PERCHERON
PERCHERON HORSE BREEDERS ASSOCIATION of AUSTRALIA inc.
ABN 34 065 797 935
CERTIFIED TRUE COPY OF THE RESOLUTION PASSED BY THE COMMITTEE OF THE
PERCHERON HORSE BREEDERS ASSOCIATION OF AUSTRALIA INC.
BY EMAIL ON 16 APRIL 2012 AT 1:28PM.
ATTENDANCE:
Charles Watson OAM, Elwyn Park, David Shaw, Edward Dorman
APOLOGIES:
Cameron,
Gary Appleby, Fiona Sheehy, Peter Cahill, Lindsay Newland, Anna
Elizabeth Tetlow, Tom Higgins, Karen Foran
"RESOLVED THAT the “Subscriptions” and “Fees” of the PHBAA BY LAWS be amended as
detailed below to help cover the Public Liability and Professional Indemnity Insurance, ongoing costs and the promotion of the Percheron breed:Subscriptions.
202.
a.
b.
Fees.
203.
a.
b.
c.
Ordinary Member
Associate Member
$80.00
$40.00
Stallion Service Certificate Book
$10.00
Registration of Stud Prefix
$20.00
Registration: (1)
Mares & Geldings
$40.00
(2)
Colts
$40.00
(3)
Stallions (Colt recorded)
$60.00
(4)
Stallions
$100.00
(5)
Late registration penalty:
(a) Stallions $200.00 (charged at Registrar’s discretion)
(b) Others $40.00 (charged at Registrar’s discretion)
d. Transfer fees
(a)
Member
$20.00
(b)
Member
$10.00 (for two or more transfers at
one time)
(c)
Non member
e. Replacement Certificate
f. Application for DNA Typing
g. Research Fee
$50.00 (per horse)
$30.00 (charged at Registrar’s discretion plus
$10.00 research fee if required)
$100.00
$100.00 (charged at Registrar’s
discretion)
"RESOLVED FURTHER THAT in respect of this resolution, that the BY LAWS be amended to
reflect these updated fees and the members be advised of these changes accordingly."
CONFIRMATION OF RESOLUTION
Moved: David Shaw
Seconded: Charles Watson OAM
Carried.
PERCHERON
PERCHERON HORSE BREEDERS ASSOCIATION of AUSTRALIA inc.
ABN 34 065 797 935
MINUTES OF THE COMMITTEE MEETING
4th JULY, 2012.
Opening
1.
The President opened the meeting by teleconference at 7.35pm EST and
welcomed those members of the Committee in attendance.
Attendance
2.
The following Officers of the Association were present:
President
Charles Watson OAM
Vice President
Gary Appleby
Secretary
Fiona Sheehy
Treasurer
David Shaw
3.
Ordinary Members of the Committee in attendance were:
Lindsay Newlands
Karen Foran (Joined approx 8.00pm)
Elwyn Park (Joined at approx 8.00pm)
4.
Visitors present were:
Edward Dorman
Apologies
5.
Tendered were apologies from:
Peter Cahill
Anna Cameron
Non-Attendance
6.
Advice of non-attendance was not received from the following Ordinary
Members of the Committee:
Elizabeth Tetlow
Tom Higgins
Minutes of the Previous Meetings
7.
As the minutes of the two meetings conducted at the RNA Showgrounds
15Aug11 and the meeting of the 16Apr12 conducted by email were circulated
with the Agenda, the Chairman asked that they be confirmed.
MOTION: MINUTES OF PREVIOUS MEETINGS
Moved: Fiona Sheehy
Seconded: David Shaw
THAT; the minutes of the three previous committee meetings be confirmed as
representing a fair account of those meetings.
CARRIED
Business Arising out of the Minutes
8.
The following matters arising out of the previous minutes were addressed:
a. Letterhead Banner. A number of different banners have appears on
letterheads in the immediate past. It was agreed that that which appears at
the head of these minutes be the only banner used in future.
b. Baseball Caps. After some detailed discussion the following was
resolved:
Moved: Gary Appleby
MOTION: PURCHASE OF BASEBALL CAPS
Seconded: David Shaw
THAT; 100 baseball caps with PHBAA logo be purchased at approximate cost $5.50 plus
GST and cost of embroidery per unit
CARRIED
c. Vehicle Stickers. The President advised that the printing on the new
vehicle stickers is not fast and detail is obliterated within days of
placement on the vehicle.
Fiona Sheehy confirmed this. It was suggested that this could possibly be
corrected by lamination.
Note: Elwyn will be asked to establish with the printer if lamination is a possibility.
d. Insurance.
(1) Trophy. The high cost of the premium, to cover the Percheron Horse
trophy was discussed.
MOTION: INSURANCE COVER PERCHERON HORSE TROPHY
Moved: David Shaw
Seconded: Gary Appleby
THAT; due to the extreme high cost of insurance cover for the trophy and as it is always
secured in a private residence that insurance cover not be sought.
CARRIED
(2) Organisation Insurance. David Shaw briefed the meeting on the
possibility of gaining cover for the accepted activities of the Association
through the EFA. It was resolved that:
MOTION: ORGANISATION INSURANCE COVER
Moved: David Shaw
Seconded: Fiona Sheehy
THAT: the Association apply to take EFA membership and to arrange for insurance
cover to meet the needs of the PHBAA Inc. particularly professional indemnity for
Committee members.
CARRIED
e. Previous Records. David Shaw briefed the meeting on the collection of
records, photos and articles accumulated by Dr.Ross Stevens that he and
Edward received from Rose. He suggested that the collection by
examined and that items of a personal/business nature of Ross be returned
to Rose and then the Committee view the remainder before a further
decision was made. This was agreed.
f. Judging School. The President stated that it was most unfortunate that
the Judging School didn’t proceed but because of the recent turmoil it was
understandable. Charles went on to say that he believed that we must
conduct such an activity in the future for reasons of professionalism,
safety and courtesy. It was demonstrated at the Ekka 2011 that some
members showing had little knowledge of how to conduct themselves and
control their horses in the show ring. Elwyn reinforces all that the
President stated, adding that little had changed at Gatton and Jondaryn this
year. The meeting supported the proposal for a judging course.
g. Breed Standards Show Judges. The President asked if breed standards
had been passed to show committees for judges of Percheron classes.
Elwyn assured the meeting that this had been done but suggested that in
future they be handed to the judge rather than show societies where they
got lost. This was agreed.
h. New Members Kit. Fiona stated that a kit has been assembled. It was
stated that the Rules & Purposes book was now out of date because of the
two approved amendments. The President stated that it was his opinion
that we couldn’t afford to reprint after each Rule change and that the
amendments had been issued for members to insert into the booklet.
i. Purchase of a Gazebo. David Shaw briefed the meeting on an approval
from Canopy Outdoors to avail the Association of a gazebo on the basis of
“make an offer”. It was recommended that we offer $1,000 for a 6m x 3m
gazebo normally retailing at $1550. The gazebo specified has frame, roof,
back and side walls, carry bag. David also recommended that we purchase
the gazebo plus a front wall ($150) and have the PHBAA logo printed on
the 6m long roof panel and the 6m long skirt (the logo as previously
suggested for a gazebo) ($460.00). A total of $1806.00
MOTION: PURCHASE OF GAZEBO
Moved: David Shaw
Seconded: Gary Appleby
THAT; the Association purchase from Canopy Outdoors a 6 x 3m gazebo and have
printing applied to the roof panel and skirt. Amount not to exceed $1,860.
CARRIED
j. Subscriptions & Fees. After brief discussion it was resolved as follows.
Moved: David Shaw
MOTION: SUBSCRIPTION & FEES
Seconded: Karen Foran
THAT: the motion approved at the 16Apr12 committee meeting be reaffirmed but where
the words “charged at Registrar’s discretion” be removed. See attached.
CARRIED
Correspondence
9.
The Secretary stated that the only correspondence received has been enquiries
for purchase of horses and advice of an RNA meeting.
Treasurers Report
10.
The President suggested that as we are within a month of the AGM that this
report be deferred until then. Agreed.
General Business
11.
Annual General Meeting. The President stated that the venue for the AGM
would be the same as last year and that the notice would be issued in the near
future.
12.
Ekka Display & Demonstration. Fiona briefed the meeting on arrangements
so far made, including the theme to be “Medieval”. The President asked
Fiona to distribute to the Committee a short dot point brief on the matter. He
emphasised that assistance to staff the display was needed. Fiona offered to
prepare a roster.
13.
Response: Jodie Rock. The need to respond to Jodie Rock’s request to meet
with the Committee was discussed at some length. It was clear that some
members still wouldn’t accept that the issue was not based on branding perse
and suggested that there was ample evidence of freeze branding “not taking”.
The President countered this by restating examples given earlier of false
statement provided by Jodie being that she stated the two weanlings had been
branded at five weeks of age, brands were shown on two applications for
registration, eight months later she still maintained that they were branded yet
a further three months on they were found not to be carrying brands. Her
suggestion then on accepting that this was the case, that the Association
change the Registration Certificates. It is clear she was aware that the animals
were not carrying brands. Two other purchases have now stated that their
Registration Certificates show brands, that their horses purchased from Jodie
do not bear. He went on to say that the majority of Committee members had
made it clear from earlier correspondence that Jodie should not be reinstated
as a member. He was asked to meet with Jodie and hear what she wished to
say.
MOTION: RESPONSE TO JODIE ROCK
Moved: Gary Appleby
Seconded: David Shaw
THAT; the President meet with Jodie Rock to hear what she has to say. And, to make it
clear to her that the Committee is not prepared to reinstate her membership.
CARRIED
Close of Meeting
14.
There being no further business the President thanked those in attendance and
closed the meeting at 8.35pm EST.
10th July, 2012.
Charles Watson
President
ATTACHMENT
MINUTE NO.8 J.
4JUL12
Subscriptions.
202.
Fees & Charges for Annual subscriptions are set by Committee and are currently:
a. Ordinary Member
$80.00
b. Associate Member
$40.00
Fees.
203.
Fees for the administration of Stud Book matters are as follows:
a. Stallion Service Certificate Book
$10.00
b. Registration of Stud Prefix
$20.00
c. Registration:
(1)
Mares & Geldings
$40.00
(2)
Colts
$40.00
(3)
Stallions (Colt recorded)
$60.00
(4)
Stallions
$100.00
(5)
Late registration penalty:
(a)
Stallions
$200.00
(b)
Others
$40.00
d. Transfer fees
(a)
Member
$20.00
(b)
Member
$10.00
(for two or more transfers at one time)
(c)
Non member $50.00 (per horse)
e. Replacement Certificate
$30.00
(plus $10.00 research fee if required)
-6f. Application for DNA Typing
g. Research Fee
$100.00
$100.00