Application for
Educational Activity
INSTRUCTIONS FOR COMPLETING APPLICATION
4700 W. Lake Avenue  Glenview, IL 60025-1485  Tel. 888/557-2266 847/375-3675
Fax. 847/375-6476 Internet. http://www.aann.org  E-mail. info@aann.org
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The American Association of Neuroscience Nurses (AANN) is accredited as an
approver of continuing nursing education by the American Nurses’ Credentialing
Center’s COA.
AANN approves individual educational activities for contact hours but does not
approve organizations as providers of continuing nursing education.
What is a contact hour?
A contact hour is a unit of credit that is awarded for time spent participating in an
organized learning activity. ANCC and AANN award one nursing contact hour for
every 60 minutes of educational time.
What is a provider-paced activity?
A provider-paced activity is a live activity that the provider controls all aspects of
the learning.
What is an independent study activity?
An independent study activity is an activity where the learner is not attending a
live event. Rather the learner is on their own time completing an activity.
Examples of provider-paced activities include
a conference, lecture, course, workshop, teleconference, live activity, printed
materials, CD, or web-based program where content is provided at a specific date
and time by an instructor or instructors.
Examples of independent activities include:
viewing videotapes or listening to audiotapes and completing post-test questions;
completing on-line activities; reading selected articles and completing post-test
questions.
Who can apply to AANN for approval of contact hours for
provider-paced activities?
AANN accepts applications from individuals, hospitals, corporations, other
healthcare facilities, professional associations or societies, chapters or interest
groups of AANN or other associations or societies, and educational facilities. The
individual, organization, or facility applying for contact hours is the provider. The
individual person who submits the application is the applicant.
AANN accepts applications that are co-provided.
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General Information
What is AANN’s application process?
Applications must be submitted by e-mail.
To e-mail the application, please follow these guidelines:
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Save the completed application as a Word (.doc) file. Do not save the
application as a .pdf file.
The application should be one Word (.doc) file that contains all of the required
forms (i.e., bio forms, marketing materials, outline forms, etc.). Please
remember incomplete applications, applications saved as .pdf files, or
applications with multiple attachments will not be accepted
Application fees can be paid by check or credit card. Checks should be mailed
with a cover letter to AANN, Attn: Jacki Van Oort.
The AANN Education Approval Unit (EAC) governs the approval of applications.
Applications must be complete at the time they are submitted to AANN.
Applications that arrive at the AANN office:
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60 days or more prior to the first date of the activity will be reviewed and the
base fee schedule will apply.
between 30 and 59 days prior to the first date of the activity will be reviewed
and the late fee schedule will apply.
29 days or less prior to the first date of the activity will not be accepted for
review.
The fee schedule for processing applications is included on page 7 of this
document.
Once an application is received by the EAC, an initial quantitative evaluation will be
performed to verify that the application is complete. If an application contains
identified deficits or needs correction or clarification, an AANN staff member will
contact the applicant via telephone or e-mail.
After the initial evaluation, the application is forwarded to three members of the
EAC Review Panel for a qualitative critique. This review ensures that the
application is accurate, relevant to professional practice, meets the learning level
of the identified audience, and adheres to AANN and ANCC criteria.
The rigorous application process requires time and may require revisions by the
applicant. Retroactive approval is not awarded.
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What are the actions that can be taken on an application?
Applications can be
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Approved; the applicant receives the approval code number, number of
nursing contact hours awarded, and time period for which approval is granted.
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Deferred (approved pending completion of corrections/additions); the
applicant receives a request for revisions or additional information as noted by
the EAC Peer Reviewers.
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Denied; the applicant receives a letter that includes reasons why the
application was not approved along with suggestions and instructions for
resubmitting the application.
The application fee is not refunded if an application is deferred or denied and there
is not an additional fee if the application is deferred.
What can I do if my application is denied?
An applicant may appeal the denial decision by requesting that the EAC Appeals
Panel review the application as originally submitted. A letter requesting this appeal
must be sent to AANN within 15 days of notification of the denial. A written reply
will be sent to the applicant within 21 calendar days after AANN has received the
written request to initiate the appeal process. The decision of the EAC Appeals
Panel is final.
What is the approval period for an approved activity?
Programs approved by the AANN EAC have an approval period of one full year in
which nursing contact hours can be awarded. For example, a program that is
approved for presentation on January 6, 2009 can be repeated with nursing
contact hours awarded through January 5, 2010.
Do I need to reapply if the program changes?
Program approval is granted on the basis of the
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Provider
Content
Objectives
Coordinator and instructional staff
Program length/time, which alters number of contact hours
If any change occurs in the provider, content, length of program, or objectives, the
activity must be re-submitted with a new application fee. If the only change in the
program is the coordinator or instructional staff, a biographical data form for the
new personnel must be submitted before presentation of the activity. No additional
fee is charged for changes to the coordinator or instructional staff.
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Provider Responsibilities
What are the responsibilities of the provider?
The provider of an AANN approved activity is responsible for
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Presenting the activity as outlined and approved
Using all submitted forms and materials as outlined and approved
Implementing the activity
Recording the names, addresses, and contact hours earned by each participant.
Verifying participation in approved activities
Establishing accurate, retrievable activity records that adhere to the policies
outlined in this application
Provider publicity responsibilities
When publicizing the program, applicants must adhere to the following guidelines
regarding publicity.
After submitting an application to AANN, the provider is permitted to advertise
the following:
An application has been submitted to the American Association of Neuroscience
Nurses (AANN) for approval of (# of hours) contact hours.
The American Association of Neuroscience Nurses is accredited as an approver of
continuing nursing education by the American Nurses Credentialing Center’s COA.
After receiving written notification of approval of an application, the provider
is permitted to advertise the following:
This continuing nursing education activity was approved by the American
Association of Neuroscience Nurses (AANN), an accredited approver by the
American Nurses Credentialing Center's COA.
This statement must stand alone (it must begin and end on a separate line from all
other text).
Application assistance
If you need help when submitting an application please contact Jacki Van Oort at
jvanoort@aann.org or by phone at 847/375-3675.
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Fee Schedule for Provider-Directed Activity
Effective January 1, 2009
Applications must arrive at the AANN office 60 days or more prior to the first date of the activity to qualify for the base fee;
applications that arrive between 30 and 59 days prior to the first date of the activity will be charged the late fee; applications
that arrive 29 days or less prior to the first date of the activity will NOT be accepted for review.
Number of
Contact
Hours
1-5
5.5 - 10
10.5 - 15
15.5 - 20
20.5 - 50
50.5 & Above
AANN Chapters
Professional/Voluntary
Organizations, Health Care
Facilities, and Education
Consultants
Base Fee
(60 days or
more)
Late Fee
(30 - 59 days)
Base Fee
(60 days or
more)
Late Fee
(30 - 59 days)
$75
$150
$125
$250
$100
$200
$200
$125
$250
$250
$180
$360
$300
$200
$400
$400
$300
$600
$500
Pharmaceutical, Medical
Device, and Medical
Education Companies
Base Fee
(60 days or
more)
$500
Late Fee
(30 - 59 days)
$1000
$400
$600
$1200
$500
$700
$1400
$600
$800
$1600
$800
$900
$1800
$1000
$1000
$2000
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