Gloucestershire Hospitals
NHS Foundation Trust
Name of Ward / Department
Site
Template for
BESPOKE DEPARTMENTAL
INDUCTION CHECKLIST
This document can be edited as required.
Elements may be removed or added to reflect the needs of
individual staff groups
Staff name
Start date
Index
Introduction to Staff
In order to ensure a consistent approach across specialities and departments this
Departmental Induction Checklist has been designed to set the standard of induction
required to introduce new members of staff to their department.
The Induction process consists of:Corporate Induction
Mandatory for all staff
Completion of the Local & Department
Induction Workbook
Mandatory for all staff
Clinical Induction (Including Equipment
Training)
Mandatory for all Clinical Staff
Introduction to the role of the HCA
HCA’S & MCA’s only
Mandatory Training
Mandatory for all staff
Bespoke Departmental Induction
For all areas
Conflict Resolution
For all Frontline Staff
The line manager/ supervisor or appointed mentor will provide support and guidance
during this process. Departments are encouraged to add additional activities to this
checklist to meet their specific requirements. The line manager / supervisor are also
responsible for ensuring that the Local and Departmental Induction Workbook is
completed and the declaration form is signed and returned as per the instructions.
This is a full index to the pages in this document. Each Subject Item has been hyperlinked
so that you can move around this document easily when using a computer. You will also
note an Index icon on the top left or top right of each page that will bring you back to this
index.
Subject
Page No
Induction Information
1
Induction Checklist
2–4
Policies
5
Declaration & Signature Form
6
Index
Induction Information
Details to be given to post holder regarding:Name of Your Department
Name of Your Division
Name of Ward Manager
Name of Line Manager
Department / Site Security & routes of access
Familiarity with Fire Exits within work area /
Department
Uniform / Dress Code & name badge
Trust Identification Badge
Car Park Permit / Bicycle arrangements
Normal hours of work / shifts / work & breaks
information
Departmental Storage and Key holders
Locker arrangements
Email / PAS / P2P training etc
Job Description
Appraisal Information
Trade Unions / Professional Associations
Annual Leave Entitlement & booking Procedures
Sickness reporting, notification and certification
1
Information / Comments
√
Induction Checklist
ACTIVITY
Starter Form
Corporate Induction
Local & Departmental
Induction Workbook
DETAILS
SIGNATURE / NOTES
Starter Form
P45 / P46
Staff Members are booked on
Corporate Induction Human
Resources / Medical Staffing /
Bank office within 4 weeks of start
date
Corporate Induction is held at
Sandford Education Centre, CGH
and Redwood Education Centre,
GRH – It is mandatory for all new
permanent staff to attend.
Completed declaration sheet must
be signed and returned (within 4
weeks of attending Corporate
Induction).
Clinical Induction
(Including Equipment
Training)
It is compulsory for all new Clinical
Staff to attend Clinical Induction.
Manual Handling
All staff need to complete Manual
Handling Theory by eLearning.
Manual Handling Practical for is part
of Clinical Induction for Clinical Staff
Introduction to the
role of the HCA (For
HCA’s & MCA’s)
All HCA’s & MCA’s need to be
booked on to this programme.
Orientation to
Department

Introduction to immediate
colleagues.

Structure of department

Orientation to Wards /
Clinical areas
Orientation to Site to
include:

Local facilities (Kitchen, Toilets,
locker etc).
Tour key areas and wards and meet
key staff.


Restaurant
Shops


Cash point
Chapel

Car Parks
Please note that this does not replace or constitute a Manual Handling Update
2
Index
ACTIVITY
DETAILS
Expectations and
Limitations of Post
With line manager establish the
scope of the role, referring to
the Job Description for the post.

SIGNATURE / NOTES
Letter of Contract


Pay arrangements
Annual leave entitlement /
time off in lieu
 Pre-employment health
screen and immunity status
Employment Terms to be  Appointment with
discussed
Occupational Health if
Required  5165
 On-call commitments
 Sickness / Absence
Reporting
 Period of supervised
practice.
Establish areas where training
Identify Training Needs
is needed to develop to Staff
member into new role

Emergency Call-out
Procedures:- Competent in the

use of the Bleep system and
know how to call for assistance
in the event of:-
Risk Management

Fire
Assault / Security incident
Cardiac Arrest
How to report an incident
(complete an ACI Form /
Telephone hotline  GRH
5757.
Location and familiarisation with
completed Risk Assessments.
Trust Nursing Paperwork
Aware of documentation
Health Record Keeping
Standards
MCA Training (If required)
Consent (If required)
Hand Hygiene
3
Index
SIGNATURE / NOTES
ACTIVITY
DETAILS
Medicines Management
(If required)
Identify commonly used
medication and refer to local
policies and procedures
How to complete a drug
workbook.
How to complete a drug
assessment.
How to complete order from
Pharmacy: Regular Medications
 TTO’s and Cds (if
appropriate)
POPPAM
Nursing and Equipment
Competencies required
How to order equipment.
Equipment
(If required)
How to report broken
equipment.
See Also Clinical Equipment
Training Plan (on separate
sheet)
Manual Handling Equipment
(If required)
How to send manual handling
equipment to the laundry.
Patients Property
(If required)
How to secure patient’s
property.



Communications
Mentorship
(If required)
Confidentiality
Team briefings
Notice boards
Telephone and enquiries
system
 Trust Intranet
 E-mail
 Internal and external
contacts.
 Date and times of regular
meetings.
Is a mentor appropriate and has
one been allocated?
 Employee responsibilities
 Verbal
 Written
 Computerised
 Code of Confidentiality form
signed
4
Index
Policies
ACTIVITY
DATE
DISCUSSED /
READ &
UNDERSTOOD
STAFF MEMBER
SIGNATURE
MANAGER
SIGNATURE
By the end of the first month you be able to locate a Trust Policy and have familiarised
yourself with the following Trust Policies (list to be edited as required) :
Mandatory Training

Infection Control

Risk Management

Health & Safety

Manual Handling

HR

Complaints

Fire

Trust Uniform Policy

COSHH

POPAM


And the following Ward / Department Policies, relevant to your role:(the list should be compiled with the manager)
1.
2.
3.
4.
5.
6.
Please remember to book a date with Line Manager / Mentor to
review progress, agree objectives and produce a development plan.
5
Index
Induction Declaration
We hope that this Department Checklist and other elements of your Induction programme
will prove to be helpful and informative.
When you have completed this Departmental Induction checklist please discuss with your
line manager who will update your personal file.
We hope you enjoy working with us.
Signed New Staff Member
Print Name of Staff Member
Signed Line Manager /
Mentor
Print Name of Line Manager
Date Induction Completed
Completion of this Bespoke Departmental Induction Checklist should be
recorded on the Staff Members Personal File and be available for Audit on
request.