Worksheet for using reports from Positive Behavior Support Surveys Website (www.pbsurveys.org) to action plan based on Effective Behavior Support (EBS) Self Assessment Survey results 1 Introduction The EBS Survey is used by school staff for initial and annual assessment of effective behavior support systems in their school. The survey examines the status and need for improvement of three behavior support systems: (a) school-wide discipline, (b) non-classroom management systems, and (c) systems for individuals students engaging in chronic behaviors. The Self-Assessment Survey examines the current status and need for improvement of four behavior support systems: (a) school-wide discipline systems, (b) non-classroom management systems (e.g., cafeteria, hallway, playground), (c) classroom management systems, and (d) systems for individual students engaging in chronic problem behaviors. Each question in the survey relates to one of the four systems. Survey results are summarized and used to develop an action plan for implementing and sustaining effective behavioral support systems throughout the school. Who completes the survey? Initially, the entire staff in a school completes the EBS Survey. In subsequent years and as an on-going assessment and planning tool, the EBS Survey can be completed in several ways: · All staff at a staff meeting. · Individuals from a representative group. · Team member-led focus group. When and how often should the survey be completed? Since survey results are used for decision making and designing an annual action plan in the area for effective behavior support, most schools have staff complete the survey at the end or the beginning of the school year. Individual Summaries Analyzing the Survey Results. There several charts that you can print from the PBS Surveys website (http://www.pbssurveys.org). These include Individual Summary Charts and Analysis of School-Wide Systems. Sample Individual Summary Charts for School-wide This report is grouped by survey dates (most recent first), then by survey. For each self-assessment system (school-wide, nonclassroom, classroom, and individual), it displays a table with the percentage of respondents who answered "In Place", "Partially In Place", and "Not In Place" for current status and "High", "Medium", and "Low" for improvement priority. Bar charts of these figures can be displayed for each survey. Analysis of School-Wide System Shows a chart with bars for percent In Place, Partially In Place, and Not In Place for each of the elements below for each year, plus the implementation average for each year: Expectations defined (question 1) Expectations taught (question 2) Reward system (question 3) Violations system (question 4-8) Monitoring (question 10-12) Management (question 9, 14-16) District support (question 17-18) Sample Analysis of School-Wide System Charts Self Assessment Survey: Summary School: ________________________________________ Date: ____ / ____ / ____ School: ______________________________________________ 2 Date: _________________ Step 1: Review your school’s Individual Summary charts. Use this information to complete the section below… System Established? Priority? ( > 66% respondents Identifying system as "In Place") ( > 50% respondents Identifying system as "High Priority") Schoolwide Established Not Established High Not High Nonclassroom Established Not Established High Not High Classroom Established Not Established High Not High Individual Student Established Not Established High Not High What system should your school focus on during this year? Circle one of the above four systems. If Schoolwide is not established, your main goal is to establish the Schoolwide system. How will you communicate the importance of establishing the identified system to key stakeholders (other school staff, parents, etc.) Who needs to know this information? Who will communicate this information? When will it be done? Self Assessment Survey: Action Planning School: ________________________________________ Date: ____ / ____ / ____ 3 Step 2: Strengthening the Schoolwide System for Positive Behavior Support. \ For every feature that is in needs of improvement, check the item(s) that needs improvement for that feature Check features that need improvement Expectations defined A small number (e.g. 3-5) of positively & clearly stated student expectations or rules are defined. Expectations taught Expected student behaviors are taught directly. Reward system Expected student behaviors are rewarded regularly. Problem behaviors (failure to meet expected student behaviors) are defined clearly. Consequences for problem behaviors are defined clearly. Distinctions between office v. classroom managed problem behaviors are clear. Options exist to allow classroom instruction to continue when problem behavior occurs. Procedures are in place to address emergency/dangerous situations. Violations system How will this be improved? Who will do it? When will it be done? Self Assessment Survey: Action Planning For every feature that is in needs of improvement, check the item(s) that needs improvement for that feature Check features that need improvement School administrator is an active participant on the behavior support team. Data on problem behavior patterns are collected and summarized within an ongoing system. Patterns of student problem behavior are reported to teams and faculty for active decision-making on a regular basis (e.g. monthly). A team exists for behavior support planning & problem solving. Booster training activities for students are developed, modified, & conducted based on school data. School-wide behavior support team has a budget for (a) teaching students, (b) ongoing rewards, and (c) annual staff planning. All staff are involved directly and/or indirectly in school-wide interventions. The school team has access to on-going training and support from district personnel. The school is required by the district to report on the social climate, discipline level or student behavior at least annually. Monitoring Management District support School: ________________________________________ How will this be improved? Date: ____ / ____ / ____ Who will do it? 4 When will it be done? Self Assessment Survey: Action Planning School: ________________________________________ Date: ____ / ____ / ____ 5 Step 3: Developing the additional systems to Schoolwide. Only focus resources on these other areas if the Schoolwide system has been established. If schoolwide is not established- no need to complete this section. For every feature that is in needs of improvement, check the item(s) that needs improvement for that feature Check features that need improvement Non-Classroom Define/teach routines Supervisor booster training & feedback sessions Data management Maintain team & communication cycle with other school teams Develop implementation plan Define/teach routines/ link with school wide rules Classroom staff boosters & feedback sessions for creating effective strategies/materials Data management Maintain team & communication cycle with other school teams Develop implementation plan Process for referral & support plan design, implementation & monitoring Plan to develop & use Functional Behavioral Assessment to support skills Data management Maintain team & communication cycle with other school teams Classroom Individual Student Develop implementation plan How will this be improved? Who will do it? When will it be done?