HOSTILE ENVIRONMENTS RISK ASSESSMENT CHECKLIST This is a list of issues that must be considered when undertaking a risk assessment of a visit overseas which may have potential to be a hostile environment. This checklist is based on guidance provided by the Universities & Colleges Employers Association (UCEA) and the University Safety and Health Association (USHA). This is not an exhaustive list. BACKGROUND & INFORMATION ON VISIT. Country & Area to be visited Dates/duration of fieldwork Purpose of visit, including activities to be undertaken. Details of participant(s) Dept organising or sponsoring visit Name and contact details of organiser ISSUES / CONCERNS Up-to-date intelligence on the country/area to be visited to include threats, local customs etc Permissions & Documentation Permissions to enter & work in proposed area, necessary permits, visas and travel documents in place etc Health screening of individuals : Fit to travel and take part in project, any preexisting medical conditions which would require urgent and immediate medical intervention e.g. heart conditions. Individuals on existing medication – is it permitted in the proposed country of travel, emergency access to the medication. Location of medical assistance and back-up First-aid expertise Health risks in proposed country of travel Infectious diseases Vaccinations require Prophylactic medication – e.g. malaria Medical insurance Arrangements in place for emergency medical repatriation Travel arrangements including transfers Reputable & competent carriers/ providers, airlines, taxis etc Hire vehicle /driving Maps/ travel directions etc ACTION TAKEN Jet lag and travel sickness Accommodation arrangements Safety, fire, legionella etc Security – Personal safety Belongings and equipments Terrorist attack Political & social unrest Assault or robbery Credit card fraud Criminal activity Language – arrangements for interpreters Arrangement for staying in contact with individual travelling: Has LSE dept got an itinerary for visit, do they know where the individual or group should be, at what time, mode of travel etc. Do they have details of the next of kin of individuals participating? Emergency plan – contingency arrangements in the event of an emergency. Do participants have: Emergency contact details Details of local embassies and consulates Local Legal support Emergency contact arrangements if mobile phone fail – e.g. satellite phones Contact details of local support / mutual aid agreements e.g. with other NGOs, Academic institutions etc Emergency repatriation Insurance – adequate cover for all likely circumstances including terrorism Competence of individuals travelling Do they have necessary skills, etc local knowledge, language, defensive driving, etc Have arrangements been made for local guides etc. Training and information Participates given adequate training on potential risks Pre-trip briefing Equipment Essential equipment provided, e.g. Tracking devices First-aid kits, including sterile syringes and needles Torches Satellite phones, recharging batteries Protective clothing for adverse weather – extreme heat, cold etc Drinking water, water sterilizing equipment Have physical hazards been identified e.g. moving across extreme or hazardous terrain, including watercourses? Template prepared by Ann O’Brien Head of Health & Safety at LSE October 2009 Climatic hazards such as altitude sickness, extreme weather or natural events e.g. earthquake area Have biological hazards, including microorganisms been identified e.g. venomous plants, insects and animals Contaminated water or food, - food poisoning Chemical hazards e.g. pesticides etc Man-made hazards Electrical equipment Insecure or poor maintained buildings or plant Poorly maintained vehicles, vessels etc Machinery Attacks on persons or property Unexploded ordnance & IEDs Template prepared by Ann O’Brien Head of Health & Safety at LSE October 2009