2015 NAIDOC GRANT FUNDING ROUND APPLICATION KIT
Instructions for Submitting Applications for 2015 NAIDOC Grant Funding Round
This funding round aims to support local celebrations being conducted during NAIDOC Week
2015 (5-12 July). NAIDOC Week is an opportunity to celebrate Aboriginal and Torres Strait
Islander histories, cultures, achievements and contributions to modern Australia.
Applications open on 1 April 2015.
Applications close at 5:00PM (AEST) on 24 April 2015.
IMPORTANT INFORMATION Before you can complete an Application Form to apply for grant
funding, you must register by completing the Registration Form, available on this site. The front
page of the Registration Form includes advice on how to complete it. The Registration Form
should be lodged electronically by clicking on the button at the end of the form when you have
completed it. Completing and submitting the Registration Form will provide you with a
‘Successful Submission Receipt’, which includes your Registration number. You need to enter
your Registration Number into the online Application Form.
Your Application should be submitted electronically by following the instructions on the
Application Form, available on this site.
If you cannot submit your Registration or Application Forms electronically, you should print off
the forms, complete them, and provide two unbound copies of your Application to:
2015 NAIDOC Grant Funding Round
Culture and Capability Branch
Housing, Land and Community Capability Division
Department of the Prime Minister and Cabinet
PO Box 6500
Canberra ACT 2600
Enquiries
All enquiries relating to this Application Kit for 2015 NAIDOC Grant Funding Round, or questions
about the application process, should be directed by email to naidocgrants@pmc.gov.au. If you
do not have ready access to email, or are having difficulties completing or submitting the online
forms, you may telephone your local Regional Network Office of the Department of the Prime
Minister and Cabinet (the Department, or PM&C) for assistance. Regional office contacts are
listed at: http://www.indigenous.gov.au/regional-network.
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Late Applications
The Department of the Prime Minister and Cabinet (the Department) reserves the right to not
accept late applications unless it is late as a direct result of mishandling by the Department.
All requests for the lodgement of late applications must be made in writing to the Department
by email to naidocgrants@pmc.gov.au prior to the closing time and date.
Application Format, File Size and Attachments
Applications will only be accepted through the online form, or if you are unable to submit
electronically, in the following formats - PDF or Microsoft Word. Applications submitted in
other formats cannot be accessed by the Department.
Both electronic and hard copy applications must have no more than five attachments and
cannot be in the form of multi-media files/presentations, videos or large documents (such as
annual reports). The Application plus attachments should not exceed 5Mb to ensure
accessibility through the Department’s email servers.
Any application that includes prohibited attachments, or exceeds the attachment limit, will only
be considered at the Department’s discretion in the application assessment process.
Please note: the Department cannot access files from Internet file sharing networks such as:
Dropbox; Google Documents; iCloud; and any other similar programs. USB drives are also not
accessible to the Department. Any applications submitted in these formats, or which contain
information which is to be accessed from such networks, will not be considered in the
application assessment process.
Guidelines
The Application Kit must be read in conjunction with the Indigenous Advancement Strategy
(IAS) Guidelines which are available at: http://www.dpmc.gov.au/indigenousaffairs/publication/indigenous-advancement-strategy-guidelines-july-2014.
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STRUCTURE OF THIS APPLICATION KIT
PART A GENERAL INFORMATION FOR APPLICANTS
PART B APPLYING FOR FUNDING
PART C FREQUENTLY ASKED QUESTIONS
PART D APPLICATION CHECKLIST
APPENDIX A EXCERPT FROM IAS GUIDELINES ANNEXURE 2 – CULTURE AND CAPABILITY
PROGRAMME OUTCOMES
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PART A – GENERAL INFORMATION FOR APPLICANTS
1
Background
1.1
NAIDOC activities are funded through a NAIDOC specific stream of the Indigenous
Advancement Strategy’s (IAS) Culture and Capability Programme. This programme
supports Aboriginal and Torres Strait Islander peoples to maintain their culture and
participate equally in the economic and social life of the nation. It also contributes to
building Aboriginal and Torres Strait Islander organisations’ capability to deliver quality
services to their clients.
1.2
NAIDOC week is held across Australia in the first full week of July each year to
celebrate Aboriginal and Torres Strait Islander history, culture and achievements. It
provides an opportunity to recognise the continuing contribution that Aboriginal and
Torres Strait Islander peoples make to our country and society.
1.3
The recipient/target group for NAIDOC activities is primarily Aboriginal and Torres
Strait Islander people Australia-wide. A secondary target group is the non-Indigenous
population, which is encouraged to participate in local NAIDOC activities.
2
Funding and funding objectives
2.1
The Department provides grant funding for Aboriginal and Torres Strait Islander
communities and/or organisations to partly or fully meet the costs of local/regional
NAIDOC activities across Australia.
2.2
In 2015, the total amount of funding available for NAIDOC activities is $1.6 million. This
is a similar amount to what was available in 2014.
2.3
While there are no maximum or minimum amounts that can be applied for as grants,
the vast majority of grants in previous years have been for amounts between $200 and
$5,000, with a small number of larger grants awarded for significant projects.
2.4
Recipients of grants of $10,000 or more should be aware that they may be required to
participate in an evaluation of their project. Any such requirement will be reflected in
the funding agreement between the recipient organisation and the Department of the
Prime Minister and Cabinet (PM&C).
2.5
The theme for NAIDOC Week 2015 is: ‘We all stand on sacred ground: learn, respect
and celebrate’.
2.6
Wherever possible, NAIDOC activities should seek to engage local Aboriginal and
Torres Strait Islander people to assist in delivering events.
2.7
All funded activities should be held in NAIDOC Week 2015 (5-12 July 2015).
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3
What will not be funded?
3.1
Activities that will not be funded are stipulated in Annexure 2 of the IAS Guidelines
document. These activities include, but are not limited to:

purchase of capital items;

payment of salaries;

overseas projects;

administration fees;

activities that are more appropriately funded by other government agencies
under their priorities; and

retrospective items or activities.
4
What types of activities may be funded?
4.1
As a guide to potential Applicants, the following list provides a sample of the types of
activities that have been funded in the past. The list is neither exhaustive nor
prescriptive. Applicants should check the Selection Criteria and Culture and Capability
Programme Outcomes (see Appendix A) to satisfy themselves that their Application
addresses the relevant sections. Sample activities include:

Arts based activities, including painting, dancing, crafts, storytelling;

Family fun days;

Elders’ activities;

Bush tucker and other community cooking activities;

NAIDOC themed sporting activities or competitions;

Flag raising ceremonies with accompanying activities; and

Activities that promote health outcomes for Aboriginal and Torres Strait
Islander people.
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PART B – APPLYING FOR FUNDING
1
Who can apply for 2015 NAIDOC grant funding?
1.1
Aboriginal and Torres Strait Islander and non-Indigenous legal entities may access
NAIDOC funding. However, preference may be given to Aboriginal and Torres Strait
Islander organisations, or to activities that will have a higher rate of Aboriginal and
Torres Strait Islander participation.
1.2
Applications for funding will only be accepted from legal entities, including, but not
limited to:
1.3
1.2.1
not for profit organisations;
1.2.2
corporate profit focused entities;
1.2.3
schools, both government and non-government (see 1.4.1, below); and
1.2.4
other relevant non-government entities, including universities and vocational
education providers.
Applicants must be a legal entity to be eligible for funding. For example, applicants may
be:
1.3.1
Aboriginal Corporations (incorporated under the Corporations (Aboriginal
and Torres Strait Islander) Act 2006 administered by the Office of the
Registrar of Aboriginal and Torres Strait Islander Corporations);
1.3.2
Incorporated Associations (incorporated under State/Territory legislation,
commonly have 'Association' or 'Incorporated' or 'Inc' in their legal name);
1.3.3
Incorporated Cooperatives (also incorporated under State/Territory
legislation, commonly have "Cooperative” in their legal name);
1.3.4
Companies (incorporated under the Corporations Act 2001 – may be not-forprofit or for-profit proprietary company (limited by shares or by guarantee)
or public companies);
1.3.5
Organisations established through a specific piece of Commonwealth or
State/Territory legislation (many public benevolent institutions, churches,
universities, etc);
1.3.6
A partner on behalf of a Partnership; or
1.3.7
Trustees on behalf of a Trust.
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1.4
Applications will not be accepted from:
1.4.1
State or Territory governments (exceptions will be made for education
authorities applying on behalf of government schools that are not legal
entities); or
1.4.2
Groups that are not legal entities under relevant legislation.
1.5
Entities applying must be prepared to meet the costs associated with the development
and lodgement of their application.
1.6
In accordance with Section 2.6 of the IAS Guidelines, the Applicant must:
1.7
1.8
1.6.1
Be a legal entity and have full legal capacity to enter into an Agreement with
the Commonwealth. An unincorporated association is not a legal entity and
will not be contracted by the Department;
1.6.2
Not be bankrupt or subject to insolvency proceedings (as relevant to the
entity type);
1.6.3
Have an ABN and be registered for GST purposes, where relevant;
1.6.4
Be financially viable, as assessed by the Department; and
1.6.5
Not have been named as non-compliant under the Workplace Gender
Equality Act 2012.
All organisations receiving grant funding of $500,000 (GST exclusive) or more in a single
financial year from funding administered by the Indigenous Affairs Group within PM&C
are required to:
1.7.1
incorporate under Commonwealth legislation – Indigenous organisations will
be required to incorporate under the Corporations (Aboriginal and Torres
Strait Islander) Act 2006, with all other organisations incorporating under the
Corporations Act 2001; and
1.7.2
maintain these arrangements while they continue to receive any level of
such funding. See Section 2.8.2 of the IAS Guidelines for more details.
Individual NAIDOC grants will not approach this threshold amount. However,
organisations that already receive funding through PM&C may need to assess the
impact of a NAIDOC grant on their total funding, to ascertain whether additional
funding will put them into the position of receiving $500,000 or more in any one year.
NAIDOC 2015 grants will be paid in the 2014-15 financial year.
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2
Timeframes
2.1
The Department will notify all successful and unsuccessful Applicants during May 2015.
2.2
2015 NAIDOC grants will be made on a one-off basis.
2.3
Funds made available under the 2015 NAIDOC grants round must be expended by the
end of the project period listed in the Letter of Offer.
2.4
All NAIDOC 2015 activities should be held during the period 5 -12 July 2015.
3
Funding Agreement
3.1
Successful Applicants will have a Funding Agreement with the Commonwealth,
represented by the Department of the Prime Minister and Cabinet.
3.2
Before receiving any funding, a funding agreement (or variation to an existing
agreement if the organisation already has one in place with the Department) must be
executed between the Commonwealth and the successful applicant. The Funding
Agreement will provide a description of the activities being funded.
3.3
The Department expects that Funds will be available for release within 30 days of the
execution of the Funding Agreement (or variation to an existing agreement).
3.4
Applicants should note that if they are successful, some details of their project
(including a project outline, their name and the amount of funding awarded) will be
posted on the Department's website as part of its reporting obligations.
4
Conditions for Participation
4.1
The Applicant must complete all parts of the checklist at Part D of this Application Kit,
to assure themselves that their application complies with each of the conditions for
participation. Failure to meet any condition for participation may exclude Applications
from consideration under the 2015 NAIDOC grant funding round.
4.2
Applications must address the relevant outcomes for the Culture and Capability
Programme, as outlined in Annexure 2 of the IAS Guidelines (see Appendix A of this
Kit).
5
Insurance
5.1
All Applicants should ensure that they will be able to comply with the insurance
requirements in accordance with Annexure 4 of the IAS Guidelines and Terms and
Conditions of the Funding Agreement, if their application is granted.
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5.2
A Funding Agreement with a successful Applicant may not be executed until the
required insurances have been obtained and copies of certificates of currency for the
required insurances provided to the Department.
6
Qualifications and Licencing
6.1
All Applicants should ensure that they will be able to comply with all applicable laws,
including maintaining all qualifications, permits, registrations and licences required for
the lawful performance of the activity specified, if their application is granted.
7
Completing the Application Form
7.1
Applications for funding must be submitted using the 2015 NAIDOC Grant Funding
Application Form (available separately on the website).
7.2
Each Applicant must submit only one (1) Application form. A single Application may
request funding for multiple NAIDOC activities as separate projects. See Section 7.5,
below, for further guidance for those seeking funding for more than one activity.
7.3
The Application Form must be submitted by a person who is an authorised
representative of the Applicant.
7.4
The Application Form must be completed in English.
7.5
Multiple Activities – If you are seeking funding for more than one Activity, you must
complete a separate proposal for each activity. NOTE: A Family Fun Day would be
counted as one Activity, but a Family Fun Day, an Elders' Luncheon, a Street March and
a Children's Disco would be counted as four Activities. Those four Activities may be on
different days, or all or some of them on the same day. Each one would require a
separate name, description and budget.
7.5.1 For each separate Activity, you must provide, on a separate page, relevant
information that responds to the questions in Parts 5 and 6 of the online
Application. The information provided must be sufficient to enable each Activity
proposal to be assessed on its merits. If you are seeking funding for more than
one additional Activity (ie three or more), you may include all descriptions of
those additional Activities in the one document. Please ensure each Activity has
its own name. The additional Activities descriptions can be saved into one
document to minimise attachments.
7.5.2 You must adhere to the same restrictions as on the online Application Form
(e.g. for responses addressing the key Selection Criteria, you must not exceed
the character/word limits).
7.5.3 When you have completed your descriptions of any separate Activities, you
should attach the document to your Application at Question 20, along with all
other necessary documentation.
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8
Financial and Corporate Viability Information
8.1
The Applicant should provide in writing particulars of any petition, claim, action,
judgement or decision that is likely to adversely affect its capacity to meet its
requirements.
8.2
The Applicant should notify the Department if it is aware that it is under investigation,
or the subject of court proceedings, in relation to a possible or actual breach of any
relevant legislation, and if applicable, provide details of the matter.
8.3
This information should be provided in your response to Question 5 on the Application
Form.
8.4
The Department may undertake its own independent enquiries in relation to the
Applicant’s financial viability.
9 Taxation Implications
9.1
Organisations are responsible for ensuring they comply with the appropriate taxation
legislative requirements.
9.2
For general guidance on the taxation treatment of grants and funding from the
Commonwealth, applicants may wish to refer to the Australian Tax Office website at
www.ato.gov.au. However, applicants are advised that it is their responsibility to seek
independent advice from a taxation professional on the tax impact of programme
funding paid to you (or to any entity you propose to establish to receive funding).
10
Application format and content
10.1
Applicants must comply with the Conditions for Participation (Section 5) and other
requirements set out in this Application Kit.
10.2
Applicants should:
10.2.1
comply with the Application submission requirements listed in the
Application Checklist found in Part D of the Application Kit;
10.2.2
include sufficient information to enable the Department to assess the
Application and make a value for money determination;
10.2.3
not include generic, glossy brochures and extracts from corporate
documentation unless they are of direct relevance to this Application Kit;
10.2.4
be clear, concise and answer all information requirements in this Application
Kit; and
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10.2.5
adhere to attachment restrictions.
11
Complete the Application Checklist
11.1
Before submitting an Application, the checklist in Part D of the Application Kit must be
completed. The Checklist does not need to be submitted with the application. It is
provided as a tool to assist Applicants to complete an Application.
12
Submit Your Application
12.1
An applicant must submit their Application for funding in accordance with the
submission details and methods outlined in this Application Kit.
12.2
The Applicant is responsible for ensuring that the Application is completed accurately
and submitted by the due date and time specified on Page 1 of this Application Kit.
12.3
An Application should not have more than five attachments (noting that business
verification documents are not counted in the limit), or include any prohibited
attachments.
12.4
The Application plus attachments should not exceed 5Mb to ensure accessibility
through the Department’s email servers.
12.5
If an Applicant submits a hard copy application, two unbound copies are required. Hard
copy Applications must only be submitted to the address specified on Page 1 of the
Application Kit. To submit a hard copy application you should print out a fully
expanded version of the online Application Form and complete the relevant fields.
12.6
An Applicant may not alter the content of their Application following its submission. If
an Applicant discovers an error in their Application they should inform the Department
immediately through the contact details provided on Page 1 of this Application Kit.
12.7
The Department may request further information from an Applicant to clarify any
aspect of their Application.
12.8
The Department reserves the right to reject an Application that does not meet the
requirements outlined in this Kit.
13
Retain a Copy of Your Application
13.1
It is recommended that Applicants retain a copy of their Application for their records.
You can save the completed smart form Application Form to your computer. See
instructions on the Application Form.
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14
How will Applications for funding be assessed?
14.1
Assessment Panels will be established by the Department to:
14.1.1
ensure Applications meet eligibility requirements;
14.1.2
assess Applications against the selection criteria; and
14.1.3
make recommendations to the Funding Approver (Assistant Secretary,
Culture and Capability Branch of PM&C), who will approve NAIDOC activities.
14.2
All Applications received by the closing date will be assessed and then prioritised
against competing, eligible applications for the available funding.
14.3
All Applications will be assessed to ensure they deliver value for money.
14.4
The final decision about the approval of a grant will be made by the Funding Approver.
14.5
The Funding Approver will consider whether the proposal will make efficient, effective,
ethical and economical use of Australian Government resources, and whether any
specific requirements will need to be imposed as a condition of funding.
14.6
All assessment criteria are weighted equally.
14.7
All staff involved in the assessment process will be required to declare any real or
perceived conflict of interest and take appropriate action as required.
15
Assessment Criteria
15.1
When assessing Applications for funding, Assessment Panels will use the following
assessment criteria:
15.1.1
demonstrates a good understanding of the need for the project in the
chosen community and/or target group;
15.1.2
describes how the implementation of their proposal will achieve its
outcomes, as well as demonstrate value for money;
15.1.3
demonstrates their experience and/or capacity in effectively developing,
delivering, managing and monitoring grant funding to achieve outcomes in
the chosen community and/or across the target group;
15.1.4
demonstrates how their project will contribute to the achievement of
relevant outcomes under the Culture and Capability Programme of the IAS
(see Appendix A of this Kit). As a guide, Applicants are encouraged to focus
on the following aspects of the Culture and Capability Programme:
 Indigenous people’s participation and acceptance, such as positive
and respectful forms of engagement;
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 Support Indigenous Australians to maintain their culture and
participate equally in the economic and social life of the Nation;
 Maintaining culture, supporting healing, protecting Indigenous
heritage;
 Improved participation in society; and
 Support for the recognition of Indigenous people in the
Commonwealth of Australia Constitution;
15.1.5
demonstrates their capability (experience and qualifications) to deliver
outcomes in the chosen community and/or target group, including the ability
to manage financial affairs and maintain strong governance arrangements;
15.1.6
demonstrates a commitment to Aboriginal and Torres Strait Islander
people’s participation in the design and delivery of the activity; in particular:
(a)
by ensuring that relevant Aboriginal and Torres Strait Islander
communities are consulted in the development of the project and
support the delivery of the project; and
(b)
through a commitment to employing/engaging Aboriginal and
Torres Strait Islander Australians in the design and delivery of the
project.
Additional Information On Assessment Of Applications
15.2
Preference may be given to Aboriginal and Torres Strait Islander organisations or to
activities that will have a higher rate of Aboriginal and Torres Strait Islander people’s
participation in their planning and/or delivery.
15.3
In assessing an Application, Assessment Panels may use material included in response
to one assessment criterion in the assessment of other criteria.
15.4
Assessment Panels may also seek information about any Applicant from any other
source, including from within the Commonwealth, whether or not the individuals or
organisations contacted are nominated as referees by the Applicant.
15.5
The Department may also consider information about the Applicant that is made
available through the normal course of business of the Department.
15.6
The Department reserves the right to seek further information from Applicants and
make independent enquiries of other agencies and/or relevant third parties for the
purposes of assessing an Application.
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16
Achieving value for money
16.1
In assessing the extent to which an Application will deliver value for money, the
Department may consider the following:

the relative merit of each application, based on the selection criteria provided in
this Application Kit;

the objectives and outcomes to be achieved with the funding;

the relative cost of the activities, or parts of the activities;

the geographic location of the activities;

how the activities align with the Indigenous Advancement Strategy - Culture and
Capability Programme outcomes and Government priorities;

relative risks with the activities; and

the Applicant’s performance history and capacity to deliver the activities.
17
Complaints Process and Dispute handling
17.1
Complaints about the conduct of this grant round may be sent in writing to either of
the following email addresses:

naidocgrants@pmc.gov.au or

complaints@pmc.gov.au
17.2
If you do not have ready access to email, you may telephone your local Regional
Network Office of the Department of the Prime Minister and Cabinet to seek advice
about lodging a complaint. Regional office contacts are listed at:
http://www.indigenous.gov.au/regional-network.
17.3
When the Department receives a written dispute, an investigating officer will be
assigned. The investigating officer will, in the first instance, be from the Division
responsible for managing the 2015 NAIDOC grants process and will generally be senior
to the person responsible for managing that process.
17.4
The investigating officer is responsible for: providing an acknowledgement of the
dispute, within 10 days of receipt, which summarises the complaint and indicates the
expected timeframe for a formal response; ensuring all correspondence on the
complaint is recorded and filed appropriately; investigating the dispute; preparing a
report; and advising the Applicant in writing of the outcome.
17.5
The response to the Applicant will be in writing and outline the issue that has been
raised, what action has been taken to examine the issue and an assessment of the
dispute.
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17.6
If this does not resolve the matter, the Applicant will have the option of an
independent internal review.
18
Independent Internal Review
18.1
Where an applicant who has lodged a complaint/dispute subsequently lodges a
request for further examination, an independent internal review will be conducted.
18.2
The internal review officer will promptly notify the Applicant in writing, to advise of
their appointment and the expected time frame for making the internal review
decision. The notice will set out the matters that the reviewing officer considers may
be relevant to the review decision. The notice should also request any necessary
further information that is required from the Applicant to conduct the review.
18.3
The internal review officer will notify the Applicant in writing of the decision within the
timeframe specified in the original notice. The notice of decision will outline the issue
that has been raised and the matters taken into account in making the decision.
19
Privacy and Freedom of Information
19.1
Information collected as part of the Application and selection process is collected in
order to make recommendations to the Minister or their delegate on the allocation of
grants and for administering the projects funded by the Department.
19.2
Any personal information collected by the Department is protected by the Privacy Act
1988 (Cth). In general, the Department collects personal information to carry out its
functions properly and efficiently, and uses personal information only for the purposes
for which it was given to the Department and for directly related purposes (unless
otherwise required by, or authorised under, law).
19.3
Applicants should be aware that if they are successful, Australian Government policy
requires the Department to publish information about the grantee, its project and the
funding on the Department’s website. If an Applicant has concerns about this
information being published, they should raise these concerns in the Application. If the
Application is successful the Department will consider these concerns and decide
whether to publish the information on its website.
19.4
The Department may release information contained in an Application if required under
the Freedom of Information Act 1982. It may also provide that information to other
Commonwealth departments, government organisations, assessors, members of
parliament, the media and other stakeholders for the purposes of assessing the
Applications, or for publicising projects, and for administering projects funded by the
Department.
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PART C - FREQUENTLY ASKED QUESTIONS
Can I, or my organisation, apply for more than one NAIDOC activity under this funding round?
Yes, organisations can apply for funding for multiple NAIDOC activities under this funding
round, but are required to use a single application form for all activities. Additional activities
need to respond to relevant questions in the Application Form and be attached separately to
the online Application Form when submitting.
Will late Applications be accepted?
The Department reserves the right to not accept late Applications, unless an Application is late
as a direct result of mishandling by the Department. In considering whether it would be fair to
accept a late Application, the Department will take into account the degree of lateness,
whether the cause of the lateness was beyond the Applicant's control and such other facts as it
considers relevant. The Department may also ask the Applicant to provide evidence to support
its claims regarding the reasons for late submission.
When will I or my organisation find out if my Application has been successful?
It is anticipated that Applicants will be notified of the outcome of the Grants Round during
May 2015.
Can a number of organisations submit a consortia (group) Application?
Yes. If the work or project benefits or involves more than one organisation, you can submit a
joint Application. In such cases where a consortia organisation Application is successful, the
Department will manage the funding through a Single Funding Agreement with the lead
organisation (which must be a legal entity). Additionally, the joint Application must include a
letter of support signed by the other members of the consortium.
What is a lead organisation?
If you submit a consortia Application with one or more other organisations, you must nominate
a lead organisation for the Application. The lead organisation for the project will be the legal
entity that will be required to sign the Funding Agreement, receive the funding and assume
legal responsibility for performing the project. The lead organisation must also satisfy the other
eligibility requirements for applicants. The other partner organisations do not have to be legal
entities.
Are there any GST or income tax-related issues involved in receiving funding?
Yes. The Funding Agreement outlines the taxes (including GST), duties and government charges
for which successful funding Applicants will be responsible. We recommend that you seek
independent advice regarding the income tax implications of receiving funding.
When will I or my organisation receive the funding?
If your Application for funding is successful, payment will be made after the Funding Agreement
has been signed and executed by your organisation and by the Department representing the
Commonwealth.
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Who should I contact if I need more information?
If you have any other questions or you need more information, you can send your enquiry to
naidocgrants@pmc.gov.au. Please ensure that you allow sufficient time for a response to your
query and for your organisation to complete its Application before the closing date.
I am submitting my application in hard copy. What do I need to do?
When submitting a hard copy Application, you must print off an expanded copy of the online
Application Form, complete it, and submit two unbound copies to the address at the front of
this Application Kit. In Part 9 of the Application Form, the authorised person who is completing
the form and filling in this Declaration should sign their name under the box labelled: “Position
of Authorised Officer”.
Do we have to return receipts as evidence of proof of use of the grant funding?
It is not necessary to submit a report or send receipts to the Department, unless this
requirement is detailed in your funding agreement. However, the Department may write to you
to request receipts and/or a statutory declaration to account for the expenditure of the
funding. The Department may make such a request at any time up to five years after the
funding agreement end date. All proof of purchase documents/original receipts must be
retained for that period of five years.
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PART D - APPLICATION CHECKLIST
Before you submit an Application, you must complete the following checklist. You may tick
each requirement off as you complete it.
Before You Begin
1
Tick here
when
completed
We have read this Application Kit for Funding.

2
3
4
5
We have ensured that we understand the Assessment Criteria set out in Section
16 of the Application Kit.

We have ensured that our projects are consistent with the relevant outcomes in
the Indigenous Advancement Strategy (IAS) - Culture and Capability Programme
at Annexure 2 of the IAS Guidelines.

If our Application is successful, we will accept the terms of the Funding
Agreement. (If we are not able to accept the terms in the Funding Agreement,
we have specified in our application any areas where compliance is not possible
and the reasons why.)

Where we have a Funding Agreement in place with any other Government
Agency that will also contribute to the costs of the project outlined in this
Application, we have included details in our Application.

Completing Your Application
6
We have used the Application Form provided on the website and completed
each section of the Application Form that is required.

7
We have completed the Application Form in English.

8
We have completed the Declaration at the end of the Application Form before
submitting it (Note: If the Application is submitted in hard copy, the Declaration
must be signed by an authorised representative of the Applicant).

Submitting Your Application
9
If we are aware that our organisation is under investigation, or the subject of
court proceedings, in relation to a possible or actual breach of any relevant
legislation, we have provided details in our Application at Question 5.

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10 We have demonstrated our compliance with Section 2.6 of the IAS Guidelines
and this Application Kit, as below:
1) The Applicant is a legal entity and has full legal capacity to enter into a
Funding Agreement with the Commonwealth. An unincorporated
association is not a legal entity and will not be contracted by the
Department.
2) The applicant is not an entity which is not eligible to submit an
application (see section 5.4 of this Application Kit).
3) The Applicant is not bankrupt or subject to insolvency proceedings (as

relevant to the entity type).
4) The Applicant has an ABN and is registered for GST purposes, where
relevant.
5) The Applicant has considered itself financially viable to undertake the
services outlined in its response.
6) The Applicant has not been named as non-compliant under the
Workplace Gender Equality Act 2012.
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APPENDIX A – EXCERPT FROM ANNEXURE 2 OF IAS PROGRAMME
GUIDELINES (CULTURE AND CAPABILITY)
Indigenous Advancement Strategy – Culture and Capability
Description
This programme supports acknowledgement of the unique place Indigenous peoples have in Australian
society and giving them a strong and representative voice. Grant fundi ng will be provided for strategies
known to positively impact Indigenous participation and acceptance, such as positive and respectful
forms of engagement, supporting Indigenous capacity at the individual, family, community and
organisational levels, and enhancing governance and leadership skills to maximise the chances of
achieving real and sustainable change for the better.
Outcome
Progress towards a referendum on Constitutional recognition, participation in society and
organisational capacity.
Objectives
To support Indigenous Australians to maintain their culture and participate equally in the economic and
social life of the Nation and ensure that Indigenous organisations are capable of delivering quality
services to their clients, particularly in remote areas.
This programme enables the Government to contribute to the Closing the Gap targets and key priorities
of increased participation in education and work, and making communities safer where the ordinary
rule of law applies.
What this programme will fund
This programme will support activities to achieve outcomes such as, but not limited to the following:








Improved leadership and governance capacity of Indigenous people, families, organisations and
communities.
Maintaining culture, supporting healing, protecting Indigenous heritage.
Providing access to, and supporting or enhancing, Indigenous broadcasting and
communications services.
Improved participation in society, and acceptance of Indigenous Australians.
Strengthening the capacity of Indigenous organisations so that they are able to effectively
deliver Government services to Indigenous people and communities.
Engaging Indigenous peoples on decisions over matters which affect them.
Improved participation in society, and acceptance of Indigenous Australians, including through
access to Indigenous interpreters.
Support for the recognition of Indigenous people in the Commonwealth of Australia
Constitution.
Outcome indicators for this programme
 Release of a draft proposal for a Constitutional amendment to recognise Indigenous peoples and
completion of a review under the Aboriginal and Torres Strait Islander Peoples Recognition Act
2013.
 Number of cultural projects and activities supported.
 Increased proportion of Indigenous organisations receiving significant grant funding from the
Australian Government under this outcome which are registered under the Corporations
(Aboriginal and Torres Strait Islander Act) 2006.
 Number of hours of Indigenous interpreting undertaken by qualified or accredited interpreters.
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