1.
BSNL
User Manual
Finance & Controlling (FICO)
Postings by AO for CSC Counter
Collections
Version:1.0
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
28.05.2014
Version Control
Date
28.05.2014
Version
1.0
Author
Eswar Gudi
Change Description
Initial Draft
The document has been prepared to be used by the following stake-holders:



End Users Performing day to day transactions as per their Roles and Authorizations in SAP
System.
Core Team – Directly involved in recording and accounting of Collection.
Business Process Owners – Respective Business Leaders, involved in validating the process
design.
Important Note:
The information in this document is only meant to be a reference for ERP Process configured as per the Business
Process approved by BSNL Management for Finance & Controlling Module and is not a complete description of the
SAP product and its functionalities. Its main purpose is to serve as a reference Document for User Training and
Support.
Page 1 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
Course Overview
SAP Finance module manages all the transactions related to accounting of business transactions
and controlling module is used for internal reporting purposes.
Course Prerequisites


Knowledge of navigating SAP systems
Basic knowledge of Finance & Controlling
Course Goals
This course will prepare you to:
 Posting of Daily Collections as per PMS Report
 Posting of Actual PMS Collections received from CSC
 Posting of Actual SAP Collections received from CSC
Page 2 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
Table of Contents
1. COLLECTION AS PER PMS REPORT (T CODE ZFI009) ......................................... 4
2. ACTUAL PMS COLLECTION RECEIVED (T CODE ZFI009)..................................... 9
3. ACTUAL SAP COLLECTION RECEIVED (T CODE ZFI009) .................................... 14
Page 3 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
2. Collection as per PMS Report (T Code ZFI009)
A.O. shall receive the daily report for collections made through PMS system. The report shall
be in following format for upload through Transaction Code: ZFI009.
31
P.S. Only Excel File (.xls) should be used.
Following are the Fields used in File Format:

Collection Date
Date on which collection made in PMS. (Format should DDMMYYYY or DD.MM.YYYY)

Collection Amount
Amount collected in PMS (upto 2 decimal places)

CSC Location
CSC Location Code as per PMS system.

Collection Mode
Collection mode can be Cash or Cheque/DD.
Page 4 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
To upload the File Go to Transaction Code ZFI009.
Select the Option “Collection as Per PMS Report” & select the file to be uploaded as shown
below:
Execute
On Execution, a preview of the file will be displayed in the following format:
Page 5 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
The system will display the necessary data required for posting of collection documents as per
data contained in the file uploaded. E.g. Company Code, Business Area, Profit Centre, GL
Account No., SAP Storage Location Code.
After due verification of the data preview, use can continue with posting by clicking on Icon
Following Confirmation box will appear:
Click on “Yes” to proceed.
Next screen will show the details of previous postings made for the locations contained in the
file. This will help in ensuring that the collection postings have not been missed for the earlier
dates.
E.g PMS Data is being uploaded for 10.01.2013, but the details shows last posting as done on
06.01.2013 for location 9300, so the AO can cancel the upload & verify the reasons for the
missing data.
Page 6 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
Click on Continue to proceed with the postings.
Following summary screen appears after successful postings of data contained in the file.
Accounting Document can be viewed by clicking on the Document No. which will be displayed
as below:
Validations & Checks Maintained in the transaction:
1. AO can post only to his Company Code & Business Area.
2. Values for GL Account No., Profit Center, SAP Storage Location Code will be picked by
the system.
3. Data in file will be sorted by system & based on each unique combination a single
document will be posted by the system.
Page 7 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
4. Any Missing Values or Values in File which are not matching with the system values
will be highlighted in Red colour during Preview of uploaded file along with the Error
Reason for each line.
User will have to correct the file & then upload again. Until all the line items are correct
in file user will not able to post the file. (Sample shown below)
Page 8 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
3. Actual PMS Collection Received (T Code ZFI009)
A.O. shall receive the actual daily collections made through PMS system from CSC counters.
The actual collection data shall be in following format for upload through Transaction Code:
ZFI009.
P.S. Only Excel File (.xls) should be used.
Following are the Fields used in File Format:

Collection Date
Date on which collection made in PMS. (Format should DDMMYYYY or DD.MM.YYYY)

Collection Amount
Amount collected in PMS (upto 2 decimal places)

CSC Location
CSC Location Code as per PMS system.

Collection Mode
Collection mode can be Cash or Cheque/DD.

Challan No.
Enter the Challan no. used to deposit the collection in Bank
Page 9 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
To upload the File Go to Transaction Code ZFI009.
Select the Option “Actual PMS Collections Recd.” & select the Bank Key & file to be uploaded
as shown below:
Execute
On Execution, a preview of the file will be displayed in the following format:
The system will display the necessary data required for posting of collection documents as per
data contained in the file uploaded. E.g. Company Code, Business Area, Cash Journal No.,
Profit Centre, GL Account No., SAP Storage Location Code.
Page 10 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
After due verification of the data preview, use can continue with posting by clicking on Icon
Following Confirmation box will appear:
Click on “Yes” to proceed.
Next screen will show the details of previous postings made for the locations contained in the
file. This will help in ensuring that the collection postings have not been missed for the earlier
dates.
E.g PMS Actual Collection Data is being uploaded for 10.01.2013, but the details shows last
posting as done on 03.01.2013 for location 9300, so the AO can cancel the upload & verify the
reasons for the missing data.
Click on Continue to proceed with the postings.
Page 11 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
Following box appears for posting confirmation in Cash Book. Press Enter for each Document.
Following summary screen appears after successful postings of data contained in the file.
Accounting Document can be viewed by clicking on the Document No. which will be displayed
as below:
Validations & Checks Maintained in the transaction:
Page 12 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
1. AO can post only to his Company Code & Business Area & Collection Cash Book for his
SSA.
2. Values for GL Account No., Profit Center, SAP Storage Location Code will be picked by
the system.
3. Data in file will be sorted by system & based on each unique combination a single
document will be posted by the system.
4. Any Missing Values or Values in File which are not matching with the system values
will be highlighted in Red colour during Preview of uploaded file along with the Error
Reason for each line.
User will have to correct the file & then upload again. Until all the line items are correct
in file user will not able to post the file. (Sample shown below)
Page 13 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
4. Actual SAP Collection Received (T Code ZFI009)
A.O. shall receive the actual daily collections made at CSC counters for SAP billed transactions.
Fill in some IFSC, Document Date and CSC Location.
Execute
Page 14 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
Enter Challan Numbers.
After entering the challan number selecet
option, after selection the save option select
in the new screen
Once the
format
is selcted sytstem will show the list of douments can be posted in the following
Select
Page 15 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
A confirmation dialog box will appear for Parking
Press “Yes” to confirm. Following success screen will appear.
Select
option, once the contine option is selected system will show dialog box:
Page 16 of 18
User Manual
FI : Accounts Receivable
Module Name
Finance & Controlling
Business Process
Collection Accounting
Click ok. The following dialog box will appear:
Click ok.
The document will be posted in FBCJ.
Page 17 of 18