POMPALLIER LAWN TENNIS CLUB
AGM – Meeting 17 th May 2010
Present: Frank Olsson, Michael Keenan, Tony McNeight, Greg Vincent,
Chrissie Cobb, David Gebbie, Ursula Bena, Laura Bradbury,
Jacki Blacklock, Mark Pereira, Hilary Blacklock, Patricia Eastmond
Mary Porter.
Apologies: Richard Koreman, Ray Keenan, Scott Macindoe, Mark Neilsen,
Shelly Bryce.
Minutes: Minutes of last AGM tabled & approved.
President’s Report:
Frank moved that Bishop Patrick Dunn be re-elected as the Patron of the Pompallier Tennis Club. This was approved by the committee.
Bishop Bob Leamy was re-elected as Spiritual Director.
We have had a good year upgrading courts 4 and 5 such that all courts now are in excellent shape.
The 50 th Pompallier Invitational was held in August successfully and at the same time we celebrated Ray Keenan’s 50 year with the club.
The interclub teams have been very active and also the social committee has lifted the profile of the club significantly.
We hired a new Manager, Chrissie Cobb, who has proven a most valuable addition as she comes with a wealth of experience combined with maturity and good management skills.
We also signed a new coaching contract with Smash Tennis and the resident coach is Mark Pereira. We have been fortunate in that
Mark’s personality seems to work well with all different categories of player. Warm thanks to both Chrissie and Mark for all you are doing for the club.

2
Thank you also to Michael Keenan and Mary Porter for their untiring support of the club. The Social committee with Hilary, Laura and
Ursula have also done an outstanding job making the club the warm family oriented place it is.
A general thanks to all committee members with a special mention of
Tony McNeight who stepped in to help run the various tournaments.
A great year with generous and helpful people playing tennis and creating joy and fun among the membership.
We have some gaps to address in the coming year but these are all within the scope of what is achievable. This includes getting our cash balances in order after the major investments in resurfacing two courts in the year past.
Thank you all!
Financial Report:
Michael Keenan tabled the accounts for 31 st March 2010.
Membership was down by 26 members, mainly in juniors & family.
However there was growth in seniors which combined with a small increase in annual fees meant subscriptions were up by $7,000 on last year. Overall operating income was up $15,000 while sponsorship & grants were up $18,000. Total operating expenses were marginally down on last year at $79,000 versus $81,000 in 2009. This was a pleasing result given the economic situation of the past 12 months.
Net operating profit was $19,000, an improvement of $35,000 on the loss of ($16,000) in the prior year. The surplus funds were used to pay for the resurfacing of courts 4 & 5. The capital cost was slightly higher than operating cash & reserves and we look forward to the receipt of subscriptions for the new 2010/2011 season.
Only ATA levies of $10,000 were unpaid at balance date. Since then
50% has been paid to date with a further 20% paid at the end of May.
The remaining balance will be paid in June. All liabilities have been accrued for the year and total working capital sits at ($3,500).
Further capital expenditure will require applications to trusts in the next financial year.

3
Manager’s Report:
Chrissie’s Business Hours: Monday 2.00 pm – 7.00pm
Thursday 2.00pm – 7.00pm
Outside of these hours please encourage people to leave a message on the answer phone and Chrissie will return their call on the given days above.
Booking System - working well with regulars now in the habit of ringing, emailing or texting in to secure a court of their choice.
Computerised Booking System: Options/quotations being looked into.
Club Bar: Ursula is responsible for the Club Bar, purchasing, stock taking and ordering other items requested by regular members.
Clubroom Hireage Agreement:
Chrissie is updating the hire agreement document to ensure all aspects have been covered. Please ensure all enquiries are directed to
Michael Keenan or Chrissie.
Front Gate: The Council contractors agreed to concrete the gate posts and they also cut the hedge back so that they could work within the space. The spring on the gate has been upgraded and a latch is needed to complete the maintenance.
New Membership:
Steady flow of new members. A better system is required supplying swipe tags to members immediately on payment received. Swipe tags are available from Chrissie during her business hours at the club.
Wednesday Social Session:
Mark continues to run great sessions and he has agreed to purchase tennis balls for future sessions.
Access card: Chrissey intends to put together a document that explains to all new members how to use the swipe tag: access to entrance, men’s & ladies showers, use of lights and also responsibility of closing the windows and turning the lights off if they are the last person to leave the Club.
More people need to take responsibility as to making sure the club is safe, secure & locked down at night.

General Mainteneance:
We need to organize a General Maintenance person for the club courts & grounds.
General: Issues to be addressed:
Visitors fees:
General Maintenance person:
Club Captain:
Annual Planner for Club Tournaments, events:
Portfolios for committee members:
Junior Interclub Controller:
Senior Interclub Controller:
Midweek Interclub Controller:
Bar Prices:
Club supply of tennis balls:
Welcome/introduction pack:
Coaching Report: - Mark Pereira.
Juniors: Junior Coaching numbers by term:
Commenced 5 th week October 2009 – 5 juniors
Term 4 2009 26 juniors
Term 1 2010
Term 2 2010
45
72
(13 inactive winter sport commitments – due back term 3/4)
Term 2 13 St Mary’s Girls - Tennis school coaching
Term 3 Trials & Squads chosen. A & B Junior Squad training
Term 4 starts.
Start of Junior Summer Tennis season 2010/2011
Tournaments: with 3 teams coached on Fridays for 2 hours 3.30 – 5.30pm at the club.
Junior:
Local schools:
2 days of Grasshopper coaching completed at Ponsonby primary.
A second Grasshopper coaching confirmed in Term 4.
Three terms of Tennis coaching provided to St Mary’s Girls school
Regular Grasshopper Tournaments at Ponsonby primary.
This provides awareness & encouragement to join the club.
Junior Social nights, fortnightly – Friday evenings 6 – 8 pm.
4

5
Senior: A variety of Social Tournaments are run throughout the year.
Club Championships: This year for seniors only, due to late organization of the event. This will run at the normal time for next year and plenty of notice will be sent out prior to the event by the appropriate convener responsible for running the club championships for 2011.
2010 Adult coaching numbers:
Active weekly:
Active ad-hoc:
30
15
Social Wednesday: 15 – 20 weekly. Adult doubles.
Adult competitive Matchplay – Sundays 4 – 6pm.
Group Coaching:
Group coaching currently consists of:
Easi Tennis 90 mins ( Mondays 7.30 – 9 pm)
Intermediate group coaching – 90 mins (Mon & Thurs 6 – 7.30 pm)
Tennis Fit – 60 mins (Weekdays)
Tennis Fit – 90 mins (Tuesday 6 – 7.30 pm)
Tennis Conditioning – 90 mins (Tues & Thurs 7.30 – 9 pm)
Improvements Term 3 & 4
Summer Team trials & Interclub Squad Training.
More Group coaching events to start middle of term 3.
Morning Tennis Fit
Interclub coaching evenings
Matchplay Sundays (Run every week, for members who want to improve in matchplay games prior to summer.) No charge.
Communication:
Having plenty of notice with meetings and advise on what information is required to prepare for the meeting.
Proper booking systems to prevent private and club event conflicts.
This system would also provide information on prime time court usage and visitor and member usage for future planning of events or club related activities.

6
Junior tennis equipment and Storage for Coaching:
Mark would like to purchase proper junior tennis equipment (soft tennis balls, nets and tennis aids) that allow the correct age-specific resources for the juniors to allow better development as tennis players. Mark is prepared to run fundraising events at the club.
Mark would also like a storage facility for coaching equipment.
This should also be a pre-requisite at a club and he is happy to assist in any way to get this set up.
A Club Pro Shop and Club Manager’s Office:
Having a club Pro shop and Office allows members to purchase tennis equipment and have racquets re-strung as required. This is an important service that should be a pre-requisite at any club. (Also given we host an Invitational tournament and Caro-Bowl games annually.)
It also serves as an office for the club Manager which may be required for confidential meetings and administration purposes.
General: Mark feels the club can have significant positive growth over the next
2 – 3 years and we have to set the correct systems in place to allow this growth.
Having a committee who, as a group, are committed, engaged and also share the same vision of positive and successful growth will allow the club to grow well into the future. Mark hopes we can achieve this together for the club and its’ members.

Patron:
Spiritual Director:
Life Members:
President:
Vice President:
Treasurer:
Secretary:
Club Captain:
Interclub Controller:
Marketing/
Communication:
Midweek Ladies:
Social Event/Bar Stock
Controller:
Bishop Patrick Dunn
Bishop Bob Leamy
Ray keenan
Don Free
Julie Green
Frank Olsson
Committee unanimous
Tony McNeight
Proposed by Laura Bradbury
Seconded by Ursula bena
Michael Keenan
Proposed by Mary Porter
Seconded by Tony McNeight
Mary Porter
Proposed by Julie Green
Seconded by Chrissie Cobb/Tony McNeight
T.B.A
Chrissie Cobb
Proposed by Mary Porter
Seconded by Tony McNeight
Richard Koreman/Greg Vincent/Tony McNeight
Proposed by Frank Olsson
Seconded by Mary Porter
Jackie Blacklock
Proposed by Mary Porter
Seconded by Greg Vincent
Ursula Bena
Proposed by Laura Bradbury
Seconded by Chrissie Cobb
7

Social Committee: Hilary Blacklock
Jackie Blacklock
Helen Harrison
Keith Balm
All of the officers above confirmed as elected by those present.
Next meeting Monday, 21 st June @ 6 pm.
Meeting closed at 7.30 pm
Keeper of minutes
Mary Porter
8