PROCTORING POLICY
DePaul University offers test proctoring services to (1) DePaul students who are enrolled in
online or correspondence courses at other institutions and (2) to the general public on a fee basis.
This proctoring service includes verifying picture ID for the individual taking the exam,
explaining the instructions conveyed by the instructor, verifying as far as possible that the
student does not take anything into the exam room that is forbidden by the instructions, giving
the student the exam, accompanying the student to the exam room, checking on the student
approximately every 30 minutes, collecting the exam from the student, and returning it to the
examining institution.
Students taking online courses from DePaul University should follow the exam administration
policies set forth by the individual college offering each course. These individual policies may
differ from the policy described in this document. If a college or university has made separate
arrangements with a DePaul employee or office, those arrangements are also outside the scope of
this policy.
Chicago Campuses
At the Lincoln Park and Loop Campuses, proctoring services are administered by the University
Libraries. Although the Libraries attempt to accommodate all reasonable requests for proctoring
services, the requestor should be aware of the following:
 Librarians are not available to stay with the student for the duration of the exam.
 Proctoring appointments are available Monday-Friday at 10:00am and 2:00pm only.
 Web-based exams are proctored in small, open labs, 1-2 other students may be present.
 Paper-based exams are proctored in a secure, quiet space.
 Students must bring a valid photo ID (driver’s license, passport, or military ID).
These services are provided in accordance with the following policies and procedures. Please
email [chicagoproctor@depaul.edu] if you have any questions.
1. Advance Notification
Before exam materials are sent to the Libraries , either the institution sending the exam or the
student taking the exam must contact the library to request proctoring services by completing the
proctoring form which can be obtained by request from chicagoproctor@depaul.edu , at least
one week in advance. The Libraries cannot agree to receive exam materials without a completed
form, and exam materials may be returned without explanation if they are sent without the
Libraries’ prior agreement. The completed form should be attached to an email sent to
chicagoproctor@depaul.edu
2. Scheduling
Proctoring is done by appointment Monday-Friday at 10:00am or 2:00pm only– under no
circumstances will proctoring exams be administered on a "walk-in" basis –. Please submit the
request form at the earliest possible date to reserve your preferred day and time. If the proctoring
request is approved, the librarian proctoring officer will contact the examining institution to
arrange for delivery of the exam and the return of the completed exam.
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3. Fees for Non-DePaul Students
The proctoring fee for non-DePaul students is $50 minimum for up to 2 hours and $25 for each
hour thereafter, by check payable to DePaul University Libraries. If the non-DePaul student is a
DePaul alumnus/a with a DePaul alumni card, the fee will be waived.
4. Return of Testing Materials
The institution sending the exam or the student taking the exam must provide a pre-addressed,
postage paid envelope for return of exam materials, unless other arrangements are agreed upon in
advance of testing.
Suburban Campuses
At the Naperville, O’Hare, Rolling Meadows, and Oak Forest campuses, proctoring services are
administered by suburban campus administrative staff. Although the suburban campuses try to
accommodate all reasonable requests for proctoring, please be aware of the following:
 Suburban campus staff are not available to stay with the student for the duration of the exam.
 Proctoring appointments are available during scheduled times only.
 Paper-based and Web-based exams are proctored in a secure, quite space.
 Students must bring a valid photo ID (driver’s license, passport, or military ID).
These services are provided in accordance with the following policies and procedures. Please
email [napervilleproctor@depaul.edu, ohareproctor@depaul.edu,
oakforestproctor@depaul.edu, rollingmeadowsproctor@depaul.edu] if you have any questions.
1. Advance Notification
Before exam materials are sent to the suburban campus, it is required that either the institution
sending the exam or the student taking the exam contact the suburban campus proctoring officer
to request proctoring services by completing the suburban campus proctoring form at least 24
hours in advance. Exam materials cannot be received without a completed form, and the
suburban campuses reserve the right to return exam materials without explanation if they are sent
without the suburban campuses’ prior agreement. The completed form should be attached to an
email sent to [napervilleproctor@depaul.edu, ohareproctor@depaul.edu,
oakforestproctor@depaul.edu, rollingmeadowsproctor@depaul.edu]
2. Scheduling
Proctoring is done by appointment only – under no circumstances is proctoring administered on a
"walk-in" basis – hours for a specific suburban campus proctoring can be obtained by emailing
[napervilleproctor@depaul.edu, ohareproctor@depaul.edu, oakforestproctor@depaul.edu,
rollingmeadowsproctor@depaul.edu] Please submit the request form at the earliest possible
date to reserve your preferred day and time. If the proctoring request is approved, the suburban
campus proctoring officer will contact the examining institution to arrange for delivery of the
exam and the return of the completed exam.
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3. Fees for Non-DePaul Students
The proctoring fee for non-DePaul students is $50 minimum for up to 2 hours and $25 for each
hour thereafter, by check payable to DePaul University—Suburban Campuses. . If the nonDePaul student is a DePaul alumnus/a with a DePaul alumni card, the fee will be waived
4. Return of Testing Materials
The institution sending the exam or the student taking the exam must provide a pre-addressed,
postage paid envelope for return of exam materials, unless other arrangements are agreed upon in
advance of testing.
Other Local Options for Proctoring Services
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City Colleges of Chicago Center for Distance Learning:
http://cdl.ccc.edu/Student_testlocations.asp
Illinois Virtual Campus Student Support Centers:
http://www.ivc.illinois.edu/current/ssc_map.html
University of Illinois-Chicago:
http://www.uic.edu/depts/counselctr/testing/Testing_Programs/CORRES/proctoring.htm
Rev. 3/18/05
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