ESF 6
WEBSTER COUNTY
ESF 6
EMERGENCY SUPPORT FUNCTION # 6 - MASS CARE,
HOUSING, AND HUMAN SERVICES
PRIMARY
ESF 6 Coordinator- Local Representative of Red Cross (Cardinal Chapter)
SUPPORT
Webster County Judge Executive
Mayor of Providence
Mayor of Sebree
Mayor of Clay
Mayor of Dixon
Mayor of Slaughters
Mayor of Wheatcroft
Cardinal Chapter of the American Red Cross
Webster County Animal Control
The Salvation Army – Center of Hope - Henderson
Webster County Emergency Management
Webster County Board of Education/Transportation
Webster County City / County Rescue Squads
Webster County Search & Rescue
Webster County / Providence Ambulance Service
Kentucky Community Crisis Response Board (KCCRB)
LOCAL RESOURCES
Blackford Fire Department
Clay Fire Department
Dixon Fire Department
Onton Fire Department
Poole Fire Department
Providence Fire Department /EMS
Sebree Fire Department
Slaughters Fire Department
Wheatcroft Fire Department
Webster County Sheriff’s Office
Providence City Police
Sebree City Police
Clay City Police
Task Force 3 WMD/Hazmat Team
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ESF 6
WEBSTER COUNTY
ESF 6
REGIONAL RESOURCES
Green River District Health Department (GRDHD)
Green River Intra Transit System (GRITS)
River Valley Behavioral Health (RVBH)
PURPOSE
To promote and ensure a coordinated capability to provide mass care assistance to
victims that have been impacted by a public emergency, including a Weapons of Mass
Destruction (WMD) event.
SITUATIONS AND ASSUMPTIONS

Disaster incidents often result in evacuations either before or during the
incident. Such evacuations will cause a demand for congregate/mass
care facilities.

Congregate/Mass Care facilities, at a minimum, must have capability of
providing space for sleeping and feeding.

Congregate/Mass Care facilities will provide protection only from normal
weather conditions. These facilities do not necessarily provide protection
from severe weather, toxic gases, radioactive fallout, or other
life-threatening forms.

During an incident there will be populations requiring special attention;
these include the elderly, the handicapped, persons living in residential
hotels, and the homeless.

Mass care facilities will receive priority consideration for structural
inspections to ensure safety of occupants.

It is anticipated that many individuals will be prepared and self-sufficient
for a minimum of 72 hours after an incident; however, it is likely that a
significant portion of dislocated citizens and guests will not be selfsufficient during the initial 72 hours. The County and support agencies, in
conjunction with local voluntary organizations, will need to be able to
coordinate the evacuation and registration of victims, administer
emergency first aid treatment and mental health counseling, and provide
other initial mass care needs for at least the first 72 hours after the public
emergency.

For significant public emergencies, it is anticipated that federal assistance
will be forthcoming to support mass care operations, including assistance
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ESF 6
WEBSTER COUNTY
ESF 6
from the National Capital Chapter of the ARC, and the federal government
under the auspices of the NRF and the Stafford Act.

The restoration of basic infrastructure (e.g., communications, roads,
transportation services, and electricity) may take days, weeks, even
months. Ongoing assistance under ESF 6 may be required as the
response stage transitions to the recovery stage.

Some percentage of the sheltered population will require shelter for an
extended period of time.

Individuals will be anxious to identify the location and health/condition of
friends, family, and loved ones. The makeup of the dislocated will likely be
friends, family, and loved ones, and will likely be diverse and require
attention to cultural, ethnic, language, and other related needs.
MISSION
To provide staff, facilities and procedures for the coordination of state, local, federal and
private care and sheltering agencies during an impending or existing emergency or
disaster; and to assist the Governor in formulating policy, establishing priorities,
gathering and analyzing information, monitoring the execution of plans, and directing
response and recovery operations as necessary as they relate to the care and
sheltering of evacuees.
DIRECTION AND CONTROL
The ESF 6 Coordinator is responsible for the coordination and organization of
congregate/mass care services for the County.
The EM Director, in coordination with the ARC representative assigned to that county
for the sheltering of evacuees, will be responsible for identifying the actual shelter to be
used in those counties.
Initial response activities will focus on meeting urgent needs of disaster victims on a
mass care basis. Initial recovery efforts may commence as response activities are
taking place. As recovery operations are introduced, close coordination will be required
between those organizations responsible for recovery operations and voluntary
organizations, such as the American Red Cross (ARC) and other voluntary
organizations, local church and civic groups, and other entities providing recovery
assistance, including federal government agencies.
ESF 6 will be used in transitioning from basic mass care services to longer-term
recovery services.
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ESF 6
WEBSTER COUNTY
ESF 6
CONCEPT OF OPERATIONS
The ESF 6 Coordinator manages and coordinates mass care and sheltering activities.
The American Red Cross (ARC) and the Federal Emergency Management Agency
(FEMA) have worked together to develop the National Shelter System (NSS). Under
auspices of the National Response Framework, the American Red Cross is responsible
for supporting Emergency Function 6 - Mass Care, Housing and Human Services, with
an emphasis on Mass Care.
The goal of the NSS is to be able to identify the location, managing agency, capacity,
current population, and other relevant information for all shelters being run in response
to incidents. This information will help the Red Cross, FEMA, state and local emergency
management, and NGOs develop strategies to ensure prompt and effective mass care
service delivery as well as serve as a planning tool before disaster strikes.
The reception and care system can be divided into seven parts:







Identification and registration of evacuees or relocatees
Assignment to shelter
Provision of necessary food, clothing and medical services
Procedures for return of evacuees to their homes
Procedures for evacuees who cannot return due to the destruction of their
homes or environmental contamination of the house/area
Reuniting of separated families
Management of donated goods.
Phases of Management
Preparedness

Develop reception and care operating procedures.

Develop system of providing reception and care services.

Ensure that necessary forms are available.

Carry out a training program.

Ensure all personnel concerned are familiar with their responsibilities.

Take part in tests and exercises

Maintain current list of personnel, equipment and their locations needed to
carry out responsibilities as assigned under ESF 6.
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ESF 6
WEBSTER COUNTY
ESF 6

Develop Continuity of Operations Plans for ESF 6 to ensure uninterrupted
operations during disasters.

Prepare and maintain ESF administrative and financial procedures as
required to properly document activities during activations.
Response

Begin processing and sheltering of evacuees.

Open and staff congregate care facilities.

Meet personnel needs of the evacuees.

Insure that proper documentation is carried out.
Recovery

Provide ESF 6 coordination and support as required for Recovery
Operations.

Conduct internal After Action Reviews and document lessons learned and
recommendations for improvement of Emergency Operations Plans,
Procedures and Guidelines. Carry out lifesaving or damage limiting
operations

Upon being advised that an order to end recovery operations may be
forthcoming prepare to discontinue operations.

Upon the end of recovery operations, survey the organization for cost of
preparing for and conducting operations.

Critique operations for updating plan and standard operating procedures.
ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
The ESF 6 Coordinator will identify and coordinate local, state and federal agencies for
coordination and organization of congregate/mass care services. Other related
functions and resources may require outside assistance.
GENERAL ORGANIZATION RESPONSIBILITIES
Operational control remains the same during emergency situations as during normal
activities; however, operations may require 24-hour coverage, and a central point of
overall coordination. The ESF 6 Coordinator must be prepared to assist in lengthy
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ESF 6
WEBSTER COUNTY
ESF 6
operations that start in response and continue through recovery and involve clean up
activities and return of resources.
SPECIFIC KEY POSITION RESPONSIBILITIES
Primary – ESF 6 Coordinator
Specific duties of ESF 6 are:

Lodging - Insure by use of registration, that the distribution of evacuees is
within the capability of the hosting area and/or facility. Lodging facilities
are identified in the local county EOP. This plan also identifies those
shelters suitable for handicapped people and those with special needs

Feeding - Institute a mass feeding program for use in the host counties in
cooperation with local Non-governmental organizations as well as
coordinating with ESF 11.

Relief Supplies (ie., hygiene kits, clean-up kits)
o

Registration - Insure all people who need shelter are registered and
assigned to a shelter and that this information is kept available to locate
missing family members.

Medical - In cooperation with the medical delivery organizations and local
EM/ organizations, develop procedures for the care of hospitalized
patients and others needing special medical attention. Promulgate
measures to be taken to prevent the spread of disease in shelters and the
distribution of drugs to shelters.

Mental Health - Undertake a program by which service can be provided to
persons unable to adjust to strain imposed by the evacuation. Also
provide assistance to emergency workers who have been separated from
their families during an evacuation.

Fiscal Responsibility – Each Agency needs to develop a record keeping
procedure compatible with the Finance and Administration Cabinet's to insure reimbursement for all materials and services used for those directly
place in housing. Including materials, services and personnel hours.

Reuniting of Families: ESF 6, in cooperation with ARC and the
Salvation Army, will undertake to reunite families that have been
separated by: checking registration in all of the shelters; news media
releases through KyEM; and referrals to their relatives and friends.
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ESF 6
WEBSTER COUNTY

ESF 6
Pet Care: ESF 6 will coordinate with Animal Control to provide care for
domestic animals
Specific Agency Duties:
Webster County Emergency Management

Knowledge about specialized resources that can be brought to bear in
an emergency
Webster County Health Department

Knowledge about special needs populations
Webster County Fire Departments

Provide manpower
Cardinal Chapter American Red Cross
 Signed agreements shelters, feeding centers, and distribution centers.
REFERENCES
KRS 39A-G
The National Response Framework
The National Incident Management System
Webster County Emergency Operations Center, Standard Operating Procedures
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