Appendix 6
Principle – Engaging with stakeholders, reporting and accountability
Core Principle – Engaging with local people and other stakeholders to ensure robust public accountability
Definitions of Compliance
High - No action or low level of non-urgent action required
Medium – One urgent and / or non-urgent action required
Low - High level of urgent action required
1
Supporting principle
The local code
Exercising leadership
through a robust
scrutiny function which
effectively engages
local people and local
institutional
stakeholders ,
including partnerships,
and develops
constructive
accountability
relationships
The Council will
make clear to
itself, employees
and the
community to
whom they are
accountable and
for what
Compliance
Source
Documents /
Processes
Community
Strategy
Corporate Plan
Scrutiny
function
structured to
consider
priorities
Constitution
Actions Required
during 2011/12
Outturn for
2011/12
Compliance
Level for
2011/2012
Continue to provide
robust strategies
and plans which
are supported by
an effective scrutiny
framework
Achieved
High
Lead Officer /
Member
Managing
Director
Appendix 6
Supporting principle
2
3
The local code
Consider those
institutional
stakeholders to
whom the
authority is
accountable and
assess the
effectiveness of
the relationships
and any changes
required
Produce an
annual report on
the activity of the
scrutiny function
Compliance
Source
Documents /
Processes
Partnership
Protocol
Scrutiny Annual
Report
Actions Required
during 2011/12
Periodic review of
key partnerships in
line with Protocol to
ensure that
common aims and
objectives are in
place
Continue to
produce annual
report
Outturn for
2011/12
No reviews
have taken
place during
2011/2012
Achieved
Compliance
Level for
2011/2012
Lead Officer /
Member
Medium
Heads of
Service &
Audit Manager
High
Head of
Corporate
Administration
Appendix 6
4
5
Supporting principle
The local code
Taking an active and
planned approach to
dialogue with and
accountability to the
public to ensure
effective and
appropriate service
delivery whether
directly by the authority
, in partnership or by
commissioning
Ensure clear
channels of
communication
are in place with
all sections of the
community and
other
stakeholders and
put in place
monitoring
arrangements
and ensure that
they operate
effectively
Hold meetings in
public unless
there are good
reasons for
confidentiality
Compliance
Source
Documents /
Processes
Equality and
Diversity
Consultation
Citizens Panel
Tenant Forums
Budget
Consultation
My Mansfield
consultation
Constitution
Actions Required
during 2011/12
Outturn for
2011/12
Compliance
Level for
2011/2012
Lead Officer /
Member
Maintain existing
arrangements
Achieved
High
Head of
Regeneration
Continue with
presumption that all
meetings are held
in public and
advocate that
reports provide
exempt information
in schedules to
facilitate discussion
in public whenever
possible
Achieved
High
Head of
Corporate
Administration
Appendix 6
Supporting principle
6
The local code
Ensure that
arrangements are
in place to enable
the authority to
engage with all
sections of the
community
effectively. These
arrangements
should recognise
that different
sections of the
community have
different priorities
and establish
explicit processes
for dealing with
these competing
demands
Compliance
Source
Documents /
Processes
Equality and
Diversity
Consultation
Citizens Panel
Tenant Forums
Equalities
Framework Self
Assessment
Actions Required
during 2011/12
Maintain existing
arrangements
Outturn for
2011/12
Compliance
Level for
2011/2012
Lead Officer /
Member
Achieved
High
Head of
Regeneration
Appendix 6
Supporting principle
7
The local code
Establish a clear
policy on the
types of issues
they will
meaningfully
consult on or
engage with the
public and service
users about
including a
feedback
mechanism for
those consultees
to demonstrate
what has
changed as a
result
Compliance
Source
Documents /
Processes
Communication
strategy
Citizens panel
terms of
reference
Annual Citizen's
Panel event
Actions Required
during 2011/12
Maintain existing
arrangements
Outturn for
2011/12
Compliance
Level for
2011/2012
Lead Officer /
Member
Achieved
High
Head of
Regeneration
Appendix 6
Supporting principle
8
The local code
On an annual
basis , publish a
performance plan
giving information
on the authority's
vision , strategy ,
plans and
financial
statements as
well as
information about
its outcomes ,
achievements
and the
satisfaction of
service users in
the previous
period
Compliance
Source
Documents /
Processes
Corporate Plan
& Annual
Performance
Report
Annual financial
statements
Actions Required
during 2011/12
Outturn for
2011/12
Compliance
Level for
2011/2012
Lead Officer /
Member
Produce Corporate
Plan & Annual
Performance
Report
Achieved
High
Head of
Regeneration
Appendix 6
Supporting principle
9
The local code
Compliance
Source
Documents /
Processes
Ensure that the
Constitution
authority as a
Corporate
whole is open and Values
accessible to the
community ,
service users and
its staff and
ensure that it has
made a
commitment to
openness and
transparency on
all its dealings ,
including
partnerships ,
subject only to the
need to preserve
confidentiality in
those specific
circumstances
where it is proper
and appropriate
to do so .
Actions Required
during 2011/12
Outturn for
2011/12
Compliance
Level for
2011/2012
Continue to comply
with the
Constitution &
Corporate Values
Achieved
High
Lead Officer /
Member
Managing
Director
Executive
Mayor
Appendix 6
Supporting principle
10
Making best use of
human resources by
taking and active
planned approach to
meet responsibility to
staff
The local code
Develop and
maintain a clear
policy on how
staff and their
representatives
are consulted and
involved in
decision making
Compliance
Source
Documents /
Processes
Constitution
JCC
Trade Union
involvement in
budget process
Trade Union
and employee
involvement in
Business
Transformation
work
Actions Required
during 2011/12
Outturn for
2011/12
Compliance
Level for
2011/2012
Lead Officer /
Member
Continue to deliver
an effective
consultation
process with
employees and
their
representatives
Achieved
High
Managing
Director /
Head of
Regeneration