The Village of North Fairfield Council met in regular session on January 9, 2006 at the Village Hall, 3 East
Main Street, North Fairfield, Ohio. Mayor, Cheryll Pfanner called the meeting to order with the Pledge of
Allegiance and a moment of silent prayer.
Roll Call for Council:
Mrs. Amy Gahring, present; Mr. Dennis Stieber, Present; Mr. Jack Pfanner, present; Mrs. Mary Millis present.
(Mrs. Mary Millis and Mr. Jack Pfanner were previously sworn-in as Council Member by Mayor, Cheryll
Pfanner before the January meeting.)
Roll Call for others in regular attendance:
Mayor, Cheryll Pfanner, present; Solicitor, Vickie Ruffing, present; Village Administrator, Carl Essex,
present; Fiscal Officer, Linda Prater, present; Mrs. Lynn Phillips from the Willard Times; present.
Council reviewed the regular meeting minutes of December 12, 2005. Mrs. Amy Gahring moved to accept the
minutes as presented; Mr. Dennis Stieber seconded the motion, all ayes; motion carried. (Mrs. Prater informed
Council that she had revised the minutes after the council packets went out, to include two additional
disbursements.)
Council reviewed the Financial Statement dated December 31, 2005. Mr. Dennis Stieber moved to accept the
Financial Statement as presented; Mrs. Mary Millis seconded the motion, all ayes; motion carried.
There were no disbursements presented at the January meeting.
Visitors:
Mrs. Rose Obermiller, Mr. Tom Phillips, and Mr. Russ Scriver, were present with interest in the vacant council
seats.
Mr. and Mrs. Jerry Earl were present to observe the meeting.
Mayor’s Report:
Mayor, Cheryll Pfanner addressed to Council a proclamation sent to the Village from South Central School.
Mayor, Cheryll Pfanner informed Council that the security light at the street building had been stolen.
Mayor, Cheryll Pfanner addressed the vacant council seats.
Mr. Jack Pfanner moved to declare two terms vacant ending December 31, 2005, Mrs. Mary Millis
seconded the motion. Roll Call: Mrs. Amy Gahring, aye; Mr. Dennis Stieber, aye; Mr. Jack Pfanner, aye;
Mrs. Mary Millis, aye; motion carried.
Mr. Jack Pfanner moved to go into executive session; Mr. Dennis Stieber seconded the motion. Roll Call:
Mrs. Amy Gahring, aye; Mr. Dennis Stieber, aye; Mr. Jack Pfanner, aye; Mrs. Mary Millis, aye; motion
carried.
Mr. Dennis Stieber moved to go out of executive session; Mrs. Amy Gahring seconded the motion. Roll
Call: Mrs. Amy Gahring, aye; Mr. Dennis Stieber, aye; Mr. Jack Pfanner, aye; Mrs. Mary Millis, aye;
motion carried.
Council decided to vote to fill one council seat at this meeting. Mr. Jack Pfanner moved to nominate Mr.
Tom Phillips, Mrs. Mary Millis moved to second the motion; all aye motion carried.
Mr. Jack Pfanner moved to close the nominations; Mrs. Mary Millis seconded the motion; all aye; motion
carried.
Mayor, Cheryll Pfanner swore-in Mr. Tom Phillips to fill one of the vacant Council seats.
A special meeting was set for January 30, 2006, at 7:00 p.m. to address the other vacant council seat.
Fiscal Officer’s Report:
Mrs. Prater informed Council that she had received the audit firm’s cost proposals from Chief Auditor,
George Prephan. Mr. Dennis Stieber explained the audit cost, and discussed which Independent Auditor
to choose. Mr. Jack Pfanner moved to go with Charles E. Harris and Associates, Mrs. Mary Millis
seconded the motion. Roll Call: Mrs. Amy Gahring, aye; Mr. Dennis Stieber, aye; Mr. Jack Pfanner,
aye; Mrs. Mary Millis, aye; Mr. Tom Phillips, aye; motion carried. Audit cost for 2004/2005 will be
$8,492.00. Audit cost for 2006/2007 will be $8,840.00. Audit cost for 2008/2009 will be $9350.00.
Total cost for three periods will be $26,682.00.
Mrs. Prater informed Council that she had contacted the new utility program company, Fry and
Company, and training is scheduled for February 2nd & 3rd. Mayor will approve travel expenses, and
Mrs. Prater will address the expenses at the next meeting.
Village Administrator’s Report:
Village Administrator, Carl Essex discussed the backhoe work contract. He will have something at the
next workshop meeting.
Mr. Essex handed out information on resources for funding on the water program. He also handed out a
program on “Guidelines for Design of Small Public Ground Water Systems”, an EPA project.
Mr. Essex discussed the Natures Works Project Grant. There is an on-line application, and Mr. Essex will
provide a draft.
Solicitor, Vickie Ruffing suggested adding to the agenda a resolution allowing Mr. Essex to apply for the
Nature Works Grant Program.
Mrs. Amy Gahring moved to suspend the rules and pass as an emergency a Resolution to allow Mr.
Essex to apply for the Nature Works Grant program; Mrs. Mary Millis seconded the motion. Roll Call:
Mrs. Amy Gahring, aye; Mr. Dennis Stieber, aye; Mr. Jack Pfanner, aye; Mrs. Mary Millis, aye; Mr.
Tom Phillips, aye; motion carried.
Mrs. Amy Gahring moved to adopt as an emergency, Resolution 2006-R-1; Mr. Dennis Stieber seconded
the motion. Roll Call: Mrs. Amy Gahring, aye; Mr. Dennis Stieber, aye; Mr. Jack Pfanner, aye; Mrs.
Mary Millis, aye; Mr. Tom Phillips, aye; motion carried.
Mr. Essex discussed water testing.
Mr. Greg Starkey submitted to Mr. Essex a list of accomplishment on the street department. Mr. Essex
will have a cost list for Council at the next workshop meeting.
Water hydrant flushing was discussed.
Solicitor’s Report:
Solicitor, Vickie Ruffing wants the minutes to reflect that Council will meet at regular session, the
second Monday of the month at 7:00 p.m. and in workshop meeting the last Monday of the month at 7:00
p.m. except for January 30th. in which case the meeting will commence at 7:30 p.m.
Mrs. Ruffing informed Council that since it is the organizational meeting of council it is customary to
elect a President of Council.
Mr. Jack Pfanner moved to nominate Mrs. Amy Gahring for council president; Mr. Dennis Stieber
seconded the motion. Roll Call: Mrs. Amy Gahring, aye; Mr. Dennis Stieber, aye; Mr. Jack Pfanner,
aye; Mrs. Mary Millis, aye; Mr. Tom Phillips, aye; motion carried.
Mayor, Cheryll Pfanner informed Council that she will put off assigning committees until there is a full
council.
Mrs. Prater handed out the last 2005 ordinance text sheet to Council.
Legislation:
Ordinances:
Solicitor, Vickie Ruffing addressed Ordinance 2006-O-1, 2006 TEMPORARY APPROPRIATIONS.
Mr. Tom Phillips moved to suspend the three reading rule to pass as an emergency, 2006-O-1,
TEMPORARY APPROPRIATIONS, Mrs. Amy Gahring seconded the motion. Roll Call: Mrs. Amy
Gahring, aye; Mr. Dennis Stieber, aye; Mr. Jack Pfanner, aye; Mrs. Mary Millis, aye; Mr. Tom Phillips,
aye; motion carried.
Mr. Dennis Stieber moved to adopt Ordinance 2006-O-1, Mrs. Mary Millis seconded the motion. Roll
Call: Mrs. Amy Gahring, aye; Mr. Dennis Stieber, aye; Mr. Jack Pfanner, aye; Mrs. Mary Millis, aye;
Mr. Tom Phillips, aye; motion carried.
Fiscal Officer, Linda Prater scheduled a Finance Committee meeting for January 30, 2006 at 7:30 p.m. to
discuss the permanent appropriations.
Mayor read by title only, Ordinance 2006-O-2, AN ORDINANCE ESTABLISHING THE
COMPENSATION OF ELECTED OFFICIALS AND EMPLOYEES OF THE VILLAGE OF NORTH
FAIRFIELD, OHIO. This constitutes the first reading of Ordinance 2006-O-2.
Resolutions:
Report of Council Committees:
Finance/Audit Committee:
Fiscal Officer, Linda Prater presented council with a copy of the appropriations and fund reports. Council
President, Amy Gahring initialed the fund report and Council Members signed the appropriations report.
Street Committee:
Recreation Committee:
Mrs. Amy Gahring discussed getting signs for the village annual garage sale in May.
Buildings & Grounds Committee:
Fire Board Committee:
Mrs. Amy Gahring discussed with Council the Fire Board news report.
Planning Commission:
Records Committee:
Historical Association Committee:
Mrs. Ruth Earl gave a report of the Historical Association.
They had a Christmas open house, and refinished the hardwood floors at the museum. They want
to be a part of the Peach Festival this year and discussed having a tour of houses at Christmas time.
Tree Committee:
.
Special Issues:
Adjournment:
Mr. Dennis Stieber moved to adjourn the meeting, Mr. Jack Pfanner seconded the motion, all ayes,
motion carried.
Reference/lp: For complete records of this meeting refer to audiocassette dated January 9, 2006.