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CERTIFIED PRISONER ACCOMMODATION
This instruction applies to :Reference :All public and private prisons and NOMS operated PSI 17/2012
Immigration Removal Centres
Issue Date
Effective Date
Expiry Date
Implementation Date
18 April 2012
23 April 2012
Issued on the authority of
For action by
For information
Contact
17 April 2016
NOMS Agency Board
Governors/Directors/Controllers of prisons and IRC Centre
Managers. In this document, the term Governor/Director
applies equally to Directors of contracted prisons. The term
prison refers equally to Immigration Removal Centres
operated by NOMS. The term DDC refers equally to other
managers authorised to sign off cell certificates and includes
the Director of High Security and the Deputy Director,
Custodial Contracts.
All staff in NOMS HQ and prisons.
Population Strategy, Clive House, London
Richard Lane: Population Strategy Data Manager
0300 047 6373
richard.lane@noms.gsi.gov.uk
Andrew Stonham: Population Strategy Capacity Planner
0300 047 5720
andrew.stonham@noms.gsi.gov.uk
Associated documents
PSI 64/2011Management of prisoners at risk of harm to self,
to others and from others (Safer Custody)
PSO 2855 Prisoners with Disabilities
MoJ Estates Cell Certification Planning Parameters Guide
Replaces the following documents which are hereby cancelledPSO 1900 Certified Prisoner Accommodation
Audit/monitoring:
Compliance will be monitored in the operational management line.
Introduces amendments to the following documents:
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CONTENTS
EXECUTIVE SUMMARY
CHAPTER 1 CERTIFYING PRISONER ACCOMMODATION
Introduction
Certification Requirements
Monitoring Requirements
Changes to Certified Accommodation
Administration
Cell Certification Forms
CHAPTER 2 MANAGEMENT CONTROL OF PRISONER ACCOMMODATION
Introduction
Availability of Accommodation (Operational Capacity)
Changes to the Availability of Accommodation
Changes to Baseline CNA
Changes to In-Use CNA and Operational Capacity
Administration
Accommodation Availability Forms
CHAPTER 3
ROLE OF POPULATION STRATEGY
ANNEXES
Annex A
Annex B
Annex C
Annex D
Annex E
Annex F
Annex G
PSI 17/2012
Regulatory Requirements for Certification
Definitions of Accommodation Terms
The Accommodation Standard
Cell Certification Forms
Accommodation Availability Forms
Blank Forms
Space, dimension and layout illustrations
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Executive Summary
Background
1.
This Prison Service Instruction sets out arrangements for the certification and management
control of prisoner accommodation. It introduces measurable standards for the certification
of cells that can be applied consistently across the estate and will contribute to achieving
the Prison Service aim of providing decent living conditions for all prisoners. It is mandatory
for all establishments.
2.
The delivery of this PSI is supported by the Performance Standard on Accommodation.
Desired outcomes
3.
This PSI requires prisoner accommodation and capacities to be certified in accordance with
defined standards. It will ensure that agreed minimum standards of accommodation are
provided for all prisoners and that these standards are applied consistently across the
estate.
This PSI also clarifies reporting requirements for the management of
accommodation.
Summary of main changes
4.
There are no significant changes to the certification and control processes, although the
opportunity is being taken to improve the forms used. Staff responsible for preparing cell
certificates will need to familiarise themselves with these changes and with the
requirements of the Performance Standard on Accommodation.
5.
This PSI replaces PSO 1900 Certified Normal Accommodation and comes into effect
immediately for all establishments.
Mandatory Actions
6.
Deputy Directors of Custody (DDCs) (or equivalent authoriser) must ensure that a cell
Certificate conforming to the requirements of this PSI is in place. Where DDCs are referred
to in this PSI, this should also be taken to mean Head of High Security Prisons and Deputy
Director, Custodial Contracts.
7.
Governors/Directors/Controllers of prisons and IRC Centre Managers must ensure that all
staff involved in the preparation of cell certificates are made aware of the requirements of
this PSI.
Resource Impact
8
There are no new mandatory requirements in this instruction.
consequences.
There are no staffing
Audit and Monitoring
9.
Compliance will be monitored in the operational management line.
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Contacts
10.
For information and advice on the requirements of this PSI, contact Population Strategy
11.
For advice on the administration of cell certificates and accommodation availability reports,
contact Population Strategy.
12.
For advice on population management issues, contact population managers in Population
Management & Incidents.
13.
For advice on Estates Technical Standards as they refer to safer cells, contact
Technical Performance Manager
MOJ Estate Directorate
Project Delivery Unit
Technical Standards
5th Floor Zone A
102 Petty France
London SW1P 4DF
Tel. 020 3545 8603
Digby Griffith,
Director of National Operational Services, NOMS
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CHAPTER 1 CERTIFYING PRISONER ACCOMMODATION
Introduction
1.1
Accommodation can only legally be used for the confinement of prisoners if it has been
certified in accordance with the Prison Act 1952 and the Prison Rules and Young Offender
Institution Rules. The relevant regulatory requirements are detailed at Annex A.
1.2
Deputy Directors of Custody (DDCs) are responsible for certifying prisoner accommodation
- this task cannot be delegated. Certification is achieved through the production of “cell
certificates” in accordance with the requirements set out below.
1.3
Definitions of the accommodation terms used in this PSI are provided at Annex B.
1.4
References to “accommodation” or “cells” should be taken to include cells, cubicles, rooms,
dormitories, wards and all other types of accommodation used to hold prisoners unless a
distinction is made in the text.
Certification Requirements
1.5
DDCs must ensure that each cell used for the confinement of prisoners has sufficient
heating, lighting and ventilation and is of adequate size for the number or prisoners it is
approved for. Each cell must provide prisoners with a cell call system or other effective
means of communication with staff.
1.6
The uncrowded capacity (CNA) and the crowded capacity (maximum capacity) of each cell
must be assessed according to the minimum standards set out in the Performance
Standard on Accommodation. The requirements of this Standard are described more fully
at Annex C.
1.7
Each cell, along with its CNA and crowded capacity, must be recorded on a cell certificate
schedule signed by the DDC. Cell numbers recorded on the schedule must uniquely
identify the physical cells to which they relate, and must correspond to the physical cell
marks recorded on, or by, each cell door.
Monitoring Requirements
1.8
DDCs must ensure that cell certificates are kept up to date.
1.9
Copies of current cell certificates must be held at establishments.
Governors/Directors/Controllers of prisons and IRC Centre Managers must ensure that
accommodation is used in accordance with the current cell certificate and in particular that:

No cell is used for the confinement of prisoners unless it is certified.

No cell is occupied above the maximum number stated on the cell certificate.
1.10
Governors/Directors/Controllers of prisons and IRC Centre Managers must ensure that the
condition of prisoner accommodation is checked on a regular basis. Accommodation that is
failing to meet the required standard must be reported to the DDC without delay.
1.11
Accommodation that is considered to present a serious risk to health must be taken out of
use immediately.
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1.12
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Every establishment must ensure that reasonable adjustment is made in order to ensure
that prisoners with disabilities are properly accommodated to minimise any detriment.
Further guidance can be found in PSO 2855 Prisoners with Disabilities (last updated
15/07/2011).
Changes to Certified Accommodation
1.13
When new or previously uncertified accommodation is being brought into use, it must be
certified by the DDC before being used to accommodate prisoners.
1.14
When accommodation is taken out of use temporarily it will not always be necessary to
amend the cell certificate. The existing certificate will normally remain valid provided no
changes are being made to the fabric of the cells.
1.15
When accommodation is taken out of use permanently, for example when a building is
closed, then the cell certificate must be updated as soon as possible once the
accommodation is no longer in use.
Administration
1.16
Population Strategy is responsible for the administration of cell certificates. DDCs must
ensure that the Population Strategy is sent copies of all signed certificates as soon as they
become available.
Cell Certification Forms
1.17
1.18
The forms used for cell certification are provided at Annex D along with guidelines for their
completion. They are the:

Cell Certificate Schedule. This is the legal cell certificate required by the
Prison Act. It comprises an itemised list of all accommodation certified for use.

Cell Certificate Summary Sheet. A summary sheet accompanying the Cell
Certificate Schedule that provides totals of certified accommodation down to
individual wing/unit level.
Population Strategy can advise on the use of these forms and may assist in certain
circumstances in their preparation.
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CHAPTER 2
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MANAGEMENT CONTROL OF PRISONER ACCOMMODATION
Introduction
2.1
Accommodation is a valuable resource that needs to be used with maximum efficiency.
Governors are accountable to DDCs for the proper use of this resource. Control of
baseline CNA, in-use CNA and operational capacity is through the management line. All
changes to accommodation must be agreed and approved by the DDC.
2.2
Accurate recording and reporting of the availability of accommodation is essential for
population management purposes and is also needed to maintain official statistics on the
capacity of the estate.
Availability of Accommodation (Operational Capacity)
2.3
DDCs are responsible for determining and approving operational capacity based on their
knowledge of establishment regime and infrastructure.
2.4
DDCs must authorise the number of prisoner places available at each establishment and
ensure that a record is maintained and reported as required for management purposes.
This record will normally state:
2.5

The current baseline CNA (from the cell certificate).

The current in-use CNA.

The approved operational capacity.
Governing Governors and Controllers and Directors of contracted out prisons must ensure
that the approved operational capacity is not normally exceeded other than on an
exceptional basis to accommodate pressing operational need.
Changes to the Availability of Accommodation
2.6
Governors cannot reduce CNA and must not take accommodation out of use, except in an
emergency, without the approval in advance of the DDC
2.7
When accommodation is taken out of use, careful consideration needs to be given to what
reduction in operational capacity is appropriate, taking into account operational and
management requirements. Proposals to reduce operational capacity must be discussed
with the DDC and Population Strategy before a final decision is made.
Changes to Baseline CNA
2.8
Changes to baseline CNA should only arise as a consequence of planned permanent
additions or reductions in accommodation. Such changes must be agreed in advance with
the DDC and a new cell certificate prepared. In the case of new or previously uncertified
accommodation, the certificate must be in place before the accommodation is brought into
use. Unplanned or short notice changes to baseline CNA must be authorised by sending a
Prisoner Accommodation – Notice of Change form to Population Strategy as set out in
paragraph 2.15 and attached at Annex E. This provides temporary authorisation for the
change pending the submission of a full cell certificate.
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Changes to In-Use CNA and Operational Capacity
2.9
Planned reductions to in-use CNA will typically arise as a result of major building or
refurbishment work, or a programme of local, minor works. Establishments must provide
the DDC with full details of the changes being proposed, their expected duration and the
implications for operational capacity. The DDC is responsible for agreeing and approving
the changes.
2.10
When accommodation needs to be taken out of use for an estimated period of more than 3
working days, for example as a result of cell damage, establishments must inform the DDC
by telephone or e-mail of the loss, the reasons for it and the likely duration. The DDC is
responsible for confirming any implications for operational capacity. Population
Management should also be informed as soon as possible of any accommodation taken out
of use, by telephone or e-mail, of the loss, the reasons for it and the likely duration.
2.11
When accommodation is ready to return to use, establishments must inform the DDC. and
provide details of any changes made to the accommodation that may affect its certification.
The DDC is responsible for ensuring that the accommodation is correctly certified and for
approving any increase in operational capacity. Establishments should also inform
Population Management when accommodation is brought back into use.
2.12
The process set out in paragraphs 2.9-2.11 covers changes to CNA or Operational
Capacity of up to four weeks in duration. Any changes to CNA or Operational Capacity over
four weeks in duration must be authorised using the forms in Paragraph 2.15
Administration
2.13
Population Strategy maintains the central database used to record official accommodation
statistics and to produce bulletins and briefings for senior management and Ministers.
DDCs must ensure that the Population Strategy is notified of all changes to the availability
of accommodation for a duration of over four weeks, and is sent copies of signed records
as soon as they become available. The database is not updated until an authorised record
is received from the DDC.
2.14
For administrative reasons changes in the availability of accommodation of less than four
weeks duration are not normally recorded in the database, although Population
Management should still be notified as set out in paragraphs 2.10 and 2.11.
Accommodation Availability Forms
2.15
The forms used for recording the availability of accommodation are provided at Annex E
along with guidelines for their completion. They are the:
2.15.1 Prisoner Accommodation - Operational Availability form. This form must be used to
authorise indefinite changes to in-use CNA and/or Operational Capacity. It cannot
be used to authorise changes to baseline CNA.
2.15.2 Prisoner Accommodation - Notification of Change form. This form should be used to
authorise either:

unplanned or short-notice changes to baseline CNA where there has not
been sufficient time to prepare a full cell certificate. It provides an interim
authorisation for the change pending the submission of a full cell certificate to
Population Strategy.
Or:
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
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changes to in-use CNA and/or Operational Capacity of a duration of more
than four weeks with a defined end date. It provides a time-limited
authorisation for changes, allowing establishments to revert back to normal
levels of accommodation after a defined period of time without further
notification.
Population Strategy can advise on the use of these forms and may assist in their
preparation in certain circumstances.
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CHAPTER 3
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ROLE OF POPULATION STRATEGY
3.1
Population Strategy has responsibility for the central administration of cell certificates and
for maintaining the central database used to record official accommodation statistics and to
produce bulletins and briefings for senior management and Ministers.
3.2
The Unit can provide advice and guidance on the preparation of cell certificates, on the
application of the Accommodation Standard and on the appropriate use of forms. It can
also advise on wider estate management issues that might influence decisions on changes
proposed to accommodation and operational capacity.
3.3
Population Strategy should be kept fully informed of all changes to certified accommodation
and should be sent copies of all relevant forms by establishments and Area Offices.
3.4
In order to ensure that the information held is as up to date as possible, the Unit issues a
monthly statement of each establishment’s current baseline CNA, in-use CNA and
operational capacity to DDCs. DDCs must ensure that the accuracy of this information is
checked and that Population Strategy is notified of any errors or changes pending.
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ANNEXES
Annex A
Regulatory Requirements for Certification
The current regulatory position is contained within the Prison Act 1952, the Prison Rules and the
Young Offender Institution Rules. These are detailed below:
Prison Act 1952 - Section 14 - Cells
(i)
No cell shall be used for the confinement of a prisoner unless it is certified by an inspector
that its size, lighting, heating, ventilation and fittings are adequate for health and that it
allows the prisoner to communicate at any time with a prison officer.
(ii)
The certificate shall identify the cell to which it relates by a number or mark and the cell
shall be marked by that number or mark placed in a conspicuous position; and if the
number or mark is changed without the consent of an inspector the certificate shall cease to
have effect.
[Modification: references to an inspector to be construed as references to an officer (not being an
officer of the prison) acting on behalf of the Secretary of State, by virtue of the Prison
Commissioners Dissolution Order 1963, SI 1963 No 597, art 3(2), Sch. 1]
Prison Rules 1999 - Sleeping Accommodation - Rule 26
(i)
No room or cell shall be used as sleeping accommodation for a prisoner unless it has been
certified in the manner required by section 14 of the Prison Act 1952 in the case of a cell
used for the confinement of a prisoner.
(ii)
A certificate given under that section or this rule shall specify the maximum number of
prisoners who may sleep or be confined at one time in the room or cell to which it relates,
and the number so specified shall not be exceeded without the leave of the Secretary of
State.
Young Offender Institution Rules 2000, as amended - Sleeping Accommodation - Rule 22
(i)
No room or cell shall be used as sleeping accommodation for an inmate unless it has been
certified by an officer of the Secretary of State (not being an officer of a young offender
institution) that its size, lighting, heating, ventilation and fittings are adequate for health, and
that it allows the inmate to communicate at any time with an officer.
(ii)
A certificate given under this rule shall specify the maximum number of inmates who may
sleep in the room or cell at one time, and the number so specified shall not be exceeded
without the leave of the Secretary of State.
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Annex B
Definitions of Accommodation Terms
Certified Normal Accommodation (CNA)
B.1
Certified Normal Accommodation (CNA), or uncrowded capacity, is the Prison Service’s
own measure of accommodation. CNA represents the good, decent standard of
accommodation that the Service aspires to provide all prisoners.
B.2
The number of CNA places in a cell, cubicle or room is the number of prisoners that it can
accommodate at one time to the standard specified for uncrowded conditions.
B.3
Any prisoner places provided above CNA are referred to as crowding places. Any cell or
establishment with an occupancy/population above CNA is referred to as crowded.
Baseline CNA
B.4
Baseline CNA is the sum total of all certified accommodation in an establishment except,
normally:
Cells in segregation units.
Healthcare cells or rooms in training prisons and YOIs that are not routinely used to
accommodate long stay patients.
B.5
For multi-function establishments, the number of healthcare cells not included in CNA is
normally pro-rata the number of training / non-training places provided.
B.6
These general rules are for guidance only. DDCs are responsible for determining which
accommodation is not included in baseline CNA, based on operational issues and other
management considerations.
In-Use CNA
B.7
In-use CNA is baseline CNA less those places not available for immediate use, for
example: damaged cells, cells affected by building works, and cells taken out of use due to
staff shortages.
Cell Maximum Capacity
B.8
The maximum capacity, or crowded capacity, of a cell, cubicle or room is the maximum
number of prisoners that it can accommodate at one time to the standard specified for
crowded conditions.
Operational Capacity
B.9
Operational capacity is the total number of prisoners that an establishment can hold without
serious risk to good order, security and the proper running of the planned regime. It is
determined and approved by DDCs using operational judgement and their knowledge of
establishment regime and infrastructure.
B.10
Operational capacity will normally be set equal to, or greater than, baseline CNA. It may be
set greater than CNA, particularly at local prisons, to allow for an agreed, safe level of
overcrowding. It cannot exceed the sum of the certified maximum capacities of all the
accommodation in use.
B.11
For planning purposes operational capacity is normally broken down to individual wing/unit
level. These individual capacities provide guidance, rather than absolute limits, to the
maximum number of prisoners that should be accommodated on each wing/unit, subject to
the operational capacity of the establishment not being exceeded overall.
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Safer Cells:
B.12
The design of safer cells has several features which can assist staff in the task of managing
those at risk from suicide or self harm by ligaturing, such as specially designed furniture
and fixtures which are manufactured and installed to make the attachment of ligatures very
difficult, and prevent access to window bars via specialist approved window design. Safer
cells are designed not only to minimise ligature points, but also to create a more
normalising environment. They have been found to be more durable, easier to maintain and
easier to search.
Safer cell designs are not intended to remove the need for appropriate operational
processes. They do not deal with the problems underlying a prisoner’s self-harming or
suicidal behaviours, and so safer cells can only complement (i.e. not replace) a regime
providing individualised and multi-disciplinary care for at-risk prisoners.
B.13
All establishments must ensure that all certified accommodation used to accommodate at
risk prisoners either

Meets the physical standards set out for safer (i.e. safer and gated supervision cells
and Listener suites) cells as identified in the Safer Custody Cell Guide. Prisoners
housed in this type of accommodation are under a care plan devised by an ACCT
case review team. It is this support regime, rather than physical design of the cell, that
would be the main means of maintaining their wellbeing.
Or

Where cells do not meet the guidance on physical standards, operational
management is in place to appropriately manage the risks posed by the individual(s)
e.g. the Assessment, Care in Custody, Teamwork procedure outlined in PSI
64/2011 –Management of prisoners at risk of harm to self, to others and from others
(Safer Custody):.
'Safer and Gated Cells' sited on normal location should be usually recorded as a 'standard'
cell on the cell certificate, and managed as required operationally in line with Safer Custody
guidelines when holding prisoners who are at risk in them.
Note on Gated cells
1. Single use: when the cell is used for Constant Supervision only, in which case the cell does not
need to be to safer cell specification (safety provided by the dedicated member of staff supervising
the at-risk prisoner), and would not normally be expected to be on the CNA;
2. Dual use: when a standard cell door and gate operate separately. The cell door is affixed as
normal; however an anti-ligature lock back door shroud is constructed within the cell. When the cell
door is locked back an externally mounted gate can be used and locked into position to enable
Constant Supervision. In this case, where the prison wish to operate a "step down" approach of
care, i.e. from constant supervision to a lower, but still higher level of safety than normal
accommodation, the cell would need to be to safer cell specification. In this case the decision on
whether cells should be on the CNA or not are for the Governor and the DDC to determine.
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Annex C
The Accommodation Standard
Introduction
C.1
The Performance Standard on Accommodation sets minimum standards for the certification
of prisoner accommodation. This Annex describes these standards.
C.2
The Accommodation Standard addresses:
Environmental factors i.e. heating, lighting and ventilation.
Space and privacy requirements for uncrowded conditions (CNA).
Space and privacy requirements for crowded conditions (maximum capacity).
Emergency assistance.
C.3
The requirements of the Accommodation Standard apply only for the purpose of cell
certification. They do not necessarily reflect the current design standards for new and
refurbished accommodation. MOJ Estates Directorate may be contacted for further
information.
Heating, Lighting and Ventilation Requirements
C.4
All accommodation must have heating, lighting and ventilation to recognised technical
standards that conform to the requirements set out in Appendix 1.
Space and Privacy Requirements for Uncrowded Conditions (CNA)
C.5
The number of uncrowded places is determined on the basis that the accommodation
provides reasonable space for each prisoner and the ability to use the WC in private.
C.6
Each uncrowded place must provide sufficient space for (but see Note 1 below):
A single bed (see Note 2 below).
Storage for personal possessions.
A chair and table area (for dining and for personal pursuits).
Circulation and movement.
Note 1. These minimum space requirements do not apply to single cells (CNA of one).
DDCs must be satisfied that smaller single cells provide reasonable space for one prisoner
when other relevant factors, such as freedom of movement and time out of cell, are taken into
account.
Note 2. For cells that conform to the space requirements for a CNA of two or more, the
establishment may choose between single beds and bunk beds.
C.7
Appendix 1 provides guidance and illustration of how these space requirements should be
applied to individual cells.
C.8
Prisoners must be able to use the WC “in private”, where one is provided within the cell.
This is defined to mean full body visual screening from all points in the cell or room, as
would be provided at a minimum by a cubicle, though in practice most double cells and
rooms have a sanitary annex.
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C.9
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In double cells or rooms containing a WC cubicle, the WC area must be ventilated
separately to the living area. Without separate ventilation, such cells or rooms would only
be considered suitable for an uncrowded capacity (CNA) of one, though they may have a
higher crowded capacity (see C.13).
Space and Privacy Requirements for Crowded Conditions (Maximum Capacity)
C.10
The number of crowded places is determined on the basis that the accommodation
provides adequate space for each prisoner and the ability to use the WC with some privacy.
C.11
Each crowded place must provide sufficient space for:
A bed, which may be two-tier.
Storage, which may be compacted.
A chair and table area.
Circulation and movement.
C.12
Appendix 1 provides guidance and illustration of how these space requirements should be
applied to individual cells.
C.13
Prisoners must be able to use the WC “with some privacy”. This is defined to mean body
screening, when using the WC, from the fixed points of the cell i.e. the table(s) and beds.
For crowded conditions, the WC area need not be ventilated separately.
Emergency Assistance
C.14
All prisoners must have the means to summon assistance when necessary.
C.15
Cell call systems must provide both a visual and an audible means of alert. Where an
alternative means to summon assistance is relied upon, the DDC must be satisfied that it is
adequate and effective.
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APPENDIX 1
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CELL CERTIFICATION PLANNING PARAMETERS
C1.1
This Appendix provides guidance and illustration of how the requirements of the
Accommodation Standard should be applied to individual cells. It is in two parts. The first
part explains the principles on which the standard is based. The illustrations in Annex G
illustrate how these requirements are then applied to a selection of cell configurations.
These are extracts from the full Ministry of Justice Estates Cell Certification Planning
Parameters Guide, which can be found here: PSI 17/2012 – Guidance Document
C1.2
For the purposes of certifying basic services within a cell (i.e. heating, lighting, ventilation
and cell call) the inspector should assume that those services were designed to the
standards which prevailed at the time of the original build and/or any subsequent major
refurbishment.
C1.3
The cell certification inspection should aim to confirm that the services are in working
condition and, if necessary, supplementary measures are in place to ensure a basic level of
decency in terms of space, heat, light and ventilation.
C1.4
Ongoing compliance with these standards can be monitored as part of the cell-fabric check
regime.
Part 1 – Principles
C1.5
The principles underlying the Accommodation Standard are:
Each prisoner place must provide sufficient space for furniture and for normal in-cell
activities.
Prisoners must be able to use (in-cell) sanitation with privacy from other prisoners.
Environmental conditions must be adequate for health.
It is the responsibility of the Inspector to ensure that appropriate measures have been taken
to provide a basic level of decency of accommodation in terms of space, heat, light and
ventilation, and which might reasonably be thought to meet the needs of a prisoner
occupying a cell. This might involve supplementary provision to the requirements listed
here, or in the case of the space requirements, varying them.
Space Requirements
C1.6
Measurable parameters for cell size and capacity were developed by:
Defining the cell activities.
Listing and dimensioning the furniture and fittings to be provided.
Ergonomic study to determine the space needed for cell activities and use of
furniture and fittings.
Cell Activities
C1.7
In-cell activities are classified according to whether a cell is ‘uncrowded’ or ‘crowded’, with
differences that recognise that there will, necessarily, be less activity space in a crowded
cell and also constraints brought about by cell sharing.
C1.8
For uncrowded conditions, the activities are:
Sleep.
Dress and undress.
Storage (volumetric measurement).
Personal pursuits such as reading, writing, TV/sound and music system, etc.
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Take meals (unless dining in association is available).
Use WC (in private).
Use washbasin.
Circulation, movement and seating.
C1.9
For crowded conditions the activities are:
Sleep.
Dress and undress.
Take meals (unless dining in association is available).
Use WC (with some privacy from modesty screening).
Use washbasin.
Circulation, movement and seating.
Storage (subject to space).
Personal pursuits (subject to space).
Cell Furniture
C1.10 A standard level of furniture should normally provided for each prisoner, namely:
A bed.
A storage locker and wardrobe.
A chair.
Use of a table, pinboard, mirror and waste bin.
C1.11 In uncrowded conditions there should be sufficient space for a single bed for each prisoner
(even if bunk beds are actually used). In crowded conditions the requirement is for
sufficient space for bunk beds, whilst the two storage fittings may be compacted and
combined and the table area may be smaller. The range and dimensions of the cell
furniture used to develop the space requirements are shown in Annex G.
Ergonomic Study
C1.12 The physical space needed to undertake the various cell activities, and to accommodate
and use the appropriate items of furniture was assessed ergonomically. The results are
presented pictorially in Annex G.
C1.13 A combination of these ergonomic factors can be used to assess or check the suitability of
a cell, of any shape or size, to accommodate prisoners in either uncrowded or crowded
conditions.
Privacy (in the use of the WC)
C1.14 The requirements for privacy in the use of the WC relate only to privacy from other
prisoners in the cell; they do not relate to privacy from staff.
Uncrowded Conditions (CNA)
C1.15 For uncrowded conditions (CNA) the requirement is that prisoners must be able to use the
WC “in private”. This is defined to mean full body visual screening from all points in the cell
or room as would be provided at a minimum by a cubicle. The WC area must also be
ventilated separately to the living area.
C1.16 Unless both these requirements are met, any cell or room containing a WC would only be
considered suitable for an uncrowded capacity (CNA) of one.
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Crowded Conditions (Maximum Capacity)
C1.17 For crowded conditions the requirement is that prisoners must be able to use the WC “with
some privacy”. This is defined to mean body screening, when using the WC, from the fixed
points of the cell i.e. the table(s) and beds. Thus, for example, suitable screening will be
required when doubling up in a single cell with integral sanitation.
C1.18 For crowded conditions, the WC area need not be ventilated separately.
Guidelines
C1.19 Annex G gives illustrations which provide an indicative guide to the space requirements
which should typically apply. The Inspector must assure himself that any variation to these
guidelines ensures the provision of a basic level of decency and which might reasonably be
thought to meet the needs of a prisoner
Environmental Standards
Heating
C1.20 An inspector should confirm that:



There is a heating system available in the cell.
The heat emitter (pipe coil [with or without shroud], radiator, radiant panel or underfloor heating) is clear from obstructions (but note that beds and lockers that have
been fitted adjacent to radiator pipes can be disregarded) and
The heating system operates. Clearly this can only be physically checked during
the 'heating season'. For inspections at other times of the year the Inspector should
rely on records that the building's heating system operated during the previous
heating season
Lighting
C1.21 An inspector should confirm that:



There is an approved light fitting installed.
The diffuser is not damaged or defaced such that it would significantly reduce light
output. Scratching of the diffuser will have little effect on light output and can be
ignored. Painting over or items being stuck to the diffuser will have a significant
effect and the diffuser should be replaced if not possible to clean. Any diffuser with
holes burnt through should be replaced before the cell is certified for use.
The light fitting operates. Check that all lamps including the night-light can be
switched-on and off.
Ventilation
C1.22 An inspector should confirm that:


PSI 17/2012
For a cell with openable windows, that the windows open and close.
For a cell with fixed window ventilators check that the perforated grilles operate
correctly between open and closed positions.
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For a cell with a separate ventilator through the wall, check that the perforated grille
is clear and that, where fitted with an integral fan, that the fan operates.
For cells with mechanical extract ventilation, the extract system is operating.
How to check the system is operating.
C1.23 It is possible to confirm that the extract system is operating by holding a sheet of A4 paper
close to the grille - it should remain stuck to the grille by the suction of the extract.
C1.24 This check can be supplemented by a visual inspection of the cell: there should be no signs
of mould growth and dampness on walls and other surfaces - having taken into
consideration whether the previous occupant had blocked air vents, or whether the cell has
been recently subjected to inundation, flooding etc
Cell call system
C1.25 Where a cell call system is installed, an inspector should confirm that it is capable of
attracting the attention of staff.
Other services
C1.26 Other services which may be found in some cells, such as in-cell power, TV or radio aerial
outlets, showers, and in-cell fire detection, do not form part of the cell certification process.
For further information on these or any other accommodation standard issues, including
disputes following occupation, please contact MoJ Estate Directorate Technical Standards.
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C1.27 The table below is a checklist of compliance with the required environmental standards for cell
certification. The answer to each question must be yes for the minimum standards to be met.
YES
NO N/A COMMENTS (including notes oN any
supplementary measures or variations in
place)
Cell size and capacity
Does the cell meet the parameters given in the
guidelines which accompany this PSI
Heating
Is a heating system available in the cell?
Is the heat emitter clear from obstruction?
Does the heating system operate?
Lighting
Is a cell-type light fitting installed?
Is the light diffuser in good condition?
Does the light operate?
Ventilation
Cell with opening windows
Does the window open and close?
Is any external protective cage clear of debris?
Cell with fixed window ventilator
Is the perforated grille clear from obstruction?
Does the control mechanism operate correctly
between the open and closed positions?
Cell with ventilator through the wall
Is the perforated grille clear from obstruction?
If there is an integral fan, does it operate?
Cells with mechanical extract ventilation
Is the extract grille clear from dirt and obstruction?
Is the extract system operating?
In all cell types
Are the walls, floors and ceilings free from signs of
Mould growth and dampness?
Cell Call System
Is there a means of attracting the attention of staff
in the cell?
Does the system operate?
Part 2 – Illustration of Requirements
C1.28 Illustrations of the requirements of the Accommodation Standard for a number of typical cell
configurations are given in Annex G.
C1.29 A more comprehensive set of illustrations may be obtained from MOJ Estates Directorate Technical
Standards Team.
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Annex D
Cell Certification Forms
D.1
The following forms are used for cell certification.
Cell Certificate Schedule (F1020A). This is the legal cell certificate required by the
Prison Act. It comprises an itemised list of all accommodation certified for use.
Cell Certificate Summary Sheet (F1020B). A summary sheet accompanying the
Cell Certificate Schedule that provides totals of certified accommodation down to
individual wing/unit level.
D.2
Population Strategy can advise on the use of these forms and may assist in certain
circumstances in their preparation.
Cell Certificate Schedule (F1020A)
D.3
An example is shown in Figure 1.
D.4
The following information is required for each cell:
The number or cellmark.
Whether it is a cell, cubicle, room, dormitory or ward.
The CNA of the cell.
The maximum number of prisoners that may be held in the cell, as required by the
Prison Rules (see Annex A).
(Optional) The number of prisoner places normally allocated to the cell.
The normal use of the cell.
It is also helpful to list cells not currently being used to accommodate prisoners,
such as staff offices or storerooms.
D.5
The cell certificate schedule will comprise a number of sheets. For ease of administration
separate sheets should be used for each part of an establishment, for example for each
wing/unit or even for each landing. The wing or wing/landing to which a sheet relates can
be stated above the table (see worked example).
D.6
Number or cellmark. This must uniquely identify the physical cell and correspond to the
physical cellmark recorded by the cell. Each cell must be listed either individually or, where
there is a run of identical cells, it is acceptable to state them as a range e.g. Cells 1–10.
However if there is a break in a run of identical cells, e.g. because of a staff office, it must
be listed separately and the run of cells re-started. The cellmark should include the
wing/landing identifiers even though these may be stated elsewhere on the sheet e.g. “A1
Cell 1” would refer to Wing A, Landing 1, Cell 1.
D.7
Baseline CNA. This is the uncrowded capacity of the cell determined in accordance with
the Performance Standard on Accommodation. It is left blank for accommodation not
included in baseline CNA (see Annex B). The individual CNA values are summed to give
the baseline CNA of each wing/unit.
D.8
Maximum number of inmates. This should normally be set equal to, and must not exceed,
the crowded capacity of the cell determined in accordance with the Performance Standard
on Accommodation. The DDC has discretion to certify a lower maximum capacity for cells
in special use wings/units provided that, for consistency, identical cells within the same
wing/unit are certified the same. This allows, for example, cells in Close Supervision
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Centres (CSCs) to be certified with a maximum capacity of one whilst identical cells
elsewhere in the establishment might be certified at two.
D.9
The individual cell maximum capacities are not summed. Operational capacity (see Annex
B) is the mechanism that determines the maximum number of prisoners that a wing or
establishment can hold. This is an operational judgement based on a range of operational
and infrastructure factors, not just the theoretical capacity of the prisoner accommodation.
D.10
Number of places allocated. This information is not required for certification purposes. It
can, optionally, be used to indicate the number of prisoner places that would normally be
allocated to each cell, for example as recorded on NOMIS or the establishment Local
Inmate Database System (LIDS). This information would be for operational guidance only.
D.11
Used for. This should state whether the cell is used as normal accommodation, whether it
is other accommodation e.g. a safer cell, hospital cell or segregation cell, or whether it used
for some other purpose e.g. an office or storeroom.
D.12
Each sheet of the Cell Certificate Schedule must be signed and dated by the DDC.
D.13
When new or previously uncertified accommodation is being brought into use an additional
sheet can be raised to cover certification of the additional accommodation, pending revision
of the full schedule if appropriate.
Cell Certificate Schedule Summary Sheet (F1020B)
D.14
An example is shown in Figure 2.
D.15
The summary sheet provides CNA totals of all prisoner accommodation included on the cell
certificate schedule. Subtotals should be provided for each separate wing or unit.
D.16
Certified accommodation not included in baseline CNA is identified separately.
D.17
The summary sheet must be signed and dated by the DDC.
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Figure 1: Example Form, Cell Certificate Schedule
CELL CERTIFICATE SCHEDULE
ESTABLISHMENT
HMP LOWMOOR
In pursuance of Section 14 of the Prison Act 1952 and the Prison Rules/Young Offender Institution
Rules, I hereby certify that the following cells, rooms, cubicles, dormitories or wards are of such
size and are lighted, heated, ventilated and equipped in such a manner as is requisite for health,
and that they are furnished with the means of enabling the inmates(s) to communicate at any time
with an officer of the establishment.
Number or
cellmark
Used for
Number
of places
allocated
Certified Normal Maximum
Accommodation number of
(Baseline CNA)
inmates
A WING LANDING 1
A1 Cell 1
one per cell = 1
A1 Cell 2
A1 Cells 3 – 12
one per cell = 10
A1 Room 13
two per cell = 2
two per cell = 2
A1 Cells 14 – 16
A1 Cell 17
A1 Cells 18 – 20
A1 Cell 21
A1 Cell 22
A1 Cell 23
two per cell = 6
two per cell = 20
three per cell =
3
two per cell = 6
one per cell = 3
two per cell = 6
one per cell = 1
two per cell = 2
SUBTOTAL
23
Normal accommodation
Staff toilet
Normal accommodation
Normal accommodation
Normal accommodation
Office
Normal accommodation
Store
Mandatory drug testing
Normal accommodation
Signed…………………………….
Deputy Director of Custody
Date……………………………….
1020A
PSI 17/2012
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Figure 2: Example Form, Cell Certificate Schedule Summary Sheet
CELL CERTIFICATE SCHEDULE SUMMARY SHEET
ESTABLISHMENT
HMP LOWMOOR
Accommodation included in CNA
Unit description
Baseline CNA
A Wing
B Wing
C Wing
100
100
63
TOTAL
263
Accommodation not included in CNA
Unit description
Places
Segregation Unit
9
Healthcare Centre
10
Reception
4
TOTAL
23
Normal use
Holding cells
Signed…………………………….
Deputy Director of Custody
Date……………………………….
1020B
PSI 17/2012
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ISSUE DATE 18/04/2012
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Annex E
Accommodation Availability Forms
E.1
Accurate recording and reporting of the availability of accommodation is essential for
population management purposes and is also needed to maintain official statistics on the
capacity of the estate. The following forms are used:
Prisoner Accommodation - Operational Availability (F1021A). This states baseline
CNA (which must be taken from the cell certificate and cannot be changed using this
form), in-use CNA and operational capacity down to wing/unit level, and provides
the means to record and approve the number of prisoner places available. This form
must be used to authorise indefinite changes to in-use CNA and/or Operational
Capacity. It cannot be used to authorise changes to baseline CNA.
Prisoner Accommodation - Notification of Change (F1021B). This form should be
used to authorise either:
i.
unplanned or short-notice changes to baseline CNA where there has not
been sufficient time to prepare a full cell certificate. It provides an interim
authorisation for the change pending the submission of a full cell certificate
to Population Strategy.
Or
ii.
changes to in-use CNA and/or Operational Capacity of a duration of more
than four weeks with a defined end date. It provides a time-limited
authorisation for changes, allowing establishments to revert back to normal
levels of accommodation after a defined period of time without further
notification.
E.2
These forms are solely for recording and reporting availability and are not a substitute for
cell certificates.
E.3
Population Strategy can advise on the use of the forms and may assist in their preparation
in certain circumstances.
Prisoner Accommodation - Operational Availability (F1021A)
E.4
An example is shown in Figure 3.
E.5
The following information is required for each wing/unit and for the establishment as a
whole:
Baseline CNA (as recorded on the cell certificate).
In-use CNA (i.e. baseline CNA less accommodation not currently available for use).
Operational capacity (which must not exceed the sum of the certified maximum
capacities of the accommodation in use).
E.6
The main use of each wing/unit, in terms of the prisoner type accommodated, should also
be stated (or a reason given if it is temporarily out of use). Where a wing/unit is used to
accommodate a mix of prisoner types it would be helpful, if appropriate, to indicate the
approximate split between them.
E.7
If the establishment operational capacity includes an allocation of places for
accommodation that is not included in baseline CNA, then this should be listed separately
(see example).
E.8
The form must be signed and dated by the DDC or his/her authorised representative.
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Prisoner Accommodation – Notification of Change (F1021B)
E.9
An example is shown in Figure 4.
E.10
The following information is required:
For the wing/unit affected, the previous and new baseline CNA, in-use CNA and
operational capacity.
The number or cellmark of the relevant cells.
The reason for the change.
The previous and new establishment totals for baseline CNA, in-use CNA and
operational capacity.
E.11
The form must be signed and dated by the DDC or his/her authorised representative, if it is
required to give immediate approval and effect to the changes.
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Figure 3: Example Form, Prisoner Accommodation – Operational Availability
PRISONER ACCOMMODATION OPERATIONAL AVAILABILITY
ESTABLISHMENT
HMP LOWMOOR
Unit description
Baseline
CNA
In-use
CNA
Op Cap
Normal use/ Reason not
used
Code
A Wing
B Wing
C Wing
100
100
63
100
0
63
120
0
76
Unconvicted adults
Refurbishment
Unconvicted 18-20 year olds
5
D
3
Healthcare (non CNA)
-
-
5
Healthcare Centre
10
TOTAL
263
163
201
NB: This form must be used to authorise indefinite changes to in-use CNA and/or Operational
Capacity. It cannot be used to authorise changes to baseline CNA. Baseline CNA must
correspond with the latest cell certificate.
Signed…………………………….
Deputy Director of Custody
Date……………………………………….
1021A
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PAGE 27
Figure 4: Example Form, Prisoner Accommodation – Change Notification
PRISONER ACCOMMODATION CHANGE NOTIFICATION
ESTABLISHMENT
HMP LOWMOOR
NB. When new or previously uncertified accommodation is being brought into use, then it must be certified
by the DDC before being used to accommodate prisoners. This form should be used to authorise either:
i.
unplanned or short-notice changes to baseline CNA where there has not been sufficient
time to prepare a full cell certificate. It provides an interim authorisation for the change
pending the submission of a full cell certificate to Population Strategy.
Or:
ii.
changes to in-use CNA and/or Operational Capacity of a duration of more than four
weeks with a defined end date. It provides a time-limited authorisation for changes,
allowing establishments to revert back to normal levels of accommodation after a
defined period of time without further notification.
Details of change:
Before change
After change
Unit/Wing
Baseline
CNA
In-use
CNA
Op
Cap
Baseline
CNA
In-use
CNA
Op
Cap
Reason
(code)
Number or
cellmark*
B Wing
100
100
110
100
0
0
D
All cells
Establishment 263
263
311
263
163
201
Totals
* If a whole wing or house is involved then individual details are not required
Change code:
Changes which impact baseline and in-use CNA
Changes which impact in-use CNA only
A
B
C
D
E
F
G
H
I
J
K
L
New building
Cell reclaims
Change of use/re-role
Refurbishment/modernisation
Closure
Other (please specify)
Local work/maintenance
Staff shortage
Mothballed
Damaged
Other out of use (please specify)
Cells returning to use
Date to come into effect: ………………………….
Expected duration (if temporary): ………………………….
DDC approval (required for changes to take effect):
Signed…………………………….
Deputy Director of Custody
Date…………..……………………
1021B
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Annex F
Blank Forms
F.1
F.2
Copies of the following forms are included here:

Cell Certificate Schedule (F1020A).

Cell Certificate Schedule Summary Sheet (F1020B).

Prisoner Accommodation - Operational Availability (F1021A).

Prisoner Accommodation - Notification of Change (F1021B).
Electronic copies may be obtained from Population Strategy
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CELL CERTIFICATE SCHEDULE
ESTABLISHMENT
In pursuance of Section 14 of the Prison Act 1952 and the Prison Rules/Young Offender
Institution Rules, I hereby certify that the following cells, rooms, cubicles, dormitories or
wards are of such size and are lighted, heated, ventilated and equipped in such a manner
as is requisite for health, and that they are furnished with the means of enabling the
inmates(s) to communicate at any time with an officer of the establishment.
Number or
cellmark
Certified Normal
Accommodation
(Baseline CNA)
Maximum
number
of
inmates
Number of
places
allocated
Used for
SUBTOTAL
Signed…………………………….
Deputy Director of Custody
Date………………………………
F1020A
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PAGE 30
CELL CERTIFICATE SCHEDULE
SUMMARY SHEET
ESTABLISHMENT
Accommodation included in CNA
Unit description
Baseline CNA
TOTAL
Accommodation not included in CNA
Unit description
Places
Normal use
TOTAL
Signed…………………………….
Deputy Director of Custody
Date………………………………
1020B
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PRISONER ACCOMMODATION OPERATIONAL AVAILABILITY
ESTABLISHMENT
Unit description
Baseline In-use
CNA
CNA
Op Cap Normal use/ Code
Reason not
used
TOTAL
NB: This form must be used to authorise indefinite changes to in-use CNA and/or Operational
Capacity. It cannot be used to authorise changes to baseline CNA. Baseline CNA must
correspond with the latest cell certificate.
Signed……………………………….….
Deputy Director of Custody
Date …………………………….
F1021A
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PAGE 32
Description of use of wing or unit of accommodation
Code
1
2
3
4
5
6
7
8
9
10
11
12
Unconvicted Juveniles
Sentenced Juveniles
Unconvicted 18 – 20 year olds
Sentenced 18 – 20 year olds
Unconvicted adults
Sentenced adults
Vulnerable Prisoner Unit
Special Unit
Resettlement Hostel
Healthcare Centre
National Resource Hospital
Other (please specify)
Note: Please add an F to the code number for female accommodation
If accommodation is temporarily not in use, please give the reason using one of the following
descriptions.
D
G
H
I
J
K
Refurbishment/ Modernisation
Local Work/ Maintenance
Staff Shortage
Mothballed
Damaged
Other (please specify)
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PRISONER ACCOMMODATION - CHANGE NOTIFICATION
NB. When new or previously uncertified accommodation is being brought into use, then it must be certified by
the DDC before being used to accommodate prisoners. This form should be used to authorise either:

unplanned or short-notice changes to baseline CNA where there has not been sufficient time to
prepare a full cell certificate. It provides an interim authorisation for the change pending the submission
of a full cell certificate to Population Strategy.
Or

changes to in-use CNA and/or Operational Capacity of a duration of more than four weeks with a
defined end date. It provides a time-limited authorisation for changes, allowing establishments to revert
back to normal levels of accommodation after a defined period of time without further notification.
ESTABLISHMENT
Details of change:
Before change
Unit/Wing
Baseline InCNA
use
CNA
After change
Op
Cap
Baseline InCNA
use
CNA
Op
Cap
Reason Number
(code)
or
cellmark*
Establishment
Totals
* If a whole wing or house is involved then individual details are not required
Change code:
Changes which impact baseline and in-use CNA
Changes which impact in-use CNA only
A
B
C
D
E
New building
Cell reclaims
Change of use/re-role
Refurbishment/modernisation
Closure
G
H
I
J
K
F
Other (please specify)
L
Local work/maintenance
Staff shortage
Mothballed
Damaged
Other out of use (please
specify)
Cells returning to use
Date to come into effect: …………………
Expected duration (if temporary):………………………….
DDC approval (required for changes to take effect):
Signed …………………………….
Deputy Director of Custody
Date ………………………………
1021B
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ANNEX G
Space, dimension and layout illustrations
Cell furniture – typical dimensional data
Figure 1 (i)
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Cell furniture – typical dimensional data
Figure 1 (ii)
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Figure 1 (iii) Typical Example of New Furniture Types - OESS White Ash Range and plastic chair
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Cell activity – space requirements
Figure 2 (i)
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Cell activity – space requirements
Figure 2 (ii)
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Examples of Typical Cell Layouts
Figure 3 (i)
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Figure 3 (ii)
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Figure 3 (iii) Typical Example of Existing & New Build Type –
Single Cell (Crowded) & Single Cell Only
Single Cell – Crowded
(CNA 1 Max. Capacity 2)
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Single Cell – Uncrowded
(CNA 1 Max. Capacity 1)
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page 1
Equality Impact Assessment
PSI 17/2012 Certified Prisoner Accommodation
Stage 1 – initial screening
The first stage of conducting an EIA is to screen the policy to determine its relevance to the various
equalities issues. This will indicate whether or not a full impact assessment is required and which
issues should be considered in it. The equalities issues that you should consider in completing this
screening are:
Race
Gender
Gender identity
Disability
Religion or belief
Sexual orientation
Age (including younger and older offenders).
Aims
What are the aims of the policy?
To set out arrangements for the certification and management control of prisoner accommodation.
Effects
What effects will the policy have on staff, offenders or other stakeholders?
It establishes measurable standards for the certification of cells that can be applied consistently
across the estate and will contribute to achieving the Prison Service aim of providing decent living
conditions for all prisoners.
Evidence
Is there any existing evidence of this policy area being relevant to any equalities issue?
Identify existing sources of information about the operation and outcomes of the policy, such as operational
feedback (including local monitoring and impact assessments)/Inspectorate and other relevant
reports/complaints and litigation/relevant research publications etc. Does any of this evidence point towards
relevance to any of the equalities issues?
There are no significant changes to the certification and control processes currently operating that
are based on PSO1900. All Governors, Controllers and Directors of private prisons are responsible
for monitoring and recording equality matters under the authorisation of other existing policies.
They are required to undertake risk assessments prior to each prisoners being allocated to
accommodation, including their supervision and safety.
Concerns of the potential differential effect on prisoners of a particular racial or ethnic group, or
those with disabilities are taken into account as part of the risk assessment process.
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Stakeholders and feedback
Describe the target group for the policy and list any other interested parties. What contact have
you had with these groups?
All prisons and Deputy Directors of Custody.
Submitted draft to DDCs for comment.
Do you have any feedback from stakeholders, particularly from groups representative of the
various issues, that this policy is relevant to them?
Safer Custody Group has contributed to this document.
Impact
Could the policy have a differential impact on staff, prisoners, visitors or other stakeholders on
the basis of any of the equalities issues?
None
Local discretion
Does the policy allow local discretion in the way in which it is implemented? If so, what
safeguards are there to prevent inconsistent outcomes and/or differential treatment of different
groups of people?
Cell Certification is the subject of compliance audit by Standards Audit Unit and self audit by
establishments. The PSI is mandatory for all establishments.
Summary of relevance to equalities issues
Strand
Race
Gender (including
gender identity)
Disability
Religion or belief
Sexual orientation
Age (younger offenders)
Age (older offenders)
Yes/No
Rationale
No
No
No
No
No
No
No
If you have answered ‘Yes’ to any of the equalities issues, a full impact assessment must be completed. Please
proceed to STAGE 2 of the document.
If you have answered ‘No’ to all of the equalities issues, a full impact assessment will not be required, and this
assessment can be signed off at this stage. You will, however, need to put in place monitoring arrangements to
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UNCLASSIFIED
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ensure that any future impact on any of the equalities issues is identified.
Monitoring and review arrangements
Describe the systems that you are putting in place to manage the policy and to monitor its
operation and outcomes in terms of the various equalities issues.
Alterations to Cell Certification is authorised by Deputy Directors of Custody and monitored by
Population Strategy Unit.
State when a review will take place and how it will be conducted.
12 Monthly by Population Strategy Unit.
Name and signature
Policy lead
Head of group
Date
Mark Read
Digby Griffiths
UNCLASSIFIED