DESIGN PHASE REQUIREMENTS
What follows is an outline of the documents needed, decisions required, and issues to be
considered at each of the three submittal stages of the Design Phase:
Schematic Phase Submittal
Preliminary Phase Submittal
Construction Document Submittal
SCHEMATIC PHASE SUBMITTAL
The documentation prepared by the Professional at the completion of the schematic design phase will
usually consist of the following:
A.
Site Plan
Showing the relationship between new and existing structures, traffic flow, existing and
proposed topography, landscaping features, roads and walks and major utility connects,
typically at 1-inch = 20-feet scale. Utilities requirements (type, estimated load, proposed
routing and connection locations):
Electric (Normal)
Fire Protection Water
Electric (Standby)
Telecommunications
Steam
Storm Water Detention
Electric (Emergency)
B.
Gas
Storm Piping
Sanitary
Chilled Water
Condensate
Air
Fuel Storage Tanks
Typical Floor Plan(s)
1/16-inch scale; may be single line in this phase
C.
Plans of Special Floors or Areas
1/8-inch scale – to provided understanding of the design direction (example: classrooms)
D.
Roof Plan
1/16-inch scale
E.
Elevations
Not less than two (2) in schematic form at 1/16-inch or 1/8-inch scale as appropriate
F.
Diagrammatic Sections
1/8-inch scale (example: classrooms)
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G.
Equipment and Furnishings
Indicating any special equipment (example: classroom technology components) that
influences design; show other equipment and furnishings as required for "proof-of-scheme."
H.
Preliminary Perspective(s)
Optional
I.
Study Model(s)
Optional
J.
Reports
The following reports are normally prepared as a part of the schematic design phase
documentation:
1.
Material/Systems Outline:
a.
c.
d.
e.
f.
g.
h.
2.
Structural Systems. Describing proposed materials, foundation types,
modules, design loads, and design criteria to be employed.
b.
Building Envelope. Describing wall systems, window types, glazing types,
provisions for cleaning and thermal characteristics and roof systems.
(Waterproofing/weatherproofing requirements.)
Principal Interior Finishes. Describing finishes for typical areas, areas subject to
heavy use or traffic, toilet areas, and food service areas, and any special finishes; for
example, entry lobby, etc.
Mechanical Systems. Outlining tentative selection of energy heating-cooling systems
and control methods, including relationship to existing systems, if appropriate.
Provide design data statement (temperature, humidity, etc.), block load data,
proposed location of outdoor components.
Electrical Systems. Outlining tentative voltages and distribution methods, typical
lighting types and levels, fire protection, emergency, standby and communication
systems.
Telecommunications. Description of systems and capabilities. Service line location.
Pollution Control. Outlining proposed methods of compliance and recommendations
for additional controls.
Physically Disabled Requirements. Stating where standards for handicapped have
not been complied with and giving reasons for noncompliance.
Interrelationship Review
Describing provisions for compatibility among structural, mechanical, and electrical
systems; size and location of mechanical-electrical equipment spaces.
3.
Code Analysis
Providing written statement describing methods proposed to comply with governing
codes and regulations, including zoning, occupancy, life safety, fire resistance, fire
protection, and structural adequacy.
4.
Program Conformance Analysis
Providing general statement describing how proposed design meets the functional
and statistical requirements of the program. Describing any departures from program
or any recommended changes and reasons thereof.
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5.
Area Volume Statistics
Comparison of schematic design proposed versus programmed, net and gross areas
for each room and floor. Show areas on plans.
6.
Room/Name/Number Systems
Assign each room and space a room name, in general, designating the proposed
use. It is intended that these designations will appear, thereafter, on all drawings and
documents through completion of architect's work, construction, and occupancy.
7.
Material and Finish Schedules
Providing a schedule of materials (as example, door frame and door schedule and
finish).
8.
Project Cost Estimate
Based on the documentation, an update of the project cost budget.
a.
b.
c.
d.
9.
Construction Cost
Consultant's Costs
Owner Group II and III and/or FFE Cost
Owner's Other Direct/Indirect Cost
Schedule
An update of the project schedule to reflect the completion of scheduled activities and
refinement of the remaining design activities as well as construction phase milestone
dates.
10.
Board of Trustees Submittal
Refer to "Guidelines For Board of Trustees Submittal."
11.
Exceptions to Penn State Design and Construction Standards
A separate statement outlining the exceptions to the Penn State Design Manual and
justification for any and all deviations.
12.
List of Required Permits and Approvals
Include a planned schedule for submission of each.
K.
Classrooms
Refer to CLASSROOM & TECHNOLOGY DESIGN & CONSTRUCTION MINIMUM
REQUIREMENTS in the Penn State Design and Construction Standards Page and
viewable at http://clc.its.psu.edu/Classrooms/Design/.
1.
2.
3.
4.
8/06
Include floor plans and interior elevations.
Include furniture and technology related components affecting sight lines and
unobstructed viewing lines from critical student seat positions to screens and
chalkboards.
Position doors and windows away from front of classrooms.
Consider technology and viewing clearances in laying out room shape and needed
clear heights, as could be affected by design and interferences from building (beams,
HVAC, piping, lights, noise, etc.) and technology infrastructure (tech conduits from
point A to B to C, etc.)
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5.
6.
Early in drawing and documenting process, define lighting impact, light zoning, and
switching.
Include classroom and classroom corridor security diagrammatic drawings defining
termination points necessary in classrooms and corridors with routes to the
telecommunications closet – do in close coordination with the ISG defined in the
CLASSROOM & TECHNOLOGY DESIGN & CONSTRUCTION MINIMUM
REQUIREMENTS.
PRELIMINARY PHASE SUBMITTAL
A.
Site Development
1 inch = 20 feet, similar to schematic submittal, plus the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.
B.
Entry and exit conditions, on-site roadway and final traffic flow with percent grades.
Parking layouts, if applicable.
All underground utilities and services.
Proposed planting plan showing materials and spacing. Indicate methods of planting
protection and removal when required.
Established elevations.
Lighting layouts.
Completed sewer planning module and schedule.
Soil Erosion and Sedimentation Control Plan Draft and schedule.
Storm management plan and schedule.
Floor Plans
1/8-inch scale minimum, including designated room names and numbers, dimensions, door
swings, instructional technology sight lines in classrooms, and typical material indications.
Tabulate design loads on drawings.
C.
Plans of Special Floors or Areas
Floor plans of special areas at 1/4-inch scale minimum.
D.
Reflected Ceiling Plans.
E.
Roof Plan
1/8-inch scale, include penthouses, major mechanical equipment, expansion joints, and all
projections visible from ground level.
F.
Elevations
1/8-inch scale minimum for all exterior walls of building; include floor elevations and
enlargement of special details or wall configurations.
G.
Sections
1/8-inch scale minimum; number as required to reasonably illustrate floor relationships,
construction thicknesses and profiles, vertical circulation, projection and instructional
technology needs in classrooms and other special features.
H.
Typical Details
Not smaller than 1/2-inch scale, including exterior wall sections.
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I.
Finish Schedules
Format is intended for construction documents; schedules must show construction document
room numbers and separate column for University-assigned room numbers.
J.
Equipment and Furnishings
Expand schematic design requirements. Include a list on a room number basis, noting both
new and existing equipment to be used. With existing equipment, note location and what, if
any, modifications to the equipment will be necessary to adapt it to its new location.
K.
Mechanical/Electrical Provisions
Single line drawing to illustrate duct work, principal piping, riser diagrams and single line
diagrams, lighting layouts, and other typical systems; provide double line drawings in
equipment rooms and classrooms, and restricted areas at scale as required to illustrate
adequacy of area and clearances. Sequence of operations for all control systems.
L.
Schematics and Models
Provide, if required, limited detail models and schematics to illustrate appearance and
relationship to neighboring structures as required for approval.
M.
Classrooms
Refer to CLASSROOM & TECHNOLOGY DESIGN & CONSTRUCTION MINIMUM
REQUIREMENTS in the Penn State Design and Construction Standards Page and
viewable at http://clc.its.psu.edu/Classrooms/Design/.
1.
2.
3.
4.
5.
6.
7.
8/06
Include floor plans and interior elevations with updated information and more room
and layout specifics.
Include furniture and technology related components affecting sight lines and
unobstructed viewing lines from critical student seat positions to screens and
chalkboards. Show all seating for students and instructors.
Verify positions of doors and windows away from front of classrooms.
Define more detail related to technology and viewing clearances in updated and
better defined information of the classroom shapes and needed clear heights, as
could be affected by more details and information from design and interferences of
building components (beams, HVAC, piping, zoning, noises, etc.) and technology
infrastructure (tech conduits from point A to B to C, etc.).
Continue defining specific and updated facts related to lighting, zoning, and switching
in drawing and documenting process, with more detail.
Define specific locations of (1) changes in ceiling planes; (2) light fixtures and
technology projector lighting paths; (3) HVAC diffusers with their air throw impact on
projection screens, (4) air return locations and noise; and (5) room noises less than
30 NC (library quiet.)
Include more detailed security information for classroom and classroom corridor
security drawings defining termination points necessary in classrooms and corridors
with routes to the telecommunications closet – do in close coordination with the ISG
defined in the CLASSROOM & TECHNOLOGY DESIGN & CONSTRUCTION
MINIMUM REQUIREMENTS.
Page 5 of 11
DESIGN PHASE
The following reports are normally a part of the design phase documentation:
A.
Structural Provisions
1.
Design Data
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
2.
B.
Outline provisions for effects of new structure on existing neighboring buildings and
structures.
Mechanical/Electrical Provisions
1.
2.
3.
4.
5.
C.
Design criteria employed
Live, dead loads
Confirm system(s)
Wind load design
Compute tonnage/area efficiency
Confirm foundation type
Confirm special provisions for concentrated loads, openings, and equipment
loads
Provisions for deflection and vibration control
Provisions for thermal movement control
Subsurface waterproofing methods, if applicable
Confirm systems selections by analysis reflecting initial cost, useful life, rate of return,
building construction and configuration, weather conditions, building occupancy, utility
costs, and maintenance costs. Make analysis in accordance with the format shown in
ASHRAE Guides, "Owning and Operating Cost Data and Summary."
Integrated Systems (when applicable). Describe interrelationships, efficiency of
control, and operation restrictions including those related to classroom spaces.
Pollution control. Describe calculated problems and means and degree of control or
abatement.
Energy and Utility Summary. Calculate estimated consumption of electricity, water,
steam and gas, and flow capacities of drainage systems; provide breakdowns for
major areas' subsystems or equipment loads.
Lighting Fixtures. Provide manufacturer's name, description, illustration, and
characteristics for typical lighting fixtures, including exterior; designate areas where
special fixtures or layouts are contemplated (such as classrooms.)
Code Analysis Review
Review analysis made during schematic design to confirm or supplement previous
conclusions.
D.
Program Conformance Analysis
Review analysis made during schematic design to confirm or supplement previous
statements.
E.
Acoustical Report
Outline provisions for sound control and attenuation in typical area; describe provision (or
Consultant's report) for severe acoustic problems; describe provisions for isolation of sound
due to motor-driven equipment, etc.; classroom needs for “library quiet” environment. Refer
to CLASSROOM & TECHNOLOGY DESIGN & CONSTRUCTION MINIMUM
REQUIREMENTS.
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F.
Area Volume Statistics
Check calculations made during schematic design, and tabulate any significant changes.
G.
Outline Specifications and Related Documents
Provide brief description of proposed conditions of the contract and technical specifications,
following the 16 division format of the "Uniform System for Construction Specifications."
H.
Cost of Construction Estimate
Provide a cost of construction estimate based on the documents described as design
development documents. Report any significant changes since the schematic design
construction estimate.
I.
Project Cost Estimate
Provide an update of the project cost budget.
J.
Schedule
Update the project schedule to reflect the completion of scheduled activities and refine the
schedule of activities for the construction document phase, and finalize the project purchase
and construction schedule.
K.
Value Engineering Record
Provide a written record of the items of work assessed; cost/time impact studies and final
direction given.
L.
Refer to CLASSROOM & TECHNOLOGY DESIGN & CONSTRUCTION MINIMUM
REQUIREMENTS in the Penn State Design and Construction Standards Page and
viewable at http://clc.its.psu.edu/Classrooms/Design/.
1.
2.
3.
4.
5.
6.
7.
8/06
Include floor plans and interior elevations with updated information and more room
and layout specifics.
Include furniture and technology related components affecting sight lines and
unobstructed viewing lines from critical student seat positions to screens and
chalkboards. Show all seating for students and instructors.
Verify positions of technology outlets as related to furnishings and room finish needs.
Define more detail related to technology and viewing clearances in updated and
better defined information of the classroom shapes and needed clear heights, as
could be affected by more details and information from design and interferences of
building (changed ceiling heights, beams, HVAC, piping, zoning, noises, etc.) and
technology infrastructure (tech conduits from point A to B to C, etc.).
Continue defining specific and updated facts related to lighting, zoning, and switching
in drawing and documenting process, with more specific detail and information.
Define specific locations of (1) changes in ceiling planes; (2) light fixtures and
technology projector lighting paths; (3) HVAC diffusers with their air throw impact on
projection screens, (4) air return locations and noise; (5) room noises less than 30 NC
(library quiet); (6) help phones; and (7) electric screen control switches.
Include more detailed security information for classroom and classroom corridor
security drawings with all termination points now well defined for classrooms and
corridors with routes to the telecommunications closet – coordinate details closely
with the people of the ISG defined in the CLASSROOM & TECHNOLOGY DESIGN
& CONSTRUCTION MINIMUM REQUIREMENTS.
Page 7 of 11
CONSTRUCTION DOCUMENT PHASE
The following are requirements in addition to the items outlined in the Schematic and Preliminary
Submittal phases:
A.
Civil and Site Work Drawings
1.
Site Survey
Incorporated, but qualify that its inclusion is for bidder's convenience only.
2.
Landscaping
Incorporate on the drawing as required schedule of planting materials.
3.
Underground Drainage
Include invert elevations; show foundations on drainage drawings. Include profiles.
B.
Structural Drawings
1.
Design Loads
Tabulate on drawings; identify design criteria; avoid duplication of any information or
requirements stated on specifications.
2.
Protection
Show relationship to adjacent structures and methods of protection.
C.
Architectural Drawings
1.
Fire Protection
Identify location and extent of fire-resistive walls and partitions; identify rated door
openings on schedules.
2.
Elevators
Note characteristics on drawings, including speed, capacity, and electric current
requirements (establish capacity allowance as appropriate).
3.
Equipment
Show all equipment included in construction contract. Show equipment not on
contract when anchorage is required or when advisable to facilitate delivery, location,
or adjacent or related construction and the like.
D.
Food Service Equipment
1.
Base Drawings
Include for equipment other than free-standing with legs or manufactured bases.
2.
Rough-in Drawings
Include, showing sizes, characteristics, and locations of mechanical and electrical
services.
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E.
Mechanical Drawings
1.
Equipment Rooms
Not less than 1/4-inch scale, showing multiple plan levels, when required, for clarity.
2.
Sections
Include for equipment, piping, and duct work in restricted areas.
3.
Duct Work
Show double line on plans, sections, and details. Provide one line riser diagrams.
4.
Supports
Coordinate hangers, bases, and supports with other drawings.
F.
Electrical Drawings
1.
Panels Schedules
Show all switchgear and subpanels.
2.
Motor Control Schedules
Include size and type starters, interlock devices, and disconnects.
G.
Laboratory Equipment
1.
Elevations
Include wall elevations for equipment in typical and special rooms. Include sections
for special equipment.
H.
Signage
Both interior and exterior.
Refer to Penn State Signage Standards.
I.
Engineering Calculations
HVAC, Structural, Electrical Coordination, Short Circuit Analysis, Plumbing, Fire Protection
J.
Classrooms
Refer to CLASSROOM & TECHNOLOGY DESIGN & CONSTRUCTION MINIMUM
REQUIREMENTS in the Penn State Design and Construction Standards Page and
viewable at http://clc.its.psu.edu/Classrooms/Design/.
1.
Include floor plans and interior elevations with updated information and details.
Include more plan and section details:
a.
b.
c.
d.
e.
f.
8/06
For special tech equipment mounts (unistrut design included).
For isolation of building vibrations from tech projector mounting systems.
For speaker locations in ceilings and other locations.
For details showing fully recessed screen housings.
For clear pathways from projectors to screens.
For special ceiling, wall, and floor penetrations, etc.
Page 9 of 11
g.
2.
Unobstructed viewing is critical from all student seats to screens and chalkboards.
a.
b.
c.
3.
Beams and columns
HVAC units and ducts
Ceiling and floor elevation changes
Piping including fire-sprinkler systems
Light types and placement
Building system noises
Building or system vibrations
Coordinate across all the construction disciplines represented in the construction
documents to be sure that their components and systems will fully support the
technology infrastructure:
a.
b.
c.
8/06
Classroom Lock Function (no dead bolts)
MTSS support spaces with the 5-button re-programmable combination lock
function (no powered combination locks)
Define more detail related to technology and viewing situation in updated and
completed information of the classroom conditions. Such information can be severely
affected by final design details and the layouts of the different building systems.
Verify that building and system components will not interfere with the classroom,
technology, and space needs:
a.
b.
c.
d.
e.
f.
g.
5.
Include in construction documents all furniture, chalkboards, tech projectors,
podiums, and any components affecting room use and sight lines.
Show all seating in room for instructors and students.
Include complete information and equipment pictures on screen controls.
Verify hardware functions for doors at classrooms are correct:
a.
b.
4.
For security termination points and pathways related to the classroom and
classroom corridor technology, audio-visual and camera equipment and the
security conduits necessary for the pathways from the classrooms to the
telecommunications closets. Do so in close coordination with the ISG defined
in the CLASSROOM & TECHNOLOGY DESIGN & CONSTRUCTION
MINIMUM REQUIREMENTS.
Tech conduits from point A to B to C
Power, data, and security conduits, pathways and outlets with exact locations
noted for furniture, technology and sound equipment racks and instructional
technology components – and accessible routings (or conduit) from the
classrooms and classroom corridors to the telecommunication equipment
room
Fully recessed screens
6.
Present final defined specifics and details in the drawing and documenting process
and updated facts related to classroom lighting, zoning, sound/motion sensors and
switching.
7.
Define specific locations of light fixtures and relate to the technology projector light
path to the screens. Indicate HVAC diffuser locations and throw, and the impact of
the airflow on screen project surfaces – no screen movement is wanted from airflows.
Show air returns. Include air pressure equalization methods for permanently installed
screens to keep air pressure the same on both sides of the screens.
8.
Be sure classroom noises are below 30 NC (library quiet).
Page 10 of 11
The following reports are normally required at the completion of the construction document phase:
A.
Confirmation of Reports
Submitted during design development phase as follows:
1.
2.
3.
4.
B.
Code analysis review
Program conformance analysis
Acoustical report
Area volume statistics
Changes--Since Approval of Design Development
Document any others not included here-in-above.
C.
Conformance
Confirm conformance with requirements of Local Code Agencies and Public Utilities.
The following specifications and related documents are required:
A.
Cover, Title Page, and Table of Contents
Include official project title, Owner and User credits, Professional's and consultant's credits,
professional seal, location, date, and official project number(s).
B.
"Front End" Document
An edited copy of Penn State's General Conditions, Form of Agreement, and Prevailing Wage
information. (Refer to the Penn State Design and Construction Standards.)
C.
Technical Specifications
The architect is responsible for the technical (Division 2, etc.) specifications.
D.
"Bidding" Documents
Penn State's Form of Proposal, Basis of Bids, Instruction To Bidders, and prequalification
information. (Refer to Penn State Design and Construction Standards.)
E.
Utility Demand and Consumption
(Label-"Final")
POST CONSTRUCTION
A.
Provide written descriptions and sequence of operations for mechanical, electrical, and
special systems, including codes for special instructional technology control systems.
TAH/ssi/5-25-93/i/c
Rev. mbl/4-19-94
CQI Classroom Team/s&s/8-06
8/06
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