PGR Forum
Data Management and Project Coordination Meeting
University of Birmingham
Wednesday 16th June 2004
Minutes
Data management meeting attended by:
SK
Shelagh Kell (Project Officer)
JM
Jay Moore (Data Management Consultant)
Coordination meeting attended by:
NM
Nigel Maxted (Project Coordinator)
BFL
Brian Ford-Lloyd (Deputy Project Coordinator)
SK
Shelagh Kell (Project Officer)
Agenda item and discussion points
1. Data system development
 JM demonstrated the online case study
database; further refinement is ongoing
 A data entry module is ready for initial testing
 Data retrieval is via an SQL client (coordination
only) or for download as a comma-delimited file
(all users)
 SK waiting for Euro+Med dataset (Tarik El Atechi
to action) to carry out final matching with
Mansfeld, forestry and ornamental genera
 SK/JM discussed further development of ECWR
data system
 SK/JM suggest that participants provide links to
web sites and/or XML data sources during test
phase for individual case study taxa
 XML case studies to be initiated post-WS5 i.e.
“real life” case studies where data is accessed
via links to other electronic sources rather than
entered to case study database
2. Project assistant(s) contract(s)
 Funds available in budget for 9-12 months
contract for PGR Forum project assistant(s)
 Potential tasks:
a) Investigate percentage of CWR taxa that
have microsatellite markers available (using
an initial sample of 100 genera) (c. 1 week
prior to WS5)
b) Case study data entry (c. 2-3 days ASAP)
c) Infra-generic ranking of CWR genera in E+M
(c. 3 months ASAP)
d) Review of and report on data standards for
taxon uses (c. 1 week by end October 2004)
e) Red Listing (c. 6 months prior to/post - WS2)
 taxa in countries where data is readily
available e.g. The Netherlands, Germany,
Switzerland, Poland
 European endemics occurring in 4 countries
or less
Actions required
 JM to continue refinement of the case study
database in the development domain
 JM to copy current version to test domain
 SK to test DB by entering case study data
from one taxon from the taxon data sheets
already collated
 Remaining TDS data to be entered by project
assistant
 JM to investigate means of importing existing
electronic datasets
 DB to be available for testing by PGR Forum
participants by end July; first phase of testing
by participants until end August
 JM to add hyperlink from data entry module
to the discussion forum for feedback
 JM/SK to report on first test phase at WS5
 SK/JM to import E+M dataset to PGR Forum
database
 JM to liaise with Tarik El Atechi on creation of
XML link to E+M via taxon IDs (in motion by
end June)
 SK to provide final CWR list for tagging in
E+M
 XML case studies to be developed post-WS5
 NM/BFL to arrange project assistant(s)
contract(s)
 SK to oversee project assistant activities
PGR Forum: Data Management and Project Coordination Meeting
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16 June 2004

f)
selection of taxa for Red Listing using
ecogeographic data
Investigate electronic/XML data sources (c. 1
month by end 2004/early 2005)
3. Publications
 WP4 publications:
 Workshop report published on web site
 Genetic reserve management guidelines
published by IPGRI / ECP/GR in the Technical
Bulletin series (funded jointly by the ECP/GR In
Situ network and PGR Forum)
 Refereed papers published in appropriate
journals authored by members of the post-WS4
working groups
 Text on in situ population management (to be
published by CUP?)
 Other PGR Forum publications were discussed
 4,000€ from ECP/GR In Situ network allocated to
publications arising from PGR Forum final
dissemination conference
4. AOB
 Final dissemination conference
 Budget review
 WS5 agenda
 Joint meeting of ECP/GR Genetic Reserve and
On Farm networks: to be held in 2007
7. Date of next meeting
 WS4 report drafted by Lori de Hond and José
Iriondo
 IPGRI/ECP/GR publication, papers and text
to be led and compiled by post-WS4 working
group leaders
 SK to compile list of potential publications
arising from PGR Forum Work Packages
 Josef Turok and SK to co-chair FDC
organising committee; FDC advisory board to
comprise PGR Forum advisory board,
stakeholder panel and steering committee
 FDC dates and venue TBC and publicity to
follow
 SK to prepare summary overview of
expenditure and potential virement
 SK/NM to review and comment on WS5
agenda
 TBA
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16 June 2004