TRAINING COURSE
“EuroTube - the power of new media to empower youth
volunteering”
BAKURIANI, GEORGIA
05.11 – 12.11.2011
PRACTICAL INFORMATION
www.droni.org; www.strim.org.pl
Info Pack: “EuroTube - the power of new media to empower youth volunteering”
Bakuriani,Georgia
COURSE DESCRIPTION:
General description:
Nowadays PR of the organisation, cooperation between NGOs and media and exploitation of tools of new
media are significant according to effectivness of youth work. Unfortunately very often members of youth
organiasations are afraid of using new technologies or talk with journalists or they do not know how to
deal with them. They face with a problem how to reach potencial volunteers for their projects, partner
organisations to work with and sponsors. They also think that PR is effective only for comercial structures
and needs a huge financial support, which is major mistake.
The training course will take place in order to tackle media as a topic of its own and to provide an
opportunity for those involved in youth work to improve their knowledge how to promote volunteering and
particularly “Youth in Action” EVS projects in media effectively and how to build the strategy of PR for
NGOs.
This training course is designed for youth organisations, which are involved in EVS or volunteering projects,
interested in developing effective communication means and particulary – in “new media”. The project
involves participants -youth workers from Poland, Italy, Spain, Romania, Latvia, Georgia, Armenia,
Azerbaijan, Moldova and Ukraine (total – 30 persons), who are in charge or involved in EVS projects.
For seven days in Bakuriani, Georgia (with plenary sessions, discussions, workshops, open space,
simulations, intercultural and interactivity games and using other non-formal education methods) young
leaders will discus about the significant role of the mass media and new tools and opportunities, which are
given by new media, as well as will exchange best practices and will try to prepare messages for different
types of media in order to achieve their target audiences. Participants will discus about necessity of PR
tactics nowadays in NGO field and how can it be useful for propagating voluntarism. They will also focus
on dissemination and visibility of projects connected with voluntarism.
Objectives:

To strengthen awareness and understanding among young leaders from different countries on
significant role of media;

To discuss issues on media coverage related to EVS and “Youth in Action” programme in general;

To improve and give a space to participants to obtaine competences in how to work with media
successfully;

To share information and exchange best practices among participants, how to promote
volunteering and “Youth in Action” programme;

To inform participants, how to produce effective internet productsbloogs, youtube, facebook and
other social networks, as well as how to prepare press releases and organise Press conferences
successfully;

To equip participats with the different types communication tools; introduce them to the diverse
types of media and its specific requirements (how journalists work and what they need).
TARGET GROUP:
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Info Pack: “EuroTube - the power of new media to empower youth volunteering”
Bakuriani,Georgia
The participants of the meeting will be youth leaders, youth workers and NGO activists;
 beginners and willing to take part in the process of EVS as hosting or/and sending org.
 having possibility to multiply gained knowledge in their organisations and make EVS projects;
 having great motivation and enthusiasm;
 experience in NGO field, volunteering, management, managing initiative groups;
 very good English language skills.
TIME:
Arrival: 5.11.2011 before 10 a.m.
Departure: 12.11.2011 after 2 p.m.
All participants will be met at the airport and will be taken to Bakuriani by Bus.
THE VENUE:
Bakuriani, Georgia:
Information about Bakuriani: http://www.georgia.travel/
Information about Georgia: http://en.wikipedia.org/wiki/Georgia_%28country%29
ACCOMMODATION:
You will be sharing a room with another person of the same sex, each room has one bathroom. There are
towels and bed lines.
At the hotel there is available billiard. We suggest you to bring warm cloth, as Bakuriani is mountain
region and it can be very cold.
! Note: Please note that the organizers will not provide any additional accommodation for your extra stay
in Georgia, those who wants to arrive a few days earlier or to departure few days later should inform us in
advance and we will help you to book the hotel.
! Note: Organisers will not provide any accommodation for eventual extra stayings in Poland. If you plan to
arrive a few days earlier or depart a few days later you are kindly requested to inform us and we will be
glad to assist you with booking a hotel.
!! Note: If you plan to stay longer in Georgia or come earlier please write us in advance before booking
tickets as we have to consult it with Polish National Agency to make sure that we can reimburse your tavel
expanses.
TRAVELLING TO GEORGIA:
Participants from the Poland, Italy, Spain, Romania, Ukraine, Moldova, Latvia are allowed to travel by
plane to Tbilisi.
Participants from Arzebaijan and Armenia are requested to travel by train or bus.
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Info Pack: “EuroTube - the power of new media to empower youth volunteering”
Bakuriani,Georgia
The best and cheapest flight connections to Tbilisi are via Riga (Air Baltic), Istanbul (Turkish Airlines), Kiev
(Georgian and Ukrainian airlines), Warsaw (Polish Airlines LOT) or Prague (Czech Airlines). You can also find
connections through Munich or Frankfurt (Lufthansa) and Vienna (Austrian Airlines or Georgian AIRZENA).
TRANSPORT TO THE HOTEL AND FROM THE HOTEL:
You will be picked up from the airport, train or bus station as well as we will provide you with
transportation to the airport, train or bus station after the course.
Please look at the airport, train or bus Station for the volunteer with a paper with the title of the PROJECT
“EuroTube”. (Details will be sent, after there will be made a selection)
TRAVEL COSTS:
The organisers will reimburse 70% of participants' travel costs from your home city to Bakuriani, Georgia.
Use of the cheapest means and fares (2nd class tickets) is eligible.
Reimbursement of travel costs will only be done upon presentation of all (including return) original tickets,
receipt/invoices and boarding passes and later sending of the return documents and boarding passes.
Please DO RESERVE the tickets, but DO NOT BUY them before 10th of September and before our final
confirmation
Please keep the boarding passes from your airport check in as well. Reimbursement will be done in EURO,
regardless of the currency indicated on your ticket and receipt/invoice.
!!! Please NOTE:

if you bought your ticket in your local currency which might be different than EURO, we will
calculate your travel costs according to the exchange rates from official European Commission website for the month of ticket purchase
http://ec.europa.eu/budget/inforeuro/index.cfm?Language=en

that the minibuses from Tbilisi to Bakuriani and back will be provided by the organizers, you will be
charged for 30% of the travel cost Tbilisi-Bakuriani-Tbilisi. Tbilisi-Bakuriani-Tbilisi route will not cost
more than 10 EUR (return).

Please see the Annex 1 for the travel budget limits at the end of this document. If your travel costs
exceed the amount budgeted in the project, we will be able to reimburse you 70% of the travel
costs indicated in the travel budget.

Please make the copies (better scan or take photographs) of your tickets and invoices before you
will come to the training. Email those to Marzena Ples marzena.ples@gmail.com as soon as you
buy them. If you have tickets and invoice, make sure that you e-mailed copies of both.
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Info Pack: “EuroTube - the power of new media to empower youth volunteering”
Bakuriani,Georgia
VISA ARRANGEMENTS:
Bad news – Georgia is not in the EU yet, however there is no need for visa for EU citizens, as well as for the
citizens of Armenia, Azerbaijan, Ukraine, Moldova. However you have to have valid passports! (Only ID is
not valid).
LANGUAGE:
Working language of the Training course is English. All participants should be able to communicate in
english.
PARTICIPATION FEE:
There is no participation fee for this training course.
HEALTH INSURANCE:
The health insurance is not provided and will not be reimbursed by the organizers. All participants are
strongly advised to purchase private travel insurance, as the costs of private health care in Georgia are high.
WEATHER:
In November Georgia is usually warm, but the mountain area can be cold. Average temperature will be
around 7-15 degree Celsius. However be prepared for the rains and cold weather as in Bakuriani there
might be some rain and snow.
PREPARATION:
Please be prepared to present your organisation during the TC. Bring some information materials about
your organisation, photos and report from former projects and other things which will help you to present
your organisation.
And do not forget to bring some traditional music and national drinks, some food for the intercultural
evenings! In the ICL evening, please prepare some presentation of your country in a creative way.
PRACTICALITIES:
Please note that internet access at the hotel is limited.
Euros and US dollars can easily be exchanged across Georgia.
The type of the plugs in Georgia is European. Make sure that you have adaptors for your electrical devises.
PARTICIPANTS:
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Info Pack: “EuroTube - the power of new media to empower youth volunteering”
Bakuriani,Georgia
Our group of participants is composed of:
Country of residence
Number of
participants
Promoter
Poland
Stowarzyszenie Rozwoju I Integracji Młodzieży
STRIM
3
Latvia
Association Youth for Society
3
Italy
CESIE
3
Spain
KAEBNAI
3
Romania
A.R.T Fusion Association
3
Armenia
MEDIA DEVELOPMENT CENTRE “DIALOGUE”
3
Azerbaijan
Bridge to the future
3
Moldova
Community Association for Children and Youth
”Faclia”
3
Ukraine
Youth for Exchanage and Understanding
3
Georgia
Youth Association DRONI
3
Subtotal
30
TRAINERS:
Our team is composed of:
1.
2.
3.
4.
Lorenzo Nava - Italy –trainer
Monika Bieda – Poland - trainer
Giorgi Kikalishvili – Georgia – facilitatior, hosting organisation
Marzena Ples – Poland – facilitatior, sending organisation
CONTACT:
If you need help, have questions or need further information please contact us:
For questions related to Logistics, practical issues in Georgia please contact the Host organisation (Youth
Association DRONI):
Giorgi Kikalishvili
Mobile Phone: +995 (8) 99 229472
E-mail: giokika@yahoo.com Skype ID: jegunia
For questions related to finances, international travel and applications, please contact to Marzena Ples
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Info Pack: “EuroTube - the power of new media to empower youth volunteering”
Bakuriani,Georgia
Mobile Phone: +48508312555
E-mail: marzena.ples@gmail.com Skype ID: elmmma
For questions related to Programme Content and educational issues, please contact directly to Lorenzo
Nava a.c.monastero@gmail.com.
Please send travel sheet /don’t forget to indicate travel amount/ and scanned or photographed invoices
and tickets on above mentioned address.
HOW TO APPLY:
Which form to use?
You are requested to use the standard application form that follows in attachment.
Which language to use?
You are requested to write your application in English.
How to name the e-mail and the application file?
When naming the subject of your e-mail, as well as naming your attached application file, please
use the following format:
“your country_your name_EuroTube”
as in the following example:
Subject: “PL_Marzena_Ples _ EuroTube”
WHERE TO APPLY:
After naming your application as stated above,
please submit your application to our project address:
marzena.ples@gmail.com
Please feel free to fill in the attached application form and send us before 1st of Septeber of
2010
ANNEX 1: TRAVEL BUDGET
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Info Pack: “EuroTube - the power of new media to empower youth volunteering”
Bakuriani,Georgia
Promoter
Number of
persons/including
team members
From
To
Means
of transport
Limit Per
person
Stowarzyszenie Rozwoju i
Integracji Młodzieży STRIM
3
Krakow, Poland
Tbilisi, Georgia
plane
400
Association Youth for Society
3
Riga, Latvia
Tbilisi, Georgia
plane
330
CESIE
3
Palermo, Italy
Tbilisi, Georgia
plane
625
KAEBNAI
3
San Sebastian,
Spain
Tbilisi, Georgia
plane
600
A.R.T Fusion Association
3
Bucharest,
Romania
Tbilisi, Georgia
plane
360
MEDIA DEVELOPMENT
CENTRE “DIALOGUE”
3
Luhansk, Ukraine
Tbilisi, Georgia
plane
360
Bridge to the future
3
Ganja, Azerbaijan Tbilisi, Georgia
Bus/train
60
3
Ungheni, Moldova Tbilisi, Georgia
plane
360
3
Yerevan, Armenia Tbilisi, Georgia
bus
30
Community Association for
Children and Youth ”Faclia”
Youth for Exchanage and
Understanding
! Note: As previously mentioned, the amounts in the last column represent 100% of costs allowed; you will
be reimbursed 70% of it (upon evidence of original receipts and tickets).
Please try to fit into the budget, and before buying the tickets, please consult with us.
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