APPENDIX A Progress on Key Actions in Trent’s First Integrated Plan (2010-2015) Status Legend Achieved Partially Achieved (in progress) Not Achieved Green Blue Red A. Institutional Commitments Institutional Commitment Measures of Success Milestones 1. Academic Excellence Increased satisfaction based on user feedback – students, staff, faculty Independent measures Academic Plan by December 2011, Academic Program Review in 2012, Marketing and branding by March 2012 2. Strategic Enrolment Management Strong existing and new programs approved by Senate and Board; increased enrolment; increased student satisfaction; increased student entering average; increased reputational rankings; increased out-ofprovince enrolment Enrolment targets, unit-level planning, program proposals based on unit-level plans, academic merit and sound business plans Timeline for Completion December 2011 for Academic Plan Action Leaders Progress Provost and Vice-President Academic, Vice-President Research and International September 2012 Provost and Vice-President Academic Academic Plan approved February 2012, Decanal Reviews completed fall 2013, new Position Statement launched fall 2013, NSSE Student Satisfaction Survey results consistently above provincial average on all 5 general measures. Multi Year Enrolment and Retention Plan approved April 2010, Strategic Enrolment Plan approved April 2012, New program approval process approved by Senate May 2011. Enrolment has steadily increased but has not met targets. Trent University #1 in Ontario Overall Status Institutional Commitment 3. Financial Stability Measures of Success Increased financial accountability, increased financial resources, stronger fiscal environment Seek input from Provost’s Planning Group; Feedback from budget managers Funding mechanisms for pension, deferred maintenance; Strategy for cumulative deficit reduction strategies Expand engagement plan Continuing and distance education strategy Milestones Multiyear Budget Framework in 2011, Financial Literacy Program in 2011, Budget decentralization over this planning cycle (Dept. Chairs) Timeline Action Leaders for Completion December 2011 for a Multiyear Budget Framework, Vice-President Administration, Provost and Vice-President Academic Progress in Maclean's University Ranking in Primarily Undergraduate Category Financial Literacy Program launched fall 2011. Multiyear Financial Framework approved in April 2012, budget review Process launched fall 2012, new budget development process implemented in January 2013, a balanced annual budget since 2009 while continuing to pay down the cumulative deficit. $7.5 million in deferred building repairs and maintenance strategy approved. Online and blended course enrolments increased by approx.. 300% in two years. Trent’s Defined Benefit Pension Plans remain a funding challenge. Despite progress, Trent’s financial stability remains uncertain. The current fiscal environment, including tuition caps, potential changes to the funding formula, program fee and deferral fees changes and pension expenses, creates significant challenges for financial stability. Status Institutional Commitment Measures of Success Milestones Timeline Action Leaders for Completion Progress 4. Community Engagement Expand engagement plan, Revised philanthropic timelines, stronger alumni connections and engagement Continuing and distance education strategy. Community council, positive survey initiatives, more community-based learning December 2012 Continuing Education reintroduced in Winter 2013. Online and blended course enrolments up approx.. 300%. Philanthropic plan revised and re-launched. Legacy campaign successfully concluded in 2014. Alumni survey conducted spring 2013; Community Survey conducted in 2014 – both indicate very strong baseline support. 50th anniversary plans include stronger alumni connections and engagement. Community presence increased significantly in both Ptbo and Durham regions. Trent Business Council reinvigorated and mandate expanded. Vice-President External Relations and Advancement, Vice-President Research and International Status B. Key Actions Key Action Measures of Success Milestones Timeline Action Leaders for Completion Progress Improve management, planning and implementation of information technology initiatives, measured student, faculty, staff satisfaction with IT support and systems Program proposals and existing program support based on unit-level plans, academic merit and sound business plans, beginning in January 2011 as part of the Academic Plan December 2012 Vice-President Administration, Provost and Vice-President Academic 3-year Strategic I.T. Plan approved March 2013; user satisfaction increased in internal surveys. January 2012 and on-going annually Deans, Provost and VicePresident Academic Eight new undergraduate academic programs approved by Senate during the planning cycle (B.A./B.Sc. Sustainable Agriculture and Food Systems, B.A./B.Sc. Archaeology, Bachelor of Arts and Science (B.A.S.), B.A./B.Sc. Journalism, B.A. Media Studies, Bachelor of Social Work (B.S.W.), B.Sc. Water Sciences and a joint 2+2 Kinesiology program with UOIT) . Student entering average increased from 68 to 73 by 2016-17. Trent University #1 in Ontario First Phase (to end of 2012): 1. Strategic Information Technology Plan Key infrastructure investments, service and technology enhancements, increased satisfaction and feedback 2. Undergraduate Programs approved by Senate academic programs and Board; increased enrolment; increased student satisfaction; increased student entering average; increased reputational rankings Status Key Action Measures of Success Milestones Timeline Action Leaders for Completion 3. Graduate programming Programs approved by Senate and Board; increased enrolment; increased student satisfaction; increased reputational rankings Program proposals based on unit-level plans beginning in January 2011 as part of the Academic Plan December 2012 and on-going annually Dean of Graduate Studies, Provost and Vice-President Academic 4. Employee Relations and Services Initiative Increased satisfaction based on user feedback – initially, students, staff, faculty Identify and recommend best practices to ensure stronger reputation; Annual employee satisfaction survey/focus groups December 2012 President Space review and possible allocation; secure capital funding; review of functionality; program evaluation September 2013 Second Phase (to end of 2013): 5. Integrated Integration of student Learning services/support in one-stop Commons location; relationship to increased student satisfaction, retention, enrolment Provost and VicePresident Academic, University Librarian, and Associate VicePresident Student Services Progress Overall in Maclean's University Ranking in Primarily Undergraduate Category. Six new graduate programs developed during this planning cycle (M.A. Sustainability Studies, M.A./M.Sc. Psychology, Materials Science Ph.D., Master of Education, and M.Sc. Conservation Biology and M.Sc. Instrumental Analysis). Enrolment has steadily increased and additional funding for graduate spaces secured through the SMA (51 new spaces 2014-2017). Not Achieved due to HR focus on collective bargaining with 3 units in 2013-14. New Student Wellness Centre located in Blackburn Hall created by integration of counseling services, health services and student accessibility services. Learning Status Key Action Measures of Success 6. Role of the Colleges Increased retention and recruitment; increased student satisfaction 7. Trent Recognition Program Increased employee satisfaction; increased participation in President’s Community Tours; Alumni Council feedback 8. Scholar Cohort Mentoring Model Increased faculty satisfaction with research support; e.g., dissemination, grantsmanship, commercialization Milestones Timeline Action Leaders for Completion Review of College Review Task Force Summary Recommendations; develop measures of College effectiveness and importance Trent Recognition Program design, guidelines and process December 2013 Provost and VicePresident Academic September 2013 Associate VicePresident Human Resources, Director ERA Operations Model development and implementation September 2013 Vice-President Research and International Progress Commons proposal under development in Teaching and Learning Centre Plan. Plans for Student Centre include new student services. College Planning Committee Report and Recommendations released June 2013. College restructuring to be completed by summer 2014. New Provost Staff Award introduced in the Spring 2013. Changes to long-service luncheon expands the formal recognition program and addresses inconsistences in the program (now more equitable among faculty and staff). Scholar Cohort Model includes: roundtables for grant preparation, workshops, external peer review as well as internal review, webinars and changes to the distinguished research award. Approval of new Strategic Research Plan April 2014. New CRC approved, and plan for next series of appointments in place. Status Key Action Measures of Success Third Phase (to end of 2014): 9. Review of Identify systems efficiencies and Administrative effective organizational Systems and processes and structures Organizational Evaluate Oshawa’s Processes organizational structure Milestones Timeline Action Leaders for Completion Terms of Reference; identify measures and process; implement review; effect changes to begin Trent’s Second Planning Cycle September 2014 10. A focussed initiative to increase outreach to Aboriginal communities 11. A Trent University Housing Strategy Adoption of best practice; Thunderbird Camp launched Appropriate consultation process; effective design of leadership and administrative structure September 2014 New housing options identified and implemented Initial market research; Draft housing strategy December 2014 12. International Advisory Council Increased enrolment in international programs; increased reputation internationally Draft Terms of Reference; analysis of alternate models initiated September 2014 President Progress A new administrative committee structure - the Senior Management Committee - was introduced in the fall 2013. New Head of Oshawa in place spring and Oshawa’s Strategic Plan approved in April 2013 with recommendation to changes in structure. Trent-UOIT Synergy now focused on collaborative model in Oshawa. Provost Transition Plan under consideration summer 2014. Provost and ViceA Presidential Task Force on President Academic Indigenous Education Final Report was shared widely in May 2014 and supported in a Senate motion on next steps. Vice-President Phase I of the Water Street External Relations and Residence project on track to Advancement, be completed in summer 2014. Associate ViceA contract for phase II has President Student been signed; approvals will be Services sought in fall 2014. Provost and ViceInternal and external reviews President Academic, of the international program Director of Trent were completed; TIP Director International Program assignment full-time in July Status Key Action Measures of Success Milestones Timeline Action Leaders for Completion Progress 2014; continued expansion of Trent ESL. Status