Junior Chamber International Philippines
Worldwide Federation of Young Leaders and Entrepreneurs
PHILIPPINE JAYCEES, INC.
14 Don A. Roces Ave., Quezon City
Tel. No. 373-79-0 to 09 Fax 374-2495
E-mail: nom@philjaycees.com Website: www.philjaycees.com
CHAPTER EXTENSION KIT
GENERAL CHECKLIST OF REQUIREMENTS
REQUIREMENTS
1.
NO. OF COPIES
Application for Affiliation
3
NOTES
Must be signed by the ff.:
1.
2.
3.
4.
2.
STATUS
President, Sponsoring LOM
Secretary, Sponsoring LOM
NVP of the Region
NEVP of the Area
________
Article of Incorporation and
Constitution and By-Laws to
be Marked as “Exhibit “A”
3
Membership Directory of at
least 25 members. To be
submitted together with a
brief Bio-data of each member
3
4.
Detailed organizational Chart
3
Marked as Exhibit “C”
________
5.
Evidence of holding an
Orientation Seminar & Vanguard
Seminar
1
Marked as Exhibit
“D1” and “D2”
respectively
________
Accomplishment report of at
least one project either on
Leadership Development or
Community Development or
with supporting evidence of
such activities
2
Marked as Exhibit “E”
_________
A one-year Development Plan
Or Program of future Activities
2
Marked as Exhibit “F”
_________
3.
6.
7.
8.
Membership Dues of all
Member, minimum of
Twenty (25) members at
P________ per member
9.
Affiliation fee of P1,500.00
LOM should get prior
JCP endorsement if
be registered with SEC
________
________
_________
Received by:
____________________________
JCP Secretariat
____________________________
Date Received
JCP Form No. 020
1 copy for your file
Revised 2004
Junior Chamber International Philippines
Worldwide Federation of Young Leaders and Entrepreneurs
PHILIPPINE JAYCEES, INC.
14 Don A. Roces Ave., Quezon City
Tel. No. 373-79-0 to 09 Fax 374-2495
E-mail: nom@philjaycees.com Website: www.philjaycees.com
APPLICATION FOR AFFILIATION
(with Philippine Jaycees, Inc. & Junior Chamber International)
1.
2.
CHAPTER APPLICANT
1.1
Name : ___________________________________________________________________
1.2
Address : _________________________________________________________________
BRIEF HISTORY (Use separate sheet if necessary)
2.1
Date Organized : _________________ Founder/Person Responsible
2.2
How Organized : ___________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
2.3
Aims & Purposes: __________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
2.4
Manner in which it is has been associated with or become interested in the Jaycee
Movement ________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
2.5
Progress and current status as an organization : ___________________________________
_________________________________________________________________________
_________________________________________________________________________
3.
OFFICERS AND DIRECTORS : ELECTIVE AND APPOINTED
POSITION
____________________________
NAME
________________________
ADDRESS
_________________________
____________________________
________________________
_________________________
____________________________
________________________
_________________________
____________________________
________________________
_________________________
____________________________
________________________
_________________________
____________________________
________________________
_________________________
____________________________
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_________________________
____________________________
________________________
_________________________
JCP Form No. 020
Application for Affiliation
Page 2 of 3 pages
POSITION
NAME
ADDRESS
______________________
__________________________
________________________________
______________________
__________________________
________________________________
______________________
__________________________
________________________________
______________________
__________________________
________________________________
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________________________________
ENCLOSED ARE THE FOLLOWING :
4.1 Articles of Incorporation and the Constitution and By-Laws (3 copies) to be marked
as Exhibit “A”. In
case to be registered with SEC, the LOM should get prior endorsement to JCP.
4.2 Complete Membership Directory (3 copies) to be marked as Exhibit “B” together
with Biodata of each of the registered member (at least 25 members).
4.3 Detailed Organizational Chart (3 copies) marked as Exhibit “C”.
4.4 Evidence of holding an Orientation Seminar and Vanguard Seminar to be marked as
Exhibit “D” Evidence of holding and orientation seminar and vanguard seminarto be
marked as Exhibit “D1” and Exhibit “D2” respectively.
4.5 Accomplish report of least one project either on leadership development or
community development with supporting evidence to marked as Exhibit “E” (2
copies).
4.6 A one year development seminar plan or program of future activities marked as
Exhibit “F” (2 copies).
4.7 Membership dues for _____________ members in the
_______________________________ (P_______________) PESOS.
amount
of
We hereby certify that all information including enclosures herewith given in this
application is true and correct.
___________________________
President
_____________________________
Secretary
JCP Form No. 020
Application for Affiliation
Page 3 of 3 pages
5 Sponsorship:
5.7 Sponsoring Chapter __________________________________________
We hereby certify that the Board of Directors of ____________________
In its meeting held on _______________________ has approved to endorse
and sponsor the affiliation of ___________________________ to the
Philippine Jaycees, Inc.
___________________________
President
Sponsoring Chapter
Address:
________________________
Secretary
Sponsoring Chapter
Address:
___________________________
___________________________
___________________________
________________________
________________________
________________________
5.8 Endorsement of Area & Regional Officers:
We
hereby
endorse
for
approval
the
application
______________________________ to the Philippine Jaycees, Inc.
___________________________
National Vice President
of
________________________
Nat. Exec. Vice President
5.9 We have reviewed the Application for Affiliation documents of
___________________________ and therefore endorse to the National Board for its
approval.
___________________________
National Chairman
Ext. & Membership Commission
________________________
Gen. Legal Counsel
Chairman, Admission Committee
6 Approval of Affiliation:
6.7 Date of Receipt __________________
6.8 Date Approved __________________
6.9 Board Resolution No. _____________
RECORDED AND NOTED BY:
APPROVED BY:
_______________________
Secretary-General
________________________
National President
CHAPTER EXTENSION KIT
-------------------------------------
SAMPLE FORM
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CONSTITUTION AND BY-LAWS
OF THE
______________________________
(The specimen Constitution which follows is intended solely as a guide in
drafting or reviewing its Constitution, a L O M (Local Organization Member
should constantly bear in mind its own particular needs and circumstances.)
CHAPTER I – NAME
ARTICLE 1.1. NAME. This association shall be known as the
_____________________ JAYCEES, INC. and hereinafter in this constitution
shall be referred to as “The Association.”
CHAPTER II – AFFILIATION
ARTICLE 2-2 AFFILIATION. This Association shall be (and is hereby affiliated
PHILIPPINE JAYCEES, INC. (Junior Chamber of the Philippines) and Jaycees
International and this shall be involve:
1. Acceptance of the JCI Creed.
2. Compliance with the Constitution and by-law’s of the Philippine
Jaycees, Inc. and Jaycees International insofar as these effect the
function of a local organization member.
CHAPTER III – PURPOSE
ARTICLE 3-2 PURPOSE. The purpose this Association, inspired by the JCI
Creed shall be: to develop the individual abilities and stimulates the joint efforts of
young men to improve the economic, social and spiritual well-being of mankind
by:
1. Development of an awareness and acceptance of the
responsibilities of citizenship.
2. Individual participation in internal training programs to develop
leadership potential.
3. Active participation in planning and executing programs for the
development of the individual and the community.
4. Promotion of economic development.
5. Furtherance of understanding, goodwill, and cooperation among all
people.
CHAPTER IV – MEMBERSHIP
ARTICLE 4-1 QUALIFICATION. Individual Membership in this Association
shall be open to young men and women of good moral character between the ages
of twenty-one (21) and forty (40).
ARTICLE 4-2 REQUIREMENT. Applications shall be in writing and made in the
form prescribed for that purpose and accompanied by dues of the first year’s
subscription. All application must be sponsored by two members in good standing
and must be accepted by a majority vote of the Board of Directors.
ARTICLE 4-3 AGE LIMIT. This association shall maintain a minimum age limit
of eighteen (18) and a maximum age limit of not more than forty (40) year’s for
individual members provided that membership shall be continued until the end of
the calendar year in which the person reaches the age of forty (40) years, except
the Immediate Past President who may serve in that capacity for not more than one
(1) year.
ARTICLE 4-4 OTHER MATTERS.
Section 1. Honorary Members. (Include definition, qualification, rights, etc.).
Section 2. Sustaining Members. Any reputable individual or entity desiring to
assist financially in extending and promoting the purposes of this Association shall
be eligible for membership as a Sustaining Member.
(Note: Provision any be made for other memberships may be determine by the
members. These positions are simply complimentary, carrying with them the right
to attend meetings and to speak, but not make motion or vote. These memberships
are usually exempted for fees or dues.)
ARTICLE 4-5 DUES. The annual dues or subscription of the Association shall be
________________________ for individual members (and if applicable
_____________________________ for other members.
ARTICLE 4-6 DUES DATE. The annual dues shall be payable in advance and
shall become due on the first day of _______________________ each year.
ARTICLE 4-7 TERMINATIONS. Any individual member whose dues are in
arrears for more than sixty (60) days shall not be entitled to vote at meetings of the
Association. A member whose dues are more than ninety (90) days arrears
automatically cease to be a member.
CHAPTER V – MEETINGS
ARTICLE 5-1 ANNUAL GENERAL MEETINGS. The purpose and business of
the Annual Meeting shall be:
1. To receive the Annual Report of the Board of Directors and to
receive the accounts for the year.
2. To elect officers for the forthcoming year.
3. To approve the appointment of honorary auditors, public relations
officers and others who are not members of the Board of Directors.
4. To transact any other businesses appropriate to an Annual General
Meeting.
ARTICLE 5-2 DATE. The annual general meeting of this association shall be in
__________________________ each year.
ARTICLE 5-3 NOTICE. Written notice of each Annual General Meeting shall be
dispatch by the Secretary to every Individual Member of the Association at least
thirty (30) days prior to the date of the meeting. At least seven (7) days before the
Annual General Meeting the Secretary shall send to each individual member an
agenda showing the business to be conducted and a list of those properly
nominated and eligible for election to the Board of Directors.
ARTICLE 5-4 VOTING. At the Annual General Assembly Meeting, each
individual member in good standing and resent shall be entitled to one vote.
Voting shall be determined by at least one-third (1/3) of the members present and
voting.
ARTICLE 5-5 PROXIES. Proxies shall not be recognized and no person may cast
more than one (1) vote.
ARTICLE 5-6 QUORUM. At any General Meeting, twenty five percent (25%)
of the total membership shall constitute a quorum.
ARTICLE 5-7 GENERAL MEETING. This Association shall be held regular
(weekly, by-weekly, monthly, otherwise) membership meetings on such dates as
may be decided to conduct its general and current business.
ARTICLE 5-8 SPECIAL GENERAL MEETING. Special General Meeting may
be called at any time by the President or Board of Directors or at the request in
writing of _____________________ individual members, the object of such
meeting must be stated at the time of requisition and not less than fourteen (14)
days of notice such a meeting must be given to all members of the Association.
CHAPTER VI – OFFICERS
ARTICLE 6-1 ELECTED MEMBERS. The elected officers of this Association
shall be the President, Secretary, Treasurer, and the Vice Presidents for Internal
and External.
ARTICLE 6-2 ELECTIONS.
Section 1. When. Each year at the Annual General Meeting of the Association
there shall be the elected officers (as listed in article 6-1) for the
forthcoming year.
Section 2. Eligibility. No officer shall be eligible to hold the same office for
more than one term. A person may be re-elected to any office he
may have held the preceding year.
ARTICLE 6-3 NOMINATIONS. Nominations shall be by means of a ballot paper
stating the name of the nominee, the office for which he is standing, and must be
supported by two members in good standing. The nominee must also deliver to
the secretary, at least ten (10) days before the Annual General Meeting, his written
consent to serve, if elected.
ARTICLE 6-4 VOTING METHOD. Each post shall be balloted separately and a
majority of the vote cast must be obtained by each officer to be elected.
ARTICLE 6-5 PERIOD OF OFFICE. Elected officers shall hold office for a
period of one (1) year commencing ________________________ following their
elections.
ARTICLE 6-6 VACANCIES. Vacancies in the Board of Directors or any in any
office, shall be filled by a vote of the Board of Directors, and such a member shall
held office for the unexpired portion of the term of office of the original holder.
CHAPTER VII – OFFICERS DUTIES
ARTICLE 7-1 DUTIES. The duties of the elected officers of this Association shall
be:
1. The President is responsible for the control and supervision of the
affairs of the Association and shall make an annual report on its
activities to the members. He shall preside at all Board of Directors,
Executive, General Membership and Special Membership Meetings.
2. The Secretary shall issue notices of all meetings whatever nature to the
members and is responsible for keeping a permanent record of the
minutes of such meetings, which shall be open inspections by members
at all reasonable times.
3. The Treasurer shall issue notices of dues payable, be responsible for
their collection and keep the books of the Association. He shall also be
responsible for the disbursement of monies at the direction of the Board
of Directors, and for the preparation of an annual report on the financial
affairs of the organization and quarterly financial statements, all checks
and other orders relating to the banking accounts of the Association
shall be signed by the President or Executive Vice President and
countersigned by the Secretary or Treasurer.
CHAPTER VIII – BOARD OF DIRECTORS
ARTICLE 8-1 COMPOSITION. The Board of Directors shall be composed of the
President, the Vice President, Immediate Past President, Secretary, Treasurer,
Members of the Board of Directors shall be elected in the manner prescribe by the
Article of this Association and shall hold office for the period laid down therein.
ARTICLE 8-2 DUTIES. The government of this organization shall be vested in
the Board of Directors. During their time of office, they shall have control of the
property of this Association, and the administration of its funds.
ARTICLE 8-3 VOTING.
Section 1. Procedure: At all meetings of the Board of Directors each
member of the Board present shall be entitled to one vote.
Voting shall be determined by a show of hands.
Section 2. Quorum: Majority members present at any meeting of the Board
of Directors (or____ percent of the Board) shall constitute a
quorum.
ARTICLE 8-4 MEETINGS. Meetings of the Board of Directors shall be held the
last day Saturday of every month. Five clear days notice of such meetings shall be
given to each member by the Secretary.
ARTICLE 8-5 SPECIAL MEETINGS. Special meetings of the Board of Directors
may be called by the President or Secretary upon request of at least one third (1/3)
of the members of the Board.
CHAPTER IX – EXECUTIVE COMMITTEE
ARTICLE 9-1 COMPOSITION. The Executive Committee shall be composed of
the President, Vice President’s, Secretary and Treasurer.
ARTICLE 9-2 DUTIES. The Executive Committee shall:
1. Be responsible for the administration of the Association within the
powers vested in it by the Board of Directors.
2. Handle recurring or non-recurring administrative activities not
normally dealt with the commissions.
3. Serve as the finance committee.
4. Recommend action to the Board of Directors.
ARTICLE 9-3 VOTING.
Section 1. Procedure: At all meetings of the Executive Committee each
members shall be entitled to one vote.
Section 2. Quorum: A majority of the members of the Executive
Committee shall constitute a quorum.
ARTICLE 9-4 MEETINGS. Meetings of the Executive Committee will be held on
the Sunday evening of each week.
CHAPTER X – COMMISSIONS
ARTICLE 10-1 COMMISSIONS. To facilities the achievement of the purposes of
this Association, its program activity shall be divided among eight (8)
COMMISSIONS, designated as follows:
1. Education & Youth Affairs Commission
2. Community Development Commission
3. Leadership Development Commission
4. International Affairs Commission
5. Economic Affairs Commission
6. Records & Recognition Commission
7. Public Relation Commission
8. Extension & Membership Commission
9. Governmental Affairs Commission
10. Ways and Means Commission
ARTICLE 10-2 COMMISSIONERS. The President may appoint, subject to
ratification by the Board of Directors, a Commissioner for its program approved
and budgeted for: to be responsible for its promotion, activities and coordination.
The Commissioner shall report on the activities of his program at such intervals as
may be determined by the Board of Directors.
SAMPLE EXTENSION KIT
-----------------------------------
SAMPLE FORM
---------------------
ARTICLES OF INCORPORATION
OF
_______________________________ JAYCEES, INC.
KNOW ALL MEN BY THESE PRESENTS:
THAT WE, all of legal age, citizens of the Philippines and residence of
___________________________________ have this day voluntarily associated
ourselves together for the purpose of forming a non-stock corporation under the
Laws of the Republic of the Philippines.
AND WE HEREBY CERTIFY:
FIRST: That the name of the corporation shall be:
______________________________________JACEES, INC.
SECOND: That the purpose for which this corporation is formed are:
1. To foster and promote the growth and development of civic services through
the organized efforts of young men of the community; to promote the welfare
of the community and its citizens through active, constructive projects; provide
the young men consisting its membership, training in leadership genuine and
abiding interest in their community, its problem and their solutions, and to
develop true friendship and race;
2. To promote an integrated program of education, sports and community service
with special emphasis on the youth of the land in order to combat the problems
of juvenile delinquency; and to serve as the nucleus of this integrated program
to establish youth centers with adequate recreational facilities and educational
paraphernalia:
3. To cooperate closely with the government in the implementation of integrated
program of moral regeneration of the youth, and community services.
4. To mobilize all possible resources, human or material, national or
international, public or private, to carry out this program of moral rejuvenation
of the youth and community service, thus reserving for this land of ours a firm
foundation of a democratic way of life;
5. To collect dues from members and whenever so required to make special
assessments in such amount as will be necessary to accomplish any or all of the
foregoing purposes:_______________________________________________
_______________________________________________________________
_________________________.
6. To do and perform all acts which may legally be done by non-stock
corporations organized under and in accordance with the laws of the
Philippines and all other things incident to and necessary for the same
execution of the purposes mentioned above provided that the same are not
contrary to the laws of the Philippines.
THIRD: That the place where the principal office of the corporation is to be
established or located at ________________________, Philippines.
FOURTH: That term for which said corporation is to exist shall be fifty (50) years
from and after the date of incorporation.
FIFTH: that the names and residences of the Incorporations of said corporation are
as follows: (List names and addresses)
NAMES
NATIONALITY
ADDRESS
____________________
____________________
____________________
____________________
____________________
____________________
____________________
____________________
____________________
___________________
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________________
SIXTH: That the names of Board Members of the organization shall be fifteen
(15) and they shall be persons of good character and standing in the community
and shall be active or associate members of the civic organization known as the
Junior Chamber of _____________________________________, INC.
SEVENTH: That the names and residence of the Board of Directors of the
Corporation who are to serve until their successors are elected and qualified as
provided in the by-laws are as follows:
NAMES
___________________
___________________
___________________
___________________
___________________
___________________
RESIDENCES
____________________
____________________
____________________
____________________
____________________
____________________
______
______
______
______
______
______
________________
________________
________________
________________
________________
________________
EIGTH: That the funds devoted to the maintenance and undertakings of the
corporation in the perpetuation of its various purposes be derived from
membership dues and special assessments against all members.
NINTH: That _______________________________ has been elected by the
members as Treasurer of the Corporation to act as such until his successor is duly
elected and qualified in accordance with the by-laws and that as such Treasurer, he
has been authorized for the corporation to receive in its name all funds received by
the Corporation.
IN WITNESS WHEREOF, we have here unto set our hands this _____________
day of ______________________ 200_____ at __________________________
Philippines.
WITNESSES:
___________________
___________________
___________________
___________________
___________________
__________________
__________________
__________________
__________________
__________________
______
______
______
______
______
__________________
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__________________
JCP FORM NO. 020
EXIBIT “B”
MEMBERSHIP DIRECTORY
CHAPTER: _______________________________
ADDRESS: _______________________________
_______________________________
Note: (Membership should not be less than 25 members)
NAME
ADDRESS
AGE
OCCUPATION
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EXTENSION KIT – EXIBIT “C”
JCP Form No.020
SUGGESTED LOM STRUCTURE
GENERAL MEMBERSHIP
BOARD
EXCOM
PRESIDENT
EXECUTIVE VICE PRESIDENT
AUDITOR
DIERCTOR FOR
INDIVIDUAL OPPORTUNITY
MEC
VP DEVELOMENT
INTERNAL AFFAIRS
LEGAL COUNSEL
LDO
DIRECTOR FOR
BUSINESS OOPORTUNITY
RRO
WMC
VP PROGRAMS
EXTERNAL AFFAIRS
DIRECTOR FOR
COMMUNITY DEVELOPMENT
CDC
EAC
YAC
SECRETARY
TREASURER
PRO
DIRECTOR FOR
INTERNATIONAL OPPORTUNITY
GAC
LAC
JCI THEME
PRC