PHBA 001
Department of Agriculture, Food and the Marine
European Communities (Breeding Pig Herd Book and Register) Regulations 1994
(SI 151 of 1994)
Application Form for approval to maintain a herd-book for purebred
breeding pigs
Name of applicant body:
Address:
Tel. No:
Mobile No:
Fax No:
e-mail address:
Fax No:
e-mail address:
Name of contact person:
Address:
Tel. No:
Mobile No:
Details of Applicant Body
Form of Legal personality:
If a company specify company type:
Company Office Registration Number:
VAT No:
Office facilities
Office location:
Office Hours of business:
Staff resources:
List office equipment
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PHBA 001
Other Details
Herd-book name
Number of members in organisation
Approx. number of registered
animals per breed used for breeding
by members (year ended December
200 )
Breed Type
Male
Female
Do you have a breed
improvement/preservation
programme
Supply details of your proposed
pedigree certificate issuing system
Please supply sufficient information in your application to satisfy the Minister for Agriculture, Food
and the Marine(the Minister) that your organisation
1. (a) has the potential to operate efficiently;
(b) Can carry out the checks necessary for recording pedigrees;
(c) Has a sufficiently large herd to carry out a breed improvement programme or that it has a
sufficiently large herd to preserve the breed where this is considered necessary;
(d) can make use of the livestock performance data necessary for carrying out its breed improvement
or preservation programme.
2. (a) Has a set of rules covering:
-
the definition of the breed’s characteristics;
the system for identifying animals;
the system for recording pedigrees;
the definition of its breeding objectives;
the system for making use of livestock performance data;
the division of the herd-book, if there are different conditions for entering animals, or if there
are different procedures for classifying animals entered in the book.
3. Have rules of procedure adopted in accordance with its articles of association laying down, in particular,
the principle of non-discrimination between members.
4. Has a documented dispute resolution procedure.
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PHBA 001
Supporting documentation which must accompany your application
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Proof of legal personality
Memorandum and Articles of Association
Copy of previous three years audited accounts where available
Details of Company Directors if any
Details of Shareholding if any
Rules of company/organisation
Herd-Book Rules
Details of breed improvement/preservation programme
Sample copy of pedigree certificate issued to pure bred breeding pigs, their semen, ova and
embryos.
Details on the system used to performance test pigs and or their progeny or collateral testing
PLEASE NOTE
1. A person who when making an application for approval wilfully makes a false or misleading statement
shall be guilty of an offence.
2. The Minister may upon receipt of an application for approval, require such information from the applicant
as is considered necessary to ensure that the provisions of Directive 88/661/EEC and Decision 89/501 will
be complied with and to decide whether or not to grant the approval.
3. The details of applications and approvals etc. are stored by computer programme for the purpose of
administering the Porcine Herd-Book approval system. Under the Data Protection Act 1988, you are
entitled to a copy of any information about you kept on computer and you have the right to have any errors
rectified. Listings giving names and addresses of approved bodies are published on the EU Commission
website.
4. It should be noted that information provided by you may be subject to disclosure under the Freedom of
Information Acts (FOI) 1997 and 2003. If you wish to have any of the records concerned protected under
the Confidentiality, Commercially Sensitive, Personal Information or other exemption provisions of that
legislation you should mark those records accordingly and state your reasons. The relevant exemptions will
then be considered in the event of an FOI request relating to those records.
I hereby declare:
(a) that I have read and undertake to comply with the Terms and Conditions.
(b) that the particulars given in this application are true to the best of my knowledge and belief.
Signature: ________________________________________
Date: _________________
Completed applications should be returned to:
Livestock Breeding Production & Trade Section, Department of Agriculture, Food and the Marine, Government Buildings,
Farnham St. Cavan.
(049) 4368292and (049) 4368293 Fax. No. (049) 4361486.
E-mail address: zootechnics@agriculture.gov.ie
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PHBA 001
Terms and Conditions for the approval of Breeders’ Organisations and Associations which establish or
maintain herd-books for pure-bred breeding pigs
In order to be officially approved or recognised, a breeders’ organisation or association must:
1. Have legal personality
2. Prove to the Minister that it:
(a) Operates efficiently
(b) Can carry out the checks necessary for recording pedigrees
(c) Has a sufficiently large herd to carry out a breed improvement programme or that it has a
sufficiently large herd to preserve the breed where this is considered necessary
(d) Can make use of the livestock performance data necessary for carrying out its breed
improvement or preservation programme.
3. Have a set of rules covering:
-
the definition of the breed’s characteristics;
the system for identifying animals;
the system for recording pedigrees;
the definition of its breeding objectives;
the system for making use of livestock performance data;
the division of the herd-book, if there are different conditions for entering animals, or if there
are different procedures for classifying animals entered in the book.
4. Have rules of procedure adopted in accordance with its articles of association, laying down, in
particular, the principle of non-discrimination between the members of the breeders’ organisation or
association concerned.
5.The entry of animals in herd books maintained by breeders organisations or associations shall be in
accordance with Commission Decision 89/502
6. The pedigree certificates issued by approved breeder organisations or associations for pure bred pigs,
their semen, ova or embryos shall be in accordance with Commission Decision 89/503.
7. The methods for monitoring performance and assessing the genetic value of pure-bred and hybrid pigs
shall in accordance with Commission Decision 89/507.
8. The acceptance for pure bred pigs for breeding shall be in accordance with Council Directive
90/118/EC.
9. (i) First time applicants for approval may, if they satisfy the requirements of, Directive 88/661/EEC and
Decision 89/501 be granted a Provisional approval for a period of 12 months to enable the organisation or
association to demonstrate to the Minister’s satisfaction that it can fully comply with the requirements of
Directive 88/661/EEC and Decision 89/501;
(ii) thereafter, if the Minister so decides, an approval shall be valid for a period of 5 years
- unless revoked by the Minister - after that period the approved organisation or association is required to
submit a formal application for renewal of the approval at least 3 months in advance of the date of its expiry.
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10. The Minister may, upon receipt of an application for approval, require such information from the
applicant as is considered necessary to ensure that the provisions of Directive 88/661/EEC and Decision
89/501 will be complied with and to decide whether or not to grant the approval
11. The Minister may, if not satisfied that the relevant provisions of Directive 88/661/EEC and Decision
89/501 are being or will be complied with by an association or organisation, refuse an approval applied
for or revoke an approval granted and shall notify the owner or the person in charge of the association or
organisation in writing of the refusal or revocation.
12. A person who contravenes an approval or a condition of an approval shall be guilty of an offence.
Breaches of the conditions of the approval may result in the approval being revoked, or other sanctions
being imposed or could prejudice future applications by the organisation or association for an approval.
13. A person who when making an application for approval wilfully makes a false or misleading
statement shall be guilty of an offence.
14. An authorised officer, on production of the officers authorisation, if so required by any person
affected, may, for the purposes of S.I. 151 of 1994 and for the purposes of European Commission
Directive 88/661/EEC and European Commission Decision 89/501, as amended, at all reasonable times
gain access to premises, equipment and records of the organisation or association.
15. The Minister may withdraw or amend any of these conditions and may add further conditions where
necessary.
Data Protection Act 1988
The details of applications and approvals etc. are stored by computer programme for the purpose of
administering the Porcine Herd Book approval system. Under the Data Protection Act 1988, you are
entitled to a copy of any information about you kept on computer and you have the right to have any
errors rectified. Listings giving names and addresses of approved bodies are published on the EU
Commission website.
Freedom of Information Act 1997 and 2003
It should be noted that information provided by you may be subject to disclosure under the Freedom of
Information Acts (FOI) 1997 and 2003. If you wish to have any of the records concerned protected under
the Confidentiality, Commercially Sensitive, Personal Information or other exemption provisions of that
legislation you should mark those records accordingly and state your reasons. The relevant exemptions
will then be considered in the event of an FOI request relating to those records.
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