Situation Manual
Time Allotted
Minutes
Situation Manual – Tabletop Exercise
1
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Exercise Play
No Image
During the exercise it will be important to remember and comply with the following statements:
 For the purpose of this exercise the designers have developed information and materials on a simulated shelter
activated due to an approaching category two hurricane.
 This exercise is designed to assist nursing students and others to assess the various capabilities of providing
Disaster Health Services in a shelter environment.
 It is important NOT to jump ahead in the exercise scenario. In other words don’t focus on what might happen, focus
on the Common Operating Picture that is presented during the exercise to make informed decisions.
 Thoroughly review all scenarios and injects as they are presented during the exercise.
 Identify one individual to be responsible for inputting responses to the exercise injects.
 After the exercise each team member that participated in the exercise will need to log into the ONX System to
complete their individual Hotwash to receive their Certificate of Participation.
 If you need assistance anytime during the exercise please call the Help Desk at:
Phone Number - 724-444-7444
Account Number - 79799 #
Identification Number - 1 #
Time Allotted
20 Minutes
Situation Manual – Tabletop Exercise
2
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Scenario – # 001
Image of Vacation / Hurricane Flag
It is late July and local citizens have been complacent in their hurricane preparedness activities because this year’s
hurricane season has not even seen its first tropical storm. Families are making their last minute plans for their summer
vacations while local business owners and government agencies are thinking that the hurricane season could be very
inconsequential. However weather forecasters are predicting a major change in the atmosphere that could see a sharp
increase in the number and severity of hurricanes within the next few weeks.
By early August individuals, families, business owners and government officials begin to follow the projected path of the
season’s first tropical storm.
National Hurricane Center - Tropical Storm Adam
Advisory # 5 - Monday - 8/2/2011 - 11:00AM EDT
The National Hurricane Center has up-graded Tropical Depression # 1 to Tropical Storm Adam. The storm continues its
forward movement and is expected to become a hurricane in the next 24 to 48 hours.
Sustained Wind Speed
Forward Movement
Category
37 MPH
7 MPH
Tropical Storm
Time Allotted
15 Minutes
Situation Manual – Tabletop Exercise
3
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Inject – # 002
Image of Hurricane Preparedness Activities
You have been trained and are ready to assist hurricane evacuees in a local shelter as an
American Red Cross Disaster Health Services volunteer.
Yes
No
Have you taken the time to prepare yourself, your family and your pets for the approaching
hurricane or other disasters?
If the above answer is yes. – List in detail three disaster preparedness activities that you have personally implemented.
Activity # 1:
Activity # 2:
Activity # 3:
If the above answer is no. – Explain why you have not taken actions to prepare a personal / family disaster plan.
Time Allotted
15 Minutes
Situation Manual – Tabletop Exercise
4
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Scenario – # 003
Image of National Hurricane Center
National Hurricane Center - Hurricane Adam
Advisory # 12 - Wednesday - 8/4/2011 - 5:00AM EDT
The National Hurricane Center has up-graded Tropical Storm Adam to Hurricane Adam. The storm continues its forward
movement and is expected to intensify over the next 48 hours.
Sustained Wind Speed
Forward Movement
Category
76 MPH
4 MPH
One
Time Allotted
10 Minutes
Situation Manual – Tabletop Exercise
5
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Inject – # 004
Image of Notification
As Hurricane Adam approaches the region would you wait for the American Red Cross to
contact you or would you make contact with the American Red Cross offering your assistance?
Wait To Be
Contacted
Contact the
American Red
Cross
Identify the contact information for your local American Red Cross chapter (phone number, address, e-mail, web site).
Time Allotted
15 Minutes
Situation Manual – Tabletop Exercise
6
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Scenario – # 005
Image of Hurricane Warning
National Hurricane Center - Hurricane Adam
Advisory # 21 - Friday - 8/6/2011 - 11:00AM EDT
The National Hurricane Center has up-graded Hurricane Adam to a category two storm. The storm continues its forward
movement along its projected path.
The Hurricane Watch for the region has been up-graded to a Hurricane Warning indicating that the storm should arrive in
the region within the next 24 to 36 hours.
Sustained Wind Speed
Forward Movement
Category
98 MPH
6 MPH
Two
Time Allotted
10 Minutes
Situation Manual – Tabletop Exercise
7
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Scenario – # 006
No Image
The local chapter of the American Red Cross has begun to gear up its disaster relief operations in preparation for
Hurricane Adam making landfall in the region.
While the storm is still a day or so away the chapter has activated its agreement with the local school district to utilize the
district’s high school as a shelter.
Within several hours the shelter management team has opened the high school as a shelter and is greeting individuals
and families that have evacuated their homes prior to the storm’s arrival.
CLICK ON VIDEO TO PLAY
Hurricane - Video # 1 – Shelter Activation
The high school does not have a generator so when the electricity is lost the only available lighting will be via flashlights
and battery powered lanterns.
Access the list of Health Services supplies available at the shelter.
Upon arriving at the shelter you are quickly assigned to assisting other volunteers with registering evacuees as they
arrive.
Time Allotted
15 Minutes
Situation Manual – Tabletop Exercise
8
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Inject – # 007
Image of Senior Citizen
Tom Hartwell the neighbor of Shirley Jones, an 87 year old widow, has just dropped her off at the shelter because her
home is subject to flooding during heavy rain events like a hurricane.
The current medical conditions of Mrs Jones are:
 Uses a walker for mobility.
 On Oxygen 24 hours a day.
 Has congestive heart failure and takes numerous medications.
During the registration process it is learned that Mrs Jones does not have any relatives that live in the area.
Mrs Jones brought a walker, ten days of medications and a single portable tank (24 hours) of Oxygen with her to the
shelter.
Upon completing the Shelter Registration Form and questions one through nine of the Initial Intake / Assessment Tool
(Instructions for completing Initial Intake / Assessment Tool) Mrs Jones is directed to you to complete the health screening
portion of shelter intake.
Upon completing the health screening will Mrs Jones be admitted to the shelter?
Yes
No
If the above answer is yes. – Briefly describe the accommodations that will need to be made for her.
If the above answer is no. – What will Mrs Jones be told?
Time Allotted
15 Minutes
Situation Manual – Tabletop Exercise
9
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Inject – # 008
Image of Disaster Health Shelter
In addition to screening health related issues of individuals as they register to stay at the shelter identify and briefly
describe three other roles that Disaster Health Services would support as part of shelter operations.
Role # 1:
Role # 2:
Role # 3:
Time Allotted
15 Minutes
Situation Manual – Tabletop Exercise
10
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Scenario – # 009
Image of Emergency Responders
As the storm begins to move through the region wind and rain begins to pound the community.
Emergency agencies (EMS, Fire and Law Enforcement) have all closed down their response operations due to the
increasing wind speed associated with the hurricane.
As the wind begins to up-root trees, destroy utility distribution systems and damage homes and businesses, residents who
have evacuated the area continue to monitor the conditions on CNN and the Weather Channel wondering if they will have
a home to which they can return.
National Hurricane Center - Hurricane Adam
Advisory # 25 - Saturday - 8/7/2010 - 11:00AM EDT
Hurricane Adam continues to move through the region.
Wind Speed
Forward Movement
Category
107 MPH
5 MPH
Two
CLICK ON VIDEO TO PLAY
Hurricane - Video # 1 – Hurricane Winds
The winds from Hurricane Adam begin to subside as the storm moves out of the area.
Time Allotted
15 Minutes
Situation Manual – Tabletop Exercise
11
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Inject – # 010
Image of Stress
While Hurricane Adam has moved out the region the effects of the category two storm are wide spread.
Several of the shelter residents have portable radios with them and have been monitoring local radio stations that
remained on the air during the storm. News reports indicate that roads have been washed out or are blocked with storm
debris, homes throughout the area have been adversely affected with many sustaining moderate to heavy damage and
electrical utilities are down throughout the region.
Upon hearing this news Bob Highsmith, a shelter resident begins to worry about his parents, who are in their early 80s,
because they decided to ride the storm out at home. When Mr Highsmith checked-in to the shelter he indicated that he
was on several psychotropic medications due to his severe depression.
June Lockhardt, a fellow shelter resident, has noticed that Mr Highsmith is extremely agitated. He has told Ms Lockhardt
that he is concerned that his parents may have been injured during the storm and need help. She has approached the
Disaster Health Services team to see if someone could assist Mr Highsmith.
Will you be able to assist Mr Highsmith?
Yes
No
If the above answer is yes. – Briefly describe what assistance can be provided to Mr Highsmith.
Time Allotted
15 Minutes
Situation Manual – Tabletop Exercise
12
Disaster Resistant Communities Group – www.drc-group.com
Operation Shelter Care – Inject – # 011
Image of Public Health
Assisting shelter residents with their health and mental health needs will be a large undertaking and involve many
government agencies and departments as well as community and faith based organizations.
Identify three agencies, departments and / or organizations (Community Partners) as well as their available resources /
services to which you can turn for assistance in meeting the health and medical needs of individuals and families residing
at the shelter.
Community Partner – Resources / Services # 1:
Community Partner – Resources / Services # 2:
Community Partner – Resources / Services # 3:
Time Allotted
15 Minutes
Situation Manual – Tabletop Exercise
13
Disaster Resistant Communities Group – www.drc-group.com