May 6, 2015
( X ) Action Required
Due date: July 1, 2015
( ) Informational
BULLETIN NO. 022-15 SECONDARY EDUCATION & STUDENT SUPPORT AND
ASSESSMENT & STUDENT INFORMATION
TO:
Educational Service District Superintendents
Educational Service District Assistant Superintendents
School District Superintendents
School Building Principals
School District Data Coordinators
FROM:
Randy I. Dorn, State Superintendent of Public Instruction
RE:
Clarification of Reporting Requirements for Reengagement Programs
(Open Doors—1418)
CONTACT: Laurie Shannon, Graduation Specialist
Laurie.Shannon@k12.wa.us, 360-725-4472
Lisa Ireland, Student Information Research Analyst
Lisa.Ireland@k12.wa.us, 360-725-6358
OSPI Customer Support
customersupport@k12.wa.us, 360-725-6371 or 800-725-4311
Agency TTY: 360-664-3631
The purpose of this bulletin is to clarify the reporting requirements and directory
structure of Open Doors (1418) youth reengagement programs, as authorized by RCW
28A.175.100, and to make you aware of proposed modifications to WAC 392-700 that
establish the use of program qualification codes in conjunction with school codes to
uniquely identify reengagement students. This information applies to school districts,
agencies, and colleges that are involved in any of the models of operations: districtoperated program with district resources, district-contracted partnership with an agency
or college, or district participation within a consortium agreement.
Use of School and Program Codes for Open Doors (1418)
Currently, WAC 392-700-042 section (9) instructs districts to request school codes
through the Education Data System (EDS) system to uniquely identify the OSPIapproved program and the students enrolled in the program. However, the school code
by itself does not provide the ability to identify the reengaged students for program
BULLETIN NO. 022-15 SE&SS/ASI
Page 2
May 6, 2015
evaluation, federal reporting, or interface with the P-20W longitudinal data system
maintained by the Education Research & Data Center (ERDC). A program qualification
code will be assigned by the Office of Superintendent of Public Instruction (OSPI) to
each approved reengagement program and shall be reported to the Comprehensive
Education Data and Research System (CEDARS) in the Student Attributes and
Program File (I). Qualification codes must be implemented for the 2015–16 school year
to meet the reporting requirements of WAC 392-700-175 and 392-700-195.
School districts operating reengagement programs may opt to have a unique school
code assigned to enroll and report the students participating in reengagement in their
district or serve reengagement students in existing schools. School codes must be
requested by July 1.
Schools that serve only students in reengagement programs will be identified with a
school type code of R. Districts will be assigned only one school code with a
designation code of R. Multiple reengagement programs may be operated within one
school.
Schools that enroll and serve students in reengagement programs are considered to be
the school of primary enrollment for these students. Schools identified with a school
type code of R will not be included in district level aggregations for purposes of
accountability for Adequate Yearly Progress (AYP).
Students participating in Reengagement programs are to be reported to CEDARS with
unique program codes identifying the program and location. These codes can be found
in CEDARS Appendix R, located at http://www.k12.wa.us/CEDARS/Manuals.aspx.
Additional Guidance
Specific guidance on how to report reengagement students to CEDARS can be found in
the CEDARS Reporting Guidance and Appendix R on the CEDARS Data Manual
webpage.
OSPI staff are also available to provide support in the following areas:



For questions regarding operation of youth reengagement programs or the
assignment of program qualification codes, please contact Laurie Shannon at
Laurie.Shannon@k12.wa.us, 360-725-4472.
For questions regarding CEDARS reporting, please contact Lisa Ireland at
Lisa.Ireland@k12.wa.us, 360-725-6358.
For questions regarding school directory information, please contact OSPI
Customer Support at customersupport@k12.wa.us or by calling 360-725-6371 or
800-725-4311.
BULLETIN NO. 022-15 SE&SS/ASI
Page 3
May 6, 2015
The agency TTY number is 360-664-3631. This information is also available at:
http://www.k12.wa.us/bulletinsmemos/.
K–12 EDUCATION
Gil Mendoza, Ed.D.
Deputy Superintendent
SECONDARY EDUCATION AND STUDENT SUPPORT
Dan Newell
Assistant Superintendent
ASSESSMENT AND STUDENT INFORMATION
Robin G. Munson, Ph.D.
Assistant Superintendent
RD:lm
OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion,
color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender
expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or
service animal by a person with a disability. Questions and complaints of alleged discrimination should be directed to
the Equity and Civil Rights Director at 360-725-6162 or P.O. Box 47200 Olympia, WA 98504-7200