City Council Regular Meeting
April 1, 2015
Page 1
The Hiawatha City Council met in regular session in the Hiawatha Council Chambers on April 1, 2015. Mayor Tom Theis
called the meeting to order at 5:30 p.m. Council members present: Marty Bruns, Bob Wheeler, Dennis Norton and Bob
Rampulla. Dick Olson was absent. Staff present: City Administrator Kim Downs, Finance Director Cindy Kudrna,
Community Development Director Patrick Parsley, City Attorney Mark Parmenter, City Engineer John Bender, Fire Chief
Mike Nesslage and Police Chief Dennis Marks. Guests: Bill Bennett, Randy Boyle, Jake Bryan, Matthew Saur of MSA,
Todd Happel of Anderson Bogert, and Daniel Hoffmann. Note: not all guests in attendance at the meeting signed in.
Rampulla moved the approval of the agenda, seconded by Bruns. Motion carried.
Wheeler moved the approval of the following consent agenda items: Approval of bills; Regular Meetings March 4, 2015
and March 18, 2015; Receive and File Minutes of Boards/Commissions/Committees: Board of Adjustment February 9,
2015, Library Board January 13, 2015 and February 10, 2015, Planning and Zoning Commission February 23, 2015 and
Water Board March 17, 2015; City Engineer’s Report, City Administrator’s Report and Mayor’s Report, seconded by
Norton. Motion carried.
Report from Council Members / Mayor / City Administrator
City Administrator Kim Downs announced the Ragbrai website is Ragbraihiawatha.org. Downs said a committee met on
Tuesday where they selected the band and got a logo in place; Ragbrai committees are still seeking more volunteers.
Council Member Norton stated Kelly Friedl and Kim Downs are doing a great job with Ragbrai. Norton mentioned an
email from Jake Bryan requesting a visit with Norton to discuss water fluoridation.
Jake Bryan provided an update to council on his concerns with water fluoridation. Bryan attended the Water Board
meeting where he was instructed to prepare a petition and get signatures as well as provide more information on the
subject. Bryan said his main concern with water fluoridation is fluoride being a medical drug.
MPO Presentation – Brandon Whyte of the Corridor Metropolitan Planning Organization
Brandon Whyte of the Corridor Metropolitan Planning Organization (MPO) presented an overview and of the MPO
project list and funding allocations. Highlights:






MPO is a federally required entity officially established in 1964
MPO membership consists of seven members from Cedar Rapids, two members from Marion, and one member
from Ely, Fairfax, Linn County, Hiawatha and Robins
Annual distribution of $5 million dollars in federal funds to local transportation projects
Transportation includes all modes of walking, bike, automobile, transit
Phase I Connections 2040 – jurisdictions submit projects for inclusion in connections 2040 vision plan, plan is
scored and ranked and recommended by TTAC
Phase 2 TIP - jurisdictions submit requests for funding projects in the Transportation Improvement Program (TIP)
for funding over a four year time period, TIP projects are reviewed and recommended by TTAC
Whyte asked council for a list of priorities. Council Member Rampulla explained council will be holding a strategic
planning session on April 20, and this will help determine the priorities.
PUBLIC HEARING – on the authorization of a Loan Agreement and the issuance of Notes to evidence the
obligation of the City thereunder - Not to Exceed $2,800,000 General Obligation Capital Loan Notes
Mayor Theis opened the public hearing on the authorization of a Loan Agreement and the issuance of Not to Exceed
$2,800,000 General Obligation Capital Loan Notes to evidence the obligation of the City thereunder at 5:54 P.M.
There were no written or public comments received at or prior to the public hearing. Public Hearing closed at 5:54 P.M.
Bruns presented RESOLUTION #15-060 instituting proceedings to take additional action on the Not to Exceed
$2,800,000 General Obligation Capital Loan Notes, seconded by Rampulla. Roll call vote: AYES: Norton, Bruns,
Rampulla, Wheeler. NAYS: None. ABSENT: Olson. RESOLUTION #15-060 adopted.
City Council Regular Meeting
April 1, 2015
Page 2
PUBLIC HEARING – on the authorization of a Loan Agreement and the issuance of Notes to evidence the
obligation of the City thereunder - Not to Exceed $250,000 General Obligation Capital Loan Notes
Mayor Theis opened the public hearing on the authorization of a Loan Agreement and the issuance of Not to Exceed
$250,000 General Obligation Capital Loan Notes to evidence the obligation of the City thereunder at 5:55 P.M.
There were no written or public comments received at or prior to the public hearing. Public Hearing closed at 5:55 P.M.
Wheeler presented RESOLUTION #15-061 instituting proceedings to take additional action on the Not to Exceed
$250,000 General Obligation Capital Loan Notes, seconded by Norton. Roll call vote: AYES: Rampulla, Wheeler, Bruns,
Norton. NAYS: None. ABSENT: Olson. RESOLUTION #15-061 adopted.
PUBLIC HEARING – on the authorization of a Loan Agreement and the issuance of Notes to evidence the
obligation of the City thereunder - Not to Exceed $1,200,000 General Obligation Capital Loan Notes
Mayor Theis opened the public hearing on the authorization of a Loan Agreement and the issuance of Not to Exceed
$1,200,000 General Obligation Capital Loan Notes to evidence the obligation of the City thereunder at 5:56 P.M.
There were no written or public comments received at or prior to the public hearing. Public Hearing closed at 5:56 P.M.
Rampulla presented RESOLUTION #15-062 instituting proceedings to take additional action Not to Exceed $1,200,000
General Obligation Capital Loan Notes, seconded by Wheeler. Roll call vote: AYES: Bruns, Wheeler, Rampulla, Norton.
NAYS: None. ABSENT: Olson. RESOLUTION #15-062 adopted.
Directing the advertisement for sale and approving electronic bidding procedures and Official Statement - Not to
Exceed $3,720,000 General Obligation Capital Loan Notes Series 2015
Norton presented RESOLUTION #15-063 directing the advertisement for sale and approving electronic bidding
procedures and Official Statement Not to Exceed $3,720,000 General Obligation Capital Loan Notes Series 2015,
seconded by Bruns. Roll call vote: AYES: Wheeler, Norton, Rampulla, Bruns. NAYS: None. ABSENT: Olson.
RESOLUTION #15-063 adopted.
Approving an Engagement Agreement to disclose and memorialize the terms and conditions for services provided
by Ahlers and Cooney, P.C. (Bond Counsel) to the City of Hiawatha in connection with the issuance of bonds, notes
and other obligations, and further authorizing the Mayor to sign the agreement on behalf of the City
Rampulla presented RESOLUTION #15-064 approving an Engagement Agreement to disclose and memorialize the terms
and conditions for services provided by Ahlers and Cooney, P.C. (Bond Counsel) to the City of Hiawatha in connection
with the issuance of bonds, notes and other obligations, and further authorizing the Mayor to sign the agreement on behalf
of the City, seconded by Wheeler. Roll call vote: AYES: Norton, Wheeler, Bruns, Rampulla. NAYS: None. ABSENT:
Olson. RESOLUTION #15-064 adopted.
Approving Order Accepting the Acknowledgement/Settlement Agreement for a 1st Offense Cigarette Violation for
Quick Mart located at 655 Robins Road
Wheeler moved approving an Order Accepting the Acknowledgement/Settlement Agreement for a 1st Offense Cigarette
Violation for Quick Mart located at 655 Robins Road, seconded by Bruns. Motion carried.
Authorizing the Mayor to sign an agreement with Cedar Rapids Toyota for the purchase of a Toyota Tacoma
Truck in the amount of $1.00 for the Parks Department to use from April through October
Council Member Bruns commented Toyota does a wonderful thing for the Parks Department each year by allowing use of
a truck.
Bruns presented RESOLUTION #15-065 authorizing the Mayor to sign an agreement with Cedar Rapids Toyota for the
purchase of a Toyota Tacoma Truck in the amount of $1.00 for the Parks Department to use from April through October
2015, seconded by Rampulla. Roll call vote: AYES: Rampulla, Wheeler, Bruns, Norton. NAYS: None. ABSENT: Olson.
RESOLUTION #15-065 adopted.
Mosquito Control 2015 - Review proposals and awarding contract
City Council Regular Meeting
April 1, 2015
Page 3
Rampulla presented RESOLUTION #15-066 awarding a contract for mosquito control services with Mosquito Control of
Iowa of Rolfe, Iowa at a cost of $20,000.00 for a full Integrated Pest Management program including ground and aerial
surveying, integrated pest management, larvacide monitoring and up to eight to ten treatments for the 2015 season,
seconded by Norton. Roll call vote: AYES: Bruns, Wheeler, Norton, Rampulla. NAYS: None. ABSENT: Olson.
RESOLUTION #15-066 adopted.
Approving a Professional Services Agreement for the design of the 2015 Industrial Avenue from Boyson Road to
North End Pavement Reconstruction/Storm Sewer Improvements RISE Grant Project
Council Member Bruns announced Council Member Wheeler and Bruns sat on a committee to review the proposals for
design services along with the water department, public works department and the city engineer. Bruns stated the
agreement was in the best interest of the city and recommended approval of the Professional Services Agreement with
Anderson Bogert on behalf of the committee.
Wheeler presented RESOLUTION #15-067 approving a Professional Services Agreement with Anderson Bogert for the
design of the 2015 Industrial Avenue from Boyson Road to North End Pavement Reconstruction/Storm Sewer
Improvements RISE Grant Project, seconded by Bruns. Roll call vote: AYES: Norton, Rampulla, Bruns, Wheeler. NAYS:
None. ABSENT: Olson. RESOLUTION #15-067 adopted.
Approving a Professional Services Agreement for the design of the 2015 New Annexation Area Water Main and
Sewer Extension from Fitzroy Road to County Home Road Project
Council Member Bruns announced Council Member Wheeler and Bruns sat on a committee to review the proposals for
design services along with the water department, public works department and the city engineer. Bruns stated the
agreement was in the best interest of the city and recommended approval of the Professional Services Agreement with
MSA Professional Services on behalf of the committee.
Rampulla presented RESOLUTION #15-068 approving a Professional Services Agreement with MSA Professional
Services for the design of the 2015 New Annexation Area Water Main and Sewer Extension from Fitzroy Road to County
Home Road Project, seconded by Wheeler. Roll call vote: AYES: Bruns, Rampulla, Wheeler, Norton. NAYS: None.
ABSENT: Olson. RESOLUTION #15-068 adopted.
Concurring with the City of Cedar Rapids award of contract in connection with the 28E Agreement between the
City of Hiawatha and City of Cedar Rapids for the installation of temporary traffic control devices at the
intersection of Blairs Ferry Road NE and Miller Road
City Engineer Bender stated Cedar Rapids will handle inspection and construction; project is an equal cost share between
Cedar Rapids and Hiawatha.
Bruns presented RESOLUTION #15-069 concurring with the City of Cedar Rapids award of contract to Trey Electric of
Marion, Iowa with a bid of $93,644.00, in connection with the 28E Agreement between the City of Hiawatha and City of
Cedar Rapids for the installation of temporary traffic control devices at the intersection of Blairs Ferry Road NE and
Miller Road, seconded by Norton. Roll call vote: AYES: Rampulla, Wheeler, Bruns, Norton. NAYS: None. ABSENT:
Olson. RESOLUTION #15-069 adopted.
Possible Closed Session as per Iowa Code Chapter 21.5 (c) to discuss strategy with counsel in matters that are
presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or
disadvantage the position of the governmental body in that litigation
Wheeler moved to go into closed session as per Iowa Code 21.5(j) to discuss strategy with counsel in matters that are
presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the
position of the governmental body in that litigation at 6:03 P.M, seconded by Norton. Roll call vote: AYES: Bruns,
Wheeler, Norton, Rampulla. NAYS: None. ABSENT: Olson. Motion carried.
Rampulla moved to go out of closed session and enter into regular session at 6:36 P.M., seconded by Wheeler. Roll call vote:
AYES: Rampulla, Norton, Bruns, Wheeler. NAYS: None. ABSENT: Olson. Motion carried.
No further discussion was held at this time.
City Council Regular Meeting
April 1, 2015
Page 4
Rampulla moved to adjourn at 6:37 p.m., seconded by Wheeler. Motion carried.
________________________________
Tom Theis, Mayor
ATTEST:
______________________________
Kelly Kornegor, City Clerk