Lecture Plan
Microsoft Office 2010
Microsoft PowerPoint 2010
Lesson 4: Working with a Presentation Outline
Learning Goals
The goal of this lesson is for students to learn to create a presentation from an existing
Microsoft Word Outline as well as create an outline from a presentation. Student will
learn to delete slides and text as well as format text in the outline pane. Students will also
learn to rearrange slides within the presentation.
Learning Objectives
On completion of this lesson, students will be able to do the following:
 Create a blank presentation
 View and enter text in an outline
 Insert an outline from Microsoft Word
 Change the view of an outline
 Select text and delete slides in the outline
 Rearrange slides, paragraphs, and text
 Format text in an outline
 Send an outline or slides to Word
 Save a presentation as an outline
Lesson Introduction
Describe the importance of reusing materials and information that exist. This assists in
being productive in the workplace. It is very important for students to learn to rearrange
or delete slides for presentation and placement purposes. Discuss that the ability to save a
presentation as a Microsoft Word Outline will save time and enable the information to be
used in another setting.
Creating a Blank Presentation
Studnets should be able to:
 Explain that one way to create a presentation is to concentrate first on the content
of the presentation.
 Point out that the content of the presentation is the most important aspect and
should be focused on during creation.
 Demonstrate how to open a new presentation using the New command under the
File Tab.
Entering Text in an Outline
Studnets should be able to:
 Explain that entering the text on the Outline and Slides pane will enable the
student to focus on content rather than design.
 Demonstrate how to change to the Outline and Slides pane by clicking the Outline
tab.
 Demonstrate how to enter text on the Outline tab of the Outline And Slides pane.
Inserting an Outline from Microsoft Word
Studnets should be able to:
 Explain that any outline that is created as a Word format (.docx), rich text format
(.rtf), or plain text format (.txt) document can be imported into a presentation in
PowerPoint.
 Point out that this Insert Outline option will save time in creating a presentation if
the content is already available in a document.
 Explain that outline levels can be altered after the content is inserted into
PowerPoint.
 Demonstrate how to insert content into a presentation using the New Slides from
Outline Command in the Slide Group on the Home Ribbon.
Changing the View of an Outline
Studnets should be able to:
 Explain that changing the zoom scale on a presentation will alter the size of the
presentation’s visible area.
 Demonstrate how to modify the scale using the Zoom command on the View
Ribbon.
 Demonstrate how to modify the scale of a presentation using the Zoom Group on
the View Ribbon.
 Explain that the scale can be adjusted using the suggested percentages, or a
custom percentage can be keyed into the Percent spin-box.
 Demonstrate how to enter a custom scale size into the Zoom command on the
View Ribbon.
 Explain that expanding and collapsing the contents on the Outline tab will also
allow the user to see more of the slides that are included in the presentation.
 Demonstrate how to collapse a content item on the Outline tab of the Outline and
Slides pane.
 Demonstrate how to expand a content item on the Outline tab of the Outline and
Slides Pane.
Selecting Text and Deleting Slides in an Outline
Studnets should be able to:
 Remind students that the Outline tab on the Outline and Slides pane can be used
just like a word processor to edit a presentation.
 Demonstrate how to select a specific character or word on a slide in the Outline
tab and make an edit to that slide.
 Demonstrate how to select or delete an entire slide on the Outline tab of the
Outline and Slide pane.
 Demonstrate how to remove or add a new bulleted item on a slide on the Outline
tab of the Outline and Slide pane.
Rearrange Slides, Paragraphs, and Text
Studnets should be able to:
 Explain that slides can be rearranged for better placement in the presentation.
 Demonstrate how to change to the Outline tab of the Outline and Slides Pane.
 Demonstrate how to drag and drop slides to a new location using the Outline and
Slides pane.
 Demonstrate how to promote and demote paragraphs in a slide using the Shortcut
Menu.
 Demonstrate how to rearrange words on a slide using the drag and drop method.
Formatting Text in an Outline
Studnets should be able to:
 Explain that formatting can be applied on the Outline and Slides pane to save
time.
 Demonstrate how to select text in the Outline tab to format the font style, size,
and type using the Font Group on the Home Ribbon.
Sending an Outline or Slides to Word
Studnets should be able to:
 Explain that outlines or slides can be exported to Microsoft Word, and text
formatting can be applied in Word.
 Explain that Microsoft Word is required on the user’s computer in order to export
an outline or slide as a document.
 Explain that the feature can also be used if the outline or slide is saved as a rich
text format. The file can then be opened in Microsoft WordPad.
 Demonstrate how to save an outline as Rich Text Format to be used in Microsoft
Word.



Demonstrate how to export an outline to Microsoft Word using the Save and Send
Command under the File Tab.
Demonstrate how to open the document in Microsoft Word and apply formatting
to the document.
Demonstrate how to open the .rtf file in WordPad and apply formatting.
Saving a Presentation as an Outline
Studnets should be able to:
 Explain that saving a document as a rich text format file can enable the file to be
opened in many other word processing programs, including older versions of
PowerPoint.
 Demonstrate how to save a presentation as a rich text format file in PowerPoint
using Save As under the File Tab.
Lesson Quiz
True/False
1.
2.
3.
4.
5.
Once a slide is deleted, the undo command may not be used.
Text should be formatted on the Format Ribbon.
Most Outlines are saved as .rtf files (rich text format).
The Outline pane is on the right side of the window in Normal View.
To import an outline into a presentation, use the New Slide Command on the
Home Ribbon.
Multiple Choice
1. What format is an outline created in using the Save As command?
a. .doc
b. .txt
c. .rtf
d. .pptx
2. Outlines are created when text is in _____ styles in the .rtf. document.
a. outline
b. hierarchy
c. normal
d. heading
3. What three areas are visible in Normal View?
a. Slide, clipart, and outline areas
b. New, clipart, and slide view areas
c. Slide/outline pane, slide view, and notes view areas
d. Handout view, slide view, and notes view areas.
4. Slides are easily rearranged in the _____ pane.
a. slides
b. outline
c. notes
d. handouts
5. Which methods is typically used to rearrange slides?
a. cut
b. copy
c. delete
d. drag and drop
Quiz Answers:
True/False
1. False, you may undo the deletion as long as you have not saved the presentation
since the delete occurred.
2. False, Home Ribbon.
3. True
4. False, the left side of the window.
5. True
Multiple Choice
1.
2.
3.
4.
5.
C (.rtf)
D (heading)
C(Slide/outline pane, slide view, and notes view areas)
A (slides)
D (drag and drop)
Class Projects
Hands-On Projects
Lesson 4—Exercise 1
As assistant to the distance education coordinator at your school, you are working on a
presentation to present distance education opportunities to a group of new students.
Create this presentation in an outline format to share with the new students at an
upcoming orientation session.
1. Create a blank presentation by importing the Word Outline Lesson4ex1_data.
2. Apply the Title Distance Education and your name as the subtitle.
3. Remove subtitle placeholders on slides 2, 3, and 7. Align the title placeholders
for readability.
4. Apply any design theme.
5. Save the presentation as lesson4ex1a in a new folder named PowerPoint on your
storage device.
6. In Outline view, switch the positions of slides 4 and 5.
7. Format the text in the presentation to Comic sans MS font.
8. On slide 5, move Technical issues to the first position in the bulleted list.
9. View the presentation in Slide view.
10. Save the presentation as lesson4ex1b in the PowerPoint folder on your storage
device.
11. Save the presentation as an outline named lesson4ex1_outline in the PowerPoint
folder on your storage device.
12. Close PowerPoint.
Lesson 4—Project 1
As the Club President for STAR Running Club, you prepared a presentation for an
upcoming club meeting. You have an outline of a presentation that you are planning but
need to create the presentation in PowerPoint. You will introduce a membership drive
program for the fall but would like to share this presentation in printed format as well as
on screen.
 Create a new presentation using the outline named Lesson4Project1_data.
 Review slides and alter any slide layout, if necessary.
 Save the presentation as lesson4project1a in the PowerPoint folder on your
network drive.
 Apply a design theme.
 Insert a new slide after slide 6:
o Where do we begin?
 Membership Events
 Promotion
 Advertisement
 Save as Lesson4project1b in the PowerPoint folder on your network drive.
 Save the presentation as an outline named lesson4project1_outline in the
PowerPoint folder on your storage device.
 Move slide 4 up one position in the presentation.
 On slide 3, move the last bullet item up to first position in the list.
 Save as Lesson4project1c in the PowerPoint folder on your network drive.
 Close PowerPoint.
Video and Training Resource Links
Microsoft Office Online provides online training, demonstrations, and quizzes that
include detailed explanations, preferred methods, and lesson tutorials for each Microsoft
Office program. These resources are suggested to engage students in hands-on
experience, self-paced lesson participation, and lesson reinforcement.
E-Learning Courses from Microsoft Learning
Course 10386: Advanced Skills in Microsoft PowerPoint 2010
Show the class the information for this course and explain that this course is designed to
help you use advanced features of PowerPoint 2010 to create, customize, and deliver
presentations that are rich in multimedia elements.