Job Description

Job Description
Job Title:
Commercial & Residential Estates Executive (part time)
20 Hours per week (i.e. 4 hours per day, Monday to Friday)
Responsible to:
Estates Manager & Filming Liaison Officer
Major Purpose:
To assist in the efficient management and administration of all aspects
of the Estate’s residential, commercially tenanted and vacant property
portfolio to help ensure accurate, timely and efficient communications
with the residential and tenant community.
Key Tasks:
To assist in the managing and marketing of commercial leasehold
property, including viewings, inspections, Heads of Terms and final
lease development, in liaison with the Estates Manager & Filming
Liaison Officer and the Chief Financial Officer.
To assist in communications with the Estate’s residential
community, both directly and through the Residents’ Association
Committee. Dealing with under-lease, service and maintenance
funds, and individual resident’s enquiries.
Attending the bi-monthly Residents Association meetings and other
meetings as required.
To assist with all landlord and tenant issues both for new
commercial tenants and in relation to the management of the
existing portfolio, including the regular review of all lease
conditions. Ensuring that all lease conditions are met by both
landlord and tenant, and that lease renewals, rent reviews etc are
effectively managed.
To maintain and improve the tenant and residential files and
maintain and update the tenants and residents contact register.
To assist the Estates Manager & Filming Liaison Officer in working
with the Historic Environment & Buildings Project Manager in the
matter of estate maintenance issues relating to residential and
commercial properties.
To assist the Estates Manager & Filming Liaison Officer in dealing
with external agencies in relation to estate management issues,
working closely with other departments as appropriate.
To assist the Estates Manager & Filming Liaison Officer in the
marketing and management of The Historic Dockyard in respect of
a filming location including carrying out viewings, liaison with film
crews, overseeing crews working on site and close liaison with
other departments and users/occupiers within The Historic
To perform such other duties as may reasonably be required.
A demonstrable track record of dealing with commercially rented
property and/or residential properties within a commercially astute
environment having regard to best value.
Experience of residential block management and service charge
issues would be a distinct advantage but not essential.
Due to the nature of the job some occasional evening working will
be required in respect of attending meetings for which time off in
lieu will be given.
Dependent on experience
If you are interested in applying for this position
the Job Description and Application Form can be downloaded from
the links below.
Completed application form and CV, to be received by 31st March
2015 to be sent to:
Nigel Crisp, Estates Manager & Filming Liaison Officer, Chatham
Historic Dockyard Trust, Sail & Colour Loft, The Historic Dockyard,
Chatham, Kent ME4 4TE.
Chatham Historic Dockyard Trust is an Equal Opportunities Employer