TOWN OF EAST HARTFORD
TOWN CLERK/REGISTRAR OF VITAL STATISTICS
Administers statutory, charter and ordinance responsibilities, including recording,
interpreting, indexing and microfilming land and vital statistics records. Administers
general and special elections. Files and maintains council, board, and commission
meeting minutes and records. Receives records and reconciles various fees.
Qualifications include a Bachelor’s degree in Business or Public Administration and
certification by the International Institute of Municipal Clerks and/or the State of
Connecticut. Experience as a Town Clerk for a Connecticut municipality preferred.
Salary Range (effective 7/1/11): $59,137 - $71,556.
Town Applications are available at www.easthartfordct.gov . Please mail completed
Application to:
Suzan Kyeremateng
Town of East Hartford
Human Resources Department
740 Main Street
East Hartford, CT 06108
This position will remain open until filled.
The Town of East Hartford is an Equal Opportunity Employer.
TOWN OF EAST HARTFORD
TITLE:
Town Clerk/Registrar of Vital Statistics
DEPARTMENT:
Town Clerk
LEVEL:
9
DATE: 02/06/01
POSITION DEFINITION:
Receives administrative direction from the Mayor. Administers statutory, charter,
and ordinance responsibilities of Office, including recording, interpreting, indexing
and microfilming land and vital statistics records. Administers general and
special elections. Files and maintains council, board, and commission meeting
minutes and records. Receives, records, and reconciles various fees.
ESSENTIAL JOB FUNCTIONS:
















Plans, administers, and supervises activities and statutory responsibilities of
the Town Clerk’s office.
Establishes priorities within areas of responsibility.
Assigns work to Assistant Town Clerks, Records Clerks, and office staff.
Supervises the processing, interpreting, indexing, and recording of land
transactions, vital statistics and official documents.
Receives, records, indexes, and files deeds, mortgages, liens, releases and
maps for land records.
Records and maintains vital statistics data, including births, deaths and
marriages.
Provides procedures for public to review public records and documents.
Provides technical information and assistance to title searchers, attorneys,
and members of the public.
Coordinates election activities with Moderators of general and special
elections.
Prepares ballots, registers voters, and prepares legal notices and election
results.
Conducts workshops for election day workers.
Supervises the preparation, issuance, receipt and processing of absentee
ballots.
Maintains town files of council, boards and commissions: lists of members,
meeting and hearing minutes, meeting notices, and official actions.
Oversees the issuance of various licenses and permits.
Is custodian of the Town Seal and Registrar of Vital Statistics Seal.
Maintains financial records for receiving fees.









Receives and calculates recording fees, conveyance taxes for deed transfers,
land maps and trade name certificates.
Prepares daily, monthly and annual reports to state departments of
Environmental Protection, Health, and Revenue Services.
Prepares required reports for the Secretary of State.
Responds to general inquiries of the public.
Prepares budget for the Office.
Administers approved budget.
Administers collective bargaining agreement and personnel rules for
members of office staff.
Administers oath of office to elected and appoint officials.
Makes program and statistical reports to Mayor and to the Town Council upon
request.
ADDITIONAL JOB FUNCTIONS:



Participates in professional public administration organizations to remain
current in field.
Approves applications records appointments and issues certificate of
authority for notaries public.
Processes and approves applications for Connecticut I.D. cards.
KNOWLEDGE, SKILLS, AND ABILITIES:











Thorough knowledge of municipal land records and local, state and national
election practices and procedures.
Working knowledge of Connecticut licenses and fees schedules as
administered by local governments.
Working knowledge of bookkeeping principles.
Ability to acquire a working knowledge of town government, including town
ordinances and the functions and services of the departments, boards and
commissions.
Ability to initiate, organize and follow through on municipal programs and
projects.
Ability to supervise.
Ability to deal effectively with private citizens, public employees, elected
officials and members of the media.
Ability to apply State, and Federal laws, Town Ordinances, Departmental
policies, procedures, rules and regulations to determine necessary action.
Ability to digest, review and disseminate large quantities of information to the
proper authorities.
Ability to handle and process high volume of paperwork accurately and
efficiently and establish and maintain complex file and record systems.
Ability to give clear, concise written and oral instructions and work effectively
with staff, superiors and the general public.


Ability to understand municipal operations and their budgetary impact.
Must be able to access and process information contained in file records and
computer databases.
PHYSICAL AND MENTAL EFFORT, AND ENVIRONMENTAL CONDITIONS:



Works in office setting subject to continuous interruptions and background
noise.
Includes exposure to video display terminals on a daily basis.
Must be able to work under stress from demanding deadlines and changing
priorities and conditions.
JOB QUALIFICATIONS:
The skills and knowledge required would generally be acquired with a Bachelor’s
degree in Business or Public Administration, or a closely related field, with office
management experience.
LICENSING REQUIREMENTS:

Certification by the International Institute of Municipal Clerks and/or the State
of Connecticut.
NOTE: The above tasks and responsibilities are illustrative only.
The description does not include every task or responsibility.