Appendix A - Trent University

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APPENDIX A
Progress on Key Actions in Trent’s First Integrated Plan (2010-2015)
Status Legend
Achieved
Partially Achieved (in
progress)
Not Achieved
Green
Blue
Red
A. Institutional Commitments
Institutional
Commitment
Measures of Success
Milestones
1. Academic
Excellence
Increased satisfaction based on
user feedback – students, staff,
faculty
Independent measures
Academic Plan by December
2011, Academic Program
Review in 2012, Marketing
and branding by March 2012
2. Strategic
Enrolment
Management
Strong existing and new
programs approved by Senate
and Board; increased enrolment;
increased student satisfaction;
increased student entering
average; increased reputational
rankings; increased out-ofprovince enrolment
Enrolment targets, unit-level
planning, program proposals
based on unit-level plans,
academic merit and sound
business plans
Timeline
for
Completion
December
2011 for
Academic
Plan
Action Leaders
Progress
Provost and Vice-President
Academic, Vice-President
Research and International
September
2012
Provost and Vice-President
Academic
Academic Plan approved
February 2012, Decanal
Reviews completed fall 2013,
new Position Statement
launched fall 2013, NSSE
Student Satisfaction Survey
results consistently above
provincial average on all 5
general measures.
Multi Year Enrolment and
Retention Plan approved April
2010, Strategic Enrolment Plan
approved April 2012, New
program approval process
approved by Senate May 2011.
Enrolment has steadily increased
but has not met targets. Trent
University #1 in Ontario Overall
Status
Institutional
Commitment
3. Financial
Stability
Measures of Success
Increased financial
accountability, increased
financial resources, stronger
fiscal environment
Seek input from Provost’s
Planning Group;
Feedback from budget managers
Funding mechanisms for
pension, deferred maintenance;
Strategy for cumulative deficit
reduction strategies
Expand engagement plan
Continuing and distance
education strategy
Milestones
Multiyear Budget Framework
in 2011, Financial Literacy
Program in 2011, Budget
decentralization over this
planning cycle (Dept. Chairs)
Timeline
Action Leaders
for
Completion
December
2011 for a
Multiyear
Budget
Framework,
Vice-President
Administration, Provost and
Vice-President Academic
Progress
in Maclean's University Ranking
in Primarily Undergraduate
Category
Financial Literacy Program
launched fall 2011. Multiyear
Financial Framework approved
in April 2012, budget review
Process launched fall 2012, new
budget development process
implemented in January 2013, a
balanced annual budget since
2009 while continuing to pay
down the cumulative deficit.
$7.5 million in deferred building
repairs and maintenance strategy
approved. Online and blended
course enrolments increased by
approx.. 300% in two years.
Trent’s Defined Benefit Pension
Plans remain a funding
challenge. Despite progress,
Trent’s financial stability
remains uncertain. The current
fiscal environment, including
tuition caps, potential changes to
the funding formula, program
fee and deferral fees changes
and pension expenses, creates
significant challenges for
financial stability.
Status
Institutional
Commitment
Measures of Success
Milestones
Timeline
Action Leaders
for
Completion
Progress
4. Community
Engagement
Expand engagement plan,
Revised philanthropic timelines,
stronger alumni connections and
engagement
Continuing and distance
education strategy.
Community council, positive
survey initiatives, more
community-based learning
December
2012
Continuing Education
reintroduced in Winter 2013.
Online and blended course
enrolments up approx.. 300%.
Philanthropic plan revised and
re-launched. Legacy campaign
successfully concluded in 2014.
Alumni survey conducted spring
2013; Community Survey
conducted in 2014 – both
indicate very strong baseline
support. 50th anniversary plans
include stronger alumni
connections and engagement.
Community presence increased
significantly in both Ptbo and
Durham regions. Trent Business
Council reinvigorated and
mandate expanded.
Vice-President External
Relations and Advancement,
Vice-President Research and
International
Status
B. Key Actions
Key Action
Measures of Success
Milestones
Timeline
Action Leaders
for
Completion
Progress
Improve management,
planning and implementation
of information technology
initiatives, measured student,
faculty, staff satisfaction with
IT support and systems
Program proposals and
existing program support
based on unit-level plans,
academic merit and sound
business plans, beginning in
January 2011 as part of the
Academic Plan
December
2012
Vice-President
Administration, Provost and
Vice-President Academic
3-year Strategic I.T. Plan
approved March 2013; user
satisfaction increased in
internal surveys.
January
2012 and
on-going
annually
Deans, Provost and VicePresident Academic
Eight new undergraduate
academic programs approved
by Senate during the planning
cycle (B.A./B.Sc. Sustainable
Agriculture and Food Systems,
B.A./B.Sc. Archaeology,
Bachelor of Arts and Science
(B.A.S.), B.A./B.Sc.
Journalism, B.A. Media
Studies, Bachelor of Social
Work (B.S.W.), B.Sc. Water
Sciences and a joint 2+2
Kinesiology program with
UOIT) . Student entering
average increased from 68 to
73 by 2016-17. Trent
University #1 in Ontario
First Phase (to end of 2012):
1. Strategic
Information
Technology Plan
Key infrastructure investments,
service and technology
enhancements, increased
satisfaction and feedback
2. Undergraduate
Programs approved by Senate
academic programs and Board; increased enrolment;
increased student satisfaction;
increased student entering
average; increased reputational
rankings
Status
Key Action
Measures of Success
Milestones
Timeline
Action Leaders
for
Completion
3. Graduate
programming
Programs approved by Senate
and Board; increased enrolment;
increased student satisfaction;
increased reputational rankings
Program proposals based on
unit-level plans beginning in
January 2011 as part of the
Academic Plan
December
2012 and
on-going
annually
Dean of Graduate Studies,
Provost and Vice-President
Academic
4. Employee
Relations and
Services Initiative
Increased satisfaction based on
user feedback – initially,
students, staff, faculty
Identify and recommend best
practices to ensure stronger
reputation;
Annual employee satisfaction
survey/focus groups
December
2012
President
Space review and possible
allocation; secure capital
funding; review of
functionality; program
evaluation
September 2013
Second Phase (to end of 2013):
5. Integrated
Integration of student
Learning
services/support in one-stop
Commons
location; relationship to
increased student satisfaction,
retention, enrolment
Provost and VicePresident Academic,
University Librarian,
and Associate VicePresident Student
Services
Progress
Overall in Maclean's
University Ranking in
Primarily Undergraduate
Category.
Six new graduate programs
developed during this planning
cycle (M.A. Sustainability
Studies, M.A./M.Sc.
Psychology, Materials Science
Ph.D., Master of Education,
and M.Sc. Conservation
Biology and M.Sc.
Instrumental Analysis).
Enrolment has steadily
increased and additional
funding for graduate spaces
secured through the SMA (51
new spaces 2014-2017).
Not Achieved due to HR focus
on collective bargaining with 3
units in 2013-14.
New Student Wellness Centre
located in Blackburn Hall
created by integration of
counseling services, health
services and student
accessibility services. Learning
Status
Key Action
Measures of Success
6. Role of the
Colleges
Increased retention and
recruitment; increased student
satisfaction
7. Trent
Recognition
Program
Increased employee satisfaction;
increased participation in
President’s Community Tours;
Alumni Council feedback
8. Scholar Cohort
Mentoring Model
Increased faculty satisfaction
with research support; e.g.,
dissemination, grantsmanship,
commercialization
Milestones
Timeline
Action Leaders
for
Completion
Review of College Review
Task Force Summary
Recommendations; develop
measures of College
effectiveness and importance
Trent Recognition Program
design, guidelines and
process
December 2013
Provost and VicePresident Academic
September 2013
Associate VicePresident Human
Resources, Director
ERA Operations
Model development and
implementation
September 2013
Vice-President
Research and
International
Progress
Commons proposal under
development in Teaching and
Learning Centre Plan. Plans for
Student Centre include new
student services.
College Planning Committee
Report and Recommendations
released June 2013. College
restructuring to be completed
by summer 2014.
New Provost Staff Award
introduced in the Spring 2013.
Changes to long-service
luncheon expands the formal
recognition program and
addresses inconsistences in the
program (now more equitable
among faculty and staff).
Scholar Cohort Model
includes: roundtables for grant
preparation, workshops,
external peer review as well as
internal review, webinars and
changes to the distinguished
research award. Approval of
new Strategic Research Plan
April 2014. New CRC
approved, and plan for next
series of appointments in place.
Status
Key Action
Measures of Success
Third Phase (to end of 2014):
9. Review of
Identify systems efficiencies and
Administrative
effective organizational
Systems and
processes and structures
Organizational
Evaluate Oshawa’s
Processes
organizational structure
Milestones
Timeline
Action Leaders
for
Completion
Terms of Reference; identify
measures and process; implement
review; effect changes to begin
Trent’s Second Planning Cycle
September
2014
10. A focussed
initiative to
increase outreach
to Aboriginal
communities
11. A Trent
University
Housing Strategy
Adoption of best practice;
Thunderbird Camp launched
Appropriate consultation process;
effective design of leadership and
administrative structure
September
2014
New housing options identified
and implemented
Initial market research; Draft
housing strategy
December
2014
12. International
Advisory Council
Increased enrolment in
international programs;
increased reputation
internationally
Draft Terms of Reference;
analysis of alternate models
initiated
September
2014
President
Progress
A new administrative
committee structure - the
Senior Management
Committee - was introduced in
the fall 2013. New Head of
Oshawa in place spring and
Oshawa’s Strategic Plan
approved in April 2013 with
recommendation to changes in
structure. Trent-UOIT Synergy
now focused on collaborative
model in Oshawa. Provost
Transition Plan under
consideration summer 2014.
Provost and ViceA Presidential Task Force on
President Academic
Indigenous Education Final
Report was shared widely in
May 2014 and supported in a
Senate motion on next steps.
Vice-President
Phase I of the Water Street
External Relations and Residence project on track to
Advancement,
be completed in summer 2014.
Associate ViceA contract for phase II has
President Student
been signed; approvals will be
Services
sought in fall 2014.
Provost and ViceInternal and external reviews
President Academic,
of the international program
Director of Trent
were completed; TIP Director
International Program assignment full-time in July
Status
Key Action
Measures of Success
Milestones
Timeline
Action Leaders
for
Completion
Progress
2014; continued expansion of
Trent ESL.
Status
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