Society of Women Engineers
Hampton Roads Professional Section &
Old Dominion University Collegiate Section
Host:
Under the SWE
2016 REGION E MID-ATLANTIC CONFERENCE
Newport News, Virginia
Sponsorship Guide
Friday, February 19 – Sunday, February 21, 2016
For more information, please visit the SWE Region E Conference website
http://sweregioneconference.org
Under the SWE
2016 Region E Conference
February 19-21, 2016 in Newport News, Virginia
July 29, 2015
Dear Sponsor,
The Society of Women Engineers (SWE) is a not-for-profit educational and service organization
that empowers women to succeed and advance in the field of engineering, and to be recognized
for their life-changing contributions as engineers and leaders. SWE is the driving force that
establishes engineering as a highly desirable career for women through an exciting array of
training and development programs, networking opportunities, scholarships, and outreach and
advocacy activities. We are delighted to announce that this year’s Mid-Atlantic regional
conference will be co-hosted in Newport News, Virginia by the professional Hampton Roads
SWE and collegiate Old Dominion University SWE sections. We are extremely excited to have
the chance to host this year’s conference, as well as share the abundant engineering
opportunities and resources within our area.
As the Hampton Roads is known throughout Virginia for its coastal environment, we elected this
year’s conference theme to be “Under the SWE.” We feel that this theme highlights our
extraordinary maritime location which fosters exceptional opportunities including, but certainly
not limited to, development in the shipbuilding, military and aerospace industries. The main
goal of the conference is to connect approximately three hundred women engineers from sixty
universities and thirteen professional SWE sections that attend each year with the expansive
corporate and academic engineering communities within our region. Through our career fair,
professional workshops, and corporate events, we provide an ideal opportunity for recruiting
and networking. The area is home to many innovative technological and engineering
companies, an international port, as well as nationally-ranked destinations such as colonial
Williamsburg, Jamestown, and the Virginia Beach boardwalk. We believe this wealth of
resources and unique attractions is the perfect foundation for an incredibly successful
conference.
We would formally like to invite you to join us as a sponsor of the 2016 Mid-Atlantic Region E
SWE conference. There are a variety of ways to get involved for companies of any size. In
addition to the career and graduate school fair, donations in kind and advertising within the
conference program is available. There is also an opportunity to submit abstracts for leadership
development workshop sessions. Through these different components we strive to facilitate
mutually beneficial collaborations and enthusiasm amongst women engineers and our
sponsors. The sponsorship package contains information regarding options for support and
other participation opportunities.
For more information about the 2016 Region E Conference, please visit
http://sweregioneconference.org, or, to learn more about the Society of Women Engineers,
explore http://societyofwomenengineers.swe.org/. Should you have any comments, questions
or concerns, do not hesitate to contact Cathleen Saunders or Mary MacKinnon. Thank you for
your time, consideration, and support. We hope to see you there!
Sincerely,
Cathleen Saunders
Mary MacKinnon
801-896-5744
757-971-8891
csaunders0910@yahoo.com
mmack017@odu.edu
2016 SWE Mid-Atlantic Region E Conference Co-Chairs
Under the SWE
2016 Region E Conference
February 19-21, 2016 in Newport News, Virginia
Attractions Highlights
The first colonists of America arrived on the coast of
Hampton Roads in 1607 which has given the area a rich
history as well as plenty of time to develop a vast range
of attractions that are sure to please engineers of every
age! The Hampton Roads region is comprised of seven
cities that each offer their own interesting and unique
atmospheres and experiences. The area is an
engineering hotbed, having record breaking sized
gantry cranes, the first bridge-tunnel in existence, and
major industrial sites such as the corporate
NASA’s Langley Research Center
headquarters of Norfolk Southern and STIHL U.S.
operations, as well as NASA’s Langley Research Center (LaRC) where the Apollo lunar lander
was flight-tested.
Museums such as the Mariner’s Museum, the Virginia
Living Museum, Virginia War Museum and Nauticus
(where the USS Wisconsin, one of the largest
battleships ever built, is open to explore) pepper the
region. Colonial Williamsburg, the Yorktown
Battlefields, and the Endview Plantation all are steeped
in history and only a short drive away. Born from the
first successful colony and currently the home of one of
the largest military bases, the patriotism of Hampton
Roads is contagious and can definitely keep you busy
for the weekend! The Virginia Beach Oceanfront
Colonial Williamsburg
Boardwalk, lined by restaurants with delicious and local
seafood, is one of the country’s top ranking beaches and is worth a trip even in February
weather. The Norfolk Zoo and Virginia Aquarium may interest any animal lovers.
For more information, please visit: http://hamptonroads.com/attractions.
Tentative Agenda
Friday:
Registration
Tours
Networking Reception
Saturday:
Registration
Breakfast
Career Fair (All Day)
Research Poster Session (All Day)
Workshops 1 & 2
Lunch
Workshops 3 & 4
Collegiate Business Meeting
Professional Business Meeting
Awards Banquet Dinner
Sunday:
Networking Breakfast
Under the SWE
2016 Region E Conference
February 19-21, 2016 in Newport News, Virginia
Sponsorship Levels
Be a sponsor at this year’s conference! Your company name and logo will be seen by hundreds
of women engineers. Your commitment for sponsorship is requested by January 8, 2016. All
payments are required by February 12, 2016.
SPONSORSHIP
LEVEL
DIAMOND LEVEL
($10,000+
Quantity 2)
PLATINUM LEVEL
($7,500+) ‡
GOLD LEVEL
($5,000+) ‡
SILVER LEVEL
($3,000+) ‡
BRONZE LEVEL
($1,500+) ‡
CORPORATE BENEFITS
GENERAL BENEFITS
 Select one: Exclusive sponsor & Opening
Remarks** at the Saturday Lunch OR
Saturday Banquet
 Sponsor of two Emerald Events* of choice
 Exclusive sponsor of one workshop track∆
 Exclusive interviewing room during career
fair
 Two tables at career fair
 Conference registration for five participants 
 Sponsor of two Emerald Events* of choice
 Sponsor of Saturday Breakfast
 Sponsor of one workshop track∆
 Exclusive interviewing room during career
fair
 One table at career fair
 Conference registration for four participants
 Sponsor of one Emerald Event* of choice
 One table at career fair
 Conference registration for three
participants
 Full Page B&W Ad in Program
 Company name and logo:
o Spotlight piece on website
o Name tags of conference
participants
o Banners/signs at registration
o All related promotional materials
 Sponsor of Conference Registration
 One table at career fair
 Conference registration for two participants 
 Sponsor of SWE Boutique
 One table at career fair
 Conference registration for one participant
 Half Page B&W Ad in Program
 Company name and logo:
o Sponsor recognition in program
o Sponsor recognition on website
o Banners/signs at registration
o All related promotional materials
 Quarter Page B&W Ad in Program
 Company name and logo:
o Sponsor recognition in program
o Sponsor recognition on website
o All related promotional materials
 Business Card Size B&W Ad in
Program
 Company name and logo:
o Sponsor recognition in program
o Sponsor recognition on website
o Select promotional materials
 Company name and logo:
o Sponsor recognition in program
o Sponsor recognition on website
**Opening remarks are limited to 5 minutes prior to the main event speaker.
* Emerald Events include Networking Lounge & Research Poster Session, Career Fair, Friday Networking
Reception, Sunday Networking Breakfast & Conference A/V
∆ Workshop Track options may include: Collegiate, Professional Development, Personal Development, Beyond
the Textbook, Technical & SWE; workshop tracks & names will be finalized in December 2015 and sponsors
feedback will be requested at that time.
+ Conference registration does NOT include hotel arrangements.
‡ Unless designated as exclusive sponsor, sponsorship for events may be shared.
SWEet Partnerships
We appreciate the partnership & support organizations that have partnered with us for several
years and we want to establish an open dialogue with our key supporters on recruiting, retention
& advancement goals. There are two levels:
Region E Ally – 5+ consecutive years of Region E Conference Sponsorship
Region E Friend – 4+ (non-consecutive) years of Region E Conference Sponsorship
Under the SWE
2016 Region E Conference
February 19-21, 2016 in Newport News, Virginia
Career and Graduate School Fair
Another means of participation is to have a table at the career and graduate school fair, which
includes the option to add a private interviewing room. The career fair is a great opportunity to
recruit SWE members from top universities and industry. Also, since conference participants will
have the option to submit their resume during registration, companies have the opportunity to
utilize the private interviewing room to hold interviews during the career fair. Sign up now, since
space is limited. The prices & options are the following:
Date: Saturday, February 20, 2016 10 AM – 3 PM
Set-Up and Breakdown: February 20, 9-10 AM and 3-4 PM
Option
Table
Table and
Exclusive
Interview
Room
Description









One table
Two representatives & two lunches
Company Abstract included in Program Booklet
Recognition as participant in Career Fair on
Conference Website
One table
Two representatives & two lunches
Company Abstract included in Program Booklet
Recognition as participant in Career Fair on
Conference Website
Use of one exclusive interview room for 2.5 hours
Corporations
Non-profits /
Academic
Institutions
$750
$350
$900
$450
Career and Graduate School Fair sponsors and guests may also participate in the Friday
night networking event. Cost for this event will be determined at a later date.
Under the SWE
2016 Region E Conference
February 19-21, 2016 in Newport News, Virginia
Advertisements
Spread your company name in our conference program! Submit your ad to
sweregionesponsorship@gmail.com. Preferred file formats include .jpg, .gif, .png. The deadline
for submission is January 8, 2016.
Full Page Black & White: $1,000
Half Page Black & White: $500
Quarter Page Black & White: $250
Business Card Black & White: $100
Additional Sponsorship Opportunities
Prize Giveaways: Companies/Institutions can include items or monetary donation
Conference Gift Bags: Companies/Institutions can include items or monetary donation. Each
participant receives a conference registration bag upon arrival. Ensure your logo is seen by
every single attendee there!
In-Kind Donations
Questions regarding sponsorship? Contact us at sweregionesponsorship@gmail.com.
Under the SWE
2016 Region E Conference
February 19-21, 2016 in Newport News, Virginia
Interested in Presenting at the 2016 SWE Region E
Conference?
Deadline for submission: October 30, 2015
We invite you submit your ideas for potential workshop presentations for the SWE Region
E Conference in Newport News, VA on Saturday, February 20. Leading a session provides a
great opportunity to:



Network directly with many of the women engineers and engineering students in
attendance
Highlight your expertise in your field
Demonstrate your advocacy for the advancement of women in STEM
We anticipate approximately 300 attendees who will be participating in the various workshops.
You do not need to be a SWE member to present a workshop. Speakers are responsible for
their own conference registration and transportation. Note: You do not have to register if you
are only planning to attend your own talk. The sessions will be 50 minutes long and may be
presented in the following formats: Lecture Presentations, Workshops and Panel Discussions.
Tracks for sessions may include:
Track
Target Audience
Collegiate
Students in college
Professional
Development
New and experienced
professionals
Personal
Development
Collegiate and professional
attendees in the work force
Technical
Collegiate and professional
attendees from all engineering
fields
SWE
Professional or collegiate SWE
members and sections
Example Topics
 Internships
 Transitioning from school to the workforce
 Graduate studies
 Leadership skills
 Communication skills
 Management skills
 Mentoring and networking
 Work/life balance
 Office etiquette
 Stress management
 Undergraduate or graduate research
findings
 Project case studies
 Technological advancements
 Section vitality and leadership
 Fundraising
 Volunteer recruitment
To submit your workshop proposal(s), please visit:
http://www.sweregioneconference.org/workshops/ and complete the submission form.
Submitters will be notified by email by November 20, 2015 if their workshop has been selected.
Thank you!
Under the SWE
2016 Region E Conference
February 19-21, 2016 in Newport News, Virginia
Travel and Lodging
As the Hampton Roads region is an industrial hub as well as a celebrated tourist destination, it
is highly accessible by plane, train, car or bus. Please note that the Hampton Roads is an
extremely densely populated area, so be sure to consider traffic in your travel time estimates,
especially around standard rush hour times. Newport News is accessible via Interstates 64 and
664. Driving directions to the conference venue can be found here:
http://www.marriott.com/hotels/maps/travel/phfoy-newport-news-marriott-at-city-center/
AIRPORTS
There are three airports within the vicinity of the conference and shared below in order of
recommendation:
Newport
News/Williamsburg
International Airport (PFH)
Norfolk International
Airport (ORF)
Richmond International
Airport (RIC)
Located 11 minutes from the conference hotel & venue without
traffic
Located 30 minutes from the conference hotel & venue without
traffic
Note: this is on the opposite side of a tunnel from the hotel, which
frequently suffers from heavy traffic during rush hour times
Located approximately a 1 hour drive north of Newport News
without traffic
TRAINS
Amtrak provides service to Newport News from Richmond (which connects from various lines in
the Northeast corridor). The Amtrak station is located approximately 13 minutes from the
conference venue and would require ground transportation to the hotel. The Newport News
(NPN) station is located at 9304 Warwick Boulevard, Newport News, VA, 23601.
BUSES
Megabus, SprinterBus, and Greyhound Lines serve the Newport News area. To connect from
the three main bus stations, a taxi or car would be needed, all are approximately 15 minutes
from the conference center. Within the region, there is public bus network, the Hampton Roads
Transit (HRT), which connects the cities within the region as well as taxis available. The
nearest HRT Bus Stop to the conference venue is located at 695 Thimble Shoals Boulevard.
Greyhound Station
2 West Pembroke Ave.,
Hampton, VA, 23669
SprinterBus
551 Bland Boulevard, Newport
News, VA, 23602
Connects to Dover, DE & NYC
Megabus
3832 Kecoughtan Road,
Hampton, VA, 23669
2016 SWE REGION E CONFERENCE HOTEL
The 2016 Conference will take place at the Marriott Oyster Point (City Center), located at 740
Town Center Drive, Newport News, VA, 23606. There will be a room block available for SWE
attendees at the rate of $109 per night. Complimentary parking is provided to conference
attendees staying at the hotel. A map of the Oyster Point City Center is available here: City
Center Map
For more information, please refer to http://sweregioneconference.org
Under the SWE
2016 Region E Conference
February 19-21, 2016 in Newport News, Virginia
2016 REGION E CONFERENCE SPONSORSHIP FORM
CONTACT INFORMATION
Company or University Name:
(as you want to appear in all published materials)
Address:
City
State:
Contact Name:
Phone Number:
Fax Number:
Email:
Website:
Zip Code:
SPONSORSHIP SELECTIONS
Sponsorship Levels:
____ Diamond, $10,000+
____ Platinum, $7,500+
____ Gold, $5,000+
____ Silver, $3,000+
____ Bronze, $1,500+
Program Advertisement:
Submit by January 8, 2016 to
SWERegionESponsorship@gmail.com
____ Full Page Black & White Ad, $1,000
____ Half Page Black & White, $500
____ Quarter Page Black & White, $250
____ Business Card Black & White, $100
Career and Graduate School Fair
____ Corporate Career Fair Table, $750
____ Non-profit/Academic Career Fair Table, $350
____ Corporate Career Fair Table and Interview Room, $900
____ Non-profit/Academic Career Fair Table and Interview Room, $450
____ Tickets for the Friday night Networking Event (Price TBD)
Additional Sponsorship Opportunities:
____ Prize Giveaways* (indicate here:
____ Conference Gift Bags* (indicate here:
____ In-kind donation (indicate here:
*If items, specify item, and if monetary donations, specify amount.
Career and Graduate School Fair Details:
Type of Exhibit:
Will you be shipping display?
____ Self-standing (no table req’d) ____ Yes
____ Table-top
____ No
____ Other: (indicate:
)
)
)
Power required?
____ Yes
____ No
)
TOTAL SPONSORSHIP AMOUNT: $_______________
All Payment MUST Be Received Prior To Conference Start Date
Payment Deadline:
February 12, 2016
(For all payment options)
Payment Options:
Credit Card
Check°
Please send this form to:
sweregionesponsorship@gmail.com
°All checks should be made payable to SWE Mid-Atlantic Region