Institute for Ethnic Studies
in the
United States
Information, Guidelines,
and Application Procedures
Institute for Ethnic Studies in the United States
University of Washington
TABLE OF CONTENTS
What is IESUS? __________________________________________________________________________ 1
Application Evaluation Criteria___________________________________________________________________ 1
General Information ______________________________________________________________________ 2
Instructions for Preparing Proposal __________________________________________________________ 3
Research project support application _________________________________________________________ 4
Personal Information Form ________________________________________________________________ 5
Sample Budget for Reasearch Assistant _______________________________________________________ 7
Reporting Requirements ___________________________________________________________________ 8
Reporting Form Cover Sheet _______________________________________________________________ 10
Institute for Ethnic Studies in the United States
University of Washington
WHAT IS IESUS?
Briefly, IESUS was established in the Graduate School in 1981 to encourage multi-ethnic, and ethnic-specific
multi-disciplinary research on problems or issues pertaining to members of ethnic minority groups, particularly
those living in the Pacific Northwest. Its thrust is toward generating significant scholarly publications and other
scholarly activity.
IESUS aspires to generate scholarly input about ethnic studies by creating new knowledge and by stimulating
and supporting the scholarly activities of relevant faculty (i.e., particularly junior faculty). Our support for
current research and scholarship could take the form of paying for one month of faculty salary and/or for the
support services during (1) the completion of manuscripts, or (2) assisting in the completion of an on-going
research project. The primary goals of the IESUS are as follows:
1)
2)
To support research and scholarly activities of faculty members, especially less senior ones.
To support the preparation of grant proposals for external funding by relevant faculty relative to the
goals of the Institute.
The assumption in setting forth the above goals is that the Institute should build for the future by supporting
present research productivity to develop our national visibility to the point where we can more readily gain
research grants.
Application Evaluation Criteria
Applications will be evaluated by the IESUS Steering Committee. The committee will consider the merit of
each application with respect to IESUS as follows:
1)
relevance of the research to the areas of concern of the Institute;
2)
soundness of the conceptual framework;
3)
the scholarly soundness of the methodology;
4)
the practicality of the methodology;
5)
the likelihood that the faculty member will successfully complete the project in time;
6)
the expected scholarly quality of the project;
7)
the significance of the project to the scholarly community;
8)
the significance of the project to the general community;
9)
the significance of the project in the career of the faculty member; and
10)
an overall rating of the proposal.
11)
In the case of applications for released time to prepare a grant proposal, all of the above ratings will be
used, as well as the likelihood of being funded.
12)
In the case of applications to work on scholarly publications, all of the above ratings will be used, as
well as the likelihood of being published.
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Institute for Ethnic Studies in the United States
University of Washington
GENERAL INFORMATION
1.
Only voting members of the faculty (see University Handbook, Vol. II, Sec. 21-32 at
http://weber.u.washington.edu/~fachome/handbook/Volume2.html), plus those with research
appointments of equivalent ranks, are eligible to apply. The applicant must be eligible to serve as a
principal investigator on proposals to outside agencies for grants or contracts.
2.
Proposals are accepted twice a year: April 15 and November 15. Decisions will be made within six
weeks of submission. The following decisions are possible: (i). yes or no, with no additional changes
requested; or (ii). you will be asked for proposal changes and resubmission.
3.
Faculty summer salary awards are limited to one month's salary and will not be made if the faculty
member accepts salary from any source for more than one additional summer month. Faculty may not
request salary for periods when they will be on sabbatical leave.
Note: For scheduling purposes, it is best if requests for summer funding are submitted for the preceding
November deadline.
4.
The Institute will not support indirect costs, secretarial salaries, or journal page charges. Photocopying,
keypunching, and travel expenses have low priority and are seldom supported.
5.
Applicants who have received a previous grant from IESUS are not eligible to reapply. Additionally,
applicants who receive funding from other intramural resources (e.g., Royalty Research Fund) will not
be eligible to receive funding from IESUS for the same project.
6.
Please keep in mind that IESUS has a very small budget. Our typical awards in recent years have been in
the range of $5,000-$7,500.
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Institute for Ethnic Studies in the United States
University of Washington
INSTRUCTIONS FOR PREPARING PROPOSAL
1. Ten copies of the proposal should be forwarded to:
William H. George, Director
IESUS
Box 351525
Applicant should provide additional copies to the department chairperson and college dean. One of the ten
copies received must be signed by the applicant, chairperson, and college dean on the cover page. Do not
submit an applicant copy to Grants and Contract Services.
2. Each copy must contain the following, stapled together in the order given:
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Cover page: “Research Project Support: Application.”
Continuation sheet for explaining "yes" answers to questions on the cover page.
Other support page (based on the federal standard PHS-398 form).
Description of proposed research, in the form discussed below.
Budget page(s). [See the "Sample Budget" for detailed instructions.]
Curriculum vitae or biosketch of applicant.
The signed copy only must also contain the "Personal Information Form", after the curriculum vitae.
3. The "Description of Proposed Research" must not exceed four single-spaced pages using a font no smaller
than 12 point (this text is written in Times Roman 12 point) and not including the bibliography. It should
include the following:
 INTRODUCTION AND RATIONALE. Brief background statement, including critical review of the
literature and justification for the proposed research. Describe any results already achieved, including
publications.
 OBJECTIVES. What is the project designed to accomplish?
 METHODOLOGY AND MATERIALS. How will the objectives be met, and with what tools: Justify
each requested budget item.
 TIME SCHEDULE. Provide a schedule which shows how the proposed research can realistically be
accomplished during the desired support period (limited to one year).
 OTHER RESPONSIBILITIES TO BE DROPPED IF THE FELLOWSHIP IS GRANTED. Provide a
list of courses and other administrative, committee, or research commitments to be dropped. This
should be cleared with your chairperson, director, or dean, before submission of this application.
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Institute for Ethnic Studies in the United States
University of Washington
RESEARCH PROJECT SUPPORT APPLICATION
Deadline: April 15 or November 15
Name:
SSN or equivalent:
Department:
Box number:
Phone:
E-mail:______________________________________________________
Rank:
Dates of Initial Appointment:
--to Faculty:
--to Present Rank:
Project Title:
Research is best classified as: (check only one)
 Arts/Humanities  Physical Sciences/Engineering
Support Period (one year limit):
 Social Sciences
 Biological, Biomedical, or Health-Related Behavioral Sciences
From (month, day, year):
To (month, day, year):
Abstract of Proposed Research (Place here, not in body of proposal)
If answer to any of the following questions is YES, amplify on a separate page. Where appropriate, INCLUDE INDICATIONS OF APPROVAL or
CONCURRENCE for the concerned department, colleges, or interdisciplinary facilities and service centers.
1. Will space not now available be required? ..................................................................................................................................................................
2. Will the proposed project be conducted off campus? ..................................................................................................................................................
3. Does the proposal involve radionuclides , x-ray , pathogenic organisms , human or animal blood, cells, tissues, body fluids ,
recombinant DNA , chemical carcinogens-mutagens-teratogens , diving ?......................................................................................................
4. Does the proposal involve the use of human subjects ? The use of animals ? If the first, give date, status, and code no. of Human Subjects
Review Committee Application. .................................................................................................................................................................................
5. Will restriction on information, or security classification, be required?......................................................................................................................
6. Is more than one department, school, or college involved in the proposal?.................................................................................................................
7. Is an interdisciplinary facility or service center involved? ..........................................................................................................................................
8. Will academic credit be offered to participants? .........................................................................................................................................................
9. Are any special resources required, e.g., expanded library services or materials, purchase of computing equipment, off-campus computing
services? ......................................................................................................................................................................................................................
10. Does the proposal provide compensation for overtime, special premium, or other supplement to regular salary?......................................................
11. Will the project require temperature, humidity, sound, or other environmental control? ............................................................................................
12. Does the proposal represent continuation of work previously supported by the Institute for Ethnic Studies in the United States? ............................
13. Has support for this or any related program been requested or received from any other source within the University or outside? If yes, give
funding source, dates of grant and amount. If grant is pending, give date of submission and expected date of award. ..............................................
NO
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

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Total:
Budget Summary: (round to nearest dollar)
Salaries and Wages
Contract Personal Services
Other Contractual Services
Travel
Supplies and Materials
Equipment
Retirement and Benefits
Student Aid and Other Grants and Subsidies
YES


01
02
03
04
05
06
07
08
Signatures:
Proposed by:
Principal Investigator(s)
Approved:
Chair/Director
Date
Dean of the College
Date
Other Concurrence (if needed)
Date
Approved:
Approved:
Rev.: 2/16/16
Institute for Ethnic Studies in the United States
University of Washington
PERSONAL INFORMATION FORM
This information is used for statistical purposes only. This information has no bearing on
the evaluation of your application.
Rank/Status:
Department:
Racial or Ethnic Group (check all that apply)
 Native American or Alaskan Native, a person having origins in any of the original
peoples of North America, and who maintains cultural identification through tribal
affiliation or community recognition.
 Asian or Pacific Islander, a person having origins in any of the original peoples of the Far
East, Southeast Asia, the Indian subcontinent, or the Pacific Islands.
 Black, a person having origins in any of the black racial groups of Africa.
 Hispanic or Latino, a person of Mexican, Puerto Rican, Cuban, Central or South
American, or other Spanish culture of origin, regardless of race.
 White, Caucasian, European American
 Other (specify):
Gender
 Female
 Male
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Institute for Ethnic Studies in the United States
University of Washington
Sample Budget for Faculty Salary
Following the sample format, itemize specific needs for the categories listed below. All items
must be coded according to the "Financial Accounting System (FAS) - Object and Sub-object
Codes for Expenditures." (Sub-object codes need only be used for Salaries and Wages, Object
01, and Retirement and Benefits, Object 07.) Refer to UW Operations Manual Vol. II, Section D
34.1 for codes. (UW Operations Manuals and Grant Information Memoranda are located at your
Reference Station. Locations of Reference Stations are listed inside the back cover of the
Campus Directory.) Refer to the Grants Information Memorandum for additional information:
http://www.washington.edu/research/gcs/gim/.
NOTE: Funds for possible salary increases, promotions, and effects of inflation must be
included in the original budget. Additional funds will not be granted for this purpose at a later
date.
Code
Item
TOTAL
01
Salaries
For each individual who is to be paid from this grant, list:
Name (if known at the time of application), Job Title, Percentage of time expected to be
devoted to grant, Salary rate per month, hour, etc., Length of time salary is required.
Example:
01-10 Alice Gutierrez, Assistant Professor, 100%, $5,189 per month, replacement salary
cost, Summer 20001
5,189
01-Total
07
Retirement and Benefits2
Benefits must be included whenever a salary is requested
Example:
01-10 Alice Gutierrez, $5,189 x .21 = $1,089.69
$5,189
1,090
07-Total
TOTAL BUDGET
1
$1,090
$6,279
For 9 month faculty, salary awards are limited to one month's summer salary and will NOT be made if the faculty member accepts summer
salary from any other source for more than one additional month. 12-month faculty are limited to one month's salary. Faculty may not request
salary for periods when they will be on sabbatical leave. Salary support will not be provided for visiting faculty.
2
Current benefit rates should be used in calculating these costs. (see Grants Information Memorandum #3 for current rates,
http://www.washington.edu/research/gcs/gim/gim3.html).
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Institute for Ethnic Studies in the United States
University of Washington
SAMPLE BUDGET FOR REASEARCH ASSISTANT
Following the sample format, itemize specific needs for the categories listed below. All items
must be coded according to the "Financial Accounting System (FAS) - Object and Sub-object
Codes for Expenditures." (Sub-object codes need only be used for Salaries and Wages, Object
01, and Retirement and Benefits, Object 07.) Refer to UW Operations Manual Vol. II, Section D
34.1 for codes. (UW Operations Manuals and Grant Information Memoranda are located at your
Reference Station. Locations of Reference Stations are listed inside the back cover of the
Campus Directory.)
NOTE: Funds for possible salary increases, promotions, and effects of inflation must be
included in the original budget. Additional funds will not be granted for this purpose at a later
date.
Code
Item
TOTAL
01
Salaries and Wages
For each individual who is to be paid from this grant, list:
Name (if known at the time of application), Job Title, Percentage of time
expected to be devoted to grant, Salary rate per month, hour, etc., Length of
time salary is required.
Example:
01-40 Kathleen D. Jones, Research Assistant , 50%, $1,160/month, three
months
3,480
01-Total
02
Contract Personal Services
List the nature and extent of the services.
Example:
Research Subjects – 25 subjects @ $5 each
125
02-Total
07
Retirement and Benefits3
Benefits must be included whenever a salary is requested
Example:
01-40 Kathleen D. Jones, $3,480 x .08 = $278.40
Student Aid and Other Grants and Subsidies
The following items must be included for any research assistant
08-05 Operating Fee waiver, $1,680, per quarter
08-05 Technology fee, $40, per quarter
08-Total
TOTAL BUDGET
3
$125
278
07-Total
08
$3,480
$278
1,680
40
$1,720
$5,643
Current benefit rates should be used in calculating these costs. (see Grants Information Memorandum #3 for current
rates, http://www.washington.edu/research/gcs/gim/gim3.html).
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Institute for Ethnic Studies in the United States
University of Washington
REPORTING REQUIREMENTS
Investigators who receive support from IESUS are required to report on their use of the funds.
Reports will be requested annually and will cover activities for the period from April 1 through
March 31 each year, unless otherwise indicated. A report previously written on this research for
other funding agencies may not be substituted for this report. Do not attach reprints, papers, etc.
GUIDELINES FOR REPORTING
1. Major Research Accomplishments
Describe major research accomplishments during this reporting period that resulted from
research or other activities supported in whole or in part by Institute funds. Explain how and
why the accomplishments are important and to whom or on what they have had an effect-i.e., define the research arena and measure the accomplishments within it. Explain how
Institute support contributed to each accomplishment, e.g., pilot studies, instrumentation,
interim support, development of research skills.
2. Attraction of Other Funds
a. If the activity funded by this Institute grant evolved into a proposal(s) to another agency
during this or any previous reporting period, please list the title(s) of your proposal(s), the
agency to which it has been submitted, and the amount and period of requested support.
b. If any of the resulting proposal(s) have received approval and/or funding, please provide
the following information:
 Title of proposal
 Funding agency
 Grant or contract identifying number (not UW budget number)
 Amount of award for current budgeted period
 Total amount of support for all years approved
 Total number of years of approved support
3. Publications
Please include a list of all publications, with publication dates falling within this reporting
period, resulting from research supported by this grant during this or any previous reporting
period. How many of these publications acknowledge Institute support? Please include a list
of manuscripts submitted for publication, including the dates of submission and the
publication or publisher to which it was submitted. If a manuscript is still in preparation,
please indicate its expected date of completion, and please let us know when and to whom it
is finally submitted.
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Institute for Ethnic Studies in the United States
University of Washington
4. Improvement of Research Facilities
If any equipment was purchased or constructed with IESUS funds, please describe how the
equipment has benefitted your teaching and research activities.
5. Enhancement of Course Material
Describe any ways in which the activities supported by this grant relate to either
undergraduate or graduate courses taught by either yourself or others.
6. Comments and Suggestions
Please feel free to comment on any aspect of the Institute for Ethnic Studies in the United
States Research Fund.
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Institute for Ethnic Studies in the United States
University of Washington
REPORTING FORM COVER SHEET
Name:
Department:
Box number:
Phone:
E-mail:
Rank:
Project Title:
Instructions for preparing the report:
 The report must include the following sections, in the order given. Please use these headings
to title each section of your report. Refer to the “Reporting Requirements” document for a
description of the information to be included in each section.
1.
2.
3.
4.
5.
6.
7.
MAJOR RESEARCH ACCOMPLISHMENTS
ATTRACTION OF OTHER FUNDS
PUBLICATIONS
EMPLOYMENT OF STUDENTS
IMPROVEMENT OF RESEARCH FACILITIES
ENHANCEMENT OF COURSE MATERIAL
COMMENTS AND/OR SUGGESTIONS
 Attach this cover sheet to the report you provide.
 Send two copies of this report to:
William H. George, Director
IESUS
Box 351525
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