Woodlands School PFTA
Email: alisonmolyneux@talktalk.net bbbrimmer@ntlworld.com
Belinda.v1@hotmail.com blueshair71@hotmail.com caro.webster@sky.com claire.mccormick1@ntlworld.com debra.Shardlow@ntlworld.com
DeniseReid@hotmail.com ditheridge1@gmail.com gallier-birt@ntlworld.com gillpape@hotmail.com
JDandCMcG@aol.com jo_ohare@yahoo.co.uk jwdwright@gmail.com katiehaslam@aol.com kay.tye@btinternet.com k.l.Keely@derby.ac.uk
Kristen.neilson@me.com
Linda@ridgefields.co.uk
Maria_Padilla@btinternet.com martina.englefield@tiscali.co.uk mel1963@btinternet.com not2early@googlemail.com paul@87prt.co.uk rebekah.hyde@hotmail.co.uk richard.karen.hair@ntlworld.com ruth.a.hodgson@googlemail.com
Sandra.town@uwclub.net sharonrawden@crsrj-lorien.freeserve.co.uk
stinchcombeart@hotmail.co.uk summersl@aol.com robinson-shirley@sky.com tjnuk.tjnuk@virgin.net trevorsherwin@hotmail.com
Val.charlton@derbyhospitals.nhs.uk vtolley@smithcooper.co.uk
Woodlands School a.brady@woodlands.derby.sch.uk d.harlow@woodlands.derby.sch.uk d.holme@woodlands.derby.sch.uk k.hardy4@woodlands.derby.sch.uk m.hallam@woodlands.derby.sch.uk m.johnson-evans@woodlands.derby.sch.uk m.kenny@woodlands.derby.sch.uk r.tordoff@woodlands.derby.sch.uk t.smith@woodlands.derby.sch.uk
October 2011

Woodlands School PFTA
Minutes of Woodlands School PFTA
Tuesday 15 th January 2013,
7pm
– Red conference Room, Woodlands School
2
3
Present : Alan Brady, Chris Summers, Viv Tolley, Rachel
Tordoff, Hilary Burton, Dan Holme, Jon Wright (8pm), Mary
Johnson-Evans, Shirley Robinson, Karen Hair, Linda
Woodward, Sharon Rawdon
Apologies : Sandra Town, Ruth Hodgson, Kristen Neilson,
Becky Hyde, Nicky Heppenstall, Mile Hallam, Kathy Hardy
Minutes of the last meeting –2 nd October 2012
Approved
4
5
6
Matters arising
None
Election of new Secretary
Linda Woodward proposed Kristen Neilson
Seconded by Sharon Rawdon
Unanimously approved
Finance a)
Treasurer’s Report
Dan Holme presented a break down of the Christmas Fair takings and a comparison with the figures for the last Fair in
2010. He reported that currently the net income for the Fair was £2266.34, although there are a few minor adjustments still to make. This is a 23% increase on the previous Fair.
There was a unanimous well done to Gill Black for organising the Fair.
Our current balance is £7615.08 b) 50/50 Club –. Sharon reported that there had been 24 new numbers in December, giving a total of 304 current numbers.
There is also a balance of approx £1300, minus the December winnings.
Forthcoming Parents’ Evenings
Year 8 – 24 th January
Year 9 – 7 th February c) Cheque signatories
It was proposed that the new signatories for both accounts to be:
Linda Woodward
– Chair
Dan Holme
– Treasurer
Sharon Rawdon – 50/50 Treasurer
Kristen Neilson – Secretary
In accordance with the requirements of the Royal Bank of
Scotland -
The following standard Royal Bank of Scotland resolution was
October 2011

Woodlands School PFTA
7 read out and circulated.
It was resolved that a banking relationship would be maintained with the Royal Bank of Scotland plc (the Bank ) in accordance with this mandate and that :

the individuals identified as Authorised Signatories may, in accordance with the Signing Rules, sign cheques and give instructions for Standing Orders, Direct Debits, electronic payments, banking drafts and other payments on the
Accounts even if it causes an Account to be overdrawn or exceed any limit

any Authorised Signatory may give other instructions or requests for information to the Bank in the relation to the
Accounts; opening accounts with the same Signing Rules and Authorised Signatories ; closing accounts; or other banking services or products

the bank may accept instructions that do not have an original written signature provided the Bank is satisfied that the instruction is genuine and subject to any other agreement the Bank may require for those instructions

the Customer will provide to the Bank a copy of its constitution and any amendment to the constitution, certified as correct by the Secretary

this Mandate will continue until the Customer gives the Bank a replacement mandate or the Customer passes a resolution changing the Signing Rules and/or adding or removing an Authorised Signatory by completing and returning the Change of Signing Authority form in which case this Mandate will continue as amended.
All present approved the above resolution.
A reminder that the following signing rules were also in place, was also mentioned -
Signing rules
It was also agreed that two signatories are needed for cheques up to and including a value of £2,500, (50/50 Club: £1500).
Cheques for a value of more than £2,500, (50/50 Club: £1500) require three signatories.
Funding requests a) The science department cameras have been paid for and are in use b) Dan has not reimbursed the Geography Department for the maps and clipboards. Move to next agenda
Karen Hair
October 2011

Woodlands School PFTA
6
7
9
Headteacher’s Questions and Answers
The first monitoring visit by HMI takes place on Thursday. He will look at the progress that has been made so far since the
Ofsted inspection and give additional suggestions. There will be a full inspection within 2 years.
Alan also commented that the Christmas Fair had been great and it was nice to see the Houses and students so involved.
Refreshments for school events
Hardware – Using the Ca tering Academy’s facilities had been successful and it was considered that we didn’t need a second urn. However, additional vacuum flasks are needed.
Forthcoming events –
“We Will Rock You” – February. Donna Smith has asked if the PFTA can provide ice creams and drinks. Linda has contacted the local ice cream farm. The farm will provide ice cream tubs and will loan a freezer if more than 130 are ordered.
Each tub is 90p plus vat to buy, Sale price will be £2.
She has arranged to borrow glasses fro m Sainsbury’s and will contact the Real Ale Company. It was also agreed that wine, orange juice and coke be provided. Rachel will arrange for the
6 th Form to sell ice creams in the theatre at the interval as well.
Dan and Viv offered to help with refreshments, more volunteers will be needed.
Dan also to investigate applying for an alcohol license.
Spring Concert, 6 th Form - 26 th March. Dan has been asked if the PFTA can provide teas and coffees on the night
Carol Service Debrief
It was felt that less refreshments were needed in the future.
Less mince pies and no sweets
Fund Raising Events a) Christmas Fair debrief – 23% increase in funds raised.
All felt very well done. There was a discussion on the merits of a Toy Stall. It raised £65.05 so it was considered to have been worthwhile. It was pointed out that there was the hassle factor of disposing of the leftovers; however it was felt that the profit outweighed this.
The 6 th Form will be asked to help with general events in the future. The quiz should be sold in advance. Kristen has issued feedback sheets to all stall holders. Linda asked if everyone could respond to her. It was felt that there was a community benefit to the Fair and that it wasn’t all about raising money. Gill felt that there was a discrepancy in stall prices, which should be adjusted for future Fairs. b) 2013 – Christmas Fair - To be held on 30 th November.
Gill offered to co-ordinate again. She asked if Alison
Molyneux would be willing to liaise with the primary school choirs again; Karen to contact. Post meeting note – Alison has agreed.
ALL
Gill Black
Gill Black
Linda
Woodward
Rachel Tordoff
Dan Holme
Viv Tolley
Dan Holme
Dan Holme
October 2011

Woodlands School PFTA c) Quiz – 22 nd March, 7pm – 10pm. Agreed that it would be £6 per person, teams of 6 adults. Ticket price to include a drink and Indian snacks. Alan to see Roger about being quizmaster and Abdul Shahid about providing the snacks. d) Rags 2 Riches – Sandra has arranged for them to come again on 25 th April. She will co-ordinate with Mary.
Linda has also been contacted by a Recycling Bank, who would site a container at school, and empty it every fortnight, paying for any rags etc each month. They pay 30p a kilo, Rags
2 Riches 55p a kilo. Linda will investigate further, possibly setting up a Clothes Bank for a trial period. Rachel advised that school insurance would need to be checked out first though. e) Ball – A provisional date of 11 th May has been set. A theme needs to be decided upon. Chris Summers has offered to help with the organisation of the event. Promotion of the event was discussed along with possibility of it moving to a larger venue in the future if it was popular enough. The organising committee will be Linda Woodward, Mary Johnson-Evans, Chris Summers and Viv Tolley. First meeting Red Cow, 7pm on February 5 th f) St Nick’s Barn Dance – St Nick’s have offered to hold a fundraising event in aid of the mini bus fund. Dan and Mary
. have agreed to be the school contacts for this event. Linda will contact William to let him know.
11 Mini Bus
Alan started by saying that there is a need for the school to have its own mini bus, if not 2 or 3. Currently the school has a budget of £6,000 for mini buses to sports fixtures. They could be used for other school activities. There is also a subsidised mini bus service provided for 6 th Form students coming from
Derby, Spondon and Mickleover.
He said that the school had investigated 3 options to acquire a school mini bus. These being; to buy one out right which was prohibitive in cost, to lease purchase which was approximately £450 per month for 4 or 5 years, to
Contract
Hire this is the most appealing as the maintenance/service and RAC cover is all included.
Ideally the school needs a 14 seater and a 17 seater bus to transport sports teams around and to be driven by staff members. This obviously depends on staff goodwill to do so.
A 14 seater bus has been priced at £385 per month for 5 years, with a 17 seater costing £418 per month for 5 years.
It was suggested that the PFTA fund a 14 seater bus, this was agreed in principle, although it would be a big commitment on the part of the PFTA. It was agreed that sponsorship by local firms would be necessary to allow this to happen. Linda had already spoken to one local business about this. Chris
Summers agreed to approach other businesses to see how interested they were. He will report back to the next meeting.
Linda
Woodward
Alan Brady
Sandra Town
Linda
Woodward
Chris
Summers /
October 2011

Woodlands School PFTA
It was also suggested that other local groups may be able to hire the mini buses – this, though, would need further investigation.
AOB
Alan said that Donna Smith had offered to bring the group that she performs with, Cantata, to stage a concert / evening at school. Alan to see if they are available in July.
He also mentioned that Hot House will hopefully be locating to the school soon and that there will be the potential for shared concerts.
Date of next meeting
– 26 th February, Red Room at school.
7pm start.
Linda Woodward
Chair
Dan Holme
Treasurer d.holme@woodlands.derby.sch.uk
Alan Brady/
Steve Taylor
Alan Brady
Secretary
October 2011