Annex B Checklist for Other Organisations/Companies Phase Two of E-Textbook Market Development Scheme (EMADS) Notes for Applicants – 1. One application form should be used for one subject set covering one Key Stage (KS) in one language only. If applicants wish to apply for the EMADS to develop more than one subject set or in more than one language for the same subject set, please submit separate application forms. 2. Please make sure you have submitted the following documents in your application for the EMADS. ============================================================== 1. Completed application form in DUPLICATE 2. Two certified true copies of Applicant’s relevant registration documents (including Business Registration Certificate, Certificate of Incorporation, Memorandum and Articles of Association and latest annual return obtained from the Companies Registry, whichever appropriate) 3. Two copies of a SEPARATE (i.e. not included as part of the application form) descriptive outline of the set of e-textbook delineating the curriculum objectives, content and pedagogy design of the whole subject set in accordance with the requirements as set out in the Key Learning Area curriculum/subject guide/supplementary information concerned 4. Two copies of a SEPARATE (i.e. not included as part of the application form) descriptive outline of the use of e-learning technology for the set of e-textbook with some illustrative examples, showing how to use appropriate e-learning technology for enhancing learning, a description of the pedagogical rationale on why the technology solution is appropriate and a description of how the technical specifications of items (1) to (9) mentioned in Section III of the Application Form are to be implemented 1 5. Eight SOFT copies of a real sample (without bearing any identity of the Applicant) of e-textbook chapter/module for a certain topic equivalent to about 3-4 hours of curriculum time on static storage media, such as CD, DVD, USB thumb drive, that can be accessed offline on common desktop computers. This sample chapter/module shall serve to illustrate some or all of the technical specifications as outlined in Section III of the Application Form 6. Two copies of a sample printout of e-textbook chapter/module generated by the print-on-demand function of the e-textbook for item 5 above, together with the corresponding part of the teacher’s handbook akin to the free teacher’s handbook for printed textbooks for the reference of teachers 7. Two copies of curriculum vitae within a single A4 page of each key team member to demonstrate the possession of the knowledge and expertise in the subject content, knowledge and expertise in curriculum, pedagogy, assessment and/or teacher education, knowledge and expertise in publishing electronic resources and knowledge and expertise in sharing technology and pedagogical knowledge of the development team Enquiries EMADS Secretariat Room E420, 4/F, East Block Education Bureau Kowloon Tong Education Services Centre 19 Suffolk Road, Kowloon Tong Kowloon Tel no.: Fax no.: Email: 3698 4015 2382 6551 emads@edb.gov.hk 2 Application Form for Other Organisations/Companies Phase Two of E-Textbook Market Development Scheme Section I: Applicant’s Particulars Name of organisation : Subject set applied1 : Key Stage (KS) covered2 : (Note : Each application shall cover one Key Stage (i.e. Primary 1 to 3, Primary 4 to 6, Secondary 1 to 3, or Secondary 4 to 6) of a Curriculum Development Council curriculum) Language version of : e-textbook 1) *Chinese/*English (* delete as appropriate) 2) *Master version (*Chinese/*English)/ *Secondary version (*Chinese/*English) 3(* delete as appropriate) Address of the Organisation : Contact Person : Name in Chinese : Tel No : Fax No : Email Address : (Prof / Dr / Mr / Ms) 1 Applicants shall choose from the subject sets covered in the Phase Two of EMADS as set out at Annex A of the Guide. Applicants shall choose either KS 1 (i.e. Primary 1 to 3), KS 2 (i.e. Primary 4 to 6), KS 3 (i.e. Secondary 1 to 3) or KS 4 (i.e. Secondary 4 to 6). 3 If bilingual versions for the same subject set for those 17 subjects of the junior or senior secondary level as set out at Annex A of the Guide are being applied for, please indicate whether the language version being applied for is the master version or the secondary version. 2 3 Section II: Particulars of Members of the Development Team 1. Person-in-charge of the Development Team Name: (Prof / Dr / Mr / Ms) : ( ) ( ) ( ) Post in applicant’s / serving organisation: Address: Tel No.: Fax No.: Email Address: Main duties / responsibilities in the Project: 2. Project Coordinator of the Development Team Name: (Prof / Dr / Mr / Ms) : Post in applicant’s / serving organisation: Address: Tel No.: Fax No.: Email Address: Main duties / responsibilities in the Project: 3. Member(s) of the Development Team Name: (Prof / Dr / Mr / Ms) : Post in applicant’s / serving organisation: Address: Tel No.: Fax No.: Email Address: Main duties / responsibilities in the Project: 4 Name: (Prof / Dr / Mr / Ms) : ( ) ( ) ( ) Post in applicant’s / serving organisation: Address: Tel No.: Fax No.: Email Address: Main duties / responsibilities in the Project: Name: (Prof / Dr / Mr / Ms) : Post in applicant’s / serving organisation: Address: Tel No.: Fax No.: Email Address: Main duties / responsibilities in the Project: Name: (Prof / Dr / Mr / Ms) : Post in applicant’s / serving organisation: Address: Tel No.: Fax No.: Email Address: Main duties / responsibilities in the Project: [TO BE PROVIDED IN SEPARATE SHEET(S) IF MORE MEMBERS ARE INCLUDED] 5 Section III: Technical Requirements (Please state if the e-textbook to be developed under this application can meet the following technical specifications) Technical Specifications Criteria Descriptors Available Yes 1. Hardware and system requirements 2. Single sign-on 3. Navigation and content layout The e-textbook shall be accessible with a multitude of common computing devices such as desktop/laptop computers, mobile computing devices. (e-textbook residing only on proprietary hardware and/or software will NOT be accepted.) The e-textbook shall be accessible with common contemporary operating systems such as Microsoft Windows 7, Windows 8 and up, Mac OS X 10.6 and up, iOS 7.0 and up, Android 4.2.2 and up. The e-textbook shall also be compatible with common screen readers. The entire e-textbook shall be capable of being used online with a computing device using free-of-charge application software package(s) such as the following contemporary browsers: Internet Explorer Ver. 10 and up, Google Chrome ver. 28.0 and up, Firefox ver. 22.0 and up, Safari ver. 6 and up. Appropriate content including users’ annotations/note-taking and highlighting etc. of the e-textbook shall be capable of being downloaded to a computing device for offline reading with free-of-charge application software package(s). Single sign-on account experience across all e-textbooks shall be made available to users. Consistent and intuitive navigation of content shall be provided. The following features to facilitate navigation and search within the same set of e-textbooks shall be available. For browser-based e-textbooks, full keyboard operation shall be supported On top of the Table of Contents at the beginning of the e-textbook, links to the Table of Contents, location of current page, the next and the previous page buttons shall be visible on all screens Full text search function with simple search box shall be displayed on all screens Hypertext of key topics/terms within the e-textbook shall be available and represented in understandable labels; alternative text for buttons, images and other non-text elements shall be available Index shall be available For browser-based e-textbooks, proper heading structures by marking headings in markup languages shall be deployed Consistent and intuitive layout of content shall be deployed with: Adjustable font size Content to fit into one page for easy reading, with suitable layout for icons / buttons aligning not too close together where applicable Optimize screen resolution for common desktop and tablet computers (currently 1024x768), and with reasonable quality after zooming to 200%. Sufficient color contrast shall be deployed, with visual presentation of text and images of text shall reach a ratio at least 3:1 Multimedia content such as video clips shall be presented in full screen when they are opened from thumbnail, when full screen mode is turned off it will remain on the same page Video and audio clips can be played natively within the e-textbook, no extra plug-in installation shall be required 6 No Technical Specifications Criteria Descriptors Available Yes 4. Print-on-demand Availability of POD function incorporated for users to create one or multiple hard copies of the primary reading materials. The deployment of POD is based on sound pedagogical underpinnings. The text on POD shall be searchable. Appropriate multimedia - video, audio and/or animation, shall be included in layout according to the aforesaid requirements, and with captions / labels / synopsis where available. Interactive learning, teaching and assessment activities shall be provided. Input boxes / spaces and output displays / error messages shall be meaningfully labeled. Tools for annotation/note-taking, bookmarking and highlighting which are shareable and synchronisable to more than one computing device via Internet, shall be included. Highlighting and note-taking are easy to apply and remove with simple text tool box. Appropriate interface for accessing free online dictionary shall be provided. (POD) 5. Multimedia 6. Interactive activities 7. Learning tools 8. Digital Right If DRM is employed, the necessary software or plugin shall be provided to users free-of-charge. Adequate capacity and bandwidth shall be ensured to cater for concurrent access of multiple users with reasonable performance. Management 9. Server Capacity and Availability 7 No Section IV: IT Expertise Please provide information about the information technology expertise, knowledge and experience your development team possesses for the development of the set of e-textbooks. If your organisation needs to engage the service of another party to prepare certain e-feature(s) or e-function(s) for the e-textbook, please provide information on the way your organisation will engage such service. 8 Section V: Total Development Cost of the Project and the Cost Breakdown4 Cost Breakdown Item Total (HK$) (A) Manpower Total: (B) Cost on equipment Total: (C) Licensing fees for using copyright materials Total: (D) Other direct costs Total: Grand Total: (A)+(B)+(C)+(D) Section VI: Date of Launch of e-Textbook in the Market The e-textbook will be launched in the market in : * 4 * 2015/16 school year * 2016/17 school year Please tick the appropriate box. The development cost shall only cover those expenses incurred from the date of signing the Project Agreement to 31 August 2015 or 31 August 2016 as appropriate or the completion of the development of the e-textbook, whichever is earlier. If bilingual versions for the same subject set are to be developed, please provide for the master version and the secondary version their respective development cost in separate application forms. 9 Section VII: Pricing Commitment 2015/16 school year/* 2016/17 school year 2016/17 school year/* 2017/18 school year 5 Level 1: 1. Committed ceiling price per user account/licence for one student6 2. Estimated sales volume for the year 3. Estimated income for the year 7 Level 2: 4. Committed ceiling price per user account/licence for one student 5. Estimated sales volume for the year 6. Estimated income for the year 8 Level 3: 7. Committed ceiling price per user account/licence for one student 8. Estimated sales volume for the year 9. Estimated income for the year Remark: All columns must be filled. * Please delete as appropriate. 5 6 7 8 Applicants shall fill in the corresponding levels of the KS covered (for KS1, Level 1 is Primary 1, Level 2 is Primary 2, Level 3 is Primary 3; for KS2, Level 1 is Primary 4, Level 2 is Primary 5, Level 3 is Primary 6; for KS3, Level 1 is Secondary 1, Level 2 is Secondary 2, Level 3 is Secondary 3; and for KS4, Level 1 is Secondary 4, Level 2 is Secondary 5, Level 3 is Secondary 6). Absolute figures should be indicated. Committed ceiling price refers to the sales price of the e-textbook that successful Applicants shall commit to throughout the Project Term. It is a price ceiling where the actual sales price shall not exceed. The Steering Committee on the Selection, Quality Assurance and Review of the EMADS will make reference to comparable printed textbook prices listed on the Recommended Textbook List (RTL) on the Education Bureau (EDB) website during the vetting process. Please refer to footnote 6 for information. Please refer to footnote 6 for information. 10 Section VIII: Implementation 1. Timetable for development Project Commencement Date (day/month/year) Project Completion Date (day/month/year) Duration (No. of months) 2. Other implementation details (Please elaborate on the monitoring, quality assurance, etc.) 3. After-sales service (Please provide information on any proposed after-sales service to meet the needs of students, e.g. provision of hotline, frequency of updating) 4. Forms of subscriptions for the e-textbook (Please provide information on any other available forms of subscription for users’ choice other than on student-basis, e.g. family-basis, school-basis and bulk purchase and discount, if any. Due consideration will be given for an application that includes a discount strategy of the e-textbook developed.) 11 Section IX: Declaration I, on behalf of, , declare that (Name of Applicant) (A) (B) (C) (D) (E) all factual information provided in this application as well as the accompanying information are true and accurate and reflect the status of affairs as at the date of submission. I understand the consequence of wilfully giving any false information or withholding any material information and I undertake to inform the EMADS Secretariat immediately if there are any subsequent changes to the above information; utmost dedication and determination will be given to complete and monitor the project according to the proposal stated in this application; the ideas of the proposed Project do not constitute any act or potential act of infringement of the intellectual property rights of other individuals and/or organisations; the Applicant will indemnify the Government against all losses, liabilities and claims that it may suffer, incur or subject to in relation to this application or the Project; and if any application(s) for the EMADS is/are also submitted by any of the subsidiaries/associated companies which is wholly, partially or indirectly controlled by the Applicant, the total number of applications submitted by the Applicant and the Applicant’s subsidiaries/associated companies shall not exceed the limit of four applications in total on major subjects including Chinese Language, English Language and Mathematics. I authorise the EMADS Secretariat to handle the personal data / information provided in this form in accordance with the “Guide” for the e-Textbook Market Development Scheme. Authorised signature with organisation chop Name of signatory Name of Applicant Position Date 12 Section X: Government Disclaimers 1. Whilst the information provided by the Government in the Application Form and in the Guide has been prepared in good faith, it does not claim to be comprehensive or to have been independently verified. Neither the Government, nor any of its officers, agents, advisors or members of the Steering Committee, accepts any liability or responsibility as to, or in relation to, the adequacy, accuracy or completeness of the information contained in the Application Form, the Guide or any other written or oral information which is, has been or will be provided or made available to any Applicant; nor do they make any representation, statement or warranty, express or implied, with respect to such information or to the information on which the Application Form or the Guide is based. Any liability in respect of any such information or any inaccuracy in the Application Form or the Guide or omission from the Application Form or the Guide is expressly disclaimed. Nothing in the Application Form, the Guide nor in any other written or oral information which is, has been or will be provided or made available to any Applicant should be relied on as a representation, statement or warranty as to the intentions, policy or action in future of the Government, its officers or agents. 2. The submission of any proposal by an Applicant shall be taken to be an acceptance of the terms of the Government Disclaimers in Section X. 3. The invitation for submission of applications under the EMADS does not constitute any offer nor does it constitute the basis of any contract which may be concluded in relation to the EMADS or the carrying out of and completion of any e-textbook. 4. Each Applicant should make its own independent assessment of the proposed terms of the EMADS after making such investigation and consulting its own professional advisers and taking such other advice as may be prudent in order to assess the risks and benefits in respect of any financial, legal, tax and other matters concerning an e-textbook project. 5. The Government reserves the right, without prior consultation or notice, to change the proposed terms of the EMADS. The Government also reserves the right to terminate any or all negotiations in its discretion before executing any binding contract with a successful Applicant. 13 Personal Information Collection Statement Purpose of Collection 1. The personal data provided in the application form will be used by the Steering Committee on the Selection, Quality Assurance and Review of the EMADS (“Steering Committee”), its relevant sub-committees, the Subject Vetting Panels, the Pricing and Implementation Panel and the EMADS Secretariat for the purpose of assessing applications to the EMADS. For successful applications, such data will also be used for project monitoring, publicity and dissemination purposes as appropriate. 2. The provision of personal data in this application form is voluntary. The lack of certain information may affect the assessment of the application. Classes of Transferees 3. Personal data provided in this application may be disclosed, if necessary, to the Education Bureau, other Government departments, expert reviewers, monitoring members of the projects and other people concerned. Access to Personal Data 4. Applicants have the right to access and correct the personal data provided in accordance with Sections 18 and 22 and Principle 6 of Schedule 1 of the Personal Data (Privacy) Ordinance (Cap.486). Their right of access includes the right to obtain a copy of their personal data provided in the application form. Enquiries 5. Enquiries concerning the personal data collected by means of this application form, including access and corrections should be addressed to : EMADS Secretariat Room E420, 4/F, East Block Education Bureau Kowloon Tong Education Services Centre 19 Suffolk Road, Kowloon Tong, Kowloon Tel no.: 3698 4015 Fax no.: 2382 6551 Email: emads@edb.gov.hk 14