Boarding Handbook 2014/15 Accommodation Policies and Procedures Boarding Handbook 2014/15 Boarding Handbook Section One: Welfare Policies & Procedures Section Two: Organisational and Management Section Three: Welfare Section Four: Staffing Section Five: Premises Boarding Handbook 2014/15 1 Section One: Welfare Policies & Procedures Boarding Handbook 2014/15 2 Statement of Boarding Principles & Practices Aim of Boarding Abbey College Cambridge aims to provide boarding facilities of the highest standard to allow students to thrive in their educational studies. We give our students an appropriate degree of independence while monitoring and being supportive of a healthy and safe lifestyle. We also take great care to help our students to adjust to being away from homes for what may be the first time. The ethos is of mutual respect which is maintained throughout the school and boarding and at all levels from the staff and students. Our students are cared for by the Boarding Team who live in the property and who are available to help our students at all times outside of the school day. They take their meals with the students, organise social activities and are on hand for support and advice. Our Boarding Team is assisted by an Accommodation Manager and the college Vice Principal (Pastoral). Boarding facilities Milton Road: Opened in September 2011, our Milton Road building is designed to accommodate the needs of Compulsory School Aged Students (14-16). The Boarding Team look after the welfare of nine students. Study programs, sporting and weekend activities are part of the program provided. Over the year students will learn important life skills (such as cooking and money management) which will allow them to move to one of the different accommodation blocks the following year. The accommodation is of high standard comprising ensuite bedrooms, a student study, a TV room, a games room and a large kitchen diner where all students and Boarding Team eat together. Boarding Handbook 2014/15 3 Missing Pupil Policy Missing at Curfew If a student is not in residence at curfew, the following procedure is followed: The member of staff on duty will call the student to explain that they are breaking the curfew and need to return to accommodation immediately. If there is no answer from the student, a phone and text message is left and staff continue to call at intervals. Check with other staff if they have seen or been in contact with the student. Search common areas. Check with the students friends. Check all student rooms informing each student that if the missing student is not located by an agreed time the police will be called If no response and/or student is not found within one hour, boarding staff contact the Senior Leadership Team on the emergency phone, then call the police. Once the student has been found appropriate disciplinary action is taken and the college is informed. If a student wishes to stay away from the accommodation over night or past normal allowed curfew they must ask a parent/guardian to submit a request in writing at least three days in advance. If the student will be staying out of the accommodation a parent/guardian must supply the name and address and contact number of a suitable adult with whom the student will be staying. If a student fails to meet curfew as they are with a parent or guardian the Boarding Team must contact that guardian to explain the need for a written letter of consent. Persistent lateness or failure to sign in will result in a referral to the student’s Head of Year or Vice Principal (Pastoral). Behaviour and Restraint Behaviour at College accommodation should be consistent with college policy. Students are expected to treat the accommodation as an extension of the College and should treat all staff with the same respect they would treat a teacher or member of College staff. The following rules should be followed at the accommodation, failure to do so will result in punitive measures outlined in the discipline section. Please see the staff handbook regarding restraint and the full behavioural policy for the school. Boarding Handbook 2014/15 4 Boarding Rewards and Sanctions A school ethos of encouragement is central to the promotion of good behaviour. Rewards are one means of achieving this. They have a motivational role in helping pupils to realise that good behaviour is valued, and are clearly defined in the procedures. Integral to the system of rewards is an emphasis on praise both informal and formal to individuals and groups. Pupils should be praised and encouraged at every opportunity in order to create a positive climate and to show that we recognise effort and achievement. There are many ways in which pupils can be rewarded for positive effort and achievement. Some of these are: Verbal praise, both formal and informal Display of pupil’s work around a classroom or in the school corridors Postcard home Prizes at the end of the Year Rewards in Boarding for maintaining rooms well and helping with the household may include extra activity for example a movie night, pizza or bowling. Sanctions include detentions, early curfew, ‘grounding’ students, IT resources limited and contact home. Please refer to the staff handbook for more details on behaviour. General Boarding House Rules 1. If you go out then you must be back in your room by before the curfew. This includes weekends. 2. No smoking anywhere in the building. 3. No alcohol is to be brought onto the site or consumed anywhere within the building. 4. No loud music. 5. No friends are allowed in the building after curfew. 6. No pets or animals. 7. Always lock your door if you are not in the room. 8. You must keep your room clean. Regular inspections are done on all of the rooms. 9. If the fire alarm sounds then you must evacuate the building. DO NOT TAKE ANY OF YOUR BELONGINGS WITH YOU. (The fire assembly point is in the back garden). 10. Doors must be closed at all times. Do not prop the doors to your cluster or the hallway to it open. 11. You must not in any way tamper with the fire alarm or smoke detector in your room. Boarding Handbook 2014/15 5 12. Breakfast and Dinner is to be eaten in the kitchen only. No food is to be consumed in the bedrooms only in the kitchen. You must keep any groceries that you buy in the kitchen. Do not leave milk out of the fridge; if you use it put it back. 13. If you do buy any other food then it must be stored properly. Once the food items are open, keep them in airtight containers (these can be bought for between 0.50p and £1.50 from most supermarkets) with your name and room number clearly written on it. 14. Throw away food products that you buy once they have exceeded their “best before end” date. Responding to a Complaint by a Student In the event of a complaint made to the Boarding Team the complaint should be passed, in writing, to the Boarding Manager as soon as possible and records will be kept on the T drive and discussed with the Vice Principal Pastoral. If the complaint is about the building or the services provided at the accommodation the complaint should be passed to the Accommodation Manager in the first instance. Pupils will not be penalised for making a complaint. In the event of a complaint made to a College staff member about the conduct of a member of the Boarding Team, the complaint will be dealt with by the Principal. A formal complaint will follow that outlined in the Complaints Procedure Policy on the website and in the Parents Handbook. If the complaint is made about a member of staff, the College Disciplinary Policy will be followed if deemed appropriate by the Principal. Health Education All students at college undergo continuing Personal, Social and Health Education (PSHE) and receive support and guidance from staff who promote and educate healthy lifestyles and are able to advise on health risk topics such as misuse of substances, smoking, sexual health and ‘staying safe’. The College has appropriate policies to support and guide staff and students. The College has a Nurse dedicated to support the students with any health issues which arise. The Nurse can advise on health topics and invites specialist guest speakers. A drop-in and appointment system is available for students to talk openly and in private to her. Students are also welcome to approach any other member of staff with their concerns and personal issues. The students are informed of many professional contacts outside of college from whom they can also obtain health information and guidance from. (See useful contacts). The Boarding Team will ensure that they offer appropriate support and guidance but that they do not offer advice which may alter or influence the student with their decisions. Boarding Handbook 2014/15 6 If any member of the Boarding Team has concerns for a student’s health or welfare they will report their concerns to a member of College staff who can help refer to the appropriate health professional. At Abbey College Cambridge any student from the boarding house who telephones reception, unwell, will be contacted by the Nurse or a senior member of staff. The nurse will arrange house visits if they are unable to and are too unwell to attend College. Smoke Free Policy Introduction In compliance with the Law, smoking is not allowed in any College building. This policy applies to all employees, students and visitors to the college. The College also would remind students that it is illegal for retailers to sell cigarettes to anyone under 18 years old. Aims and Objectives To protect all college users from the harmful emissions of tobacco smoke To promote good health through education of the harmful effects of smoking To ensure support for students and employees who want to stop smoking Smoking Smoking is permitted in college grounds only in the following designated areas: At the designated area at the rear of the Station Road garden (not at the front of the college) In the car park at the rear of the Glisson Road building All cigarette litter must be disposed of in the receptacles provided. Milton Road There is no smoking in any of the building or grounds of the boarding house Students known to smoke will be given advice on smoking cessation and referred to the College Nurse. Support to stop smoking The College recognises that smoking is an addiction and is harmful to health and offers the following help and support: Stop smoking advice and the harmful effects of smoking will be displayed on The Health Notice Board. The College Nurse for information, advice and referral to stop smoking experts Boarding Handbook 2014/15 7 General Practitioner (GP/Doctor) for Nicotine Replacement Therapy (Chewing gum, patches etc) NHS Free Smoking Helpline 0300 123 1044 www.smokefree.nhs.uk Local Stop Smoking groups (ask the College Nurse or Doctor) or look online A Pharmacist (e.g. Boots) Boarders Health Abbey College Cambridge employs a full time Registered Nurse. She has her clinical room in Norman House where students may see her at her ‘drop in’ clinic or by appointment. If required she may refer students to the GP, dentist, physiotherapist, counsellors and other health professionals. During induction, all new students are registered with a local Doctors Surgery and the National Health Service. New students have an appointment with the nurse who records details of any medical conditions. If a student is too unwell to attend college, the nurse will make a home visit. Parents are kept informed by email or telephone if their child is unwell. The nurse has medical records of all boarders and any relevant information is shared with boarding staff and is recorded on the medical section of SIMS. These records are kept in accordance with the data protection act. The nurse will make arrangements with all students who have a medical condition to have a Health Care plan. This information will be shared appropriately with Staff who need to know. Permission to share is given by the student concerned. The nurse promotes health and welfare issues throughout the school. She runs CPD for staff on certain illness which effect students within the college. In an emergency 999 is always dialled and the Boarding Team have emergency numbers of all parents and providers of the students. Sick bays are well supplied and monitored as part of the nurse role and duty. Every student must submit a medical form detailing all relevant medical history, illness, allergies and intolerances and current prescribed medications. The forms must be signed by a parent or guardian to give consent for a student to receive basic medical attention from a member of College staff or HP. Parents must specify if their child requires specific medical attention, medication or dietary requirements. If a student receives prescribed medications parents must specify if the child is capable of selfadministering or if the Boarding Team should be involved in the administering of medicines. All medications, prescription or otherwise, should be kept in a secure location where only the recipient of the medication, i.e. the student who self-administers, or a member of staff have access to it. Medicines which are prescribed by the GP and/or are offered/administered by the nurse are recorded by the nurse and boarding staff. Boarding Handbook 2014/15 8 The Boarding Team must keep a written account of any medical issues that arise during the school year or if medicine or first aid attention is given to the student. These records can be found on Student files. Medical information is made available to all members of staff that may interact with the students as the nurse feels is appropriate. All information kept about the students is treated with appropriate confidentiality. Continuing Professional Development Name Date Course Course Co-ordinator Certificate Steve Tyler September 2013 Child Protection Training Level 1 Karen Lonsdale Yes Steve Tyler Oct 2013 Leading the Boarding Team BSA Yes Steve Tyler Dec 2013 First Aid at Work Red Cross Yes Steve Tyler Oct 2013 Child Protection Training Level 2 Barabarani educational services Yes Steve Tyler Nov 2013 Child Protectection Training Level 3 Barabarani Educational services Yes Yvonne Garrod July 2012 Child Protection Training Level 1 Karen Lonsdale Yes Shully Liu July 2012 Child Protection Training Level 1 Karen Lonsdale Yes Dawn Kent September 2013 Child Protection Training Level 1 Karen Lonsdale Yes Helen Dawson September 2013 Child Protection Training Level 1 Karen Lonsdale Yes Daria Grigoryeva Jan 2014 Child Protection Training Level 1 Karen Lonsdale Yes Joanna Costin Jan 2014 Child Protection Training Level 1 Karen Lonsdale Yes Boarding Handbook 2014/15 9 Contingency Plan: Unable to get into host family or boarding house All students arriving in Cambridge to start on a course of study at Abbey College will have pre booked accommodation either with a host family or in the boarding house. The student and agent will have been e-mailed a booking letter confirming the type of accommodation booked, the contact name of who will meet them, the full address, a contact telephone number for the person meeting the student, the expected date and time of arrival at the accommodation and the emergency contact number. The host family and Boarding Team will have been given the expected date and time the student will arrive, contact details if the student has a mobile number (this only happens on very rare occasions as most students do not have a phone when they arrive), details about how the student is arriving in Cambridge and the emergency contact number. Panther Taxis Panther Taxis are booked to pick up most students directly from the airport. Details for booking a taxi on account are: Acc Number: 0528 Password: ABBCAM12 Acc Name: Abbey College When the booking with Panther is made they are given the students full name and all fight information. Panther check the status of the flight before sending a driver to the airport to make sure the arrival terminal has not changed or to see if the flight is delayed. Panther are instructed to meet the student in the arrivals lounge of the terminal that the flight arrives in. They hold an A4 sign that says “Abbey College” and the students name written underneath. Panther display the students name in the format that is e-mailed to them (FAMILY NAME, First Name) so that the students can easily identify themselves. The following is the information that is given to student if they have requested Panther Taxis to pick them up: “A driver from Panther Taxis will collect you and take you direct to the accommodation. You do not need to pay this driver, as the cost of the transport will be charged to your account. Please look carefully for the driver, who will be waiting in the arrivals lounge when you come out of Customs, holding a notice with your name written on it. If the taxi is not there they may have been a bit delayed, it is a good idea to telephone their number (+1223 715715) to check. Please note that if you do not take this taxi you will still be charged for it.” Boarding Handbook 2014/15 10 The Panther driver will wait for two hours for the student. The two hour wait starts 30 minutes after the flight was due to land. If after two hours the student has still not come out of customs, the driver speaks to immigration to find out if they are holding anyone (Please note immigration do not tell the driver the names of people they are holding, they are legally only allowed to say if they are holding people). If immigration is holding someone, the driver will remain in the arrivals lounge until they are no longer holding anyone. If immigration is not holding anyone then the driver will go to the Information Desk and place an announcement for the student to go to the information desk. This is where the driver will remain until they are told by someone from Abbey to leave or the student turns up. The driver will then wait for fifteen minutes before calling the emergency number. Calls on the Emergency Phone If the emergency number is called by Panther Taxis out of office hours because a student has not met the driver at the airport, then the following action should be taken: 1. 2. The driver should be advised to wait longer and place another announcement. All students are given the emergency number and from previous experience the student will call the emergency number themselves if they haven’t been able to find the driver. When this happens you should try to keep the student on the phone while calling Panther or the driver to let them know the student is there. You should guide the student to the information desk to meet the driver. If the student calls the emergency number because they have not found the driver then: 1. 2. 3. You must try to find out from the student exactly where in the terminal building they are and ask them to stay where they are. You should then ring Panther to let them know the student has called and tell them where the student is and agree with Panther where they will meet the student. Ring the student and stay on the phone with them until they are with the driver. If a host family or Boarding Team calls because they are worried that the student has not arrived: 1. 2. 3. Please advice them that the student is probably delayed at the airport and will arrive. The host/Boarding Team will have been told if the student is being collected by Panther or if the student is making their own travel arrangements. Ask the host (the information is on the booking letter they receive). When you have got this information you should (where applicable) call Panther to find out how long the student will be and then call the host/Boarding Team back. In either case of own transport or panther transfer :Ask the host to continuing waiting. If the host or Boarding team needs to go out then they should make sure that somebody else is able to wait for the student. If the emergency number is called out of office hours because a student can not get into their accommodation the following action should be taken (this will be a call from the student if they did not want a transfer or from Panther Taxis): Boarding Handbook 2014/15 11 1. 2. 3. 4. 5. 6. 7. How long have they been trying to gain access by knocking or phoning? More than 20 minutes? Make sure you have a number to call the person who rung you back on.. The person holding the emergency phone should try one of the other contact numbers for the host family or Boarding Team. If there is no response after ten minutes a message should be left for the host family or Boarding Team to say that the student has been trying to gain access and will now be placed into a hotel. You will need to make sure the student has money on them. In some cases students arrive with just a banker’s draft and cannot pay for anything. Book them a room for the night in a hotel – call the driver/student and tell them the hotel you have booked. If you have successfully booked a hotel then you should keep trying to contact the host/Boarding Team to arrange for the student to arrive the following day and you should book a new pick up with Panther using the college account to take the student to the booked accommodation. Be sure to tell the student/driver to carefully explain what arrangements you are making/ have made and that you can contact the student to give them a time etc If you can’t book the student into a hotel then you need to decide how long the student/panther driver should wait before they are taken to,a member of staff’s houseor alternatively with agreement of the Boarding Team the Sick Bay at Milton Road. Travelodge Cambridge Leisure Park Regent Hotel Clifton Way Price Number Contact Hotel Address Hotels and Bed and Breakfasts Cambridge CB1 7DY 08719 846101 £45 - £90 41 Regent Street Cambridge CB2 1AB 01223 351470 £99 - £150 Gonville Hotel Gonville Place Cambridge CB1 1LY 01223 366611 £80 - £125 Royal Cambridge Trumpington Street Cambridge CB2 1PY 01223 351631 £100 - £125 Centennial Hotel 63-71 Hills Road Cambridge CB2 1PG 01223 314652 £95 - £105 Bridge Guest House 151 Hills Road Cambridge CB2 8RJ 01223 247942 £50 - £85 Milton Road Contact Information Title Surname First Address Home Tel Additional Tel 01223 395571 07557 391492 01223 395571 07557 391496 Name Mrs Liu Shully 227 Milton Cambridge Rd Mrs Garrod Yvonne 1XQ 227 Milton Rd CB4 Cambridge CB4 1XQ Boarding Handbook 2014/15 12 Staff Contact Information Title Surname First Name Address Dr Davies Julian 6 Stone Lane Meldreth Royston SG8 6N7 Home Tel Additional Tel 01223 864079 07766 141702 07920 802389 Miss Karen Lonsdale 2 Annesdale Mr Lassman Mark 50 Devonshire Road Mr Steve Tyler 147 Purbeck House Mr Roberts Andrew 170 Glenalmand Avenue Ely Purbeck Road Cambridge CB7 4BN 01353 669967 07584343942 Cambridge CB1 2BL 01223 529269 07796 286643 Cambridge CB2 8HZ 07747713595 07584233220 Cambridge CB2 8DH 07867 545953 07584 343943 Actions for Pandemics This document is drawn up with reference to the guideline document issued by HMG: Planning for a human influenza pandemic, which makes recommendations as to provision schools and colleges should already have made or be making if this has not yet been done, in the event of a pandemic. The guide is available on the following URL and should be read in conjunction with these recommendations. http://www.teachernet.gov.uk/_doc/13526/GuidanceforFEcolleges.pdf This document considers actions to take for prevention, management and recovery from the Swine Flu pandemic virus, should it enter our student/staff body. Prevention Our situation: 1. The majority of our students come from overseas, and their accommodation varies (host families, halls of residence, some private room/apartment rental). A small handful of local students travel in to college from their family homes. 2. Risk of spread among students and staff outside the college premises varies with levels of exposure: Students living at home are at no greater or lower risk of spreading a virus to other students or catching it from another student than other children in this country. Students living with host families have the same level of risk as home-dwelling children, unless they share the accommodation with other students who may be exposed in their turn. Boarding Handbook 2014/15 13 Students living in private rented accommodation are at slightly greater risk than those in (a) and (b) as they are most likely to be sharing accommodation with other students, and there is also the risk of lower standards of hygiene. Students living in Halls of Residence, and their supervisors, are at the highest risk of both contracting and spreading a flu virus as they are in frequent contact with many other students. The above risk assessments are relevant to staff too: the higher the exposure to other people, the greater the risk of contracting an infection. 3. Risk of spread in college: As the government guidelines point out, young people are the most efficient spreaders of virus infections, both because they congregate in schools, colleges, etc, and because they are not as fastidious about personal hygiene as older people. The highest likelihood of disease spread is in classrooms, studies or any other confined space where students congregate and where viral transmission through aerosols or skin contact is most probable. Preventive measures: The risk can be lowered by introducing a standardised and rigorously maintained regime: (a) Student Training: Call a student meeting, train all students in the basics of personal hygiene: * sneezing and blowing noses into tissues rather than handkerchiefs, and discarding the soiled tissues in appropriate receptacles; * washing hands thoroughly and frequently (viruses survive for up to 3 hours on human skin, and are transmitted through touch as well as being airborne); * using portable disinfectant hand-creams; * Fastidious toilet practice (washing hands, not leaving toilets un-flushed, etc). (b) Adult training: host families, parents and halls of residence supervisors to be alert for signs of feverishness /flu in their charges. If such symptoms arise, they should * keep the child home, * call the college to advise, * telephone but not visit their local health practice and describe their symptoms. Doctors are instructed to take the necessary steps, including assessment of whether to prescribe antiviral drugs (it is possible that a student may not be suffering from pandemic flu) (c) Classroom practice: Wherever possible, teachers and tutors should keep rooms in which they work well ventilated (open windows and doors, ensure a good through-draught of air. NB: Running fans in closed, airless rooms is counterproductive as this only helps to speed the spread of airborne viruses). Teachers should also try to ensure that students are seated as far apart as space allows. They should be alert for students not following personal hygiene standards or showing signs of illness, in which case the student should be sent or taken home, and the college advised. Actions as outlined in (b) should then be followed. Boarding Handbook 2014/15 14 Mitigation in the event of the virus entering our community: At a certain point it may become clear that our community has become infected. The decision to move to mitigation as opposed to prevention may be made by : The Principal, as a result of a threshold percentage of students and staff being absent due to illness, such that effective school activities are no longer deemed possible; A general instruction from HMG or the local authorities calling for institutions to move to mitigation management activities; Instructions by governmental medical instruments to move to mitigation. Boarding Handbook 2014/15 15 Section Two: Organisation and Management Boarding Handbook 2014/15 16 Organisation and age range of accommodation Accommodation of students provides an adequate separation of students by gender and age. Students in the boarding have access to shared washing and toilet facilities. These washing and toilet facilities are not inappropriately shared with members of the opposite gender or those of a significantly different age. Students staying in Milton Road boarding house must all be aged under 16 years at the start of their course. Sleeping areas have en-suite facilities and are shared by students of the same gender. Milton Road offers three controlled zones that are accessed by coded doors. The rest of the house facilities are shared; study, living room, games room and kitchen. The Accommodation Manager makes the placements at the start of the year and any issues with room allocations need to be made to her. Activities and Free Time Boarding students are encouraged to join sports teams and the College clubs. Abbey College offers a range of clubs that change from time to time but typically include football, basketball, badminton, chess, drama, bridge, debating and singing. Students are given information about events, facilities and attractions available to them and are encouraged to visit them independently. There are a number of sports facilities and gyms close to the College and students can sign up for a membership to them. Boarders are also invited and encouraged to attend trips on some weekends through the academic year. The boarders are also provided with films to watch in the boarding house. Boarders are able to access the internet in all school buildings during their free time. At induction they are asked to read, sign and agree to a usage policy. All students are encouraged to use the network facilities, including the Internet for tasks associated with their learning programmes. They are expected to demonstrate a responsible approach when using the resources and to show consideration for the other users. Boarders who are found to be in breach of the usage policy may have the privilege of usage withdrawn. Abbey College hopes to protect students from offensive, racist, obscene or indecent material, hacking, corruption of data and harassment while using the College network and internet. Student Consultation and Involvement The Boarding Team carry out weekly inspections of the students’ rooms and cover the following issues: Tidiness & cleanliness of the room (including shower room, kitchen and sleeping areas). Comments or messages from College staff regarding behaviour or performance at College during the week. Boarding Handbook 2014/15 17 Maintenance issues should be checked and updated if any are ongoing issues. Students should use the weekly inspections as an opportunity to raise any concerns, personal or regarding the accommodation. Students’ views and opinions should be taken into account when making arrangement for the provision of facilities and welfare. Students should contact the Boarding Team or the Accommodations Officer to express an opinion which will be taken seriously. A monthly house meeting is scheduled in which all students are expected to participate and encouraged to set the agenda. The school council is another way to get change to happen within the boarding house. The school council meets once a half term and students can attend or pass on thoughts through a student representative. Feedback forms are sent to all students once a term to share their opinion of the accommodation. The forms are completed during a personal tutor session and are collected and evaluated by the Accommodation Manager. Where possible and with reasonable requests, immediate action and steps will be taken to improve the living arrangements of a student. Personal tutors also discuss accommodation issues with the students directly as they occur. Each half term students are asked to fill in feedback forms to allow the Accommodations Manager and Personal tutor to monitor their wellbeing. Student Representatives Abbey College has a student council that has representatives from all areas of the student body; each year group and from all types of accommodation. Students are encouraged to select their representative. The student council meets with the Vice Principal Pastoral once every half term. The meeting is for the students to express their opinions in all areas of school life. The boarding students are encouraged to use this as an opportunity to talk about the meals provided, extracurricular activities and free time from the boarding house. There is a student support system called Here 4 You (H4U), which is made up of students who are studying in their second year at Abbey College. These students are recommended by Abbey staff. Students selected must have demonstrated a good approach to their studies, a caring and helpful nature and a willingness to allocate some of their free time to new supporting new students. Boarding students are introduced to a member of H4U on induction to Abbey College. Staff and Outside Support to Boarders The boarding students and all other students are supported throughout their time at Abbey College. All students are introduced to members of the Here 4 You students at the start of the term and can call upon their services for all aspects of settling into the college and the City. Each student is allocated a Personal Tutor whom they meet with once per week in a group setting. During this time the student can talk to their PT about problems and concerns, whether personal, Boarding Handbook 2014/15 18 academic or an administrative matter. They may also arrange to meet with their PT on a one-to-one basis. All staff are trained in child protection and can be approached by any student. The boarding students also have access to the Boarding Team. The Boarding Team are available to the students for all aspects of their personal development which where appropriate would be passed onto the relevant member of teaching or senior Abbey staff. The students are directed to contact people in the following way: Boarding Handbook 2014/15 19 Section Three: Welfare Boarding Handbook 2014/15 20 Medical Treatment and First Aid Anona Cram: Registered Nurse (NMC registration – checked annually by HR) First Aiders: The College has on site staff qualified to administer First Aid. Students who call in sick will initially be phoned by the Nurse (or in her absence a member of staff) who will assess the student and then take appropriate action. This may be a house visit by the Nurse or a member of staff who is First Aid qualified and an appointment with the students General Practitioner (GP). Woodlands Surgery (Bateman Street Cambridge) is where the College Nurse gets professional guidance and consultations as a large number of students are registered with this practice. Boarders are able to make medical appointments by themselves, however the College nurse is happy to arrange these for the students, and can accompany the student if required. Boarders are able to freely choose whether the see a male or female doctor. In the case or a serious accident or Medical Emergency 999 may be called for an ambulance. Addenbrookes Hospital, Cambridge has an Accident and Emergency department. Hospital appointments are generally made by referral from the students General Practitioner. Students have access to local dental and optical services as necessary. Each boarder is given a locker at the start of the year for securely storing valuables and their medication. On entry to the College the medical questionnaire form is completed by the parents and returned to the college before the student arrives. This includes signed parental permission for the administration of First Aid and appropriate non-prescriptive medication to boarders by the Nurse and to seek medical, dental or optical advice and treatment as required. All templates are found in Appendix 3. Any student with a pre-existing medical condition will meet the Nurse within the first week of term to agree on a Health Care Plan. Student health information will be shared with teachers, wardens and relevant staff. Records are kept of any First Aid etc--Information recorded is: Date, Student Surname, First name, Preferred name, Treatment/Medication, Reason for Administration Signature Student health records, illness, injury or accidents are recorded on the student medical cards which are kept securely by the Nurse. Boarding Handbook 2014/15 21 Medicines Policy Students with medical needs have the same rights of admission to Abbey College as other students. Most students will at some time have short term medical needs, perhaps entailing finishing a course of medicines such as antibiotics. Some students may need long term medical needs requiring them to take medicines on a long-term basis. Others may require medicines in particular circumstances, such as the emergency medical treatment for severe allergies and an asthma attack. All staff are trained to assist with the administration of an EPIPEN and JEXT pen which may be prescribed if a student has a severe allergy to an allergen. Children with medical needs will be identified prior to admission to the College on completion of the Health Medical questionnaire. Parents should provide full information about their childs medical needs including details on medicines their child needs. Parental written consent to the administration of medicines by appropriately trained staff will be obtained prior to admission to Abbey College. In all cases students with medical needs including those taking short and long term medicines will have an individual Health Care Plan which will help support them and the staff caring for them. The majority of students will be able to take responsibility to manage their own medicines and will keep them locked securely or on their person and should only be taken to college when essential. This is to include controlled drugs. Staff who has received appropriate training from health professionals may only need to supervise prescribed drugs only. Record keeping of prescribed medicines will be kept with the students Health Care Plan and recorded on the admiistaration of medicines record. Record keeping will be made by the College nurse and boarding staff. Staff are not permitted to give any non-prescribed drug to a student. The College Nurse has a Homely Remedy Protocol which allows her to offer simple non-prescribed medicines. These medicines are kept locked in a medicines cabinet in her clinical room. A student under 16 years should never be given aspirin-containining medicine unless prescribed by a doctor. No student under 16 years should be given prescribed medicines without their parent’s written consent. The following Medicines Policy forms are available: The Health Medical Questionnaire Boarding Handbook 2014/15 22 Parental Consent to administration of Medicines and Emergency treatment Healthcare Plan and record keeping Care of Ill Boarders Milton Road has a designated sick room. All bedrooms are shared so when a student is very ill they or their room mate can be isolated to the sick room. The College Nurse or a First Aider will visit regularly to assess the student and take appropriate action with referral to the GP/Hospital if necessary. 9am – 5pm The College Nurse 24 hours a day – Boarding Team The Boarding Team are First Aid qualified. Management of Health and Personal Problems Health issues including medical conditions, drug reactions and allergies are identified before students arrive on completion of the pre-arrival Medical questionnaire. Those students are given an appropriate Health Care Plan. Students with personal problems will be identified by the Boarding team, the Pastoral Team and Teaching staff. A Welfare plan will be drawn up by Vice Principal pastoral liaising with the appropriate teachers, parents, agents. All students in Milton Road will have all have a welfare plan as they are away from home for such an extended period in a different culture. Parental Contact We recommend all students get a cell phone at the start of the year to allow contact from parents at anytime given that time zone difference. Wireless internet is available in the study and students are recommended to use Skype to communicate with parents. The boarding house also has a phone line where parents can contact their students and leave message or speak to the students if required. Parents are welcome to visit the boarding house any time of year but they need to follow the rules within the house, health and safety and fire safety. Mail is not opened or censored. Big packages are requested to be sent to the school so the office can sign for them. The students will then be notified to pick up the package. The school communicates with parents on any issues which arise as well as having a open line of communication for any issues or concerns the parents have. Boarders are given access to help lines in their boarding handbook and on posters around the boarding house. Boarding Handbook 2014/15 23 Pocket Money and Care of Possessions Each student is provided with a single locker accessed by a key. Spare keys are kept by the Boarding Team. The lockers can be used to store passports, money and other valuables. The lockers are located in the office and can only be accessed when a member of staff is present. Each item stored in the locker is signed in to a book and signed out and must be signed by the warden and the student. The log book of items’ stored is kept by the Boarding Team and a duplicate copy is given to the student. Induction of New Boarders Boarding students have a dual induction programme during their first week at Abbey College. They have a school induction and a boarding induction. On arrival at the boarding house each student is met by eitherthe Boarding Team Accommodation Manager. Their initial arrival consists of a summary of: or the The rules (Boarding Booklet) Keys Fire procedure Internet access How to get to get to school (Map) Students then have a full induction into the boarding house at the end of the first week. The full induction is given by the Boarding Manager. The aim of the full induction is to ensure that the boarders are familiar with all aspects of life as a boarder. To do this the boarding booklet is used as a tool to ensure that all topics are covered; students are given the opportunity ask questions and familiarise themselves with boarding routines. Introduction of the Boarding Team in more detail and their role in the boarding house Support systems Summary of facilities at the boarding house The rules Keys Fire procedure Internet access How to get to get to school (Map) Cleaning and Maintenance Local amenities; hospital, police station, fire station, doctors, dentists, supermarkets, taxi firms, buses and rail links The Boarding Team and Accommodation Manager are aware that students can often feel homesick and nervous when they arrive; time is given to allow them to adjust before giving them too much information. The aim is to allow the students to begin to feel comfortable in their new environment when they are potentially dealing with jet-lag. In the first week of school they will also have an induction with the College Nurse. They will be taken to a General Practice to register and shown how to get to the doctors and the pharmacy. Boarding Handbook 2014/15 24 Section Four: Staffing Boarding Handbook 2014/15 25 Educational Guardians The school do not provide educational Guardians. These are gained either from the students agent or directly identified by the parents. Catering The Rather Good Catering Company is responsible for all aspects of catering for the boarding houses. There is a 3 week rotating evening menu that takes in seasonality of ingredients and availability of produce. Breakfast comprises of self-service cereals/ toast/ fruits/ yoghurt & other similar items. The caterers & chefs welcome feedback from students and look forward to creating the best possible menus for all. Fire Precautions and Drills Fire Safety 2000 Ltd is contracted by the Alpha Plus Group to carry out a Fire Risk Assessment of each of our buildings every year. The assessment of Milton Road was carried out on 9 March 2012 and the Fire Works required by the assessor are in hand by the contractors appointed by the Property Director, Alpha Plus Group, to deal with such matters. The required works are running to schedule. The building was inspected by the Cambridgeshire Fire & Rescue Service on 4 March 2011. The additional Fire Works required by the inspecting officer are in hand by the contractors appointed by the Property Director to deal with such matters. The required works are running to schedule. Fire Safety 2000 Ltd is contracted by the Alpha Plus Group to carry out Fire Training of all of our staff. One of the two resident wardens was trained in Fire Marshal duties on 14 January 2011, a few days after her appointment. The second warden is booked to attend the annual course for Fire Marshals at Alpha Plus Head Office. The emergency procedures for the building are set out in the school’s Fire Policy, the content of which embodies the advice of Fire Safety 2000 Ltd. The procedures are also posted on the notice boards in the building and set out in the Fire Marshal Log for the building. The procedures and log were inspected by the Cambridgeshire Fire & Rescue Service on 4 March 2011. The resident wardens have briefed the boarders on their responsibilities and the emergency evacuation procedures from the sleeping and living areas. Emergency drills are carried out during boarding time every term and the efficiency of the egress is noted in the Fire Marshal Log. The building was evacuated during boarding time in response to a false alarm on 23 March 2011. The Cambridgeshire Fire & Rescue Service attended the scene and was content with the emergency procedures and the efficiency of the egress. The emergency lighting, fire alarms and fire fighting equipment are tested in accordance with statutory requirements and full records are maintained. The fire fighting equipment is inspected and maintained by Chubb. The emergency lighting is inspected and maintained by Cromwell and alarms are inspected and maintained by Spy Alarms. The weekly and monthly checks of the alarms, emergency lighting and fire fighting equipment are carried out by a combination of the resident wardens, school caretakers, the Boarding Handbook 2014/15 26 Fire Officer and the Property & Maintenance Manager, Alpha Plus Group. The findings of the checks are entered in the Fire Marshal Log. All Fire Works are proceeding to schedule by specialist contractors appointed by the Property Director, Alpha Plus Group. There are no significant recommendations of the Cambridge Fire & Rescue Service outstanding There are no significant recommendations of Fire Safety 2000 Ltd outstanding. Fire Drills A fire drill is to be conducted in each building in every term. The drill in Milton Road is to be conducted during boarding time. The Fire Officer will arrange and execute the fire drills. It is the duty of all building occupants to evacuate the building in accordance with the directions given in this policy statement. It is the duty of the Fire Officer to maintain a record of all drills. Testing The College’s Fire Alarms and Emergency Lights are to be tested in accordance with statutory requirements. The Fire Officer will arrange the testing, which will ordinarily be carried out by the Fire Wardens and, in the case of Cambridge Place, by Cromwell Fire Ltd. The Maintenance & Premises Manager, Alpha Plus Group, will assist in the testing of the emergency lighting and the replacement of failed lights. The Fire Officer will arrange training for the Fire Wardens. It is the duty of the Fire Wardens to maintain a record of all checks. Response to Fire or other Immediate Threat to Security It is the duty of the person who discovers the emergency to act in response to that emergency without delay. The authority to invoke the emergency egress of a building in response to a Fire or other Immediate Threat to Security is vested in the person who discovers the emergency. No authority needs to be sought. Promulgation of the decision is the responsibility of the person who discovers the emergency. Boarding Handbook 2014/15 27 Site evacuation brought about by Fire or other Immediate Threat to Security The authority to evacuate a building in response to a Fire or other Immediate Threat to Security is vested in the person who discovers the emergency. It is the duty of the person who discovers the emergency to warn the other occupants of the building. The signal for evacuation is given by a combination of Fire Alarm and Voice. Summoning the Fire & Rescue Service The fire alarms in Station Road, Regent Terrace and Milton Road are connected to the Alarm Centre. The fire alarms in Cambridge Place and Glisson Road are not connected to the Alarm Centre. The Fire Wardens call the Fire & Rescue Service during the evacuation, when it is safe to do so. Site evacuation The evacuation of a building is conducted according to the routinely practised Fire Drills, irrespective of whether the required egress is the consequence of Fire or other Immediate Threat to Security. The arrangements for Fire Drills and Actual Incidents are laid down in the Abbey College Cambridge Fire Orders. The Fire Wardens in each building take charge of the egress. The occupants of the building assemble at the designated assembly point for the building(s) concerned. The Class Teachers take the roll calls for the students in their charge. The Milton Road Fire Wardens take the roll call for the students in their charge. The Assistant Fire Wardens take the roll calls for the staff and visitors on site. The Assembly Point Coordinator completes and affirms the roll call. The Building Fire Warden decides the next action to be taken. The Principal or Acting Principal will decide if the incident needs to be reported to Head Office, wider stakeholders and, if necessary, the media. It is the duty of the College’s Fire Officer to ensure that the Fire Wardens are properly trained. Examples of when immediate egress is necessary: Fire or Suspicion of Fire Spillage of dangerous chemicals in a Chemistry Laboratory Major fault in the electrical supplies to a building Boarding Handbook 2014/15 28 General mobilisation of safety, first aid or evacuation-assistance teams The Building Fire Wardens and First Aid Teams are deployed in all cases of evacuation brought about by Fire or other Immediate Threat to Security. The mobilisation of the First Aid Teams occurs automatically, in parallel with the deployment of the Fire Teams. The business of the First Aid Teams is routinely practised at the same time as the routinely practised Fire Drills, irrespective of whether the required egress is the consequence of Fire or other Immediate Threat to Security. It is the duty of the College’s Fire Officer to ensure that the Fire Teams are properly trained. It is the duty of the College’s Health & Safety at Work Officer to ensure that the First Aid Teams are properly trained. The College has not established specialist safety or evacuation-assistance teams. Such business lies solely and properly in the province of the Fire & Rescue Service, Paramedics and Constabulary. Mobilisation of first aid teams consequent upon injury or illness. The First Aid Teams are deployed in all cases of injury or illness. It is the duty of the person who discovers the injury or illness to summons assistance from the First Aid Teams. Site evacuation brought about by Fire or other Immediate Threat to Security It is the duty of the Fire Warden to account for all personnel in the building at the time of egress. The Fire Wardens are assisted in this task as follows: For students: Class Teacher, using their class registers; For staff: Assembly Point Coordinator; For visitors and contractors: Assembly Point Coordinator and the General Office. Brief to be delivered to all staff and students It is the duty of all staff and students to familiarise themselves with the blue information signs posted in each room detailing the fire evacuation procedure. If you discover fire: sound the alarm by breaking the glass on the nearest call point. The building Fire Marshals will conduct the emergency egress of the building. On hearing the fire alarm, all occupants must evacuate the building through the nearest Fire Exit, which are denoted by green signs. The route to the nearest Fire Exit is shown by a green sign with an arrow. The signs may carry the words, ‘Fire Exit’, ‘Exit’ or an icon of a person exiting a door. Bags, coats and other personal items must not be taken. Teachers must take their Lesson Attendance Booklet. Staff must be aware that college visitors may not be familiar with the emergency evacuation procedure and staff should therefore assist such visitors during the evacuation Fire Marshals and Deputy Fire Marshals ensure complete building evacuation by carrying out a building search prior to exiting. Boarding Handbook 2014/15 29 On exiting the building all occupants assemble at the Fire Assembly Point. Teachers register their class using their Lesson Attendance Books at the Fire Assembly Point and inform the Assembly Point Coordinator whether all students registered as present in the lesson are present at the Fire Assembly Point. The Fire Marshal then informs the General Office. Do not return into to the building until the Fire Officer gives clearance. Caught in Smoke Do not try to run through smoke. If you encounter smoke, either turn back and escape through an alternate escape route; alternatively, crawl to escape and use the Emergency Lights to guide you. Use of Fire Extinguishers Fire extinguishers are tools for use to enable occupants to exit a building. They are not to be used to attempt to extinguish a fire if all building occupants have exited. Location of Fire Exits, Fire Call Points, Fire Extinguishers and Fire Assembly Points Milton Road Fire Assembly Point Floor Ground Floor First Floor Front of building outside gate Fire Exits Call Points Main front door Rear fire exit Conservatory fire door Next to main front door Next to rear fire exit Next to conservatory fire door Main front door Rear fire exit Conservatory fire door Next to main front door Next to rear fire exit Next to conservatory fire door Upstairs landing Fire Extinguishers See building chart Testing of Fire Alarms & Emergency Lighting Other Buildings The building Lead Fire Warden and/ or Caretakers are responsible for carrying out the periodic, statutory checks of the fire alarm and emergency lighting in the College’s other buildings. The Maintenance & Premises Manager, Alpha Plus Group, will assist in the testing of the emergency lighting and the replacement of failed lights. Boarding Handbook 2014/15 30 Fire Egress Routes – 227 Milton Road Boarding Handbook 2014/15 31 Onerous Demands on boarders Due to the length of the day no further demands are made on the students. The Boarding Team are able to monitor the amount of work students are doing and they feedback to the Personal tutors or accommodation officer if they feel any students is working beyond their limits. Accommodation of Children other than Pupils Abbey College Cambridge does not allow children other than pupils to stay in the accommodation. High Risk Activities and Risk Assessments The school’s educational and recreational activities are competently supervised; they take place with appropriate safety measures, in accordance with the guidelines laid down by the Alpha Plus Group. The leader of visits and activities is obliged to submit a detailed proposal in advance of the visit or activity. The proposal must be accompanied by a detailed risk assessment. The school’s Educational Visits Coordinator (Andrea Joyce), is responsible for scrutinising both the administrative arrangements and the risk assessment for the proposed activity. He has received appropriate training given by Alpha Plus Group. A log of educational visits and recreational activities is maintained at T:\\Trips. Parental permission is obtained for all educational visits and recreational activities. The exchange of correspondence is held on the students’ files. Additional permission is sought for overseas visits and adventurous activities. There have been no overseas trips or adventurous activities to date; none are presently planned. For any future visit to a centre providing activities requiring licensing under the Adventurous Activities Licensing Regulations, a prior check will be made to ensure that the centre is so licensed. Additional training will be sought for group leaders assigned to overseas visits; moreover, the supervision and conduct of adventurous activities will be awarded to competent organisations only. The in-school sports programme and after-school sports and recreational clubs are supervised by staff competent in the activity. The curriculum does not include high risk activities. Supervision of Boarders Milton Road is staffed by two members of the Boarding Team. They are responsible for the day to day running of the house,the activities in the weekday evenings and weekend cover. Extra lessons are also timetabled over the weekend to help the student who is struggling, to extend the most able and also to provide additional learning. Boarding Handbook 2014/15 32 There is typically a 2:10 ratio staff:student and there is always one member of the Boarding Team on site. The Staff roster is located in Milton Road kitchen and identifies the staff member on duty. Certain times of the day there may be more than one staff member available to contact. Staff and student lists are created at the beginning of the year with student contact details and family information. The boarding house operated full time from 25th of August through to 1st July. It is expected that students do not stay beyond these dates. If the Boarding Team are away cover will be provided to make sure that the number of staff is acceptable. Supervision for Boarders leaving the site Boarders at Milton Road take a taxi directly to school in the morning. The Boarding Team are on duty untill the students leave and Panther Taxi (refer to section below) are responsible for the safe arrival. Boarders are only allowed to leave Milton Road with permission of the Boarding Team and having filled in the signing in/out book. Students must leave information such as where are they going, with whom and what times are they are planning to return. The Boarding Team have the student’s mobile phone numbers and will start to track the students one hour after the time they thought they would be back. Night supervision of Boarding houses The Boarding Team sleep in the boarding house over night. There will be occasions when one member of the team will be off the premises for the night but this will not be the normal. There is a rota in the kitchen which details who is responsible for the night duty. The Boarding Team’s rooms are just up from the student’s bedroom so it is easy for students to gain help at night. All students have access to the Boarding Team mobile phone numbers for 24 hour contact . If students are unwell in the night they should notify the Boarding Team immediately. The night duty involves making sure all students are in their rooms at curfew. If any student is missing from the house at 11pm the Missing students policy is followed. After 11pm and when all the students are in their own rooms the alarms are set. This means that opening doors will cause an alarm to be sounded in the upstairs office, alerting Wardens of any disturbance. Boarding Handbook 2014/15 33 Section Five: Premises Boarding Handbook 2014/15 34 Boarding Accommodation Boarding Handbook 2014/15 35 Access to and security of accommodation Access to Milton Road is for Boarders and the Boarding Team only and some designated staff members; cleaner and Accommodation Manager. Access is via a key and pin code entry security system and the following Premises and Security policy is followed for visitors. Premises & Security Policy 2012 1. Aim Our aim in Abbey College Cambridge is to provide a safe and secure environment for our pupils and visitors. Our Security Policy ensures that we have in place effective procedures to enable us to achieve this aim and covers both indoor and outdoor parts of the School premises. 2. Roles and Responsibilities 2.1 Role of the Principal The Principal has overall responsibility for security. The Principal will be responsible for implementing the security policy. The Principal will be responsible for ensuring that:• All staff appreciates the importance of security and understands the College policy and their responsibilities. • Staff training needs are kept under review and training is carried out as needed. • Parents are informed of security issues for students aged under 16 at a four sited College and Milton Road. • Encouraged all to adhere to any School security procedures. • Formal risk assessments are conducted on an annual basis and as and when circumstances change, to ensure that security arrangements are still valid. The Principal may designate a named member of staff to carry out these checks on his behalf. • Routine security checks are carried out on an on-going basis. The Principal may designate a named member of staff to carry out these checks on his behalf. • Termly reports are presented to the Health and Safety Committe for review. • All crimes are reported to the Police. 2.2 Role of the Staff • All staff at the School are to take a shared responsibility to ensure the security policy is implemented. 3. Security of Pupils, Staff and Visitors 3.1 Staff • All staff must challenge visitors who are not wearing visitor badges. Boarding Handbook 2014/15 36 3.2 Visitors • • • • • • • • • All school buildings including the boarding house have security keypad access as well as the side gate for accessing the rear of the property. All visitors to the School must have appointments with specific members of staff, or they will not be allowed to enter the buildings. However if the staff member that an unexpected visitor would like to see is free they will be welcomed. Visitors will be met at the door and escorted through the College/Boarding house by a member of staff. All visitors, including contractors, will be asked to sign the visitor book, indicate their arrival time and wear the visitor badge that is issued to them. The staff will be responsible for their visitor’s understanding of the Health & Safety and Fire arrangements. When the visitor signs the visitor book, they are signing to state that they have understood and will adhere to the Health and Safety Information provided to them during their visit. The visitor will wait in College office until they are collected by the member of staff they are meeting. When they have been collected by the member of staff, that member of staff is responsible for them during their time in the School and must ensure that their visitors sign out (including their departure time) and hand back their visitor badge when their business is concluded. All visiting staff from other locations will follow the visitor’s security procedure as stated above. Visitors must not be allowed access to any residential area without the authorisation of the Accommodation Officer or on duty warden. This procedure does not apply to visitors attending school events, coaches/students of visiting teams or parents/guardians/agents visiting sons/daughters by arrangements with the school. 3.3 Parents • • All parents/guardians and agents are to be reminded of the security policy in place on a regular basis. Staff who have arranged meetings with parents/guardians/agents are responsible for those parents whilst they are on the School premises and must ensure that they are escorted at all times, whilst they are on site. 3.4 Outside the School All staff must challenge unidentified visitors who are found on the College premise. 3.5 Weekend Leave – Boarders Parents must inform the Boarding Manager five days in advance if they would like their child to have a weekend leave. Consent, information of the person looking after the students and the arrangements need to be submitted on an official form. We will not release your child to anyone without these forms filled in. 4. Security of Equipment and Personal Property 4.1 Inside the School Buildings All expensive, portable equipment is to be marked as Abbey College Cambridge (ACC). This is the responsibility of designated members of staff at the College. All valuable and recognisable equipment should be photographed. Some buildings are covered by intruder alarms. Such intruder alarm system is to be in operation when the College is closed. Boarding Handbook 2014/15 37 Members of staff are to be responsible for returning equipment to their designated secure location. Members of staff are not allowed to take College equipment home without the prior written permission of the Principal. If such permission has been granted for a specific duration/project, they are to ensure that they sign-out the equipment and leave a record with the Principal. All cash is stored in the safe 4.2 Personal Property All pupils are discouraged from bringing unnecessary valuable equipment into the School. Found property will be kept in the College until claimed. Items not claimed will be disposed of after a period of two months. All claimed property must be signed for. The College will not be held responsible for the loss, theft or damage to property belonging to pupils, staff or visitors. Each student is given a locker to store their personal items of significant value which they do not want to store in their room. The Boarding Manager must make students aware of such policy and encourage they obtain insurance. Study Provision Students at Milton Road have access to the study from 7am – curfew. The study centre provides students with a room away from distractions. While at school students have time where they also have supervised study with a member of staff who can help them at the end of their day. The boarding house is wireless so internet and learning platform can be used in the study. Extra tuition can be provided if the student is struggling or request it. Toilet and Washing Provision Boarders are provided with an en-suite which they share with their roommate. It has a toilet, washbasin and shower. Bathrooms are provided with bath mat, soap and toilet paper. The students are required to bring their own towels however the school can provide these if they student is unable to make this arrangement. The Boarding Team and visitors have separate toilet facilities which students are not allowed access to. Changing Facilities Students are not required to change at school. During sports lesson centres are hired with adequate changing facilities. They may use the bathrooms at school if they would like to. The school bathrooms are separated for males and females and have individual cubicles for privacy. Boarding Handbook 2014/15 38 Recreation Areas Milton Road has a large back garden for students to use for sports and leisure. There are also local facilities which students are able to use and the school provides coaches and training during the week. Station Road also has an all weather surface sports area for the students to use at lunch and afterschool. Milton Road also has a TV lounge and games room. Safety Hazards and Risk Assessment The school has no need of off-site short-stay accommodation for any of its boarders, excepting for those boarders who are temporarily accommodated in host families. The suitability and safety of such accommodation is checked by the school before first use and periodically while the accommodation is in use. Boarders are sometimes temporarily accommodated with host families. In these circumstances the school places the boarders with families that are known to the school and for which records are kept. Boarders are sometimes required to stay overnight at universities during university interviews; they are also sometimes required to stay overnight at universities during the Olympiad competitions. In such circumstances, the school ensures that the accommodation is arranged by the universities and is both appropriate and properly supervised. Health and Safety The Health & Safety procedures followed by the school are laid down in the Alpha Plus Health & Safety at Work System. The school’s risk assessment policies and procedures follow the standards required by the Alpha Plus Health & Safety System. The school’s record of achievement against the System is audited by Law at Work, the contractor appointed by the Alpha Plus Group to deal with such matters. Law at Work inspected the school’s progress against the System on 18 November 2010. The inspecting officer made no adverse observations. The next audit is scheduled for 22 June 2011. The register of risk assessments and the log of accidents are maintained by the school’s Health & Safety at Work Officer. The register and log are monitored continuously; they are laid before the school’s Health & Safety Committee on two occasions each year. Law at Work attend at least one of these meetings. Action is routinely taken to improve the management of risks. This covers the risks associated with laboratory work and educational visits; it also covers the work undertaken by cleaners, porters and contractors. The indoor and outdoor areas used by or accessible to the boarders are free from reasonably avoided safety hazards The fixed electrical wiring was checked by E Tech Southern Ltd on 23 December 2010 and a certificate of testing issued. The portable electrical appliances were tested by PAT Safe Ltd on 23 February 2011 and a certificate of testing issued. The windows on the upper floor are either behind locked doors (eg the windows in the wardens’ rooms) or else are fitted with locks and kept permanently locked (with the keys in the possession of the wardens). Boarding Handbook 2014/15 39 The windows throughout the house are manufactured from safety glass that meets the British Standard for boarding accommodation. There are no significant hazards to the safety of boarders in the indoor and outdoor recreational areas. Hazardous equipment and plant are kept under local key, both inside and outside the building. The borders are instructed in road safety and the dangers from traffic in their journeys between the boarding house and the school teaching buildings. The areas within the boarding house that are out of bounds to boarders are locked. The school’s Health & Safety policy is available to all staff. The minutes of the Health & Safety Committee meetings and the record of all Health & Safety events are posted on the notice boards. First Aid Training First Aid is an emergency treatment given to an injured or unwell person. Arrangements Abbey College Cambridge has established First Aid arrangements in compliance with current Health & Safety at Work legislation and the additional guidance issued by the Department for Education, with particular regard to the publication Guidance on First Aid for Schools. The arrangements ensure that First Aid is available to employees, students, visitors and other persons visiting the College’s premises. The arrangements extend to members of the College when they are away from the College on organised educational visits. The College has obligations under the Health & Safety at Work Act (1974) and the Health & Safety (First Aid) Regulations (1981) and associated laws. It has a duty to take steps to ensure the health and safety of its staff and students. It has a duty to ensure that visitors, contractors and other people are not put at risk by its activities or the condition of its buildings and equipment. This statement explains the College’s organisation and arrangements for identifying and controlling the hazards and risks faced by staff, students and other people, such as visitors and contractors. This statement relates to Abbey College Cambridge’s activities, buildings and equipment at the following locations: Station Road Glisson Road 3 Glisson Road 5 Cambridge Place Regent Terrace Norman House The Courtyard Milton Road Purbeck House Tripos Court The statement also relates to members of the College when they are away from the College on organised educational visits. Boarding Handbook 2014/15 40 Aims & Objectives The College aims to put in place management structures and working practices that provide proper control of the health and safety hazards and risks arising from the College’s activities. to ensure First Aid provision is available at all times while people are on the College’s premises and when members of the College are away from the College’s premises on organised educational visits to provide sufficient numbers of qualified persons trained to administer First Aid to provide sufficient and appropriate First Aid resources to ensure compliance with relevant legislation to identify the hazards that exist on the College's premises and take appropriate action to eliminate them to keep accident records and to report to Health & Safety Executive as required by legislation The College undertakes: to consult with staff, students and others on matters affecting their health and safety to provide and maintain safe plant and equipment to ensure safe handling and use of substances to provide information and guidance for staff, students, visitors, contractors and other people to ensure that staff and students are competent to perform their tasks to prevent accidents and cases of ill health due to work to maintain healthy and safe working conditions to review and revise this policy statement at intervals of not more than 12 months All members of the College have a responsibility for their personal safety and the safety of others. Staff and students undertake: to co-operate on all Fire, Health & Safety and First Aid matters to use practices and equipment provided to safeguard their health and safety to take care of their own health and safety to report matters of concern to the Health & Safety Officer, the College Nurse, or the Health & Safety Committee to familiarise themselves with the College’s Fire procedures to familiarise themselves with the Health & Safety procedures laid down in the College’s Staff and Students Handbooks, together with the Health & Safety, Fire and First Aid notices displayed throughout the College Members of staff in charge of an educational visit must familiarise themselves on medical information on participating students, including details of any medication requirements and appropriate emergency contact details prior to the activity taking place. Responsibilities & Organisation The Principal has overall responsibility for the health and safety of the College’s community. Boarding Handbook 2014/15 41 The Business Director is the College’s Health & Safety at Work Officer and has day-to-day delegated responsibility for First Aid. He carries out these duties with the assistance of the College Nurse, the Health & Safety Committee and the Vice Principal (Pastoral). It is the duty of the Principal to establish a Health & Safety at Work Committee and to ensure that the College’s Health & Safety at Work Officer publishes a robust Health & Safety Policy and that the policy is carried out. The H&S Committee is to meet annually to review H&S risks. Consultation with employees takes place annually as an agenda item at a general staff meeting. Briefing and Instruction It is the duty of the Principal to ensure that all new staff and new students are briefed in detail on their responsibilities with respect to Fire, other Immediate Threats to Security, and Health & Safety policy and practice. It is also the duty of the Principal to ensure that all staff, students, visitors and contractors are routinely briefed on the College’s Fire Procedures, response to Immediate Threats to Security and Health & Safety at Work policy and practice. A Health & Safety Law poster is to be displayed on a notice board in each of the College’s teaching buildings. A copy of the minutes of meetings of the H&S Committee is to be displayed on a notice board in each of the College’s teaching buildings. Copies of the College First Aid Policy are available in the Staff Handbook. The membership of the first aid teams is promulgated on notices in each building. First Aid Training First Aiders are required to hold a valid certificate of competence issued by a recognised body and undergo regular retraining as necessary to ensure their knowledge is current and their certificates in date. It is the duty of the First Aid Officer, assisted by the college nurse to arrange appropriate statutory training in First Aid as required by changes of staff. Accommodation for sick pupils Milton Road has a designated sick bay to look after students who are ill. Students normally share a room, however if one student comes down with illness they will be moved into the sickbay till they recover. This prevents the unwanted spread of sickness and allows the student to be closer to the Boarding Team to raise help. Where a sick student requires sole use of a bathroom their room mate may be required to sleep in the sick bay. The school nurse will visit those sick students at their accommodation if they are too unwell to travel to school. Boarding Handbook 2014/15 42 Laundry Sheets, duvet covers, pillowcases and bath mats are all cleaned by Swiss Laundry once a week. Students are taught how to use the washing machines at the start of the year. The College provides washing powder/liquid for the machines and the students are allowed to wash their clothes. Boarding Handbook 2014/15 43 Stationery and personal items Stationary and a small number of personal items are available from the office. Below is a price list of the items sold in school Student Stationary list: Rubber ended pencil 30p each Black biro 20p each Colouring pencils(pre-order) £3.50 x 12 Colouring pens (pre-order) £4.50 x 12 A4 lined refill pad x 100 pages £3.00 A4 graph paper 2, 10 & 20mm x 50 pages £4.50 Oxford Maths Set £4.50 Storage Tin Includes: 150mm ruler, 10mm stencils, mini pencil, compass, 180° protractor, 45° and 60° set squares, timetable fact sheet, sharpener and eraser. Scientific Calculator (pre-order) £6.00 Student Toiletry list: Shampoo - 30ml 30p each Conditioner - 30ml 30p each Shower Gel - 30ml 30p each Small Hand Soap 10p each Hand and Body Lotion - 30ml 30p each Female Deodorant - 35ml 80p each Male Deodorant - 35ml 80p each Sanitary Towels x 12 £1.00 Lodgings (Long Stay) Students have the option of living in long term accommodation in a family environment. All host families are carefully selected and monitored. Before a family is selected for use or placement of a student is made with them they are asked to complete a general information form and are visited and interviewed by the Accommodation Officer and all people over 18 living in the house must then have satisfactory CRB clearance. The families are also asked to sign and agree to terms and conditions for becoming a host family. Visits are then carried out annually to check that the house and family are still suitable. All families who are interested in caring for students are provided with guidelines on welfare of students. The Boarding Manager is responsible for overseeing CSAS in lodgings and the provision of their care. Boarding Handbook 2014/15 44 List of Policy and Documents# Staff handbook, Boarding House Policy book and Hard copies to be given to inspectors Milton Road Handbook Statement of the schools boarding principles Accommodation Policies and procedures and practices Anti Bullying policy Staff handbook Child Protection Policy Staff handbook Requirements for staff to report concerns or Staff Handbook allegations of risk of harm to pupil Discipline (Rewards, punishments, Restraint) Staff handbook Boarding Handbook for students guidance Complaints procedure Accommodation Policies and procedures Parental Complaints Staff handbook Website Students complaints Milton Road Handbook for students guidance Enabling pupils to take problems or concerns to Accommodation Policies and procedures any member of staff Staff handbook Job description staff members Provisions for pupils with particular religious, Accommodation Policies and procedures dietary, language or cultural needs Website Response to alcohol, smoking and substance Accommodation Policies and procedures abuse Staff handbook Student Handbook Plans for foreseeable crises Accommodation Policies and procedures Staff induction, training, and development Accommodation Policies and procedures programme Staff handbook CPD register Staff disciplinary, grievance and whistle Staff handbook blowing procedures 'Policy on the Disclosure of Malpractice' Supervision of ancillary, contract and Accommodation Policies and procedures unchecked staff Protocol for provisions of non prescription Accommodation Policies and procedures medication to boarders Medicine Policy Folder Boarding Handbook 2014/15 45 Key written information for new boarders Milton Road handbook Student Handbook Job description for staff with boarding duties Accommodation Policies and procedures Contracts of staff and job description Safety and supervision on school journeys Appendix Accommodation Policies and Procedures Health and Safety/ Risk Assessment folders Access to school premises by people outside the Accommodation Policies and procedures school To be added to staff Handbook 2011-2012 Pupil access to risk areas of school building and Appendix Accommodation Policies and grounds Procedures Health and Safety/ Risk Assessment folders Health and Safety policy Policy on pupil access to a person independent Accommodation Policies and Procedures Staff handbook Anona Cram – school nurse to the school staff group Clarification of whether any educational Accommodation Policies and procedures guardians or lodgings are arranged by the school or parent Agreement with any adult providing lodgings Accommodation Policies and procedures to pupil Guidance on welfare to host families Information sheets for host families. accommodating pupils on behalf of the school Boarding Handbook 2014/15 46 Appendix One: Risk Assessments Risk Assessment for CSAS at Abbey College Transport to and from school Abbey College has students lodging with families in Cambridge who use the local buses and taxis to get to and from school. Some students also use bicycles. While travelling to and from school by any means, students must have signed and agreed to follow the code of conduct A: General Risk Assessment for students using the local buses, Taxi Company or cycling to school. Location Cambridge Date Ongoing Activity Using taxis, buses and bicycles Persons at Risk Students Risk Likelihood Severity Risk Risk mitigating measures Rating Using Taxis Students Low Low Low getting lost Late taxis Taxi drivers are given the address to pick up from and to take students to Medium Low Low Students are advised to wait inside the building they are being picked up from Passersby Low Low Low Students are advised to get straight into the taxi The driver Low Low Low Students are advised to use Panther Taxis. All drivers for this company are holders of Enhanced CRB checks and are the company used for account bookings by Abbey College Road traffic Low Low Low Students advised to always wear a seat belt. Low Low Low Students advised to check for bikes passing the accidents Cyclists car when opening the door to enter or exit the taxi Using Buses Students Low Low Low getting lost Students are advised of the bus route needed to get to and from their accommodation to school and a bus timetable Late buses High Low Low Students are advised to stay at the bus stop Getting on Low Low Low Students advised to allow other passengers to the bus disembark before getting on and to ask the bus driver if they are not sure what stop to get off at Boarding Handbook 2014/15 47 Road traffic Low Low Low accidents The driver Students advised to hold on to the rail on the seat in front and to obey the rule of being on the bus Low Low Low Students told not to distract the driver whilst the bus is in motion Other bus Low Low Low users Students advised to not talk to or make eye contact with other passengers and where possible to sit in an empty seat Getting off Low Low Low the bus Students advised to look carefully for the stop they need to get off at, to press the bell to stop the bus in good time, to wait for the bus to come to a full stop before standing and disembarking Using Bicycles Students Low Low Low Students have maps and are shown the route Low Low Low Students advised of the highway code and to use getting lost Busy roads cycle paths as much as possible Pedestrians Low Low Low Students advised not to cycle on the pavement Using bikes Low Low Low Students advised to use lights and high visibility in the dark Accidents clothing Low Low Low Students advised to take care in icy or slippery conditions and to wear a helmet Contact details for Reception +44 (0) 1223 578280 Local GP Woodlands Surgery (01223 697600) Hospital with A&E Addenbrookes Hospital (contact via 999) Panther Taxis 01223 715715 Appendices Code of Conduct 1. 2. 3. 4. 5. 6. 7. 8. 9. Students must act with the same level of maturity and responsibility as they would do with a teacher present. Students must not break the law. Students must contact the school immediately if lost or in danger or trouble. Students must have had the safety tour run and understand how risks are reduced by sensible attitudes. Students must not listen to music or use the phone while using any method of transport. Students must not confront or engage in antisocial behaviour, and should contact the school immediately if faced with a situation that is getting out of control. Students must confirm with their Houseparent or Host Family what time they will be back. Students must follow the Green Cross Code. Students who break the trust of the school will not be allowed to use the buses or bicycles, only taxis booked by the school. Boarding Handbook 2014/15 48 I understand the code of conduct I have taken the tour where the possible risks have been explained to me I feel confident that I can be trusted I feel confident that I will take responsibility for reducing risks Signed___________________________________________________ NAME OF STUDENT Signed___________________________________________________Boarding Manager Boarding Handbook 2014/15 49 Risk Assessment for CSAS at Abbey College Section One: Students walking from building to building during school hours in Cambridge Abbey College has five buildings located between the Rail Station and the City Centre. They are within ten minutes of each other alongside a busy road of traffic and commerce. Students will earn the right to have some free time after school (3:45-5:15pm), and have safe areas they are allowed to visit in groups of three: City Centre shops up to, and not beyond the river Parkers Piece green area during daylight Students are not allowed along Mill Road, the Station or along the river without supervision During these visits, students must have signed and agreed to follow the code of conduct A: General Risk Assessment for students walking between buildings. Location Date Activity Persons at Risk Risk Cambridge Ongoing Walking between school buildings Students Likelihood Severity Risk Risk mitigating measures Rating Between Buildings: Norman House, Station Road, Cambridge Place, Regents Terrace, Glisson Road Students getting Low Low Low A detailed tour of the route and map, lost including an emergency phone number card and phone numbers programmed into Students’ phones. Car parks Low Low Low Students advised on how to safely walk alongside parked/moving cars. Driveways Low Low Low Students advised on how to safely walk alongside moving cars. Alleyways Low Low Low Students advised not to enter alleyways. Busy roads Low Low Low Students advised to keep off the roads and to pay attention at all times. One way streets Low Low Low Students advised on the Green Cross Code and to look both ways, even if on a one-way street. Streets without Low Low Low Students advised on the Green Cross Code. pedestrian crossings Cars and buses Low Low Low Students advised not to walk too close to the road, and to watch for traffic at all times. Bikes Low Low Low Students advised to watch for bikes on the pavement as well as the road. Bus stops Low Low Low Students advised not to push through Boarding Handbook 2014/15 50 Pubs Low Low Low Shops Low Low Low Passers by Low Low Low Road works Mobile phones and technology Low Low Low Low Low Low Fences Low Low Low Horseplay Low Low Low Private property Low Low Low Traffic Lights approaching Regent Terrace – jaywalkers and blind spots Steps leading to private housing Low Low Low Low Low Low Alleyway approaching Regent Terrace Small pavement leading to Regent Terrace Park Low Low Low Low Low Low Low Low Low Wintertime and visibility Low Low Low groups waiting for a bus, and to keep well away from the road. Students are forbidden to enter pubs or engage in conversations with people in pubs. Students made aware of the legal age for entering pubs. When walking past pubs students are not allowed to enter, or touch bottles or drinks in beer gardens or left on windowsills. Students should not enter shops between lessons and should use the school shop for supplies. Students advised to avoid talking to passersby, avoid eye contact and be aware of stranger-danger. Students advised to keep personal belongings close to them at all times, and not carry about with them anything of value. Students advised to pay attention to signs. Students should not use mobile phones or listen to music while walking along busy roads. Students advised not to push or jostle with each other while walking along the road. Fences can have spikes, so students advised to take extra care. Students are forbidden to playfight in and around the school premises, particularly in public. Students are advised not to enter any building other than the school buildings under any circumstances. Students are advised that traffic lights must be obeyed, even if other pedestrians are not following the Green Cross Code. Students advised of blind spots. Students are forbidden to enter any private housing and not to use steps that lead to any premises. Students are advised to take care, and students must not walk alone from building to building. Students advised to walk in single file. Students are forbidden to enter the park between lessons. Students are advised to take care, and students must not walk alone from building to building. Boarding Handbook 2014/15 51 Contact details for Reception Local GP Hospital with A&E +44 (0) 1223 578280 Woodlands Surgery (01223 697600) Addenbrookes Hospital (contact via 999) Appendices Code of Conduct 10. Students must act with the same level of maturity and responsibility as they would do with a teacher present. 11. Students must not break the law. 12. Students must contact the school immediately if lost or in danger or trouble. 13. Students must have had the safety tour run and understand how risks are reduced by sensible attitudes. 14. Students must not listen to music or use the phone while walking along busy streets. 15. Students must not confront or engage in antisocial behaviour, and should contact the school immediately if faced with a situation that is getting out of control. 16. Students who wish to join after-school clubs must agree on appropriate transport home with the Boarding Manager. 17. Students must follow the Green Cross Code. 18. Students who break the trust of the school will not be allowed free-time with their friends and will be set a detention. Parents will be contacted. I understand the code of conduct I have taken the tour where the possible risks have been explained to me I feel confident that I can be trusted I feel confident that I will take responsibility for reducing risks Signed___________________________________________________ NAME OF STUDENT Signed___________________________________________________ Head of Year Boarding Handbook 2014/15 52 Risk Assessment for CSAS at Abbey College Section Two: Students walking from the boarding house on Milton Road to the local shops on Milton Road and free time. Abbey College has one boarding house located on a busy commuter road in the centre of Cambridge. Students can have one night out a week and one day at the weekend for free time (Wednesdays 5:30pm to 8:00pm and Saturdays 9:00am to 6:00pm) Students will earn the right to have some free time after school (6:30pm-8:30pm Monday to Friday, and Sunday – at the Houseparent and or Weekend Activity Managers discretion), and have safe areas they are allowed to visit in groups of three: The Co-operative, the Dentist, the Pharmacy, the bike shop, the Fish and Chip takeaway and the Chinese takeaway, the city centre but not beyond the river During these visits, students must have signed and agreed to follow the code of conduct A: General Risk Assessment for students walking between to local shops on Milton Road. Location Cambridge Date Ongoing Activity Walking to local shops and visiting the City Centre Persons at Risk Risk Students Likelihood Severity Risk Risk mitigating measures Rating Between Buildings: 227 Milton Road and the local shops on Milton Road Students Low Low Low getting lost A detailed tour of the route and map, including an emergency phone number card and phone numbers programmed into Students’ phones. Driveways Low Low Low Students advised on how to safely walk alongside parked/moving cars. Joining Low Low Low Pathway Students advised to look left and right before stepping onto the path alongside house Cycle path Medium Low Low Students advised to look carefully for bikes using the cycle path Neighbours Low Low Low Students are told not to speak to anyone from the property on either side of 227 Milton Road or enter their property Busy road Low Low Low Students advised to keep off the roads and to pay attention at all times Using the Low Low Low Students advised to walk in single file on the the Boarding Handbook 2014/15 53 pathway Driveways pavement on the grey paved side to avoid cyclists Low Low Low Students advised to look for cars pulling in to or exiting driveways Streets Low Low Low Students advised on the Green Cross Code. Low Low Low Students are forbidden to enter pubs or engage in without pedestrian crossings Pubs conversations with people in pubs. Students made aware of the legal age for entering pubs. When walking past pubs students are not allowed to enter, or touch bottles or drinks in beer gardens or left on windowsills. Alleyways Low Low Low Students advised not to enter alleyways. Passersby Low Low Low Students advised to avoid talking to passers-by, and groups avoid eye contact and be aware of stranger-danger. of local Students advised to keep personal belongings close school to them at all times, and not carry about with them children anything of value. Cars and Low Low Low buses Bikes Students advised not to walk too close to the road, and to watch for traffic at all times. Low Low Low Students advised to watch for bikes on the pavement as well as the road. Bus stops Low Low Low Students advised not to push through groups waiting for a bus, and to keep well away from the road. Road works Low Low Low Students advised to pay attention to signs. Mobile Low Low Low Students should not use mobile phones or listen to phones and music while walking along busy roads. technology Fences Low Low Low Students advised not to push or jostle with each other while walking along the road. Fences can have spikes, so students advised to take extra care. Horseplay Low Low Low Students are forbidden to playfight in and around the school premises, particularly in public. Private Low Low Low property Students are advised not to enter any building other than the school buildings under any circumstances. Traffic Low Low Low Students are advised that traffic lights must be Lights obeyed, even if other pedestrians are not following approaching the Green Cross Code. Students advised of blind Milton Road spots. and corner of Arbury Boarding Handbook 2014/15 54 Road – jaywalkers and blind spots Moving Low Low Low vehicles Students are advised to take care, and watch for delivery vans and cars pulling onto the pavement to park or gain access to the shops Bookmakers Low Low Low Students are advised not to enter the bookmakers or to talk to any of its patrons Wintertime Low Low Low and Students are advised to take care, and students must not walk alone from building to building. visibility Transport at Low Low Low night Students are advised to check bus routes and ensure they are familiar and well prepared for routes home, and to call the warden if in any doubt about missing curfew Using Taxis Students Low Low Low getting lost Late taxis Taxi drivers are given the address to pick up from and to take students to Medium Low Low Students are advised to wait inside the building they are being picked up from Passersby Low Low Low Students are advised to get straight into the taxi The driver Low Low Low Students are advised to use Panther Taxis. All drivers for this company are holders of Enhanced CRB checks and are the company used for account bookings by Abbey College Road traffic Low Low Low Students advised to always wear a seat belt. Low Low Low Students advised to check for bikes passing the car accidents Cyclists when opening the door to enter or exit the taxi Using Buses Students Low Low Low getting lost Students are advised of the bus route needed to get to and from their accommodation to school and a bus timetable Late buses High Low Low Students are advised to stay at the bus stop Getting on Low Low Low Students advised to allow other passengers to the bus disembark before getting on and to ask the bus driver if they are not sure what stop to get off at Road traffic Low Low Low accidents The driver Students advised to hold on to the rail on the seat in front and to obey the rule of being on the bus Low Low Low Students told not to distract the driver whilst the bus is in motion Other bus users Low Low Low Students advised to not talk to or make eye contact with other passengers and where possible to sit in Boarding Handbook 2014/15 55 an empty seat Getting off Low Low Low the bus Students advised to look carefully for the stop they need to get off at, to press the bell to stop the bus in good time, to wait for the bus to come to a full stop before standing and disembarking Using Bicycles Students Low Low Low Students have maps and are shown the route Low Low Low Students advised of the highway code and to use getting lost Busy roads cycle paths as much as possible Pedestrians Low Low Low Students advised not to cycle on the pavement Using bikes Low Low Low Students advised to use lights and high visibility in the dark Accidents clothing Low Low Low Students advised to take care in icy or slippery conditions and to wear a helmet at all times. Contact details for Reception +44 (0) 1223 578280 Local GP Woodlands Surgery (01223 697600) Hospital with A&E Addenbrookes Hospital (contact via 999) Appendices Code of Conduct 19. Students must act with the same level of maturity and responsibility as they would do with a teacher present. 20. Students must not break the law. 21. Students must contact the school immediately if lost or in danger or trouble. 22. Students must have had the safety tour run and understand how risks are reduced by sensible attitudes. 23. Students must not listen to music or use the phone while walking along busy streets. 24. Students must not confront or engage in antisocial behaviour, and should contact the school immediately if faced with a situation that is getting out of control. 25. Students must sign out before they leave the boarding house, and sign back in again at the agreed time – the sign out book is with the Houseparent. 26. Students must talk to their Host Family about what time they are going out, where they are going and what time they will be back. 27. Students must follow the Green Cross Code. 28. Students who break the trust of the school will not be allowed free-time with their friends. I understand the code of conduct I have taken the tour where the possible risks have been explained to me I feel confident that I can be trusted Boarding Handbook 2014/15 56 I feel confident that I will take responsibility for reducing risks Signed___________________________________________________ NAME OF STUDENT Signed___________________________________________________ Boarding Manager Boarding Handbook 2014/15 57