MANITOBA EMPLOYMENT EQUITY PRACTITIONERS ASSOCIATION
MEETING HOST CHECKLIST
Hosting partnerships are welcome. For example, one member could provide location and catering and
another member takes care of program coordination.
BEFORE THE MEETING
 Select speaker (s) based on education topic and confirm availability
 Select date and book meeting room (ensure, if possible, that the room is accessible and has capacity
for around 40).
 Prepare an agenda to be emailed out to members 4 weeks in advance. – Sample agenda attached.
Be sure to include:
 Location, include full address
 Date and time
 Agenda
 Parking information
 Send final agenda and email to Lise Carbonneau who will send out to all members.
 whirlwind@shaw.ca or Fax: 897-8094
 Confirm if speaker is using powerpoint and he/she can provide handouts.
 Remind Agencies of the time limit for their presentations.
 Agency is invited to bring copies of their literature for attendees.
 Arrange for coffee, donuts/muffins.
 Arrange for individual to meet and greet.
 Ensure additional copies of previous meeting minutes are available.
 Arrange for someone to take minutes of the meeting
 Arrange for a table that members and agencies can use to display equity & diversity related materials.
Lise Carbonneau, MEEPA Administrator, will take registrations for all MEEPA events.
DURING THE MEETING
 Chair the meeting, going through agenda items.
AFTER THE MEETING
 Have minutes typed and either sent to Lise Carbonneau by fax 897-8094 or email
whirlwind@shaw.ca within 5 days following the meeting.
 Advise members that the General Meeting Minutes are available on the MEEPA web site at
www.meepa.ca.
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CORE GROUP MEMBER - RESPONSIBILITIES
Ensure the host has the host check list and a draft agenda template.
Ensure that a date is selected at least 6-8 weeks before the actual meeting will take place (the ideal is
to announce the date and location of the next meeting at the general meeting).
Ensure that this date is communicated to the MEEPA Administrator (Lise: whirlwind@shaw.ca), so
that she can send out an advance notice to members.
Assist the host if necessary to develop an appropriate agenda that meets the education topic.
Work with the core group to identify someone to do an agency presentation; then communicate this to
the host so it can be added to the agenda.
Review the draft agenda with the host and ensure that the final agenda is sent to the MEEPA
Administrator who will send out to members.
MANITOBA EMPLOYMENT EQUITY PRACTITIONERS ASSOCIATION
GENEAL MEETING
Thursday, February 26, 2009
LOCATION:
Workers Compensation Board
Lower Level (Check in with Security)
333 Broadway
TIME:
8:30 a.m. to 11:30 a.m.
FEES:
Members – No Charge
First Time Guests – No Charge
Second visit – $10.00
Third visit – please consider becoming a member
PARKING:
Parking is available at metered parking around the building. There is limited visitor
parking at the back of the building.
AGENDA
8:30-8:45 a.m.
Coffee/Networking
8:45-9:00
Introductions and Information Sharing
9:15-9:30
Minutes and Report from Core members
9:30 -10:15
Speaker John Melnick –
“Mental Health Strategies in the Workplace”
10:15-10:30
Break
10:30-11:15
Continue meeting topic, “Mental Health Strategies in the Workplace”
11:15-11:30
Q and A: Share resources, Identify contacts in the room
11:30-12:00 Noon
Wrap up, next meeting date, location
Members are welcome to place equity and diversity related information
on our “community” table at each meeting.
Please confirm your attendance by February 24, 2009
to Lise Carbonneau at whirlwind@shaw.ca
Questions? Phone – 832-1512