Partnership Handbook Guide
About the Partnership Handbook
The BIC World Missions department has an established global network of relationships and is the owner and
initiator of the Partnership Handbook, which is used as an effective tool for communicating and partnering projects
within the international BIC community.
BICWM is privileged to inform its donors that at least 95 percent of their donation will be allocated to the project
of their choosing. Only 5 cents or less of every donated dollar will be spent on administrative expenses.
At this time, the Partnership Handbook has a capacity to receive Canadian and US donations. There are two
methods currently available for donating toward projects. Donors with internet access can donate online at
bic-church.org/wm/give/partnership or they may send a check to their respective BICWM office. For those writing
checks, please include the project number in the memo line. Communication is important, so the Partnership
Handbook provides yearly project updates to clearly communicate how donations are being used to advance the
Kingdom of Jesus Christ.
Project proposals may be submitted from within any Brethren in Christ context, including BIC General Conferences,
BIC Associations, BIC Clusters, BICWM church plants, and BICWM outreach areas. The Partnership Handbook
requires that proposal submissions have local support, local contributions, and consideration for local
sustainability.
Proposal Submission Process
1) Initial guidance:
Project proposers should seek guidance from their appropriate General Conference leader, BICWM
missionaries, and BICWM regional administrator. These individuals will have the necessary proposal
documents and additional resources to help create a proposal. All Partnership Handbook related
materials are available online or by request from PartnershipHandbook@bic-church.org.
2) Project Proposer’s Role:
The proposer is responsible for clearly communicating his/her project through the creation and
submission of the proposal. The proposer is the onsite authority who ensures that the ministry goals and
project plan are achieved. Also, the proposer is held responsible for the completion and submission of the
annual project reporting template.
3) Secondary guidance:
After the project proposal is created and leaders have offered initial approval, the proposal should be
submitted to the BICWM Regional Administrator (RA) for review. If the RA has any concerns with the
proposal, these will be discussed with the proposer before proceeding. Each proposal must be suitable
for Internet publication before submission to the Administrative Cabinet for approval.
4) Submission for approval:
Each RA will submit their region’s project proposals to BICWM’s administrative cabinet for discussion and
analysis before a final decision is made on the approval of each project. The administrative cabinet is a
group comprised of the Executive Director, RAs, and senior support staff which meets on a regular basis.
The administrative cabinet will assess project proposals based on the following:
a.) Supporting documentation
b.) Compatibility with vision and strategic priorities of BICWM
c.) Projects which have national church participation – funds, labor, or material
5) Approval status:
a.) If a proposal is not approved by BICWM’s administrative cabinet, the cabinet will offer the RA
feedback. The RA will then communicate that feedback to the proposer, who may re-evaluate,
make adjustments, and re-submit a new proposal to the next Administrative Cabinet meeting.
b.) If a proposal is approved by BICWM’s administrative cabinet, the project will be sent to BICWM
staff and posted online for one year. If funds are contributed, the financial secretary will inform the
project manager that funds are available. The proposer can request the disbursement of available
funds from the financial secretary.
Reporting Process
BICWM believes that people are more inclined to donate to an organization that is highly dedicated to
communicating the results of each project. Therefore, it is essential that each project proposer submit a yearly
Project Reporting Form, which will clearly communicate their project’s progress and results.
The reporting form requires written information/details, but BICWM highly encourages additional updates
including individual stories, pictures, or videos.
Each approved project will have one year of activity beginning when it is posted online in the Partnership
Handbook. An email will notify each proposer when their project has been active for 9 months. The proposer will
then have 3 months to complete and submit their Project Reporting Form by email to their Regional Administrator
and PartnershipHandbook@bic-church.org.
Project reports are sent to Regional Administrators for review. Each RA will review the reports and submit them to
the PH email for online publication. If a sufficient project report is not received prior to the end of the renewal
period, the project becomes inactive and is removed from the website. All inactive projects may be renewed at a
later date when a completed project report is received.
Contact Information:
PartnershipHandbook@bic-church.org
Grantham (USA) Office
431 Grantham Road,
Mechanicsburg PA 17055-5812
Phone: (717) 697-2634
Fax: (717) 691-6053
bicwm@bic-church.org
Canadian Office
2700 Bristol Circle
Oakville, ON, L6H 6E1
Phone: (905) 339-2335
Fax: (905) 337-2120
bicwm@canadianbic.ca