ALSF Data Management Questionnaire
Full Project Title:
Alternative Title:
EH/ALSF Project number:
Organisation:
Project manager:
E-mail:
Project Start Date:
Project End Date:
Section 1: Project Details
1.1 Project Description: Please provide a brief summary (circa 300 words)
description of the content of the dataset.
This section will form the abstract that will appear on the introductory project web
page. Where possible please edit and update any previously submitted abstract to
reflect the any changes in the project.
1.2 Keywords: Please suggest keywords for the subject content of the project
outputs; if possible please use existing documentation standards (e.g. from
the RCHME thesaurus of monument types).
1.3 Coverage: Please give the current name(s) of the region, county, town or
village covered by the project.
1.4 If applicable, please give the dates/periods associated with the project.
1.5 Project Bibliography
1.5.1 Please identify the types of literary output produced by your project
Type of publication
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An article in a published serial
An article/chapter in a published monograph
A published monograph
An unpublished document/manuscript
An article in a published serial
For example this refers to a paper that was published in a journal such as Proceedings of the
Prehistoric Society, Internet Archaeology or Proceedings of the Devon Archaeological Journal.
An article/chapter in a published monograph
For example, this refers to a paper that was published as a subset of a larger book.
A published monograph
For example, this refers to the site being published as a separate book.
An unpublished document/manuscript
For example, this refers to a project or site report that was not formally published in a book or journal.
Often this is referred to as a ‘grey literature’ report.
1.5.2 Please list all the literary outputs (Harvard referencing)
Example
Bristol, H. 1997: The archaeology of Nonsuch gravel terrace, Proceedings of the Prehistoric Society
56, p34-102.
Knight, D. and Howard, A. 2004: Trent Valley Landscapes. Nottingham University Press
Leeroy, T. and Kincey, M. 2005: A geophysical survey at Barton-under-Needwood. Birmingham
Archaeology Unpublished Report 1368.
Martyn, J. 2005: We love Gravel, in Howard, A. and Chapman, H. (eds) River gravels: a tribute to
Lower-Holocene alluvial gravel deposits. BAR 296. P35-458.
1.6 Please provide a list of all other literary project outputs
For example leaflets, posters,etc
1.7 Other outputs
The following is a list of possible project outputs; please tick the box applicable to
your project and provide details in the appropriate text areas.
Examples
National Archaeology Week 26-30th July 2005: attended by all ages
National Archaeology Week 24-28th July 2006: attended by all ages
Visit to Jamie Patrick Secondary School, Stoke, Staffordshire 13/05/06 ages 17-18
Visit to Birmingham University, lecture to MSC course
Radio interview: BBC Radio Staffordshire 04/06/05
Interview to the Alrewas Gazzette (Staffordshire): article appeared 12/10/05
Paper at conference: Theoretical Archaeology Group 2005. Leicester. “Why we should love
river gravels in Staffordshire”.
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Lectures/academic papers
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Meetings/technical forums
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Educational Visits
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Workshops
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Guided tours
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Press release
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Radio/TV interview
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CBA National Archaeology events
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Other
Section 2: The Grey Literature Report
We are defining grey literature as a range of products from final reports, to leaflets,
popular booklets etc. This section is designed to give us some information about the
size and format of any ‘grey literature’ reports which may have been produced in the
course of your project.
2.1 Is the report finished?
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Yes
No
2.2 If no, when is the expected finish date for a final report?
2.3 Please indicate what format your report is saved in (e.g. Word, pdf) and how
many documents it comprises of.
2.4 Please list the author(s) of the report.
2.5 Do these documents contain any embedded images?
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Yes
No
Section 3: Additional project data
This section is designed to give us more information about the additional data that
you may have produced in the course of your project, including specialist reports,
spreadsheets, databases, images etc. More information about file formats can be
found at http://ads.ahds.ac.uk/project/userinfo/deposit.html#formats.
3.1 Databases:
3.1.1 Does the project dataset contain any databases?
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Yes
No
3.1.2 If yes, what database software has been used?
3.1.3 Has the database been documented (e.g. have any code used in tables
been fully explained)?
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Yes
No
3.2 Spreadsheets: Specialists occasionally create spreadsheets. External specialists may use
spreadsheets as their primary means of digital data capture. External specialists do not always supply
the 'raw data' captured via the spreadsheet along with their report.
3.2.1 Are there any spreadsheets within the digital archive?
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Yes
No
3.2.2 Are there any multi-sheet workbooks?
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Yes
No
3.2.3 Do any of the spreadsheets contain images or macros?
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Yes
No
3.2.4 What software has been used?
3.3 CAD
3.3.1 Are there any CAD files in the archive?
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Yes
No
3.3.2 What software has been used e.g. AutoCAD?
3.3.3 What format are they in e.g. dwg, .dxf, .dwf ?
3.4 GIS
3.4.1 Are there any GIS files in the archive?
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Yes
No
3.4.2 How many GIS files are contained in the archive?
3.4.3 Do the GIS files contain any licensed or external datasets?
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Yes
No
3.4.4 What software has been used e.g. ArcView, ArcInfo, ArcGIS, MapInfo?
3.4.5 What format are they in e.g. ESRI Shapefiles (.shp)?
3.5 Digital Images N.B. some digital images such as historic maps of the area may have been
scanned. Copyright issues would need to be settled if such images were to be included in a digital
archive.
3.5.1 Are there any digital images in the archive?
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Yes
No
3.5.2 How many digital image files are contained in the archive? (The files need
to be listed as: Vector (e.g. Illustrator/Corel Draw); Raster (e.g. Photoshop,
Photopaint); Layered Raster (e.g. Photoshop)).
3.5.3 What software has been used e.g. Photoshop, Paint Shop Pro, Illustrator,
Corel Draw?
3.5.4 What format are they in e.g. .jpg, .tif, .gif, .png, .svg?
3.6 Other File Types and Formats
3.6.1 If your project has produced other file types and formats please describe
them here.
Thank you for completing this questionnaire. Completed forms can either be emailed back to Tim
Evans (te506@york.ac.uk) or printed and sent to:
Tim Evans
Archaeology Data Service
Department of Archaeology
University of York
King's Manor
York YO1 7EP