TERMS OF REFERENCE
International Technical Consultant
(Contract Package No-S 52)
A.
BACKGROUND
1.
The Government of the People’s Republic of Bangladesh has undertaken the “Rural
Electrification and Renewable Energy Development II (RERED II)” Project with the
financial support from the International Development Association (IDA). Power Cell, Power
Division, Ministry of Power, Energy and Mineral Resources is one of the implementing
agencies of the project. One of the components of the project is “Sector Technical
Assistance” which intends to provide consultancy support to power sector organizations in
the country. Part of the proceeds of this project will be used to hire an International Technical
(Power Distribution) Consultant. The Technical Consultant will work with Bangladesh Rural
Electrification Board (BREB).
2.
The Government of the People’s Republic of Bangladesh has undertaken the “Rural
Electricity Transmission and Distribution (T&D) Project” with financial support from the
International Development Association (IDA) with the objective of reducing systems losses
and enhancing capacity in the rural distribution network in the eastern part of Bangladesh.
The Project has been designed to address the investment gap in: a) the medium-voltage rural
primary distribution network (33 kV) and main 11 kV lines; b) high-voltage (132 kV)
transmission network. The project will cover construction of new lines,
rehabilitation/upgrading of lines and construction of substations to complement the rapid
expansion of the lower-voltage network that occurred over the last decade. The project will
be implemented by BREB and PGCB.
3.
The Bangladesh Rural Electrification Board (BREB) is a semi-autonomous body
responsible for planning, financing and installation of the rural electrification network of the
country. Once constructed, responsibility for the distribution system is transferred to rural
electricity cooperatives (Palli Biddyut Samities, or PBSs), which provide retail services, as
well as operate and maintain the system and are overseen by BREB. BREB currently owns
and operates about 2,48,000 Km. distribution lines, 477 No. of 33/11 KV Sub-stations to
serve 9.70 million consumers through 72 PBSs throughout the country.
B.
OBJECTIVES
4.
The objective of the consultant service is to prepare/review upstream design,
prepare/review specifications, assessment and technical evaluation of the potential
supplier(s). The consultant will act as quality assurance advisor to the project and
provide necessary and relevant advice and inputs to the BREB in preparing/reviewing
the design, developing the bid documents (technical part) and providing support from
bid invitation to shipment (including pre-shipment inspections).
C.
SCOPE OF WORK
5.
The consultant will conduct the services on behalf of BREB to ensure that appropriate
specifications are developed and that the quality of the electrical materials and
equipment procured under the project are in full compliance with the technical
specifications and performance testing requirements of the contract document with
supplier(s)/manufacturer(s).
6.
In particular, the consultant shall undertake the following tasks:
i)
Support BREB in preparing/reviewing the bid documents (Technical part), the
qualification criteria to be used to allow for participation by only genuine
bidders with proven track record of supplying required quality electrical
materials and equipments and the technical parameters to be tested before
acceptance of goods for shipment;
ii)
Specify information to be sought by BREB from each bidder as part of the
clarification on manufacturing process to ensure that bidder has the appropriate
quality control mechanism in place to be able to supply the required quality
electrical materials and equipments as claimed in the bid document;
iii)
Prepare/Review of bid documents (technical part) which includes technical
specifications, drawings and materials requirements for bidding purpose,
schedule and forms for bidding purpose, with due coordination of guidelines of
BREB and WB. The bidding documents will be for procurement of line
materials, turnkey contracts for substations, switching stations and river crossing
towers;
iv)
Assist BREB for pre-bid conference and replying bidder’s question and in
issuing addenda to bid documents;
v)
Support BREB in the bid evaluation process in approximately 20 international
competitive bidding (ICB) packages as a member of the bid evaluation
committee;
vi)
Check and approve factory testing procedure and factory test results of
suppliers;
vii)
Review ToR for Pre-shipment inspection (PSI) agent (to be hired by BREB
separately) and provide comments and suggestions for its improvement (The
PSI reports, including testing reports from certified labs, in connection of the
delivered electrical materials and equipments in the first phase consignments
will be made available to the consultant, which may be used for ready
reference);
viii)
Assist BREB in determining the correct size of the samples to be tested by PSI
agent;
D.
ix)
Assess BREB needs, review design for selection of equipment/material, analyze
problems involved and recommend type of equipment after value analysis;
x)
Prepare updated cost estimate (if required);
xi)
Collect basic data from BREB or PBS for the designing of the Project and if
necessary, make site surveys;
xii)
Perform: a) layout design of distribution network and field equipment, b)
installation design for substation, switching station and river crossing by tower
facilities, c) design aspects like fault current, insulation level, lightning surge,
voltage fluctuation, outdoor conditions etc. in selecting equipment/material;
xiii)
Review and certify to approve drawings and documents of the Project submitted
by contractors and suppliers;
xiv)
Check and review the status of installation as per detailed design and supervise
the work of contractors during the implementation stage, if required;
xv)
Prepare reports and documents like: a) inception report, b) engineering report, c)
construction schedule, d) study report on baseline survey etc., if required;
xvi)
Co-ordinate with Management & Supervision Consultant (to be appointed
separately) and provide them data, drawing, design, information etc. as required;
xvii)
Carrying out any other tasks assigned by the Project Management Unit (PMU)
or BREB authority.
COUNTERPART SUPPORT
7. Power Cell and BREB will provide office space, logistics and institutional supports.
E.
REPORTING ARRANGEMENT
8. The Technical Consultant will report to the Director General of Power Cell. He/she
will work closely with the project director of BREB.
F.
QUALIFICATIONS AND EXPERIENCE
9. The consultant must have the following qualifications:
i)
At least Bachelor’s degree in Electrical Engineering;
ii)
Candidates having advanced academic/professional qualification
procurement/purchasing and supply chain will be given preference;
iii)
Minimum 20 years of experience in planning, design and construction of
electrical distribution and transmission system out of which minimum 10 years
in distribution system;
in
iv)
At least five (5) years work experience in the field of government procurement
or have had responsibilities with a substantial content of his/her position in the
procurement are i.e. use of internationally accepted contract documents for
goods, works and consulting services; sound understanding of principles
underlying good procurement practices and international guidelines.
Understanding of GOB’s procurement rules and procedure ability in identifying
and resolving procurement issues will be an added advantages;
v)
Experienced in preparing technical specifications for the procurement of
electrical materials and equipments used in distribution and transmission
systems using the relevant international standards systems such as BDS, ASTM,
BS, IEC, ANSI, UL, NEMA, IEEE, ASCE, AWPA, AISC, AWS etc.,
vi)
Knowledge about testing procedure of the electrical materials and equipments;
vii) Experience in prepartion of procurement plans for Government projects, bidding
documents, RFPs and evaluation reports following donors guidelines shall be an
added advantage;
viii) Experience in construction supervision and testing and commissioning;
ix)
Experience in determining the size or capacity requirements layouts of
arrangement of components, selection of equipment and material;
x)
Experience in the design of MV (Medium voltage) substations, switching station
and river crossing by tower and in preparing specifications for implementation
under turnkey contracts;
xi)
Must be computer literate with a good knowledge of standard software;
xii) Excellent communication skills in English, both written and spoken.
G.
TIME FRAME
10. The duration of the assignment will be approximately 200 (two hundred) days over a
period of 24 months. However the duration of the assignment may be increased or
reduced according to the availability of the consultant and project needs.