Disposal of Surplus Goods (D. Thiele)
Agenda Item No.:__D.2.a.________
Recommendation:
That the following report be received for information.
Report Summary
This report provides a response to an
Administrative Inquiry regarding the disposal of surplus goods.
Previous Council/Committee Action
At the January 29, 2002 City Council meeting Councillor D. Thiele made the following inquiry:
“Some concerns have been expressed to me about the way the City of Edmonton disposes of surplus goods such as computers, furniture, found goods, surplus City of Edmonton vehicles, seized vehicles, buildings, etc.
My questions are:
1.
How are these goods disposed of?
2.
Are all these types of items dealt with in the same fashion?
3.
Are police seizures, lost and found items, etc., and other police surpluses dealt with in the same method as the
City of Edmonton uses?
4.
Is there a tender process and, if so, how are tenders awarded and for how long?
5.
Is this process reviewed to ensure maximum benefit for the City of
Edmonton?
I would like this report to come back to the Executive Committee.”
Routing:
Delegation:
Written By:
March 12, 2002
File: 2002COF031 (Page 1 of 2)
Executive Committee
Randy Garvey
Gerry Goodall
Corporate Services Department
Report
1.
How are these goods disposed of?
In accordance with Administrative
Procedure 10.02, computers, furniture, found goods, surplus City of Edmonton vehicles and seized vehicles are disposed of in the following manner: a) sale to other City departments; b) sale direct to citizen; c) tender process; d) auction sales; e) donation of items of historical nature to City Archives or Artifacts Centre; f) direct scrap.
Computers may be disposed of through any of the above methods or through the
Computers for Schools Program. This disposal method for computers was approved at the March 14, 2001
Executive Committee meeting.
Buildings are only disposed of when they are not required for existing or future municipal purposes. When they are declared surplus, they are sold at market value either through administrative staff or private sector realty agents. Such sales are approved by the administration per the delegated authority or by City Council for prescribed limits.
2.
Are all these types of items dealt with in the same fashion?
Items are disposed of in a variety of methods; as referenced above all disposal methods are aimed at maximizing the return to the City.
D
2 a

Disposal of Surplus Goods (D. Thiele)
3.
Are police seizures, lost and found items, etc., and other police surpluses dealt with in the same method as the City of
Edmonton uses?
Police seizures and lost and found items are disposed of in accordance with City
Policy C474 – Lost and Found. This policy stipulates, that if property is not claimed by an owner, within specific timeframes, it may only be disposed of through public auction. However, cash not claimed by an owner, within specific timeframes, is to be dealt with at the direction of the City Manager or any applicable Collective Agreement.
Other Police surplus items are dealt with in the same manner as City surplus items.
4.
Is there a tender process and, if so, how are tenders awarded and for how long?
The City closed a tender for auctioning services on February 17, 2000, and issued a contract commencing March 1,
2000 for a two-year period with an option to extend for a further two years.
The City is currently in the process of exercising that option.
5.
Is this process reviewed to ensure maximum benefit for the City of
Edmonton?
The Corporate Services Department is currently reviewing the processes for disposal of corporate surplus. It is expected that this review will be completed during the second quarter
2002.
Others Approving this Report

Bill Burn, Asset Management & Public
Works Department
(Page 2 of 2)