YCT Annual Meeting Minutes of June 18, 2011 Present: Ralph Gray, Bob McCain, Gary Gleason, Leesa Baker, Wendy Beckers, Mary Ellen Finch, Mike Finch, Todd Taylor Absent: Joanne Kidd I. CALL TO ORDER President Ralph Gray called the meeting to order at 1:06PM. II. HONOR ANY DISTIGUISHED GUESTS – Ralph Gray Lifetime Members & Board Members Ralph recognized lifetime members Luise and Clay Guy and Bob McCain. III. MINUTES OF PREVIOUS ANNUAL MEETING – Gary Gleason Gary Gleason read the minutes of the annual meeting from June 2010. Bob McCain motioned to accept the minutes as read. Todd Taylor offered a second and the motion carried. IV. TREASURERS REPORT – Ralph Gray for Joanne Kidd Bob McCain read a prepared statement by Joanne Kidd who was unable to attend. See addendum A. Wendy Beckers motioned to accept the Treasurers Report. Todd Taylor offered a second and the motion carried. V. PRESIDENTS REPORT – Ralph Gray Ralph Gray read a prepared statement. See addendum B. VI. 2010 - 2011 SEASON: A. Summer Six Pack – Same Time Next Year Adriana Tansey gave an impromptu presentation about the show. She commented that there were a lot of lines to memorize but it was like a breath of fresh air and that it was the most successful show of the summer. B. White Christmas – Mary Ellen Finch Mary Ellen reported that the show was an awesome experience and that working with Amy Violette, the director, was a wonderful experience. She also gave kudos to Valerie Hall the choreographer. There were a lot of first time YCT cast members. She also mentioned it was the first time YCT had snow falling. C. Catch Me If You Can – Michael Finch Mike mentioned that he is a stickler for budgets. The show was directed by John Herrera, his last as a YCT member and saw a profit of $8,000. D. Full Monty – Ed Robinson The director Bob Rammelt reported on the Full Monty. He reported losing some production staff along the way. The show had an amazing cast and introduced a lot of new members to YCT. Over 2,400 saw the show and some decided not to come. VII. NOMINATING COMMITTEE – Bob McCain A. Nominations from committee & Presentations Bob stated one of the most important reasons for the annual meeting is the election of officers. Mark Henrikson and Katy Mize offered to help with the ballots. Three board member positions were up for election and one ratification. Wendy Beckers spoke for her ratification. Ballots were passed out, tabulated and ratification passed. The nominating committee submitted five names for consideration: Leesa Baker, Mary Ellen Finch, John Grundon, Joanne Kidd and Adriana Tansey. Todd Taylor read a prepared statement by Joanne Kidd and the other four candidates gave presentations. B. Open Nominations from floor & Presentations There were no nominations from the floor. Ballots were passed out and collected. While votes were counted the meeting continued… VIII. IX. X. XI. XII. XIII. 2011 – 2012 SEASON: A. Summer Six Pack – Same Time Another Year – Todd Taylor/Joanne Kidd Mike Finch reported that he was in charge of the money and has not spent anything yet. The show opens in 30 days and tickets are $10. Mike introduced the two actors, Bob Rammelt and Yara Nash to the membership. B. Funny Money – Bob McCain/Gary Gleason Gary reported that auditions would be held in August and was hoping for a less cumbersome rehearsal schedule. ELECTION 2011 - 2012 SEASON: C. The King and I – Fred Brown Report was given by John Grundom while board was in executive session. D. Noises Off – Bob Rammelt/Lisa Rammelt Report was given by Bob Rammelt while board was in executive session. Election Results/Dismiss new board members to elect officers After the votes were talleyed the new board members were announced. Mary Ellen Finch, Joanne Kidd and Adriana Tansey were elected to three year terms on the board. During executive session, Bob McCain was elected as President, Mike Finch as Vice President, Mary Ellen Finch as Secretary, Joanne Kidd as Treasurer and Adriana Tansey will serve as Assistant to the Treasurer. Discussion of possible building acquisition. Todd Taylor gave a presentation on YCT’s search for its own venue. Todd mentioned such points as the expense of GRHS and working with the district. One such possible location that has been identified has good location, is in the county and has favorable grant opportunities. Several members voiced there opionions about the possiblity. Good of the Order Louise Guy thanked the board for doing a good job. Marsh Parks asked for an email to announce when seats go on sale. Another member mentioned that the first two weekends of December should be avoided because of competition with the Nutcracker, etc. Patty Perry asked if any workshops were planned? Todd Taylor encouraged the membership to get involved with committees, especially the building committee. Ralph Gray motioned to adjourn the meeting, Todd Taylor offered a second, motion carried and the meeting adjourned at 3:11PM. XIV. Next board meeting will be June 27, 2011 at Yuma Community Food Bank 7:00 P.M. Respectfully submitted, Gary Gleason YCT outgoing Secretary