Peralta Community College District
Table of Contents
BOARD POLICIES
AND
ADMINISTRATIVE PROCEDURES
CHAPTER 1: BOARD OF TRUSTEES
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Membership ....................................................................... 1.01
Student Trustees ................................................................. 1.02
Board Officers and Duties ................................................. 1.04
Duties and Responsibilities of the Board of Trustees ........ 1.05
Board of Trustees Code of Ethics and Behavior ................ 1.06
Emeritus Status – Trustees and Administrators ................. 1.07
Parliamentary Procedures .................................................. 1.09
Meetings of the Board of Trustees ..................................... 1.10
Standing Rules for Public Hearings ................................... 1.11
Admissions Day ................................................................. 1.12
The Community and the Board of Trustees ....................... 1.15
Community Services .......................................................... 1.16
Body Expenditure Advisory Committees .......................... 1.17
Management Hiring Policy for Academic
and Non-Academic Administrators .............................. 1.18 ............................ 1.18
Management Hiring Policy for Interim Academic
and Non-Academic Administrators ............................. 1.18b
Chancellor Selection .......................................................... 1.20 ............................ 1.20
Committees ........................................................................ 1.21
Board Development ........................................................... 1.22
Board Self-evaluation Policy ............................................. 1.23
Mission of the Peralta Community College District .......... 1.24
Policy and Administrative Procedures ............................... 1.25
Institutional Planning ......................................................... 1.26
Recruitment and Hiring...................................................... 1.27
Accreditation ...................................................................... 1.28
CHAPTER 2: ORGANIZATION FOR ADMINISTRATION
Basic Concept .................................................................... 2.01
Duties and Responsibilities of Management Staff ............. 2.02
The District Chancellor/Superintendent ............................ 2.05
College Presidents .............................................................. 2.10
Governance Roles and Responsibilities in Developing
Policy and Procedures ........................................................ 2.20
Role of the Faculty Senate in District Governance ............ 2.23
Faculty Participation in College Development .................. 2.25
Access to District or Campus Records or Reports ............. 2.26
Orderly Conduct in the Peralta Community
Peralta Community College District
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CHAPTER 2
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College District .................................................................. 2.30 ............................ 2.30
Preserving a Drug-Free Workplace ................................... 2.32 ............................ 2.32
Preserving a Drug-Free Campus for Students ..................2.32.1
Claims for Money or Damages .......................................... 2.35
Environmental Sustainability ............................................. 2.40 ............................ 2.40
Crime Awareness and Campus Security ............................ 2.45
CHAPTER 3: PERSONNEL
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Emeritus Status – Trustees and Administrators ................. 3.01
Volunteerism ...................................................................... 3.02
Affirmative Action Policy.................................................. 3.03
Sexual Harassment ............................................................. 3.04
Nepotism ............................................................................ 3.05
Copyright Policy ................................................................ 3.06
Policy Concerning Political Activity during Working
Hours and Political Activities on District Premises ...... 3.07
Civil Rights of Employees ................................................. 3.08
Salary Warrants .................................................................. 3.09
District Job Announcements .............................................. 3.10
Equal Employment Opportunity Policy ............................. 3.11
Civility and Mutual Respect .............................................. 3.12
Election of Cash In Lieu of Participation in Group Medical
Insurance Policy ............................................................ 3.13
Disability Non-Discrimination Policy and
Reasonable Accommodation for Employees ................ 3.14 ............................ 3.14
Overtime ............................................................................ 3.15
Institutional Code of Ethics ............................................... 3.16
AIDS Policy ....................................................................... 3.17
Employment of Certificated and Classified Personnel ...... 3.18
Examination for Communicable Diseases
and Tuberculosis ........................................................... 3.19
Outside Employment ......................................................... 3.20
Classification Policy .......................................................... 3.21
CERTIFICATED
Substitute Policy – Certificated Employees ....................... 3.22
Tutoring.............................................................................. 3.23
Exchange Teachers ............................................................ 3.24
Leaves Without Pay – Certificated Employees ................. 3.25
Faculty Hiring Policy for Tenure Track and Categorically
/Specially Funded Position ........................................... 3.26 ............................ 3.26
Peralta Community College District
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CHAPTER 3
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Tenure Track Faculty Evaluation Policy ........................... 3.30 ............................ 3.30
Evaluation of Tenured Faculty.......................................... 3.30b
Evaluation Procedures ....................................................... 3.31
CLASSIFIED
Definition of Classified Personnel ..................................... 3.32
Employment of Temporary Classified Staff ...................... 3.34
Out-of-Class (Acting) Assignments and Compensation .... 3.35
CONFIDENTIAL AND MANAGEMEMENT
Probationary Status (Confidential Employees) .................. 3.53
Eligibility for Benefits (Confidential Employees) ............. 3.54
Suspension (Confidential Employees) ............................... 3.55
Dismissal (Confidential Employees) ................................. 3.56
Procedure for Suspension, Dismissal, Demotion
(Confidential Employees) ............................................. 3.57
Management Promotion Policy for Academic
and Non-Academic Administrators .............................. 3.59
Administrative and Executive Positions and Personnel..... 3.60
Management Salaries ......................................................... 3.61
Temporary Administrative Assignments ........................... 3.62
Medial Examinations (Management and
Confidential Employees ................................................ 3.63
Evaluation of Administrator/Management Personnel ........ 3.65 ............................ 3.65
Grievance Procedure – Management
and Confidential Employees ......................................... 3.66
Vacation Leave (Management
and Confidential Employees ......................................... 3.68
Personal Illness or Accident............................................... 3.70
Leave for Illness of Family Member ................................. 3.71
Bereavement Leave ............................................................ 3.72
Leave for Required Court of Appearance .......................... 3.73
Leave of Absence Without Pay.......................................... 3.74
Occupational Disability Leave ........................................... 3.76
Sabbatical leave Policy ...................................................... 3.82
Administrators Leave ......................................................... 3.85
Health & Welfare Benefits................................................. 3.86
Re-Employment of Former Employee ............................... 3.90
Retirement .......................................................................... 3.91
Catastrophic Leave............................................................. 3.92 ............................ 3.92
Peralta Community College District
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CHAPTER 4: STUDENT PERSONNEL SERVICES
Definition and Purpose ...................................................... 4.01
Organization ....................................................................... 4.02
Policy Prohibiting Discrimination Including Sexual and
Racial Harassment and Discrimination Harassment
Toward Students ................................................................ 4.03
Admission of Students ....................................................... 4.05 ............................ 4.05
Admission Requirements ................................................... 4.10
Use of Camera and Audio Device Policy .......................... 4.65
International Education Policy........................................... 4.80
Student Election Codes ...................................................... 4.90
Registration ........................................................................ 4.12
Dropping Classes and Withdrawing from College ............ 4.14
Tuition Refund for Out-of –State Foreign Student ............ 4.15
Attendance ......................................................................... 4.16
Attendance Accounting ...................................................... 4.18 ............................ 4.18
Scholarship and Probation ................................................. 4.20
Student Records ................................................................. 4.25
Implementation of the Family Educational Rights Act
of 1974 .......................................................................... 4.26
Counseling and Guidance .................................................. 4.30
Counseling Services ........................................................... 4.31
Remedial Course Limit ...................................................... 4.32
Student Financial Aid ........................................................ 4.35
Health Services .................................................................. 4.36
Testing Services ................................................................. 4.37
Placement Services ............................................................ 4.38
Counselor Interns ............................................................... 4.39
Rules for Student Conduct ................................................. 4.40
Disciplinary Actions, Hearings, Immediate Suspension.... 4.41
Withholding of Grades, Transcripts, etc ............................ 4.42
Student Grievance Policy................................................... 4.43
Student Academic Grievance Hearing Procedure............. 4.43a .......................... 4.43a
Allied Health: Student Appeal of Dismissal
for Clinical Performances ............................................ 4.43b .......................... 4.43b
Student Activities (and Student Elections’ Code) ............. 4.45 ............................ 4.45
Job Referrals ...................................................................... 4.46
Meals and Lodging for Athletic Teams ............................. 4.50
Permission for Athletes to Enroll in One Peralta College
and Participate in Sports in Another ............................. 4.55
Use of Information Technology by Students ..................... 4.60
Usage of Camera and Audio Device Policy ...................... 4.65
International Education Program ....................................... 4.80
Peralta Community College District
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CHAPTER 5: EDUCATIONAL SERVICES
Special Projects .................................................................. 5.02 ............................ 5.02
Intellectual Freedom .......................................................... 5.10
Review Policy for Instruction Programs ............................ 5.11
Articulation Policy for Instructional Programs
and Support Services..................................................... 5.12
Code of Instructional Standards ......................................... 5.15 ............................ 5.15
Use of Material under Copyright ....................................... 5.17 ............................ 5.17
Policy on Open Classes ...................................................... 5.19
Requirements for Degrees and Certificates ....................... 5.20 ............................ 5.20
Standards of Scholarship.................................................... 5.22 ............................ 5.22
Excess Units ....................................................................... 5.23
Academic Accommodations for Students
with Disabilities ............................................................ 5.24 ............................ 5.24
Selection of Library Materials ........................................... 5.30
Field Trips .......................................................................... 5.35
Student Instructors ............................................................. 5.36
Faculty Diversity Internship Program ................................ 5.37 ............................ 5.37
Off-Campus Classes........................................................... 5.40
Public Forums .................................................................... 5.45
Lecturers ............................................................................ 5.50
Joint Apprenticeship Committees ...................................... 5.60
Educational Advisory Committees .................................... 5.61
Apprenticeship Programs- Instructional Position .............. 5.62
Apprenticeship Program .................................................... 5.63 ............................ 5.63
CHAPTER 6: BUSINESS SERVICES
Budget Preparation and Administration............................. 6.02
Accounting ......................................................................... 6.03
District Reserve .................................................................. 6.04
Solicitation of Funds .......................................................... 6.05
Annual External Audits...................................................... 6.10
Internal Audits ................................................................... 6.11
Internal Audit Reports........................................................ 6.12
Financial Reports ............................................................... 6.13
Quarterly Financial Statements .......................................... 6.15
Bookstore Commission ...................................................... 6.20
Supplies and Services ........................................................ 6.30
Procurement of Supplies, Equipment and Services ........... 6.31
Maintenance of Records of Equipment and Supplies ........ 6.32
Sale of Equipment or Materials ......................................... 6.33 ............................ 6.33
Document Retention .......................................................... 6.34 ............................ 6.34
Donations ........................................................................... 6.35
Peralta Community College District
CHAPTER 6
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Loan of Equipment to the District ..................................... 6.37
Risk Management .............................................................. 6.38
Conference/Professional Development and Travel ........... 6.39 ............................ 6.39
Policy on Intermediate Travel for Members
of the Board of Trustees ............................................... 6.39a
Policy on Intermediate Travel for Employees
of the Peralta Community College District .................. 6.39b
Food and Refreshments...................................................... 6.40
Charge for Transcripts ....................................................... 6.41
Parking and Transportation Services Fees ......................... 6.43 ............................ 6.43
Enrollment Fee Financial Assistance Award ..................... 6.45
Nonresident Tuition Policy ................................................ 6.46
Refund Policy..................................................................... 6.47
Non-Payment of Enrollment Fees, Other Fees
and Obligations ............................................................. 6.48
Instructional and Other Materials Fees .............................. 6.55
Workers’ Compensation Claim Settlement Authority ....... 6.57 ............................ 6.57
Safety Policy ...................................................................... 6.60
Repair and Maintenance of Plant ....................................... 6.61
Hazardous Material Management ...................................... 6.62
Reporting Accidents Involving District Vehicles .............. 6.63
Use of College Facilities .................................................... 6.64 ............................ 6.64
Community Service (Fee Based) Program ........................ 6.65 ............................ 6.65
Sexual Assault Policy ........................................................ 6.66 ............................ 6.66
Disaster .............................................................................. 6.70
Facilities Planning .............................................................. 6.80
Selection of Architects ....................................................... 6.81
Approval of Construction Contracts .................................. 6.82
Approval of Construction Change Orders ......................... 6.83
Contract Authorization, Chancellor ................................... 6.84
Independent Contractor/Consultant ................................... 6.85 ............................ 6.85
Conflict of Interest ............................................................. 6.86
Naming of District Properties, Buildings and Rooms
and Placing of Appropriate Plaques .............................. 6.87 ............................ 6.87
Emergency Projects ........................................................... 6.88
Small local Business and
Small Enterprise Contract Policy ....................................... 6.90
Land Use Development...................................................... 6.91
Accessibility of Electronic and Information Technology .. 6.93
Smoking ............................................................................. 6.95
CHAPTER 7: BOARD POLICY RELATED TO MATRICULATION
Peralta Community College District
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Matriculation Services ....................................................... 7.00 ....................... 7.00-10.00
Matriculation Services ....................................................... 7.01
Matriculation Services ....................................................... 7.02
Matriculation Services ....................................................... 7.03
Matriculation Procedures ................................................... 7.11
Matriculation Procedures ................................................... 7.12
Orientation ......................................................................... 7.21
Assessment ......................................................................... 7.31
Counseling/Advising.......................................................... 7.41
Follow-Up .......................................................................... 7.51
Research ............................................................................. 7.61
Faculty Training ................................................................. 7.71
Students’ Responsibilities .................................................. 7.81
Students’ Responsibilities .................................................. 7.82
Students’ Responsibilities .................................................. 7.83
Academic Integrity/Honesty .............................................. 7.84
Education Plan ................................................................... 7.91
Education Plan ................................................................... 7.92
CHAPTER 8: DUE PROCESS
Due Process ........................................................................ 8.01
CHAPTER 9: PREREQUISTES, COREQUISTES, ADISORIES
AND OTHER LIMITAIONS ON ENROLLMENT
Prerequisites, Co requisites, Advisories
and Other Limitations on Enrollment ................................ 9.01
Prerequisites, Co requisites, Advisories
and Other Limitations on Enrollment ................................ 9.02
CHAPTER 10: DISPROPORTIONATE IMPACT
Disproportionate Impact ................................................... 10.01
Disproportionate Impact ................................................... 10.02