THE UNIVERSITY OF HERTFORDSHIRE ALUMNI ASSOCIATION
CONSTITUTION
(Amendment to previous version.)
1
Definitions
1.1
For the purposes of this Constitution the following definitions will apply:
1.1.1
University
/University of Hertfordshire:
1.1.2
Alumni Association
/Association:
University of Hertfordshire Higher Education Corporation
which for the purposes of determining membership of the
Association includes all of its predecessor colleges and
institutions
The University of Hertfordshire Alumni Association
1.1.3
Board of Governors:
the Board of Governors of the University of Hertfordshire
Higher Education Corporation
1.1.4
Development Committee:
the Development Committee of the Board of Governors
1.1.5
Advisory Board
of the Alumni Association:
the Advisory Board
1.1.6
Virtual
communications may be conducted by email, video
conferencing and other electronic media
1.2
This document is the Constitution of The University of Hertfordshire Alumni Association.
1.3
The Constitution establishes the Association as an unincorporated voluntary organisation
established under the auspices of the University of Hertfordshire Higher Education
Corporation and supersedes all previous versions. The Association agrees to abide by any
bye-laws and regulations determined by the Board of Governors in respect of the
governance and operation of the Association. Amendments to the Constitution or the
dissolution of the Association shall be made only with the approval of an Annual or General
Meeting of the Association, or an Extraordinary General Meeting convened for this purpose,
and with the prior approval of the Board of Governors. The Board or Governors may, at its
absolute discretion, delegate some or all of its powers to its Development Committee.
1.4
This Constitution shall be governed by and construed in accordance with English law.
2
Name
The name of the Association shall be ‘The University of Hertfordshire Alumni Association’.
3
Objectives
The Association has the following objectives:
3.1
to promote, foster and maintain links between the Association’s members and the
University of Hertfordshire;
3.2
to encourage members of the Alumni Association to take an active interest in the life of the
University at local, national and international levels;
3.3
to promote the interests of the University and to aid its development;
Alumni Association - Constitution
Last amended: 2 April 2008
References: Board of Governors minute 24, 27 November 2007, refers.
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© University of Hertfordshire Higher Education Corporation (2008)
106739492
3.4
to facilitate and support meetings and associations between members of the Alumni
Association.
4
Membership
The following individuals and groups of individuals are deemed to be members of the
Alumni Association:
4.1
any individual who has been registered as a student of the University of Hertfordshire
and/or any of its predecessor institutions;
4.2
any individual on whom the University or its predecessor institutions has conferred an
honorary award;
4.3
any individual who has enrolled on a short course provided by the University of
Hertfordshire or its predecessor colleges or institutions;
4.4
any individual who has been employed by the University of Hertfordshire for a period of six
(6) months or more;
4.5
Patrons of the University;
4.6
present and former members of the Board of Governors of the University of Hertfordshire
Higher Education Corporation or the Governing bodies of any of its predecessor institutions;
4.7
such other persons or classes of persons as may be determined from time to time by the
Board of Governors.
5
Termination of membership
5.1
Any member may terminate his or her membership of the Association by written notice to
the Secretary. Membership will deemed to terminate from the date on which the written
notice is received by the Secretary.
5.2
The Vice-Chancellor of the University or the Board of Governors of the University or the
Advisory Board of the Alumni Association shall have the authority to withdraw privileges of
membership from any individual whose conduct is incompatible with the objectives of the
University and/or the Alumni Association. The Secretary will so inform the member in
writing and membership will be deemed to have terminated from the date of the Secretary’s
letter.
6
Officers of the Association
The Officers of the Alumni Association shall be the President, the Vice-President and the
Secretary:
6.1
President and Vice-President
6.1.1
The President and Vice-President of the Alumni Association will normally be Alumni who
have a prominent public profile and/or who have provided assistance to the University.
6.1.2
The President and the Vice-President shall normally hold office for a maximum initial term
of three (3) years and may be re-appointed for a further three-year term of office.
6.1.3
The procedure for the appointment of the President and Vice-President will be determined
by the Board of Governors and will be published to members by the Secretary.
6.2
Secretary
The Head of Development and Alumni shall be Secretary (ex officio) to the Alumni
Association.
Alumni Association - Constitution
Last amended: 2 April 2008
References: Board of Governors minute 24, 27 November 2007, refers.
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© University of Hertfordshire Higher Education Corporation (2008)
106739492
7
List of Members
7.1
The Secretary will maintain a Membership List which will include information concerning
each member’s affiliations with the University.
7.2
The Membership List shall be made available to University staff and to officers and
members of the Association in support of the work of the Alumni Association, within the
terms and conditions of the Data Protection Act 1998.
8
Meetings of the Alumni Association
8.1
Annual General Meetings
8.1.1
There shall be an Annual General Meeting of the Alumni Association which all members of
the Association will be entitled to attend and at which Officers will present reports to the
Association.
8.1.2
Annual General Meetings will be conducted in accordance with the Standing Orders
approved by the University’s Board of Governors. The Standing Orders will be published
to Members by the Secretary.
8.2
Extraordinary General Meetings
8.2.1
An Extraordinary General meeting may be called to deal with one item or items which are
of such a special or urgent nature that such a meeting is justified.
8.2.2
Extraordinary General Meetings will be conducted in accordance with the Standing Orders
approved by the University’s Board of Governors. The Standing Orders will be published
to Members by the Secretary.
8.3
Other meetings
Further meetings may be called at the discretion of the President or Vice-President of the
Association or by the Advisory Board and will be conducted in accordance with the
Standing Orders approved by the University’s Board of Governors. The Standing Orders
will be published to Members by the Secretary.
9
Advisory Board of the Alumni Association
9.1
There shall be an Advisory Board of the Alumni Association that will provide advice, support
and guidance on the operation of the Association.
9.2
The Advisory Board shall be composed as follows:
1
2
3
4
5
6
7
8
9.3
President of the Alumni Association who shall be Chairman (ex officio)
Vice-President of the Alumni Association who shall be Vice-Chairman (ex officio)
Presidents of each international Alumni Association (ex officio)
A Deputy Vice-Chancellor nominated by the Vice-Chancellor
Secretary to the Alumni Association (ex officio)
A number of Alumni Association members, each with a relevant interest in each
of the University’s Faculties, equal to the number of Faculties, appointed by the
Board of Governors
President of the Students’ Union (ex officio)
At least 5 co-opted members of the Alumni Association appointed by the Board
of Governors
Members of the Advisory Board in categories 5 and 7 shall be appointed by the Board of
Governors for terms of office of up to three (3) years in the first instance. Members in this
category may seek re-appointment for further terms of office of three (3) years.
Alumni Association - Constitution
Last amended: 2 April 2008
References: Board of Governors minute 24, 27 November 2007, refers.
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© University of Hertfordshire Higher Education Corporation (2008)
106739492
1
1
1
1
6
1
9.4
The Advisory Board shall hold at least one meeting per annum and may hold further
meetings as required.
9.5
To ensure the relevance and effectiveness of the Alumni Association, the Advisory Board
may establish ad hoc action groups to provide advice and otherwise facilitate the work of
the Association.
9.6
Subject to any regulations applied by the University, the Advisory Board shall conduct its
affairs and procedures within the law and in accordance with any regulations or restrictions
determined from time to time by the Board of Governors.
10
Sections, Groups and Networks
10.1
The Association may establish Specialist Sections, Groups, Networks or Regional Boards
to promote the Association’s objectives.
10.2
These Specialist Sections, Groups, Networks or Regional Boards are required to formulate
an appropriate Constitution which will require the approval of the Board of Governors of the
University.
10.3
Each Specialist Section, Group, Network or Regional Board will have a Chairman,
appointed by the Board of Governors for one (1) year in the first instance. The term of
office will be renewable for further periods, at the discretion of the Board of Governors. In
appointing a Chairman, the Board of Governors shall seek recommendations for
appointment from appropriately constituted local groups.
10.4
The title of Chairman may be varied at the discretion of the Board of Governors to reflect
international cultural requirements and/or customs.
Alumni Association - Constitution
Last amended: 2 April 2008
References: Board of Governors minute 24, 27 November 2007, refers.
4/4
© University of Hertfordshire Higher Education Corporation (2008)
106739492