GUEST SERVICE AND INFORMATION
(Information must be received three weeks prior to trip date.
Please call 10 & 5 days before trip date to finalize numbers.)
120 Coles Cove Road Weaverville, NC 28787
828-645-7187
GROUP SIZE
Trip Dates
5 day#
Campers & Leaders
Group Name
___________________________________________
Camp Staff
Camp Manager
___________________________________________
Staff Families (adult)
Office Phone
#
____________________Cell ____________________
Kids 3-11
E-mail Address
___________________________________________
Kids under 3
Camper Arrival
____________________
Adult Guests
Work Crew Arrival ________ must arrive 2 hours before
RATES – 2011 - 2012 School Season Rates
1st meal
or snack
Medical Staff &Family
Subtotal
STAFF - Please list the names of all staff members for your trip
+ Work Crew
TRIP TOTAL
Camp Speaker:
Head Leader:
Program Director:
Work Crew Boss:
Prog. Contact info:
(email)
WC Contact info: (email):
Program Tech:
Medical Staff:
Band or Musician:
If someone would like to sell cds or books in the Country Store, please contact Brenda Gibson.
MENUS – Click to view complete NEW menu options. SNACKS – Click to view complete NEW snack options.
MEAL SCHEDULE – Indicate day, then click below (on the word “breakfast” etc.) to choose your desired meal and enter meal time.
Day
Breakfast:
time
Lunch:
time
Dinner:
time
Snack:
Breakfast
Lunch
Dinner
Snack
Breakfast
Lunch
Dinner
Snack
Breakfast
Lunch
Dinner
Snack
Please list any food allergies/restrictions: ___________________________________________
PAPER PRODUCTS: Will your group be using paper plates etc. Yes:
If yes, which meals?
No:
LINEN PACKETS: Will your group be using Linen Packets for the Bunk Rooms? Yes:
No:
(the default is NO) Linen Packets
include a fitted sheet, flat sheet, pillow case and towel. See packet for rates. (Staff apt.’s, Dr.’s Chalet and Guest Lodge always include linens.)
STORE & SIPPIN’ PARLOR Type in each day and time that you would like for the store & sippie to be open.
Day & Time
Day & Time
Day & Time
Day & Time
Country Store
Sippin’ Parlor
ACTIVITIES:
For MID-WEEK camps: Windy Gap will provide, on any full afternoon of free time (lunch to dinner), ONE of the following:
1) Ropes Course 2) Horses, or 3 )Climbing Tower & Swing.
Day/Date
Ropes
Course
Horses
Climbing
Tower
Swing
Zipline
Blob
Slide
Pool &
Hot Tub
HOUSING:
Please note the *extra numbers indicate the number of mattresses that will fit on the floor. This number is not intended to increase camp
size, but to facilitate putting cabins of the same school together. ▲ = wheelchair accessible.  = separate entrance.
Spruce Mtn.
Bed
Mt. Mitchell
Bed *extra
Upstairs Bunkrooms
Sleepy Hollow
Slidin’ Rock
Hickory Valley
Flat Rock
North Fork▲
Pigeon Forge▲
Mt. Pisgah
10
9
10
9
12
12
4
3
3
3
3
3
Bed
*extra
Hominy Valley
Locust Grove
Possum Trot
Turkey Creek
Briar Patch 
Stump Hollow 
Fisher Holler 
12
12
10
10
12
12
12
3
3
3
3
3
3
4
Newfound Gap
Bed
*extra
11
9
10
10
12
8
10
2
9
3
2
1
3
3
Bed
*extra
12
12
10
10
12
12
12
10
12
2
2
3
2
2
3
2
2
3
Paint Fork
Potato Creek
Bee Tree
Coles Cove
Sandy Mush 
Rocky Branch 
Buckeye Branch 
Clingman’s Dome
Racoon Holler
Grassy Knob
Reems Creek
Chestnut Flat
Beech Glenn
Pine Burr
Cedar Bluff 
Chipmunk Cove 
Ebbs Mill 
Cedar Mtn.
Bed
Upstairs
0
Elk Creek
12
0
Table Rock
12
downstairs
0
Cherokee Gap
12
0
Panther Creek
12
TOTAL CAMPER LEADER BEDS 362*
*374 if using Spruce for campers
& Cedar for work crew.
Wildcat Gap
Roughbark Ridge
Downstairs Bunkrooms
Craggy Gardens
Haw Creek
Rattlesnake Den
14
14
14
14
4
Adult Guest Lodge
Bed
Ash
1
Queen
King
Birch
Cedar
Dogwood
Elm
Fir
Gum
Hickory
1 or 2
1
1
1
1
1
1
STAFF HOUSING
Blue Ridge
Bed
Downstairs:
Abbotts Creek▲
B suite:
Bald River & Bridal Veil Falls
Upstairs:
Cane Creek
D suite:
Davidson River & Douglas Falls
E suite:
Etowah River
& Emory Gap Falls
F suite:
French Broad River
& Fern Branch Falls
1
5
Twins
Queen
Queen
Queen
Queen
Queen
Queen
1 bedroom: 1 king
2 bedrooms with shared bath
1 king / 2 bunk bed sets
5
1 bedroom: 1 king
2 bedrooms with shared bath
1 king / 2 bunk bed sets
5
2 bedrooms with shared bath
1 king / 2 bunk bed sets
5
2 bedrooms with shared bath
1 king / 2 bunk bed sets
1
Additional Staff Housing (If using Blue Ridge, please fill it first!)
Beds
Beech Mtn Duplex
4
4
2 bedrooms: 1 queen/1 bunk bed set & 1 twin
2 bedrooms: 1 queen/1 bunk bed set & 1 twin
4
4
2 bedrooms: 1 queen/1 bunk bed set & 1 twin
2 bedrooms: 1 queen/1 bunk bed set & 1 twin
Max Patch
4
Chestnut Springs
5
2 bedrooms: 1 queen/1 bunk bed set & 1 twin
3 bedrooms: 1 king/1 bunk bed set/2 twins
Laurel
Chestnut
Sugar Mtn Triplex
Cedar Falls
Shooting Creek
Cedar Mtn.
Spruce Mtn.
Blackberry Inn
Doctor’s Chalet
3
5
2 bedrooms: 1 queen/1 bunk bed set
2 bedrooms: 1 queen/2 bunk bed set
ADDITIONAL INFORMATION:
For additional information including the complete Guest Group Planning Packet, building layouts, forms, and driving
directions, please visit the Camp Director Information page on the Windy Gap website!
“W” Form – at billing on your last day of camp, we will require a list of everyone at your camp. Please feel free to use the “W” Form
if it is helpful for you!