Creating Policy and System Change
for Independent Living
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DRAFT MINUTES
Governance Committee
Wednesday, July 10, 2013
1:00 PM – 2:30 PM
Call to order: 3:04
Welcome and introductions:
Eddie Rea, Chair
Jacqueline Jackson, Committee member
Linda Schaedle, Committee member
Michael Agyin, Committee member
Susan Madison, SILC Chair
Liz Pazdral, SILC Staff
Kathleen Derby, SILC Staff
Public Comment – none
Approve Minutes of April 23, 2013 Meeting, correcting typo in Jacqueline’s last
name – Jackson
Move: Michael Agyin
2nd: Jacqueline Jackson
Motion Carried: Ayes: Eddie, Michael, Jacqueline, Linda
Governance Committee Roles and Responsibilities:
(Sub-Committee Reports and Discussion)
a. Monitor Recruitment:
i.
Update on packets submitted
Michael’s reappointment hasn’t been confirmed yet. Liz will connect Michael to
the Governor’s Appointments staff electronically. He suggests he could meet
with them when he is in Sacramento to attend YLF.
ii.
VR 121 membership
There is some confusion in the Governor’s office as to whether the VR121
representative needs to be a VR121 employee. They want to research the
provisions of the Rehabilitation Act. We are dependent on the Governor’s
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Draft Minutes from July 10, 2013
Page 2
office in awaiting the filling of this position. Our candidate had been
previously appointed to the State Rehabilitation Council so the Governor’s
office would like to open the opportunity to others. We have reminded them
that there are only 4 VR121 projects in the state and one of them is currently
without leadership. We hope they will move forward and appoint Trilby
Kerrigan so our SILC is legally compliant and California Independent Living
funding isn’t jeopardized.
It was noted that our quorum is a simple majority so we can conduct business
as long as more than half of our current members are present. Vacancies are
of concern more because of the extra work burden on the smaller number of
Council members.
iii.
Recommendations from members – any new ones?
There is a limit on the number of members who can be ILC employees. It is
noted that some of the previously recommended candidates are now
members. Eddie and Michael emphasized the need to add more youth
perspective to the Council and Eddie agreed to engage in outreach.
Linda replies that there should be a process, a preliminary screening. There
are a lot of members from ILCs and we probably should be seeking broader
membership. Susan comments on the diversity needed – cross-disability,
cross-representation of ethnicity, cultures, geography - the need for a balance.
She agrees with Linda’s comment about the importance of doing some
preliminary screening. There have been people in the past who haven’t
followed up with pieces of information that are required. This process requires
active involvement of both committee members and potential applicants.
iv.
Gaps analysis
Linda suggests that it would be helpful if someone could develop a matrix of
what the makeup of the council consists of what members are needed to
expand diversity – including skill sets and demographics. Liz already has an
Excel document prepared that addresses a gaps analysis: one list addressing
constituency of incumbents and various characteristics and a separate list
addresses the skills.
Linda would like to see a flip side of what we have – to understand clearly
what is still needed and presents a clear breakdown of skills, ethnicities, other
characteristics that need to be represented. Liz mentions she has that list of
targeted characteristics and skill sets. In terms of regions, we don’t have
many counties represented on the SILC. There is dual representation of some
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Draft Minutes from July 10, 2013
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of the counties. We’re definitely looking for counties with no representation,
rural representation. The document will be sent out to the committee.
Susan remembers that there was some language about membership
recruitment in our newsletter and asked for that to be sent out.
b. Monitor Meetings
i.
Results from Satisfaction Survey of meeting(s)
Eddie reviews results from both the February and April surveys. These are
results that were sent out 5/30. The survey results from the last two
meetings were positive.
Approximately 64% completion of surveys. There was discussion of what we
can do to get members to complete hard copies before they walk out the door.
Also the question of whether or not 64% is a good turnout. Linda wonders if
there are accessibility issues to explore. Discussion leads to a couple possible
solutions: Administrative incentives and asking for completion prior to
meeting end, such as just before lunch on last day.
Discussion about one or two responses who think the presentations are too
long, and one response that content in April was not informative or
appropriate. Conclusion that one or two responses out of the entire Council
does not make it a priority concern. Liz received two comments in the April
meeting that spiral binding was requested for all of the books. She explained
that this cost about $200 more. Eddie suggests that stapled books are okay
for the most part, but it would probably be appropriate to have a couple of
spiral bound books for the public that were reserved for accessibility reasons.
ii.
Review for trainings at upcoming meetings
Liz reviewed ideas for future topics and noted that diversity has consistently
come up. It is acknowledged that diversity is a broad topic and we want the
presentation to meet people’s needs. Linda and Michael both described
projects they were involved with to generate ideas about how to develop
diversity training for the SILC.
iii.
Pick locations for upcoming meetings
Liz reviews the next meeting location – 9/10-11 in Monterey; 1st week of
December = Oxnard; in February – Sacramento.
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Review of number of meetings in 2014 that still need to be planned. Eddie
mentions San Diego as an option, where the SILC has not met since
December, 2011.
Spring of 2014 – we need a location in the South. Possible ideas: San Diego,
Irvine (Orange County), San Bernardino (problem with hotels), near the
eastern border – to provide opportunity for community. Palm Springs, Indio,
Palm Desert.
Three more meetings for 2014 – so if we can look into at least 2 cities for
each one: Spring 2014 – e.g. Irvine or Laguna Hills or Palm Springs.
Fresno is brought up as a location, but it is explained that it is hard to get to
for people in wheel chairs. Lake Tahoe is brought up – the closest ILC is the
one in Grass Valley. The SILC has been there, but it may be a place people
would want to go again. Michael suggests familiarity is important in choosing
a location. Eddie goes on to suggest more brainstorming to bring suggestions
to the meeting in August. Liz reminds everyone to keep in mind accessibility
both with transportation and in terms of access within the venue.
iv.
Potential Groups to partner with for Joint Meetings:
Liz asks about groups the Council might want to have shared meetings with.
Eddie asks about disability schools. Liz mentions that there are schools in
Riverside.
There is consensus that the committee would like to try to plan a joint
meeting with a youth group in the next year or 18 months. Eddie and Liz will
be researching this. Eddie also asks members to come up with some ideas in
August.
c. Annual Assessments of Council
i. Work on self-assessment priorities: focus on leadership and succession
planning for Council members and staff and emphasize diversity of
disability, race/ethnicity, and cultural background.
Eddie asks about the mentoring with Council members. New members discuss
their experiences, which they say have been positive.
There is discussion that one of the most critical issues is developing new
leadership and having a smooth handoff in February. Mentoring and
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recruitment is an integral part of this.
Eddie raises the question of new leadership for this committee and who might
be interested. Michael shares that he is interested in being mentored for this.
Linda talks about the development of a procedure to make sure that there is
active process of mentoring for various leadership roles so there is no danger
of roles going vacant. Through this process, there wouldn’t be a last-minute
situation, and leadership would constantly be reevaluated.
Jacqueline states that with some of the roles of organizations, such as the
Chair, Vice Chair etc., there are people in the wings for these roles, aware
they’ll be taking over. She adds that there’s a lot of data on succession
planning.
Michael offers that committees should have co-chairs or co-chairs in training.
Linda agrees with this so the work of the committee moves forward.
There is Discussion about what occurs in the various committees of the SILC.
Re Communication and Collaboration – Cherie asked Ben if he would succeed
her as Chair and he agreed.
Linda states many organizations have documentation on the procedures of
things like this. Liz mentions that the SILC has been liberal about having the
committees develop their own procedures.
Members of the committee offer to step in as needed or as available to help
complete some of these steps in advance of the next meeting.
Agenda Items for next meeting
Jacqueline mentions policy development for succession planning and Orientation for
new members which should include required paperwork.
Next Meeting
August 30, 2013
Motion to adjourn: Linda
Adjourn – 4:30 p.m
2nd: Jacqueline