled:(a) POL Indent Form- IAFZ-2206 ( revised) Part I &Part II
(b) Car Diary IAFZ – 2209 ( revised)
(c) Log Book IAFZ-2197 ( Revised ) 2157.
101
APPENDIX ‘A’
SPECIMEN OF DRIVER’S CAR DIARY IAFZ -2209 ( REVISED)
Date
Specific
nature
of duty
From
To
Kilometer
Rds
Mileage/
kilometers
Signature
of
the
officer/
user
using
vehicle
Motor
spirit
drawn
Signature
of issue
of motor
spirit
Note :1. Motor spirit in tank will be checked on the last day of the month by
filling tank to maximum and result recorded in red ink.
2. The diary should be for a quarter
3. Authority for use of load carrying vehicles will be entered in the
remarks column. At the end of the quarter, when the car diary is
replaced by another, a certificate of the OC or his representative will be
endorsed on the car diary to the effect that moves entered in the car
diary have been authorized by him as per authority quoted against such
moves in the remarks columns.
Instructions for printing
1. Page should be pre-numbered
2. Book should have serial No.
102
Remarks
APPENDIX ‘B’
MILEAGE CARD- IAFZ-2212 ( REVISED)
Veh NO. ……………………………
Nomenclature………………………
Date
Mileage
Jan
POL
Drawn
Eng
oil
drawn
Target KPL as per AO……………..
KPL As per workshop ………………
Mileage
Feb
POL
Drawn
Eng
oil
drawn
Mileage
Mar
POL
Drawn
Eng
oil
drawn
1. Total Mileage/ Kilometers
Reverse Jul to Dec
1. Total Mileage/ Kilometers
1. Total Mileage/ Kilometers
2. Total Petrol consumed
2. Total Petrol consumed
2. Total Petrol consumed
3. KPL achieved
3. KPL achieved
3. KPL achieved
4.
Signature
of
OC/
representative
Apr
Mileage
POL
Eng oil
Drawn
drawn
4.
Signature
of
OC/
representative
Feb
Mileage
POL
Eng oil
Drawn
drawn
Reverse Jul to Dec
1. Total Mileage/ Kilometers
2. Total Petrol consumed
3. KPL achieved
4.
Signature
of
OC/
representative
4.
Signature
of
OC/
representative
Mar
Mileage
POL
Eng oil
Drawn
drawn
1. Total Mileage/ Kilometers
2. Total Petrol consumed
3. KPL achieved
4.
Signature
of
OC/
representative
1. Total Mileage/ Kilometers
2. Total Petrol consumed
3. KPL achieved
4.
Signature
of
OC/
representative
Note:- on the last day of the month, Petrol tanks to be filled to capacity to check
balance in tanks.
Instructions for printing(a) Both sides of form to be used
(b) Printing will be on stiff paper
(c) Size will be 12”X18”
103
APPENDIX ‘C’
REQUISITION FOR POL-IAFZ 2206 (REVISED ) PART I
ORIGINAL – Subsequent copies
Duplicate
Triplicate, Quadruplicate
RV No. & Date
Demand No ……………………………………
Unit……………………………………………….
Items
MT gasoline
Lubricants
Oils
Grease
PM used
Containers
DATE OF VEH
Demanded
Received
Received
Distribution
Signature of OC Unit/ Representative
Issue Order No. and Date
Issued 1. Demand Unit 1 copy
2. Supply Depot/ POL
Depot-1 copy
3. LAO 2 copies
POL Depot
OC
Instrucitons for Printing(1) Each copy will be in different colours with Original, Duplicate, Triplicate and
Quadruplicate printed. Original will be in red. Duplicate and Triplicate in green
and Quadruplicate in blue.
104
APPENDIX ‘D’
POL RETAIL ISSUE – IAAFZ-2206 ( REVISED ) PEART II FOR WEEK
ENDING……………………
VE
H
NO.
DATE
FU
EL
EN
G
OIL
DATE
FU
EL
EN
G
OIL
DATE
FU
EL
EN
G
OIL
DATE
FU
EL
ENG
OIL
DATE
FUE
L
EN
G
OIL
DATE
FU
EL
EN
G
OIL
DATE
FU
EL
ENG
OIL
TOTAL
ISSUE FOR
WEEK
FUE
L
ENG
OIL
Tot
al
issu
ed
Issue voucher No……………………………… Signature of Issuer
Counter signature
OC or his representative
Instruction for printingBoth sides of this form will be printed
This should be printed in book
105
SIGNA
TURE
OF
DRIVE
R
APPENDIX ‘E’
ANNEXURE 30
(REF PARA 28)
COPY OF GOVERNMENT OF INDIA MINISTRY OF PERSONNEL
PUBLIC GRIEVANCES AND PENSION (DEPARTMENTOF
PERSONNEL & TRG) NOTIFICATION NO 13012/2/87-ESTT.(D)
DATED 30TH JUN 87
In exercise of the powers conferred by Rule 6 of the Central Civil Services
(Classification, Control and Appeal) Rules, 1965 and in supersession of Para 2 of
the Notification No.3.0 6041 dated the 11th November, 1975 published in the
Gazette of India, dated 29th November 1975, issued by the Department of
personnel and Administrative Reforms and after consultation with the
Comptroller and Auditor General of India in relation to the persons serving in the
Indian Audit and Accounts Department, the President hereby directs that with
effect from the date of issue of the order, all Civil Posts under the Union shall
subject to such exceptions as Government may, by any general or special order
make from time to time be classified.
S
No
1
Description of posts
Classification
of Posts
A Central Civil Post carrying a pay or a scale of pay
Group ‘A’
with a maximum of not less than Rs.4,000/2
A Central Civil Post carrying a pay or a scale of pay
Group ‘B’
with a maximum of not less than Rs.2,900/- but less
than Rs.4,000/3
A Central Civil Post carrying a pay or a scale of pay
Group ‘C’
with a maximum of over Rs.1,150/- but less than
Rs.2,900/4
A Central Civil Post carrying a pay or a scale of pay the
Group ‘D’
maximum of which is Rs.1150 or less
Provided that posts created on or after 1st January 1986 as
specific additions to existing cadres shall have the same classification
as posts in then cadre to which they are added.
Note:- For the purpose of this order:i)
‘Pay’ has the same meaning assigned to it in F.R.9(21) (a) (i)
ii)
The pay or scale of a post means the pay or scale of pay prescribed
under the Central Civil Services (Revised Pay) Rules, 1986 as amended by
Central Civil Services (Revised Pay) Amendment Rules 1987.
(Sd/-)
(K.S.KRISHNA RAO)
Deputy Secretary to the
Govt. of India
106
ANNEXURE 31
(REF PARA 531)
POWERS TO “INCLUDE WORKS” IN THE BRDB PROGRAMME
S/
No
Item of Work
1
Roads and Civil Works
other
than
GREF
Accommodation Works
2
Chairman BRDB
With
Without
financial financial
concurre concurre
nce Rs.
nce Rs.
(Rs in Lakhs)
Secretary BRDB
With
Without
financial financial
concurre concurre
nce Rs.
nce Rs.
i) Required by General
Staff
500
50
100
25
ii) Required by other
Agencies (Funds being
provided by the users)
500
100
200
50
300
NIL
75
NIL
Accommodation works
for GREF (including
land)
ii) Administrative
buildings
Authority:Government of India, Min of Surface Tpt, BRDB letter
No.F.5(4)/BRDB/P&C /Del/85 Dated 18 Aug 1988.
Case File No.PC 54 & PC-77 to MF No.24005/DGBR/E2A (T&C)
Sectt BRDB UO No.F.232(10)/BRDB/BWA/88 Dated 16.10.90
Min of Def (Fin/BR) UO No.BRS/421/1876/S Dated 19.9.90
107
ANNEXURE 32
(REF PARA 543)
POWERS TO SANCTION ESTIMATES FOR WORKS
S/
No
1
1
Item of Work
2
Roads and Civil
Works other than
GREF
Accommodation
works
(Formation
cutting, Pmt
Works, Surfacing
etc)
i) Required by
General Staff
ii)Required by
other Agencies
(Funds being
provided by the
users)
iii) Emergency
works (under
Para 560 of BR
Regulations)
a) GS Works
b) Agency works
2
Accommodation
work for GREF
(including land)
i) Administrative
building
ii) Residential
building
Chairman
BRDB Secretary
BRD
B
DGBR
With Fin
Con
Without
Fin Con
With Fin
Con
Witho
ut Fin
Con
Without Fin Con
3
4
5
6
7
Full Powers
Full
Powers
Full
Powers
Full
Powers
Fmn Cut,
Pmt
25
Wks
each
Surf &
lakh
Re Surf
Wks
Full Powers
Full
Powers
Full
Powers
Full
Powers
50 lakh each
Full
Powers
Full
Powers
100
Full
Powers
Full
Powers
50
15
50
25
Full
Powers
Full
Powers
100
Full
Powers
Full
Powers
50
15
50
15
100
100
108
Note:The enhanced delegation of powers to various authorities as above would
continue to be subject to the following conditions:i)
Powers to sanction estimates delegated to the DGBR would be
exercised without financial concurrence. These powers are purely personal
and cannot be further delegated.
ii)
Secretary, BRDB will continue to exercise full powers in respect of
estimates for works, other than original works (like RMDs & SRMDs) which
have no bearing on the included cost.
iii)
Estimates for works may be sanction by various authorities within
their respective powers provided the cost of the works remains within the
included/re-included cost plus the approved tolerance limit.
Authority:Government of India, Ministry of Surface Tpt, BRDB letter
No.F.5(4)/BRDB P&C/Del/85 Dated 18th Aug 88.
Case File No.PC 54 and PC 77 to MF No.24005/DGBR/E2A(T&C)
Sectt BRDB UO No.F.232(10)/BRDB/BWA/88 Dated 16.10.90
Min of Def (Fin/BR) UO No.BRS/421/1876/S Dated 19.9.90
109
ANNEXURE 32
(PARA 1080 REFERS)
DELEGATION OF OWERS IN BORDER ROADS ORGANISATION
REGULARISE AUDIT OBJECTION
A.
Powers to regularise cases arising out of breaches of rules and regulation
in consultation with Controllers of Defence Accounts where the monetary value
of loss involved could be assessed.
S/
No
I
II
III
IV
Nature of Irregularity
Irregularities connected with Railway
Warrants and Credit Notes-e.g. irregular
issues of Railway Warrants and credit notes
Non production of receipted copies of issue
vouchers for stores, failure to trace in ledges
credits in respect of receipt vouchers
Loss of auditable documents like Car Diaries,
ration strength statements, where the ceiling
of the value of the transactions involved can
be assessed with reference to other connected
accounts e.g. with reference to the total value
of POL issued or rations drawn during the
period to which the lost documents pertain
Irregularities connected with the use of MT
Powers delegated
DGBR
CE/Bri
g/Col
5,000
500
5,000
500
5,000
500
5,000
500
NOTE:These powers will be exercised only after the necessity for the
practicability of recovery has been considered.
B.
Powers to regularise in consultation with Controllers of Defence Accounts
cases of technical/Non-Financial objections.
S
No
I
Nature of Irregularity
Powers delegated
DGBR
CE/Bri
g/Col
Non or partial verification of stock in units Full powers
Nil
and formation for incomplete stock taking
(No loss
carried out, and/or some pages of certain
involved
ledgers left over, provided that a subsequent
verification had been carried out within three
months and had not revealed any loss or
deficiencies
110
II
III
Non-Maintenance of accounts or irregular
5,000
maintenance of accounts of spare parts of
vehicles, tools kits, packing material etc
Non-maintenance of subsidiary documents Full powers
to support accounts, provided that the (Monetary
accounts are otherwise satisfactory, and it is
value not
possible to ensure that material particulars assessable
required for audit are not wanting
NIL
Nil
111
ANNEXURE 34
(REFER PARA 806)
POL ACCOUNTING PROCEDURE FOR ISSUE OF POL FROM THE
KERBSIDE PUMPS
1.
Kerbside pumps are established where feasible and necessary, to carry out
direct fuelling of vehicles. This system of issue POL not only provides greater
convenience to the consumers and supplies filtered fuel to the vehicles but also
reduces loss of POL in handling and saves on POL containers. The procedure
contained in the succeeding paragraphs will be followed for issue and accounting
of POL.
2.
The following types of kerbside pumps may be installed in the GREF:
a)
Kerbside pumps allotted to individual units.
b)
Kerbside pumps installed in ES&S Coys.
KERBSIDE PUMPS ALLOTTED TO UNITS
3.
Government or trade owned kerbside pumps are allotted to units either
exclusively for their own use or for supply of fuel to a group of units. The
allotment is based on the following factors:a)
Adequate through put of the product
b)
Adequate economic bulk replenishment arrangements
c)
Certainty of economic through put for a reasonable length of time.
GROUPING OF UNITS
4.
At the discretion of the CE/TF Commander other units in the station may
be attached to a unit kerbside pump for the purpose of drawing POL. It will,
however, be ensured that POL from Kerbside pumps is not issued to vehicle of
units having a different POL accounting procedure i.e. units on filed system of
accounting will not be issued POL from kerbside pumps established in Border
Roads, Units.
RECEIPTS
112
5.
The unit having kerbside pumps will place normal POL indent on the
ES&S Coy. The ES&S Coy will issue the produce on normal receipt and issue
voucher either from their own stocks or from the replacement or purchase stocks
held on their behalf by the trade depot. The delivery may be made either in a
Government bulk petroleum lorry or a trade bulk petroleum lorry as per local
arrangements. In either case, for the purpose of accounting of supply, the unit
will deal with ES&S coy only. Accounting with the trade will be the responsibility
of ES&S Coy.
6.
POL issues by ES&S Coy to the unit kerbside pumps will be charged off on
standard temperature system. However the receipt of the kerbside pumps and its
further accounting will be done at normal temperature only. At the end of the
month, the net gain or loss detected in weekly physical dips will be adjusted in
the kerbside pump ledger. While the net gain will be taken on charge by means of
a CRV the net loss will be regularised through a loss statement. An evaporation
and pumping loss of a maximum of 1% per month on the quantity handled over
the month will be allowed to each kerbside pump. The ES&S Coy will not include
the quantities handled by a kerbside pump while calculating their monthly
evaporation losses in stores. All accounting including loss on the products
handled by the kerbside pump unit will, therefore, be done by the kerbside pump
unit only.
ISSUE TO UNIT VEHICLES
7
a)
The issues of fuel to individuals vehicles will be entered in the car
diary/duty slip vehicle, as the case may be under column “motor spirit
drawn” by the incharge kerbside pump and signed by him for
authentication.
b)
For keeping a central record of issues of POL to all unit vehicle a
manuscript (not auditable) will be maintained on which signature of the
driver receiving the fuel should be obtained.
c)
At the close of the day, quantities issued during the day will be
charged off from the unit POL ledger IAFZ-2109 through the Daily
Statement IAFS-1531.
ISSUES TO ATTACHED UNITS
8.
Issue of POL to vehicles of attached units will be regulated as under:a)
The individual drivers of attached units will draw their requirement
of POL from kerbside pump units on POL demand slips (Appendix ‘A’
attached which will be prepared in duplicate). One copy of the POL
demand will be retained by the incharge kerbside pump and the other
returned to the driver concerned. While the signature of the driver will be
113
obtained on the kerbside pump copy of the POL demand slip, the unit copy
will be signed by the incharge kerbside pump.
b)
Quantities issued will be entered in the Car Diary IAFZ-2209
(Revised)/Duty slip, as the case may be, under the column motor spirit
drawn and signed by the incharge kerbside pump for authentication.
c)
Separate registers (not auditable) for every attached unit will be
maintained for adm purpose and issues to their vehicles will be recorded
there in date wise, based on the POL demand slips.
d)
In the case of convoys, POL will be issued unit wise on separate
requisition slips to be signed by the drivers.
e)
At the end of the day, daily statement IAFS-1531 will be prepared
and the quantities issued posted in POL ledger of the unit.
f)
Consolidated issue vouchers IAFS-2255 (Revised) of POL will be
floated weekly by the kerbside pump unit to the consumer unit for their
acceptance and compilation of unit POL records. Monthly reconciliation
statement as per Appendix ‘B’ attached will be forwarded to the ES&S Coy
duly countersigned by the OC unit and will be produced to audit by the
former Issue Voucher IAFZ-2255 (Revised) will be prepared in
quintuplicate to distribution as under:i)
Office Copy
ii)
UA’s Copies
iii)
Unit Copies
-
1
-
-
2
1 copy to be retained by the
unit. One copy duly receipted
to be returned to POL
supplying unit)
KERBSIDE PUMPS WITH ES&S COY
RECEIPTS
9.
a)
Kerbside pumps allotted to Units (other than ES&S Coy) are to deal
with the trade through ES&S Coy only, vide para 45 above. In the case of
pumps allotted to ES&S Coy, themselves the i/c kerbside pumps acts as
their rep in dealing with the trade.
b)
The receipts will be reflected in the daily statements which will be
prepared in duplicate. One copy will be kept by the kerbside pump and the
other sent to the central ledger section on the ES&S Coy.
114
c)
The kerbside pump will maintain a POL ledger showing receipts
and issues for internal adm use only.
d)
POL issues by the ESE&S Coy to the kerbside pump will be charged
off at standard temperature from the bulk account. All further accounting
at the kerbside pump will be done at normal temperature (See para 6
above for adjustment of evaporation and pumping losses.)
ISSUES
10.
These kerbside pump will issue fuel to individual Government vehicle and
units. All issues will be charged off once a day in POL registers maintained for
adm purposes on the basis of reconciliation statement. Registers/documents
maintained for adm purposes will not be susceptible to audit. Audit will be
carried out in the central ledger section concerned. The central ledger R&I
voucher IAFZ (Revised) and the daily statement of the ES&S Coy will be
auditable.
The system of these issue is given below:a)
POL will be issued by the kerbside pump to individual drivers on
the basis of POL demand slip (Appendix ‘A’) submitted by them. One copy
of the POL demand slip duly signed by the driver will be retained by the
I/c kerbside pump and the other duly completed and signed by I/c
kerbside pump returned to the unit.
b)
In-charge kerbside pump willi)
Make necessary entires in the car diary IAFZ-2209 (Revised)
or duty slip of the vehicle, as the case may be, under the column
‘Motor spirit drawn’ and signed for authentication.
ii)
Maintain a separate register for each unit for adm purpose
only and record issues to that effect datewise supported by
requisition slips.
iii)
At the end of the day, make necessary entries in the IAFS1531 under the column issues.
iv)
Forward IAFS-1531 alongwith POL demand slips to central
ledger section for detailed accounting.
v)
In the case of convoys, POL will be issued by the drivers
indicating BA Nos.
vi)
At the end of the month, consolidated issue voucher (IAFZ2255 Revised) for POL issued will be prepared in quintuplicate by
115
their kerbside pump and sent to consumer units for receipts and
completion of ES&S Coy records as under:Office Copy
-
1
UA’s/AO’s Copies -
2
Unit Copies
2 One copy duly receipted
to be returned to kerbside
pump)
-
ACCOUNTING BY CONSUMER UNITS
11.
a)
All receipts will be reflected in the mileage card (IAFZ-2212
Revised) of each vehicle and cross checked with the entries in the car
diaries (IAFZ-2209 Revised) or duty slips.
b)
The daily drawl of POL by units vehicle will be recorded in a
manuscript register to be maintained for the purpose and arrive at the
total monthly drawl against all vehicles. The register is auditable.
c)
On receipt of vouchers (IAFZ-2255 Revised) from ES&S Coy all
commodities will be credited in unit POL ledger.
d)
One copy of the issue voucher duly receipted will be returned to the
ES&S coy within one week of its receipt in the unit POL ledger.
e)
The total drawl as reflected in the issue voucher will be tallied with
the total as arrived at vide (b) above.
f)
The issue entry will be posted simultaneously and the ledger
balance brought to NIL.
PAYMENT OF RENT IN RESPECT OF TRADE OWNED KERBSIDE
PUMPS
12.
For the purpose of payment of rent to oil companies concerned, the Chief
Engineer will be the contract operating officer. The OC ES&S Coy will pay the
rent as per the agreement between the Government and the oil companies for all
trade owned pumps installed in a Task Force on monthly contingent bills through
the UA/AO concerned. Similarly, units directly under the CE will pay rent to the
oil companies through their respective UAs/AOs concerned.
13.
As regard payment issue of POL from kerbside pumps to entitled
individuals, the procedure as per para 12© of AI 44/73 will b followed.
116
APPENDIX ‘A’
POL DEMAND SLIP
(For demand of POL from Kerbisde pump)
Machine No……………
Machine No……………..
Issued to vehicle BA No. _____________ Issued to Vehicle BA No
______________
POL as under:of
Unit_______________________
Demanded Issued
POL as under:DHPP
________________ DHPP
________________
70 AT Gas
________________ 70 Mt Gas
________________
Oils
________________ Oils
________________
Demanded by
Issued by
Issued by
Received by
Signature
Signature Signature Signature
Rank
Rank
Rank
Rank
Date
Date
Date
(GREF No & Name)
Office Stamp
Note:pump
Date
After issue, this portion to be retained by the kerbside
117
APPENDIX ‘B’
RECONCILIATION STATEMENT OF ISSUES FOR THE MONTH
____________
Unit holding Kerbside pump__________ dependent on Supply/POL
Depot ________
Name of Units to whom POL issued
Date ____________________ Total (Daily charge off)
RCC
Fd Wksp
70 MT DHPP
Tpt Coy
70 MT DHPP
70 MT DHPP
70
MT DHPP
___________________________________________________
__________________
1.
2.
3.
4.
5.
6 to
31
Unitwise
Monthly
Totals
Total
Monthly
Issue
Checked with consolidated monthly issue voucher of the unit.
COUNTERSIGNATURE
Distribution
OC Unit holding Kerbside Pump
Signature
(I/c Kerbside pump
Office Copy 1
Supply/POL
Depot
LAO
1
2 Copies
118
ANNEXURE 35
( REFER PARA 563)
PROCEDURE FOR EXECUTION OF DEPOSIT WORKS AND AGENCY
SERVICES IN THE BORDER ROAD ORGANISATION
A. INTRODUCTION
1.
When the Border Road Organisation is called upon to carry out “ Deposit
Works” or “ Agency Services “ on behalf of any authority the procedure as laid
down in the succeeding paragraphs will be followed. The procedure for deposit
works undertaken in Bhutan has been laid down separately vide Govt. letter No.
F5(4)/BRDB/75 dated 25th February, 76 as amended from time to time.
B. DEFINITION
2.
“ Deposit Works” are those which are executed from funds received from
non-Government sources which may be deposited in cash and placed at the
disposal of the concerned Chief Engineers .
2.1
2.2
“ Agency Services” are those which are carried out by BRO for other
ministries of the Central Government of for State Govts for which
funds are allotted/ guaranteed by authority concerned.
If a work is to be done partly from Govt. funds and partly from non
Govt funds, the latter will be treated as an addition to the Govt.
grant and the work will be executed under the normal Border Roads
works and Accounting Procedure
C. ACCOUNTING PROCEDURE
3.
No Deposit/ Agency Works will be undertaken by the Organization
without the specific approval of the Govt.
4.
Funds to meet the estimated cost of the work including contingencies and
departmental charges as in para 5 below should be deposited in full by the
Agency before the work is taken up for execution. Payment by installments may,
however, be authorized by the Govt. In the case of Agency Works however, it will
be sufficient if funds are allotted/ guaranteed by the concerned Ministry / Deptt
of the Central Govt. or by the State Govt.
5.
Departmental charges and contingencies on Deposit/ Agency works will be
levied at such rates as Govt. may prescribe from time to time. The normal rates
are indicated in Appendix ‘A’. These charges are in addition to the cost of work
done and stores and materials supplied and are intended to cover:(a) Cost of normal BRO supervising establishment including storage
and incidental charges
119
(b) Use of T&P normally held by the BRO
(c) Audit and any other charges that may be prescribed by the Govt.
of India e.g. pensionay charges. They are liable to variation
without notice.
5.1
No item of expenditure will be excluded from the levy of departmental
charges on the plea that it involved little or no supervision or expenditure
on T&P.
5.2
When a Deposit Work/ Agency service demands the employment of
specialist or other personnel not in GREF employ or T&P of a special kind,
the cost thereof ( less the value realized by the sale of Special T&P of a
special kind, the cost thereof ( less the value realized by the sale of Special
T&P on completion of the work) will be charged to the work. Departmental
charges on account establishment and T&P referred to in para 5 will be
levied on the net cost i.e. exclusive of special establishment and special
T&P, Audit charges will be levied on the total cost.
6.
Expenses incurred on payment of compensation under the Workmen’s
Compensation Act, legal charges on account of dispute with contractors or with
the authority for whom the work is executed, any royalty or compensation for
infringement of patent rights, including departmental charges thereon, will also
be recoverable in addition to the cost of work.
7.
The contributors or the authority on whose behalf the work is to be done is
also to be made to understand clearly that:(g) The BRO does not bind itself to complete the work within the
amount of the estimate and that the contributors or authority
depositing or administering the funds agree to finance the excess
that may occur.
(h) Cost of restoring damages due to natural causes if any, during the
execution of a work will be charged to the job concerned and met
by the authority depositing or administering the funds.
(i) No advance of money of the organization for the above purpose
will be permitted and in case where the money is paid by
installments, BRO will not be responsible for any increased in cost
or damage to the uncompleted work caused by temporary stoppage
of the work pending receipt of further installments.
(j) The BRO will not be responsible for unavoidable or reasonable
delays or for excesses due to unforeseen contingencies or
alterations in design.
120
8.
Before the work is taken in hand, the written approval and agreement to
the conditions set out in paras 4 to 7 above must be obtained by CEs from the
party concerned.
9.
DESIGN AND ESTIMATES- The following procedure will be observed in
drawing up design and framing of estimates in respect of Deposit Work / Agency
Services:(a) the design and Estimate will in the first instance be drawn up in
consultation with the party or parties concerned depositing or
administering the funds and must be submitted for the sanction of such
Departmental authority as the extent of the Estimates would require as in
the case of technical sanction to a normal work in BRO
(b) provision must be made to cover the cost of Establishment, tools and
plant, Audit and Accounts at such percentage as are prescribed by the
Govt form time to time.
(c) Prior to the work being taken in hand, a written approval of Estimates
and design must be obtained by CEs from the contributors or authority
depositing or administering the funds.
10.
The CE will keep the contributors or the authority concerned informed of
the progress of the work and expenditure bringing out clearly the likely excess or
saving if any.
11.
Deposit contributions will be paid into a treasury / CDA. The amount of
the deposit will be treated as an allotment to the work and shown in Construction
Account and abstract in tow distinct parts, one representing the share available
for works expenditure and the other for departmental charges leviable thereon.
This will equally apply to Agency Services although in such cases no deposit is
made with BRO. The receipts relating to the Deposit contributions and the
expenditure incurred against the allotment would be compiled to Major Head “
844 K- Defence Deposits- other Deposits- Miscellaneous Deposits” under Sector “
K- Deposits and Advances (b) Deposits not bearing interest”. A refund of the
unexpended balance on completion of work will be treated as a reduction of the
original deposit and not as an expenditure. This will be recorded in the
construction Account by making a corresponding reduction in the figures entered
as allotment.
12.
Departmental charges will be adjusted once a year in the accounts for
March or on completion of the work, if earlier. The CDA may, however, in the
case large projects, especially authorize the adjustment to be made month by
month as expenditure is incurred.
13.
The adjustment of Departmental charges is to be made in the flowing
manner:-
121
(a) Recoveries from other Ministries/ Departments of the Central
Govt. – to be shown as credit ( minus expenditure i.e. reduction in
expenditure) under MH 5054 AA2(1) (1).
(b) Recoveries from State Govts or private parties- to be treated as
Revenue Receipts under MH 1054.
14.
In the case of work by BRO in connection with dismantling, packaging
carriage etc. of surplus plant and machinery and stores on behalf of purchaser
and where the charges are agreed on as a lump sum or percentage of the sale
price, the difference between the Deposit received and the total expenditure
incurred ( inclusive of departmental charges) will be adjusted by debit/ credit to
Revenue Head i.e. 1054.
15.
Construction Accounts will be maintained for Deposit Works and Agency
Services in the same manner as for normal Border Roads works.
16.
The accounts of the work should be closed as soon as possible after the
actual work of construction is completed. Before closing the accounts and
rendition of completion reports ( part ‘A’ and ‘B’) to all concerned should
normally be done within a ;period of one year form the date of physical
completion. A note that the completion report has been rendered will be made in
the construction accounts.
17.
Chief Engineers may, without obtaining the specific prior approval of the
Govt. execute Deposit works/ Agency Services upto Rs. 10,000/- in each case on
behalf of P&T, Public Health Engineering Deptt, State Electricity Boards and
local bodies to restore their original specifications the roads under the
jurisdiction of Border Road Organisation, which are damaged as a result of the
digging carried out by the above said Deptt. For laying cables, pipe lines, sewers
etc. CEs will undertake works of this nature only after the Deptt/ Local bodies
concerned deposited in advance the anticipated expenditure in full and a
confirmation regarding availability of funds is obtained from the AO(P).
CASE FILE NO. PC-80 TO MF NO, 24005/DGBR E2A ( PROCEDURE) AS
amended vide letters No. F. 185(1)/DRDB/67/BWA/22485/DGBR / E2A (
PROCEDURE) dated 22 August, 79, F 185(1)/DRDB/67XV/ BWA/22485 /
Director General of Border Roads /E2A ( Procedure) darted 7.05.81 even number
dated 17 December, 82 and Min of Def ( Fin/BR) UO No. BRS/1116 / 642/S dated
26.02.87.
Case file NO. PC 80 TO MF NO. 24005/DGBR /E2A ( T&C)
Sectt. BRDB UO No. F 232(18)/BRDB/BWA/88 dated 15.10.90
Min of Def ( Fin/BR) UO NO. BRS/421/1816/S dated 11.09.90
122
ANNEXURE 36
( PARA 603)
MINOR CHANGES IN SCOPE / SPECIFICATION TO BE APPROVED
BY DGBR
(i) Change in alignment upto 3 Kms. At a stretch due to technical as well
as other requirements as recommended by CE in consultation with
local civil Army authorities, provided total length does not exceed 10%
of the original length,
(ii) Change in specifications of payment work such as use of alternative
material/ techniques as per sound engineering practices, provided the
expenditure on the particular item of work is not exceeded beyond 20%
over the provision in the ‘AA’ for the particular item as a result of the
changes and that technical soundness of the works is not adversely
affected.
(iii) Change in specifications for trial of new technique on experimental
basis to the extent of Rs. 5.00 lacs at a time, in consultation with the
Expert Bodies like CRRI/IRC/ GSI etc. These experiments should be
time bound and be indicated in such project. A report on the outcome
of such an experiment should be submitted to Govt. within three
months of expiry of the last day of the experiment should be submitted
to Govt. within three months of expiry of the last day of the
experiment.
(iv) Change in specifications of culverts such as RCC slab to RCC Hume
Pipe or culvert to causeways or vice versa.
(v) Increase/ decrease in the span of bridges, duly supported by hydraulic
geological data.
(vi) Change in the type of construction of bridge such as RCC to steel
super structure masonry to PCC/ RCC substructure and so on provided
load bearing capacity conforms to the approved specifications of the
roads and bridges.
(vii)
Increase in the plinth area of accommodation with:
(a) Single brick 9” wall
=
NIL
(b) 1 ½ brick thick wall
=
12.5 %
(c) Stone masonry wall
=
26%
(d) on architectural and other
considerations
=
NIL
(viii) Change in specification for foundation,
roofing of buildings to suit local conditions
walling,
journey,
123
(ix) Change in the locations of road side accommodation, depending on
changed deployment of troops after the initiation to the AE.
(x) Conversion of provisional items included in the AA into regular items
based on actual, so long the actual cost does not exceed the provisional
amount plus 20% over it.
(xi) Execution of sub item of work not included in AA, due to oversight
or otherwise but essentially required for progressing other sanctioned
items of works provided expenditure is accommodated within the cost
of the main item plus 20% of main item as provided in BR Regulations.
124
ANNEXURE 37
( REF PARA 427)
COPY OF MINISTRY OF PERSONNEL, P.G. & PENSIONS, DEPARTMENT OF
PERSONNEL AND TRAINING NOTIFICATION NO. 31011/10/85/ESTT (A)
DATED 3rd May, 1988
Subject:- Central Civil Services ( Leave Travel Concession) Rules 1988
S.O.- In exercise of the powers conferred by the proviso to article 309 and clause
(5)of article 148 of the Constitution and in consultation with the Comptroller and
Auditor General of India in regard to persons serving in the Indian Audit and
Accounts Department, the President hereby makes the following namely:1.
Short article, commencement and application-(1) These
rules
may be called the Central Civil Services ( Leave Travel Concession) Rules, 1988.
2.
they shall come into force on the date of their publication
the Official Gazette.
into
3.
Subject to the provisions of sub-rule ( 4) these rules shall
to all persons:-
apply
(i) who are appointed to civil services and posts including civilian
Government servants in the Defence Services in consultation with the
affairs of the Union
(ii) who are employed under a State Government and who are on
deputation with the Central Govt.
(iii) who are appointed on contract basis
(iv) who are re-employed after their retirement
4.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
These rules shall not apply toGovernment servants not in whole time employment
Persons in causal and daily rated employment
Persons paid from contingencies
Railway servants
Members of the Armed Forces
Local recruits in Indian Mission abroad; and
Persons eligible to any other form of travel concessions available
during leave or otherwise.
2.
Special provision regarding certain categories of employees:- (i) IN the
case of person belonging to categories mentioned in clauses (ii), ( iii) and (iv) of
sub-rule (3) of rule (1), the leave travel concession shall be admissible on
completion of one year’s continuous service under the Central Government and
provided that it is certified by the appropriate administrative authority that the
125
employee concerned is likely to continue to serve under the Central Government
for a period of at least four years in the case of leave Travel Concession to any
place in India to be reckoned form the date of his joining the post under the
Central Government.
2.
In the case of officers appointed on contract basis, where the initial
contract is for one year but is later extended, the total duration of the contract
will be taken into account for the purpose of leave travel concession.
3.
In the case of person re-employed, immediately after retirement without
any break, the period of re-employed service will be treated as continuous with
the previous service will be treated as continuous with the previous service for
the purpose of leave travel concession and the concession allowed for the reemployed period provided that the leave travel concession would have been
admissible to the re-employed officer, had he not retired but had continued as
serving officer.
ILLUSTRATION- If an officer has availed of the concession to visit any place in
India in respect of a block of four years before his retirement and he is reemployed without any break, he can not avail this concession till the expiry of the
particular block of four years.
3.
SCOPE:- The leave travel concession will cover the Government himself
and his family.
4.
DEFINITION:- In these rules unless the context otherwise requires:
(a) “ a place in India” will cover any place within the territory of India,
whether it is on the mainland India or overseas;
(b) “ controlling officer” means an officer declared as such under
Supplementary Rule 191;
(c) “ Disciplinary Authority” shall have the same meaning as assigned
in clause (g) of rule 2 of the Central Civil Services
(
classification Control and Appeal ) Rules, 1965
(d) “Family” means family as defined in Supplementary Rule 2(8) .
(e) “ home town” means the town, village or any other place declared
as such by the Government servant accepted by the Controlling
Officer.
(f) “shortest direct route” shall have the same meaning as given in
Supplementary Rule 30 and orders issued there under from time
to time
126
5.
CHANGE OF HOME TOWN- the home town once declared and
accepted by the controlling officer shall be treated as final. In exceptional
circumstances, the Head of the Department, or if the Government servant himself
as the Head of the Department, the administrative Ministry may authorize a
change in such declaration provided that such a change shall not be made more
than once during the service of the Government servant.
6.
Declaration of place of visit under leave travel concession to any place in
India, when the concession to visit any place in India is proposed to be availed by
the Government servant or any member of the family of such Government
Servant the intended place of visit shall be declared by the Government Servant
in advance to his controlling officer. The journey with the approval of his
controlling officer but it may not be charged after the commencement of the
journey except in exceptional circumstances where it is established that the
request for change could not be made before the commencement of the journey
owing to circumstances beyond the control of the Government servant. This
relaxation may be made by the administrative Ministry/ department or by the
Head of Department as the case may be.
7.
ADMISSIBILITY OF LEAVE TRAVEL CONCESSION :- (1) The
leave travel concession shall be admissible to person of the categories specified in
clauses (1) and (iii) of sub-rule (3) of rule 1 only if they have completed one year’s
continuous service under the Central Government on the date of journey
performed by him or his family, as the case may be, to avail of the concession.
(2) The leave travel concession shall be admissible during any period of
leave, including casual leave and special casual leave
8(a) Types of leave travel concession – (a) The leave travel concession to home
town shall be admissible irrespective of the distance between the headquarters of
the Government Servant and his home town, once in a block of two calendar
years, such as 1986-87, 1988-89 and so on.
(b) The leave travel concession to any place in India shall be admissible
irrespective of the distance of the place of visit from the Headquarters of the
Government Servant , once in a block of four calendar years, such as 1986-89,
1990-93 and so on. Provided that in the case of Government Servant to whom
leave travel concession to home town is admissible the leave travel concession to
any place in India availed of by him shall be in lieu of and adjusted against, the
leave travel concession to home town available to him at the time of
commencement of the journey .
(c) A Government Servant whose family lives away from him at his home town
may, in lieu of all concessions under this scheme, including the leave travel
concession to visit any place in India, once in a block of four years which would
otherwise be admissible to him and members of his family , choose to avail leave
travel concession for self only to visit home town every year.
127
9.
COUNTING OF LEAVE TRAVEL CONCESSION AGAINST
PARTICULAR BLOCK – A Government Servant and members of his family
availing leave travel concession may travel in different groups at different times
during a block of tow or four years, as the case may be. The concession so availed
of will be counted against the block of two years or four years within which the
outward journey commenced, even if the return journey was performed after the
expiry of the block of two years or four years. This apply to availing of leave travel
concession carried forward in terms of rule 10.
10. Carry over of leave travel concession- A Government Servant who is
unable to avail of the leave travel concession within a particular block of two
years or four years may avail of the same within the first year of the next block of
two years or four years. If a Government servant is entitled to leave travel
concession to home town, he can carry forward the LTC any place in India for a
block of four years only if he has carried forward the leave travel concession to
home town in respect of the second block of two years within the block of four.
11.
Place to be visited by Government Servant and members of his family
under travel concession to any place in India- A Government Servant and each
member of his family may visit different places of their choices during a block of
four years. It shall not be necessary for members of family of Government
Servant to visit the same place as that visited by the Government Servant himself
at any time earlier during the same block.
12.
Entitlement – (1) for travel by train under leave travel concession,
entitlement to different classes of accommodation shall be as under:Government Servant in receipt of pay of
Rs. 2800 and above per men sum
Government Servant in receipt of pay of
Rs. 1400/- and above but less than Rs.
2800/- per men sum
Government Servant in respect of pay of
less than Rs. 1400/- per men sum
Second Class air conditioned two
tier sleeper/ first class
First class/ air conditioned chair
car
IInd class sleeper
JOURNEY BY ROAD (A) THE Government’s assistance towards the cost of
journeys between places not connected by rail will be admissible to the Govt.
Servant as under :(i) when a public transport system with vehicles running between fixed points , at
regular intervals and charging fixed rates exists, the assistance is the fare actually
charged by such system for the appropriate class of accommodation of the
transport system.
Note:- Appropriate class means as follows:(a) Officers entitled to
travel by 1st class on
rail
By any type of bus including super deluxe, deluxe,
express etc. but excluding air-conditioned buts.
128
(b) Other officers
By ordinary bus only, The claim for travel in express
bus may also be admitted if the journey is actually
performed by such bus on account of non availability
of seats in ordinary bus
(ii) where a public transport system as aforesaid does not exist, the assistance will
be regulated as in case of journeys undertaken on transport.
(iii) Notwithstanding anything contained in sub-rule (I) of clauses (i) and (ii) of
sub-rule(2) where a Government Servant traveling by road takes a seat or seats
in a bus, van or other vehicle operated by Tourism Development Corporation in
the Public Sector, State Transport Corporations and Transport services run by
other Government or local bodies to visit any place in India, the re-imbursement
shall be either the actual hire charges or the amount reimbursable on the journey
to the declared place of visit had the journey been undertaken by entitled class by
rail by the shortest direct route, whichever is less. Reimbursement shall not be
admissible for journey by a private car ( owned, borrowed or hired) or a buts, van
or other vehicle owned by private operators.
(3) By air:- The Government servant may travel by air between places not
connected by rail, where an alternative means of travel is either not available or is
more expensive.
(4) In regard to places in territory of India connected by shipping services the
entitlement of a Government Servant to travel by ship will be regulated as on the
case of journeys by ship undertaken on transfer.
(5) Travel between places not connected by any means of transport- For travel
between places not connected by any other means of transport, a Government
Servant can avail of animal transport like, pony, elephant, camel etc. In such
cases, mileage allowance will be admissible at the same rates as for journeys or
transfer.
Explanation:- For the purpose of this rule ‘Pay’ shall means pay as defined in
Fundamental Rule 9(21) (a) (i)
13.
Reimbursement- Reimbursement under the leave travel concession
schemes shall not cover incidental expenses and expenditure incurred on local
journeys. Reimbursement for expenses of journey shall be allowed only on the
basis of a point to point journey of a through ticked over the shortest direct
route.
14.
Forfeiture of claim:- A claim for reimbursement of expenditure incurred
on journey under leave travel concession shall be submitted within three months
after the completion of the return journey , if no advance had draw. Failure to do
so will entail forfeiture of the claim and no relaxation shall be permissible in this
regard.
15.
Grant of advance and adjustment thereof
129
(i) Advance may be granted to Government Servant to enable them to
avail themselves of the concession. The amount of such advance in
each case shall be limited to forth fifth of the estimated amount which
Government would have to reimburse in respect of the cost of the
journey both ways.
(ii) If the family travels separately from the Government Servant , the
advance may also be drawn separately to the extent admissible.
(iii) The advance may be drawn both for the forward and return journeys
provided the period of leave taken by the Government Servant or the
period of anticipated absence of the members of the family does not
exceed three months or ninety days. If this limit exceeds then the
advance may be drawn for the outward journey only.
(iv) If the limit of 3 months or ninety days is exceeded after the advance
had already been drawn for both the journeys one half of the advice
should be refunded to the Government forthwith.
(v) The advance should be refunded in full if the outward journey is not
commenced within 30 days of the grant advance. However, in cases
where reservations can be made sixty days before the proposed date of
the outward journey and advance is granted accordingly, the
Government Servant should produce the tickets within ten days of the
drawl of advance, irrespective of the date of commencement of the
journey .
(vi) Where an advance has been drawn by Government Servant the claim
of reimbursement of the expenditure incurred on the journey shall be
submitted within one month of the completion of the return journey ,
On a Government Servant’s failure to do so, he shall be required to
refund the entire amount of advance forthwith in one lump sum. No
request for recovery of the advance in instatements shall be
entertained.
16.
Fraudulent claim of leave travel concession
(i) if a decision is taken by the Disciplinary Authority to initiate
disciplinary proceedings against a Gs on the charge of preferring a
fraudulent claim of leave travel concession such Government servant
shall not be allowed the leave travel concession till the finalization of
such disciplinary proceedings.
(ii) If the disciplinary proceedings result in imposition of any of the
penalties specified in rule 12 of the Central Civil Services
(
Classification, Control and Apparels) Rules, 1965, the Government
Servant shall not be allowed the next tow sets of the leave travel
130
concession in addition to the sets already withheld during the
pendency of disciplinary proceedings. For reasons to be recorded in
writing, the controlling authority can also disallow more than two seats
of leave travel concession.
(iii) If the Government Servant is fully exonerated of the charge of
fraudulent claim of leave travel concession, he shall be allowed to avail
of the concession withheld earlier as additional set(s) in future block
years but before the normal date of his superannuation.
Explanation:- For the purpose of this rule, leave travel concession to home town
and leave travel concession to anyplace in India as specified in clauses (a) and (
b) of rule 8 shall constitute two sets of the leave travel concession.
17. Interpretation:- If there is any doubt regarding any of the provisions of in
these rules, the matter shall be referred to the Government of India in the
Department of Personnel and Training, who shall decide the same.
18.
Power to relax:- Save as other wise provided in threes rules, where any
Ministry or Department of the Government is satisfied that the operation of any
of these rules/ causes undue hardship in any particular case, that ministry or
Department as the case may be, by other, for reasons to be recorded in writing
disperse with or relax requirements of that rule to such extent and subject to such
exceptions and conditions as it may consider necessary for dealing with the case
in a just and equitable manner;
Provided that no such order shall be made except with the concurrence of
the Department of Personnel and Training.
19. Saving- All the existing instructions which are not contrary to any of the
provisions of these rules and all instructions which cover matters not specifically
covered by these rules shall continue to be in force until they are amended,
modified or cancelled.
(Sd/-)
( A. JAYARAMN)
DIRECTOR (E)
131